Event Venues & Spaces for Corporate Events CATALOGUE

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1 Event Venues & Spaces for Corporate Events CATALOGUE

2 ABOUT US Jesús T. Piñero Library and Center for Social Research From the year 2002 Ana G. Méndez University (AGMUS), Carolina Campus, has been the repository of the personal documents of Puerto Rico s first native governor, Jesus T. Piñero. In this year the children of Piñero, Haydeé and Jose Emilio donated to AGMUS documents, telegrams, photographies and personal objects of their father. This donation marked the beginning of the Jesus T. Piñero Library and Social Research Center. For more than a decade, the Piñero Collection has experienced a constant growth. Nowadays the collection includes, Piñero s private and public documents, an oral history documentary films, Piñero s own documentary films collection, and various cartels and works of art. The conference facilities at the Jesus T. Piñero Library and Social Research Center Grounds offer a unique atmosphere, exceptional architecture and state-of-the-art conference equipment. Boasting the highest standards in technology and architecture, this versatile venue provides the ideal setting for every kind of event congresses, conventions, seminars, informal get-togethers, workshops and road shows. Located close to the Luis Muñoz Marín International Airport, our Center complex offers not only unique, futuristic architecture, but also serves as a classy and central location for events of every description. 01

3 Event Venues & Spaces About Us Haydeé Piñero Buck Auditorium Coference Room 1 Executive Meeting Room Conference Room Foyer Open Terrace Hall Room Hire Pricing Location, Parking & Accesibility Terms & Conditions 02

4 03 HAYDEÉ PIÑERO BUCK AUDITORIUM

Room Layout Capacity 208 seat modern auditorium style Around 10 additional spaces for people with physical disabilities.

staging furniture if required. Professional audio-visual equipment, such as roof mounted projection system. Web streaming equipment.

connectivity 4 camera recording sytem Web streaming equipment Internet usage (in-house WiFi) Please contact our Coordinator to arrange a mutually convenient

5 Room Layout Capacity 208 seat modern auditorium style Around 10 additional spaces for people with physical disabilities. Room Setup Options Our Facilities Coordinator is happy to work with you to design you ideal floor plan which can also include the following: Complimentary staging furniture if required. Professional audio-visual equipment, such as roof mounted projection system. Web streaming equipment. Complimentary audio visual equipment Podium Up to 24 microphones (lapel, hand held and wireless) Roof projector and pull-down screen Blue Ray CD Player or ipod connectivity 4 camera recording sytem Web streaming equipment Internet usage (in-house WiFi) Please contact our Coordinator to arrange a mutually convenient appointment to inspect our venue or to tailor an event to your specific requirements. Security & Parking Security is at the discretion of the venue and charged to the hirer. Ample on-site car parking is charged $1 flat fee per car/day. 04

6 05 SALA DE LA COMUNIDAD MEETING/SEMINAR ROOM

Room Layout Capacity Modern meeting room 30 seated in seminar style with tables.

can also include the following: Professional audio-visual equipment, such as TV monitor with video conference equipment.

Complimentary audio visual equipment Podium 1 microphone TV monitor with video conference equipment Laptop Internet usage (in-house WiFi)

7 Room Layout Capacity Modern meeting room 30 seated in seminar style with tables. 45 seated in press conference style Room Setup Options Our Facilities Coordinator is happy to work with you to in your event plan which can also include the following: Professional audio-visual equipment, such as TV monitor with video conference equipment. Laptop available for on-screen presentations. Complimentary audio visual equipment Podium 1 microphone TV monitor with video conference equipment Laptop Internet usage (in-house WiFi) Please contact our Coordinator to arrange a mutually convenient appointment to inspect our venue or to tailor an event to your specific requirements. Security & Parking Security is at the discretion of the venue and charged to the hirer. Ample on-site car parking is charged $1 flat fee per car/day. 06

8 07 EXECUTIVE MEETING/ CONFERENCE ROOM

Room Layout Capacity Modern meeting room 10 seats in executive meeting style Kitchenette with table for 4 Room Setup Options Our Facilities Coordinator is happy to work with you to in your event plan

Complimentary audio visual equipment Podium 1 microphone TV monitor with video conference equipment Laptop Internet usage (in-house WiFi) Please contact our Coordinator to arrange a mutually

