MBA House. Are you an internal client?

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Griffin Walters
5 years ago
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MBA House Bookable Event Venue The UBC MBA House offers bookable event venues available to internal and external clients, for different types of events ranging from catered and noncatered networking

1 MBA House Bookable Event Venue The UBC MBA House offers bookable event venues available to internal and external clients, for different types of events ranging from catered and noncatered networking functions to speaking engagements and meetings. Bookable event venues at UBC MBA House include the spacious Commons Room and the quiet Library space suitable for meetings. Venue bookings are subject to availability. Please contact to inquire about availability. Please note that pricing and rental procedures vary between internal and external clients. For more information, please see our pages on Rooms, Rental Procedure, Rental Rates, Inventory, Suggested Vendors, and Floor Plans. More questions? Please contact Are you an internal client? Events that are booked by any department within the Sauder School of Business at UBC or by UBC Properties Trust are considered to be internal bookings. Or an external client? Events that are booked by any non Sauder UBC Faculty or unit, any UBC related companies, organizations, vendors, or suppliers are considered to be external bookings. Due to staff shortage at the MBA House, please note that we are unable to assist with any setup, clean up, or AV requests. Thank you for your understanding. MBA 3385 Wesbrook Mall, Vancouver BC, V6T1Z4 1

2 Table of Contents Commons Room p.3 Complimentary Servery Area p.4 Library p.5 Rental Procedure: External Clients p.6 Rental Procedure: Internal Clients p.7 Reservation and Payment Contacts p.8 Rental Rates p.9 Inventory p Suggested Vendors Furniture p.12 Suggested Vendors Caterers p Floor Plan p

3 Commons Room Details Floor Space Size: 1,600 sq. ft. Capacity: Stand up: 150 people Sit down (theatre style, chairs only): 100 people Sit down (classroom style, chairs & tables): 50 people 3

4 4

5 Complimentary Servery Area Details What is available: Fridge, Sink, Microwave, Ample Storage Room 5

6 Library Details Capacity: 10 people Boardroom style setup included 6

7 Rental Procedure External Clients 1. Please make a booking request to mbahousebookings@sauder.ubc.ca. Once the booking request has been received, we will verify the availability of the Commons Room and/or the Library. 2. If the facility is available on the requested date and time, we will confirm the availability and send you the Meeting Room Contract once it is approved. 3. To confirm your booking, please ensure your Meeting Room Contract and security deposit ($300 CDN either by cheque made payable to Village Gate Homes Limited or by Visa/MasterCard) are returned to reception@villagegatehomes.com within 1 business day of your booking or your reserved time and date will be released. 4. Cancellation of a booking must be received 3 business days prior to the event in order to cancel the booking without penalty. For cancellations under 3 business days, there will be a charge equivalent to the room rate. 5. Upon completion of the event, Village Gates Homes will inform you if any costs will be deducted from the security deposit for any damages or cleaning required. 6. Village Gates Home will return the security deposit less any damage fees within 15 days of the event. Please note that we are unable to assist with any setup, clean up, or AV requests. This may not be an appropriate venue should this be required. Thank you for your understanding. 7

8 Rental Procedure Internal Clients 1. Please make a booking request to mbahousebookings@sauder.ubc.ca. Once the booking request has been received, we will verify the availability of the Commons Room and/or the Library. 2. If the facility is available on the requested date and time, we will confirm the availability and send you the Meeting Room Contract once it is approved. 3. To confirm your booking, please ensure your Meeting Room Contract and security deposit ($300 CDN either by cheque made payable to Village Gate Homes Limited or by Visa/MasterCard) are returned to reception@villagegatehomes.com within 1 business day of your booking or your reserved time and date will be released. JVs are not accepted, so a Qreq needs to be processed even though it is for an internal UBC booking. 4. Cancellation must be given 3 business days prior to the event in order to cancel the booking without penalty. For cancellations under 3 business days, there will be a charge equivalent to the room rate. 5. Upon completion of the event, Village Gates Homes will inform you if any costs will be deducted from the security deposit for any damages or cleaning required. 6. Village Gates Home will return the security deposit less any damage fees within 15 days of the event. 8

9 Contacts Reservation Contact a: Main Mall, Vancouver BC, Canada V6T 1Z2 e: t: Payment Contact a: Village Gate Home Ltd. c/o MBA House Berton Avenue, Vancouver BC, Canada V6S 0B3 e: t:

10 Rental Rates For external clients Commons Room Library Only Security Deposit $300 $300 Rental: Book for 4 hours or less $150 $50 Rental: Day Rate $300 $80 Cleaning Charge $50 (1 100 guests) $75 (100+ guests) $25 For internal clients All internal bookings receive a 30% discount off rental rates! (Excluding security deposit and cleaning charge) 10

11 Inventory Furniture Inventory Size Quantity Sample Image Stacking Chairs 80 Tables Rectangular 30 x72 5 Tables Round

12 AV Inventory Quantity Projector 1 Microphone 1 Sound System (Internet can be hooked in order to stream from the web) 1 * You will need to supply your own computer 12

the following vendors that have previously supplied event furniture and equipment for MBA House.

13 Suggested Vendors Furniture Furniture Rentals If your event requires extra furniture (please see Inventory for a list of what we already have in MBA House), you may need to rent them through one of the following vendors that have previously supplied event furniture and equipment for MBA House. Salmon s Rentals (604) Lonsdale Rentals (604)

If you are planning to serve alcoholic beverages at your event, please be aware that a Special Occasion License is required.

14 Suggested Vendors Caterers Caterers You are welcome to use any caterer of your choice for your event. Below please find some of the caterers who have supplied service for MBA House events. IMPORTANT! If you are planning to serve alcoholic beverages at your event, please be aware that a Special Occasion License is required. For more details on how to apply for the license, please visit event licensing. Chef Claire s (604) Peake of Catering (604)

15 Suggested Vendors Caterers (continued) Fujiya (604) Blenz at MBA House (604)

16 Floor Plans Artistic rendering of the MBA House 16

17 Floor Plan Coloured 17

18 Floor Plan Architectural Drawing 18

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