Notice of Triennial Meeting and

Transcription

1 ^^ BALMORAL Two RURAL WATER SCHEME COMMITTEE Notice of Triennial Meeting and Annual Meeting Wednesday, IO May 2017 at 7.00pm Hillend Hall TRIENNIAL MEETING AGENDA I Apologies Minutes of last Triennial Meeting Election of Committee Members and Officers ANNUAL MEETING AGENDA I Apologies Minutes of AGM Overview of Councils Service Delivery Department restructure Capital Projects Draft Estimates General

2 Balmoral Two Rural Water Scheme Committee Minutes of the Triennial meeting of the Balmoral Two Rural Water Scheme Committee of the Clutha District Council held in the Hillend Hall on 4 March 20.4, and commencing at 3.00pm. PRESENT: IN ATTENDANCE: APOLOGIES: PG BIOxham (Chairman), Councillor S Cowie, KS Roulston, RS Hallum and DC Jack. W Iversen and B Gold (CDC). D Gordon, NR Leslie and SA King. Moved K Routston I S Hawum and carried: "That the apologies be accepted. " ELECTION OF OFFICERS Moved P BIOxham I K Routston and carried: "That NR Leslie be elected as Chairman. " Moved K Routston IP BIOxham and carried: "That the elected committee be the members apologies. " Confirmed Balmoral Two Committee presen,ncluding the NR Les/Ie (Chairman), Councillor S Cowle, PG BIOxham, KS Routston, D Gordon, RS HaMum, DC Jack and SA King The meeting closed at 3.15pm. Confirmed PG BIOxham ACTING CHAIRMAN (In the absence of NR Leslie) Glutha 01stribt Council Balmora/ Two Rural Water Scheme Committee TriennialMeetihg - 4 March 2074

3 Balmoral Two Rural Water Scheme Coin mittee Minutes of the Annual meeting of the Balmoral Two Rural Water Scheme Committee of the Clutha District Council held in the Hillend Hall on Monday IC April20,6, at 7.00pm. PRESENT: IN ATTENDANCE: APOLOGIES: N Leslie (Chairman), E King (Secretary), Councillor S Cowie, A Sinaill, B Sinollett, P BIOxham, K Roulston, B Sinit, o risend, S Hallum, J Hamilton and D Jack. J Witt (CDC). S King, D Gordon and R Hunter. Moved K Roulson I S Hallum and o1ve "That the apologies be ac ep " The previous minutes from the last were tabled. nua Ge era Meeting held on 5 May 20.5 Moved P BIO a?!vie and resolved : "Th h re 'ous minutes be accepted as a true and correct re@ rd. " BUDGETS Jules Wi i ate@ copies of budgets for the Balmoral Two and Waitahuna W S.e.s as well as Water Project Budgets. PI..r. '. et information added to minutes. ove P BIOxham I K Routston and resolved: "That the unit rate for the coining year is to remain the same. " CDC UPDATE Jules Win provided an update on the following -. Projects this year - all schemes have AC pipe being analysed to see how long it will last - should be years. Update on Service Delivery Areas Service is now by function rather than type Glutha 01stribt Counc" Balmoral Two Rural Water Scheme Committee Annual Meetihg - f I April 2016

4 Operations Team run operations Capital Delivery Team take on projects and ensure they get done Infrastructure Team responsible for policies, mapping, budgets, renewals etc. A tank cleaning service may become available GENERAL Discussion was held on various topics -. How long before Fulton Hogan contract up for tender?. Flow-on effects from new Health and Safety laws. CDC now have maps of break history on water jin. Annual Plan changes to dust and oil on roads The meeting closed at 8.10pm. Confirmed N Leslie CHAIRMAN Glutha 01stribt Council Balmora/ Two Rural Water Scheme Committee Annual Meeting - 77 April20f 6