9 Room Layout Capacity Modern meeting room 10 seats in executive meeting style Kitchenette with table for 4 Room Setup Options Our Facilities Coordinator is happy to work with you to in your event plan which can also include the following: Professional audio-visual equipment, such as TV monitor with video conference equipment. Laptop available for on-screen presentations. Complimentary audio visual equipment Podium 1 microphone TV monitor with video conference equipment Laptop Internet usage (in-house WiFi) Please contact our Coordinator to arrange a mutually convenient appointment to inspect our venue or to tailor an event to your specific requirements. Security & Parking Security is at the discretion of the venue and charged to the hirer. Ample on-site car parking is charged $1 flat fee per car/day. 08

10 09 SALA DE LECTURA CONFERENCE ROOM

Room Layout Capacity Modern conference space 50 seats in conference style 40 seats in seminar style with tables Room Setup Options Our Facilities Coordinator is happy to work with you to in your

11 Room Layout Capacity Modern conference space 50 seats in conference style 40 seats in seminar style with tables Room Setup Options Our Facilities Coordinator is happy to work with you to in your event plan which can also include the following: Professional audio-visual equipment, such as TV monitor with video conference equipment. Laptop available for on-screen presentations. Complimentary audio visual equipment Podium 1 microphone TV monitor with video conference equipment Laptop Internet usage (in-house WiFi) Please contact our Coordinator to arrange a mutually convenient appointment to inspect our venue or to tailor an event to your specific requirements. Security & Parking Security is at the discretion of the venue and charged to the hirer. Ample on-site car parking is charged $1 flat fee per car/day. 10

12 11 EXHIBITION HALL/ FOYER OPEN SPACE

Space Layout Capacity Modern multiuse space 600 sq. ft.

include the following: Complimentary furniture such as chairs, working tables, cocktail tables and TV monitors if

Complimentary audio visual equipment Podium 1 microphone TV monitor Internet usage (in-house WiFi) Please contact

13 Space Layout Capacity Modern multiuse space 600 sq. ft. Room Setup Options Our Facilities Coordinator is happy to work with you to in your event plan which can also include the following: Complimentary furniture such as chairs, working tables, cocktail tables and TV monitors if required. Complimentary audio visual equipment Podium 1 microphone TV monitor Internet usage (in-house WiFi) Please contact our Coordinator to arrange a mutually convenient appointment to inspect our venue or to tailor an event to your specific requirements. Security & Parking Security is at the discretion of the venue and charged to the hirer. Ample on-site car parking is charged $1 flat fee per car/day. 12

14 12 PLAZOLETA OPEN TERRACE HALL

Space Layout Capacity Modern multiuse outdoor under-roof space 100 seats in banquet style, 200 including outdoor terrace 150 seats in

Room Setup Options Our Facilities Coordinator is happy to work with you to in your event plan which can also include the following:

Complimentary audio visual equipment Podium 1 microphone TV monitor Projector and pull down screen Internet usage (in-house WiFi) Please

15 Space Layout Capacity Modern multiuse outdoor under-roof space 100 seats in banquet style, 200 including outdoor terrace 150 seats in cocktail style 6,750 sq. ft. Room Setup Options Our Facilities Coordinator is happy to work with you to in your event plan which can also include the following: Complimentary furniture such as chairs, dining tables, cocktail tables, tents and audio visual equipment if required. Complimentary audio visual equipment Podium 1 microphone TV monitor Projector and pull down screen Internet usage (in-house WiFi) Please contact our Coordinator to arrange a mutually convenient appointment to inspect our venue or to tailor an event to your specific requirements. Security & Parking Security is at the discretion of the venue and charged to the hirer. Ample on-site car parking is charged $1 flat fee per car/day. 14

