METRO VANCOUVER REGIONAL DISTRICT UTILITIES COMMITTEE

Transcription

1 METRO VANCOUVER REGIONAL DISTRICT UTILITIES COMMITTEE Minutes of the Regular Meeting of the Metro Vancouver Regional District (MVRD) Utilities Committee held at 9:02 a.m. on Thursday, July 12, 2018 in the 28 th Floor Committee Room, 4730 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Chair, Mayor Darrell Mussatto, North Vancouver City Vice Chair, Councillor Colleen Jordan, Burnaby Mayor John Becker, Pitt Meadows Mayor Mike Clay, Port Moody Councillor Charlie Fox, Langley Township Councillor Nora Gambioli, West Vancouver Councillor Robin Hicks, North Vancouver District Councillor Patrick Johnstone, New Westminster Councillor Bruce McDonald, Delta Councillor Craig Speirs, Maple Ridge Councillor Tim Stevenson, Vancouver Councillor Harold Steves, Richmond Councillor Dave Woods, Surrey MEMBERS ABSENT: None. STAFF PRESENT: Tim Jervis, General Manager, Water Services Peter Navratil, General Manager, Liquid Waste Services Carol Mason, Chief Administrative Officer Janis Knaupp, Legislative Services Coordinator, Board and Information Services 1. ADOPTION OF THE AGENDA 1.1 July 12, 2018 Regular Meeting Agenda That the Utilities Committee adopt the agenda for its regular meeting scheduled for July 12, 2018 as circulated. held on Thursday, July 12, 2018 Page 1 of 7

2 2. ADOPTION OF THE MINUTES 2.1 June 14, 2018 Regular Meeting Minutes 2.2 June 20, 2018 Special Meeting Minutes 3. DELEGATIONS That the Utilities Committee adopt the minutes of its regular meeting held June 14, 2018 and the minutes of its special meeting held June 20, 2018 as circulated. 4. INVITED PRESENTATIONS 5. REPORTS FROM COMMITTEE OR STAFF 5.1 Award of Contract Resulting from RFP No : Supply and Delivery of Steel Pipe for 2019 Water Services Construction Contracts Report dated June 22, 2018 from Roy Moulder, Purchasing and Risk Management Division Manager, Financial Services, and Goran Oljaca, Engineering and Construction Director, Water Services, advising the GVWD Board of the results of Request for Proposal (RFP) No : Supply and Delivery of Steel Pipe for Water Services Construction Contracts, and seeking GVWD Board authorization to award the contract in the amount of up to $19,501,320 (exclusive of taxes) to Northwest Pipe Company. a) award of a contract in the amount of up to $19,501,320 (exclusive of taxes) to Northwest Pipe Company for the Supply and Delivery of Steel Pipe for 2019 Water Services Construction Contracts, resulting from Request for Proposal No ; and b) the Commissioner and the Corporate Officer to execute the contract. 5.2 Award of Contract Resulting from RFP No : South Delta Main No. 1 Replacement - Phase 3 Report dated June 26, 2018 from Roy Moulder, Purchasing and Risk Management Division Manager, Financial Services, and Goran Oljaca, Engineering and Construction Director, Water Services, advising the GVWD Board of the results of the Request for Proposal No : South Delta Main No. 1 Replacement Phase 3, and seeking GVWD Board authorization to award the contract in the held on Thursday, July 12, 2018 Page 2 of 7