5 Council Report Total Wat - Balmora12 RWS ^i:^: Clulha District Council Actuals 20/4/15 Actuals 20/5/16 er Inflation After Inflation After Inflation 20/7/18 Plan 20/7/18 Plan 20/7/18 Plan Budget Total Budget Total Bu get Total 2016/ /18 20/8/19 Opening Balance 5,775 1,273 (1,138) (4,712) (3,959) Rates - Water (bids) Rates - Water Fees - Water Connection Transfer from Special Funds Transfer from Depreciation Total Income (328,128) (I 78,000) (506,128) (401,419) (100,000) (501,419) (471 ( ) (0) (, 40,739) 1542,644) (482) (400,846) (0) (47,814) (449,,42) (484) (402,805) (0) (94,308) (497,598) Rates (6459) Interest Charge Interest Charge Calc Interest Charge Adj Insurance Expenses Telemetry Internal Purch Operation & Maintenance Resource Management Sundry Expenditure Non Routine Expenditure Booster - Electricity CDC Overheads Internal Water Purchase Transfer to Depreciation Total Operating Expenditure 999 1,299 1,903 36, ,962 6,098 14, ,884 57, , , ,743 21,955 5,890 15, ,479 54, ,692 1,262 22,470 32,010 (32,010) 1, , ,202 16,097 6,581 I7, ,229 56, ,553 1,291 21, (32,010) 1, , ,229 I6,467 6,581 23, ,164 57, ,387 1,297 27,619 32,010 (32,010) 1, , ,235 I6,548 6,741 24, , ,956 Capital & Loans Professional Services Minor Capital Purchases Capital Work Balmora12 Rising main renewals Reservior condition inspection Balmora12 Plant Item renewals(booster station renewals) AC Inspections Adams Flat Reservoir/Burma Road High Reservoir replacement Priority Pipeline renewals (This in dudes Smiths Track Road) Loan $$ Recevied (Total) Loan Term Loan Principal Loan Principal Calculated Loan Principal Adjustment 33,561 2, ,238 (582,000) 3,160 3,442 41, ,496 12,036 6, ,000 14,509 I2,940 (12,940) 6,147 56,265 I5,095 12,940 (, 2,940) 6, ,800 13,294 I2,940 (, 2,940) **CLOSING BALANCE 1,272 Un36) (4.7,2) (3,959) 1,670 Number of Units Cost per Unit 1, , , Special Funds Initial Opening Balance Special Funds Opening Balance Special Funds Interest Special Funds Transfers OUT Special Funds Closing Balance 11 9,286 o,, 9,286 I I 9,286 4,771 o,24, ,058 4,962 o 129,020 Depreciation Initial Opening Balance Depreciation Opening Balance Depreciation Transfers IN Depreciation Interest Depreciation Transfers OUT Depreciation Closing Balance (285,261) (56,086) 140,739 (200,609) (200,609) (57,376) (8216) 47,814 (2^, 3,386) (218,386) (57,657) (8,002) 94,308 (, 89,737) 13/04/ :23 am Long Term Plan RWS Budgets

6 Council Report Total Wat - Waitahuna Treatment ^^ Clutha D SInd Counci Actuals Actuals 20/4/ /16 rutsr Inflation Afor nfiation fter I ado an I 8 Ian 20, I 8 Ian B,,dget otal B 81, get ota 20 6/ I 8/19 Opening Balance (181) 0,474) 75 (22. 2) (7,240) Rates - Water (bids) Rates - Water Internal Transfer Transfer from Depreciation Total Income (384,688) (66,000) (450,688) (395,456) (87,000) (482,456) ( ) ( 8.44 ) ( 60,661 (569,, ( s) ( 7) (389, _ (21,289 to, 2^2) Rates (6459) Interest Charge Calc Insurance Expenses Chemicals Telemetry Internal Purch Operation & Maintenance Resource Management Sundry Expenditure Non Routine Expenditure Treatment - Electricity CDC Overheads Transfer to Depreciation Total Operating Expenditure 584 5,627 45,491 2,855 60, , ,465 14,961 45, , ,612 47, , , ,315 15,914 43, ,979 3 I 52, I , , ,6536, I,091 45, O 65, ,200 6,500 53, ,, 66 1,229 to ,361 23,923, ,123 6,532 53, , , O 169,379 25, Capital & Loans Professional Services Minor Purchases Capital Work Reservior Inspections Part CN 7,62015 Rising Main Waitahuna WTP Upgrade Waitahuna WTP Repairs Chiorina Waitahuna Plant Item Renewals Loan $$ Recevied (Total) Loan PPal Received (bids) Loan Term Loan Principal Calculated 15,766 25,900 24, I6, ,208 15,700 4, , (80,000) ( ,069 35,980 1,921,998 **CLOSING BALANCE (,, 474) (7.2 my,,,954 Depreciation Initial Opening Balance Depreciation Opening Balance Depreciation Transfers IN Depreciation Interest Depreciation Transfers OUT Depreciation Closing Balance (27,766) (45 o) , (,,505 U,505) (7,802 (, 4,669) (233,421 (233, 20 (4667 ) (9.8 21,239 (268,698) 13/04/20171t:31 am. Long Term Plan RWS Budgets

