Notice of Triennial Meeting and

Transcription

1 ^^ BALMORAL ONE RURAL WATER SCHEME COMMITTEE Notice of Triennial Meeting and Annual Meeting Monday, 8 May 20.7 at 7.00pm Clutha Valley Hall TRIENNIAL MEETING AGENDA I. 2 3 Apologies Minutes of last Triennial Meeting Election of Committee Members and Officers ANNUAL MEETING AGENDA I Apologies Minutes of AGM Overview of Councils Service Delivery Department restructure Capital Projects Draft Estimates General

2 Balmoral One Rural Water Scheme Coin mittee Minutes of the Triennial meeting of the Balmoral One Rural Water Scheme Committee of the Clutha District Council held in the Clutha Valley Hall on 19 March 20.4, and commencing at 7.30pm. PRESENT: IN ATTENDANCE: APOLOGIES: NA Craig (Secretary), AA Gray, G Sargent, S MCAtamney and Councillor S Cowie, A Craig and P Gouman W Iversen (CDC) G Park, G Milne and E For bes ELECTION OF OFFICERS Moved S MCAtamneyI G Sargent and carried: "That A Gray be elected as Chairman. " Moved A Gray I S MCAtamney and carried: "That N Craig be re-elected as Secretary. 00 Confirmed Balmora17 Committee AA Gray (Chairman), NA Craig (Secretary), Councillor S Cowle, G Sargent, S MCAtamney, G Park, G Mime, E Forbes, PF Gouman and AJ Cra^g. The meeting closed at 7.40pm. Confirmed AA G re y CHAIRMAN Glutha 01stribt Council Balmoral One Rural Water Scheme Committee TriennialMeetihg - 79 March 2074

3 Balmoral One Rural Water Scheme Committee Minutes of the Annual General meeting of the Balmoral One Rural Water Scheme Committee of the Clutha District Council held in the Clutha Valley Community Centre on 6 April2016, and commencing at 7.00pm. PRESENT: IN ATTENDANCE: APOLOGIES: G Sargent, G Milne, A Craig, A Duthie, M Blair family, A Gray, N Craig and Cr S Cowie J Win (CDC) G Be aumont, E Forbes, S MCAtamney Moved A Craig I G Mime and esolved. "That the apologies b ccepte. ' The previous minutes from the last rinua Gene I Meeting held on 29 April2075 were tabled. Mo ve d S wie G ent and resolved: "T a t e re ord. ". V, O S mutes be accepted as a true and correct MATTERS A SING: None CORRESPONDE G : on The meeting c OSed at 7.10pm. Confirmed AA G ray CHAIRMAN Glutha 01stribt Council Balmoral One Rural Water Scheme Committee Annual General Meetihg - 6 April2076

4 Council Report Total Wat - Balmoral I RWS ^^ Clulha Dislnci Council Actuals Actuals 20/4/15 20/5/16 After Inflation After Inflation After Inflation 20/7/18 Plan 20/7/18 Plan 20/7/18 Plan Budget Total Budget Total Bu get Total 201 6/ /18 20/8/19 Opening Balance (I. 094) 1,283 (2,104) (2,253) (2.0 5) Rates - Water (from projects) Rates - Water Transfer from Special Funds Transfer from Depreciation Total Income (166,947) 072,000) (338,947) 089,425) (40,000) (229,425) (880) (, 96,821) o tit,, 16) (3,,, 8.6 (900) (, 96,775) o (70,706) (268,380) (90 ) (, 97,736) o (86,471) (285,,, 2) Rates (6459) Interest Charge Interest Charge Calc Interest Charge Adj Insurance Expenses Telemetry Internal Purch Operation & Maintenance Resource Management Sundry Expenditure Nori Routine Expenditure CDC Overheads Internal Water Purchase Transfer to Depreciation Total Operating Expenditure , ,871 8,962 96,018 24, , ,893 4/ ,689 7,387 9,532 98,706 27,579,84, I0,810 I5,428 05,428) , ,682 I0, ,948 28,629,90.76, 676 I0,528 15,428 05,428) , ,881 14,330 96,633 29,288,90, ,288 15,428 05,428) , ,925 I4,996 97,105 29,431,95,052 Capital & Loans Professional Services 15,453 Minor Capital Purchases Capital Work Balmoral I Rising main renewal 440,754 Cairn Road Reservior condition inspection Priority Pipeline renewals (This includes: Allangrange Road, Greenfield Road and Craig Road Loan $$ Recevied (Total) (280,000) Loan Term Loan Principal Loan Principal Calculated Loan Principal Adjustment 1, I 292 5,791 8,926 5, ,000 6,980 9,131 61,380 7,262 () 9,176 77,100 6,396 () **CLOSING BALANCE 1,283 (2,103) (2,253) (2,045) 567 Number of Units Cost per Unit Special Funds Initial Opening Balance Special Funds Opening Balance Special Funds Interest Special Funds Transfers OUT Special Funds Closing Balance (58,008) (0) (58,008) (58,008) (2,320) (0) (60,328) (60,328) (2413) (0) (62.74, ) Depreciation Initial Opening Balance Depreciation Opening Balance Depreciation Transfers IN Depreciation Interest Depreciation Transfers OUT Depreciation Closing Balance (299,175) (28,629) 114,116 (213,688) (213,688) (29,288) (7719) 70,706 (, 79,989) 079,989) (29,431) (6,059) 86,471 (, 29,007) 13/04/20,710:11 am Long Term Plan RWS Budgets