3 amount of up to $11,236, (exclusive of taxes) to Graham Infrastructure LP to enable the South Delta Main No. 1 Replacement Phase 3 project, excluding the work associated with the Railway Crossing, to proceed to completion. a) award of a contract in an amount of up to $11,236, (exclusive of taxes) to Graham Infrastructure LP resulting from Request for Proposal No : South Delta Main No. 1 Replacement Phase 3; and b) the Commissioner and the Corporate Officer to execute the contract. 5.3 Award of Phase B, Construction Engineering Services for the Second Narrows Water Supply Tunnel Report dated June 8, 2018 from Roy Moulder, Purchasing and Risk Management Division Manager, Financial Services, and Frank Huber, Major Projects Director, Management Systems and Utility Services, Water Services, seeking GVWD Board authorization to award Phase B Construction Engineering Services to the Phase A consultant, McMillen Jacobs Canada Corporation, for the Second Narrows Water Supply Tunnel Project in an amount up to $15,424,430 (exclusive of taxes). a) award of Phase B, Construction Engineering Services in the amount up to $15,424,430 (exclusive of taxes) to the Phase A consultant, McMillen Jacobs Canada Corporation, for the Second Narrows Water Supply Tunnel; and b) the Commissioner and the Corporate Officer to execute the required documentation. Councillor Woods absent at the vote. 5.4 Award of Phases 2 and 3, Construction Management Services for the Second Narrows Water Supply Tunnel Report dated June 7, 2018 from Roy Moulder, Purchasing and Risk Management Division Manager, Financial Services, and Frank Huber, Major Projects Director, Management Systems and Utility Services, Water Services, seeking GVWD Board authorization to award Phases 2 and 3 Construction Management Services to the Phase 1 consultant, Mott MacDonald Canada Ltd. for the Second Narrows Water Supply Tunnel Project in the amount of up to $10,660,920 (exclusive of taxes). Members suggested that consideration be given to identifying the total project budget in future reports and standardizing the phase designations for projects which include multiple phases. held on Thursday, July 12, 2018 Page 3 of 7

4 a) award of Phases 2 and 3, Construction Management Services in the amount of up to $10,660,920 (exclusive of taxes) to the Phase 1 consultant, Mott MacDonald Canada Ltd., for the Second Narrows Water Supply Tunnel; and b) the Commissioner and the Corporate Officer to execute the required documentation. Councillor Woods absent at the vote. 5.5 Status of Utilities Capital Expenditures to April 30, 2018 Report dated June 19, 2018 from Frank Huber, Major Projects Director, Management Systems and Utility Services, Water Services, and Mark Ferguson, Project Delivery Director, Liquid Waste Services, reporting on the status of the utilities capital expenditures. Members were provided with a presentation on the status of water utilities capital projects highlighting Queensborough Main No. 2, Burnaby Mountain Reservoir Seismic Upgrade, Seymour River Twin Bridge Replacement, South Delta Main No. 1 Replacement, E2 Shaft Replacement Project drain development, Seymour Falls Dam buttress anchor rehabilitation and bridge repair. Members were further updated on liquid waste utilities capital projects including Sperling Pump Station, North Shore Wastewater Treatment Plant, Annacis Stage 5, and Phase 1 Main contract status. In response to questions, members were updated on: bridges being constructed to accommodate pedestrians and vehicles separately as part of multiple projects along the Seymour River consultation efforts on park encroachment resulting in delays to the water main project in the Whalley neighbourhood in the City of Surrey Presentation material titled Capital Expenditure Summary is retained with the July 12, 2018 Utilities Committee agenda. That the Utilities Committee receive for information the report dated June 19, 2018 titled Status of Utilities Capital Expenditures to April 30, Councillor Stevenson absent at the vote. 5.6 Award of Contract Resulting from RFP No : Construction of Douglas Trunk Sewer Report dated June 20, 2018 from Roy Moulder, Purchasing and Risk Management Division Manager, Financial Services, and Colin Meldrum, Collection Systems, Project Delivery Division Manager, Liquid Waste Services, advising the GVS&DD Board of the results of Request for Proposal No : Construction of Douglas held on Thursday, July 12, 2018 Page 4 of 7