7 ^ Clutha District Council MEMO To: From: Date: Subject: File Reference: Rural Water Scheme Committees Jules Witt - Group Manager Service Delivery 1.3 April2017 COUNCIL SERVICE DELIVERY STRUCTURE & KEY STAFF A The new Service Delivery Structure was introduced at the round of Rural Water Scheme (RWS) Annual meetings. This was a change from the old District Assets structure. The purpose of this memo is to ensure all RWS committee members know who they can call when issues arise and which parts of the Service Delivery Group they need to talk to for particular issues. The structure is outlined in the diagram below: Service Delivery Group - responsible for roads, footpaths, water supply, sewerage, stormwater and community services such as parks and reserves, cemeteries, community housing etc. Infrastructure Strategy Manager: Russell Bond - budgets - forward works programmes -performance monitoring - data management and reporting to ORC, Publi Health Capital Delivery Manager: Vacant major capital projects - treatment upgrades - pipeline renewals Operations Manager: Paul, amison - contract management -minor projects - operational issues - change in units, connections etc. Clutho District Council Memo 13 April2017

8 Key Contacts At present we are advertising for a Capital Delivery Manager as well as four other positions and will provide an update at the upcoming Triennial meetings. Below is a brief intro for a number of new key contacts and existing staff where their roles have changed for RWS committees in the future. RussellBond, Infrostructure Strotegy Monoger Russell started with CDC in inid-2016 and has a science and engineering background and was the Water Services Manager for Central Otago District Council for about 1.0 years, Before that he was with the Hamilton City Council and the Thames-Coromandel District Council in water supply and sewerage related roles. PoulJomison, Operotions Monoger PaulJamison started with CDC in late He filled the vacancy created by Murray Hyndman's retirement. Paul worked for Downer where he was the Contract Manager for the recently awarded NZ Transport Agency Coastal Otago Network Outcomes Contract. Previously he was the Downer Contract Manager for the Coastal Otago (Hybrid) State Highway Maintenance contract and has also held management roles at Fulton Hogan and Works Infrastructure and an early stint in the NZ Army. He has tertiary qualifications in engineering and management and extensive experience in the contracting industry, particularly with a focus on roading. Kerrod Boldwin, Operotions Engineer Kerrod Baldwin started with CDC about six years ago as a cadet straight out of high school Kerrod has obtained his National Diploma in Civil Engineering and has been in several roles within CDC and was promoted to Operations Engineer in Kerrod's role has a water services focus and he is a key contact for Rural Water Scheme Committee members if there are operational issues. 81/11versen, Controcts Supervisor Bill has been with CDC for many Years and he has a huge knowledge of the history of our schemes. Bill's current role is focussed on contract supervision and working with the contractor out in the field when issues arise. Bill also deals with water applications and changes of units etc. but Kerrod and our Operations Administrator, Me Ianie Scott, can also assist with these enquiries and following up with staff if they are out of the office. Outho District Council Memo 13 April2017