5 ^ Clutha District Council MEMO To: From: Date: Subject: File Reference: Rural Water Scheme Committees rules Witt - Group Manager Service Delivery 1.3 April201.7 COUNCIL SERVICE DELIVERY STRUCTURE & KEY STAFF AIS5i. 63 The new Service Delivery Structure was introduced at the round of Rural Water Scheme (RWS) Annual meetings. This was a change from the old District Assets structure. The purpose of this memo is to ensure all RWS committee members know who they can call when issues arise and which parts of the Service Delivery Group they need to talk to for particular issues. The structure is outlined in the diagram below: Service Delivery Group - responsible for roads, footpaths, water supply, sewerage, stormwater and community services such as parks and reserves, cemeteries, community housing etc. Infrastructure Strategy Manager: Russell Bond - budgets - forward works programmes -performance monitoring - data management and reporting to ORC, Publi Health Capital Delivery Manager: Vacant major capital projects - treatment upgrades - pipeline renewals Operations Manager: Paul, amison - contract management -minor projects - operational issues - change in units, connections etc. Outho District Council Memo 13 April2017

6 Key Contacts At present we are advertising for a Capital Delivery Manager as well as four other positions and will provide an update at the upcoming Triennial meetings. Below is a brief intro for a number of new key contacts and existing staff where their roles have changed for RWS committees in the future RussellBond, Infrostructure Strotegy Monoger Russell started with CDC in inid and has a science and engineering background and was the Water Services Manager for Central Otago District Council for about 1.0 Years. Before that he was with the Hamilton City Council and the Thames-Coromandel District Council in water supply and sewerage related roles. PoulJomison, Operotions Monoger Pauliamison started with CDC in late He filled the vacancy created by Murray Hyndman's retirement. Paul worked for Downer where he was the Contract Manager for the recently awarded NZ Transport Agency Coastal Otago Network Outcomes Contract. Previously he was the Downer Contract Manager for the Coastal Otago (Hybrid) State Highway Maintenance contract and has also held management roles at Fulton Hogan and Works Infrastructure and an early stint in the NZ Army. He has tertiary qualifications in engineering and management and extensive experience in the contracting industry, particularly with a focus on roading. Kerrod Boldwin, Operotions Engineer Kerrod Baldwin started with CDC about six years ago as a cadet straight out of high school. Kerrod has obtained his National Diploma in Civil Engineering and has been in several roles within CDC and was promoted to Operations Engineer in Kerrod s role has a water services focus and he is a key contact for Rural Water Scheme Committee members if there are operational issues. 81/11versen, Controcts Supervisor Bill has been with CDC for many years and he has a huge knowledge of the history of our schemes. Bill's current role is focussed on contract supervision and working with the contractor out in the field when issues arise. Bill also deals with water applications and changes of units etc. but Kerrod and our Operations Administrator, Me Ianie Scott, can also assist with these enquiries and following up with staff if they are out of the office Clutho District Council Memo 13 April2017

7 Council Report Total Wat - Waitahuna Treatment ^i^^: Clutha 0151nd Coundl Actuals 20/4/15 Actuals 201 5/16 After Inflation After Inflation After Inflation 20/7/18 Plan 20/7/18 Plan 20/7/18 Plan Budget Total Budget Total Budget Total 20/6/ /18 20/8/19 Opening Balance (181) (1,474) 795 (22,182) (7,240) Rates - Water (bids) Rates - Water Internal Transfer Transfer from Depreciation Total Income (384,688) (66,000) (450,688) (395,456) (87,000) (482,456) 435 (435) (408,447) 060,661 ) (569,, ( 5) (387,151) 14,669 (372,482) 447 (447) (389,043) (21,239) (41 0,282) Rates (6459) Interest Charge Calc Insurance Expenses Chemicals Telemetry Internal Pureh Operation & Maintenance Resource Management Sundry Expenditure Non Routine Expenditure Treatment - Electricity CDC Overheads Transfer to Depreciation Total Operating Expenditure 584 5,627 45,491 2,855 60, , ,465 I4,961 45, , ,612 47, , , ,315 I5,914 43, , ,354 52, , ,202 10, ,361 17,091 45, , ,200 6,500 53, , ,229 10, ,361 23,923 46, , ,123 6,532 53, , ,235 I0, ,379 25,035 46, ,430 Capital & Loans Professional Services Minor Purchases 15, ,737 5,904 6,040 6,069 Capital Work Reservior Inspections Part CN 7,62015 Rising Main Waitahuna WTP Upgrade Waitahuna WTP Repairs Chiorina Waitahuna Plant Item Renewals Loan $$ Recevied (Total) Loan PPal Received (bids) Loan Term Loan Principal Calculated 25,900 24, ,208 15,700 4,610 5, ,000 I0,000 (80,000) (80,000) 25 1,921 35,980 1,998 **CLOSING BALANCE (,, 474) 796 (22,182) (7,240), I, 954 Depreciation Initial Opening Balance Depreciation Opening Balance Depreciation Transfers IN Depreciation Interest Depreciation Transfers OUT Depreciation Closing Balance (279,766) (45,400) 160,661 (, 64,505) 064,505) (46,444) (7,802) (14,669) (233,42, ) (233,421 ) (46,671) (9,845) 21,239 (268,698) 13/04/201711:31 am Long Term Plan RWS Budgets