5 Trunk Sewer, and seeking Board authorization to award the contract in an amount of up to $13,919,884 (exclusive of taxes) to Ward and Burke Microtunnelling Ltd. That the GVS&DD Board authorize: a) award of a contract for an amount of up to $13,919,884 (exclusive of taxes) to Ward and Burke Microtunnelling Ltd. resulting from RFP No for the Construction of Douglas Trunk Sewer; and b) the Commissioner and the Corporate Officer to execute the contract GVS&DD Environmental Management & Quality Control Annual Report Report dated June 11, 2018 from Andjela Knezevic-Stevanovic, Director, Environmental Management and Quality Control, Liquid Waste Services, providing the GVS&DD Board with a summary of the 2017 GVS&DD Environmental Management and Quality Control Annual Report. Members were provided with a presentation on the 2017 GVS&DD Environmental Management and Quality Control Annual Report highlighting: regional facilities including wastewater flow distribution by facility; technical and regulatory performance; monitoring of biosolids quality, effluent toxicity, endocrine disrupting substances and trace organics, beach sites, receiving and ambient environments; and conclusions. In response to questions, members were updated on beach closures in prior years, consideration of medicines and hormones as part of biosolid quality monitoring efforts, and efforts to explore potential contributions of microplastics to receiving environments from wastewater treatment plants. Presentation material titled 2016 GVS&D Environmental management & Quality Control is retained with the July 12, 2018 Utilities Committee agenda. That the GVS&DD Board receive for information the report dated June 11, 2018, titled 2017 GVS&DD Environmental Management & Quality Control Annual Report. 5.8 Award of Phase C1, Engineering Construction Services: RFP No for Installation of Gilbert Trunk Sewer No.2 North Section Report dated June 20, 2018 from Roy Moulder, Purchasing and Risk Management Division Manager, Financial Services, and Colin Meldrum, Collection Systems, Project Delivery Division Manager, Liquid Waste Services, seeking GVS&DD Board authorization to award Phase C1, Engineering Construction Services, in an amount of up to $1,323,390 (exclusive of taxes) to the Phases A and B consultant, AECOM held on Thursday, July 12, 2018 Page 5 of 7

6 Canada Ltd. (AECOM) for the Installation of Gilbert Trunk Sewer No. 2 North Section. That the GVS&DD Board authorize: a) award of Phase C1, Engineering Construction Services, for an amount of up to $1,323,390 (exclusive of taxes) to the Phase A and B consultant, AECOM Canada Ltd, for the Installation of Gilbert Trunk Sewer No. 2 - North Section; and b) the Commissioner and the Corporate Officer to execute the required documentation. Councillor Stevenson absent at the vote. 5.9 Managers Report Report dated July 3, 2018 from Tim Jervis, General Manager, Water Services, and Peter Navratil, General Manager, Liquid Waste Services, updating the Utilities Committee on water supply, maintenance of the Cleveland Dam Spillway, Integrated Liquid Waste and Resource Management Plan extension request, microplastics in wastewater, and the Committee s 2018 Work Plan. 6. INFORMATION ITEMS 7. OTHER BUSINESS Members were updated on the GVWD source reservoirs and alpine lakes totalling 86% of maximum storage as of this week and were informed about studies underway at the Annacis Island Research Centre on microplastics. That the Utilities Committee receive for information the Managers Report, dated July 3, BUSINESS ARISING FROM DELEGATIONS 9. RESOLUTION TO CLOSE MEETING That the Utilities Committee close its regular meeting scheduled for July 12, 2018 pursuant to the Community Charter provisions, Section 90 (1) (e) (g) and (i) as follows: 90 (1) A part of the meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: held on Thursday, July 12, 2018 Page 6 of 7

7 (e) the acquisition, disposition or expropriation of land or improvements, if the board or committee considers that disclosure could reasonably be expected to harm the interests of the regional district; (g) litigation or potential litigation affecting the regional district; and (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 10. ADJOURNMENT/CONCLUSION That the Utilities Committee adjourn its regular meeting of July 12, (Time: 10:05 a.m.) Janis Knaupp, Legislative Services Coordinator Darrell Mussatto, Chair FINAL held on Thursday, July 12, 2018 Page 7 of 7