16 15 ROOM HIRE PRICING

17 Regular = Private and Commercial Organisations Not for Profits = Community and Government Organisations Full Day Room Hire Haydeé Piñero Buck Auditorium Coference Room Executive Meeting Room Foyer Open Terrace Hall Regular $1,200 $250 $250 $700 $700 Not for profit $900 $200 $150 $500 $500 Exhibition Hall (Coming in 2019) $700 $500 *The rates quoted apply for a full day up to 10 hours, including bump-in and out. Half Day Room Hire Haydeé Piñero Buck Auditorium Coference Room Executive Meeting Room Foyer Open Terrace Hall Exhibition Hall (Coming in 2019) $800 $150 $150 $500 $500 $500 $700 $100 $150 $350 $350 $350 *The rates quoted apply for a half day up to 6 hours, including bump-in and out. Provisions of a public liability insurance or a compulsory insurance payment may be required at hirers discretion. If catering is required, please ask your Function Coordinator for specific pricing. 16

18 Location We are located at University del Este (UNE) campus in Carolina, Ave. Principal Sabana, Carr. 190, Barrio Sabana Abajo. Our facilities are just 5 minutes from the Luis Muñoz Marín International Airport. Parking Ample on-site car parking is charged $1 flat fee per car/day. Disabled parking is available adjacent to the entrance facing Ramón Baldorioty de Castro Expressway. Accesibility Our facilities are fully accessible for people in wheelchairs or with limited mobility. If you need a wheelchair space in the theatre, please ask for this when booking the event. 17

19 Terms & Conditions BOOKING, CONFIRMATION AND PAYMENT To confirm an event application, a deposit must be paid within the time specified on the contract. No refunds of the space rental fees will be paid 25 days prior to an event, as your agreement to rent any of our spaces on this date may cause the loss of additional bookings or business. Should the client cancel the booking, Biblioteca y Centro de Investigación Social Jesús T. Piñero (Biblioteca Piñero) retains the deposit paid. The foyer is a general service area for all the Centre venues. Specific use of the foyer, other than for arrival/departure of guests, is not included for the event unless specified on the contract or advised in writing by the centre. The foyer may as well be rented separately for events. Payments should be made to Universidad del Este. Cash, check and major credit cards are accepted. A signed contract and date-hold 50% deposit of the costs associated with the event space rental must be received to reserve your date(s) and time(s). The balance of your space rental fee is due on the day of the event. Miscellaneous costs, such as bar, catering, rentals, etc., are due prior to your event start date. Any additional costs that arise will be due within two (2) days of your event. No terms are implied or granted and no work will be allowed to commence until full payment is received. INSURANCE Special Event Liability insurance is required of all renters and is due no later than ten (10) days prior to your event. The insurance must, at the renter s sole expense, provide and maintain general liability insurance, including but not limited to bodily injury and property damage liability, insuring Biblioteca Piñero and Universidad del Este employees, contractors and contracted vendors against all bodily injury, property damage, personal injury and other loss arising out of renter s use and occupancy of the premises, or any other occupant on the premises, including appurtenances to the premises and sidewalks. The insurance required hereunder shall have a single limit liability of not less than $1 million, and general aggregate liability of not less than $2 million. Universidad del Este shall be named as an additional insured of said policy. If alcohol is served at the event your policy must comply with University del Este Alcohol Policy and include Liquor Liability coverage. This coverage should protect you, Biblioteca Piñero and Universidad del Este against alcohol-related accidents, as you are ultimately liable for the safety of your guests. Any caterers and/or outside vendors, companies, and/or institutions must provide certificate of insurance, evidencing General Liability and Liquor Liability coverage, at least seven (7) days prior to the event. LIABILITY OF CLIENT Renter agrees to indemnify, defend and hold Biblioteca Piñero and Universidad del Este, Ana G. Méndez University System, officers, employees, and agents harmless of and from any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the premises, including but not limited to, the personal guarantee of provision, service, and dispensing of payment by renter, its employees, and agents of alcoholic beverages at Biblioteca Piñero. Additional Terms & Conditions will be included upon booking and contract signing. 18

Contact Info Ivonne Lozada, Esq. Executive Director Jesús T. Piñero Library and Center for Social Research ilozada@suagm.edu (787) 257-7373 ext. 2531 www.jesustpinero.

20 Contact Info Ivonne Lozada, Esq. Executive Director Jesús T. Piñero Library and Center for Social Research (787) ext Víctor Dessis Administrative Officer Universidad del Este (787) ext Physical Address Ave. Principal Sabana, Carr. 190, Barrio Sabana Abajo Postal Address PO Box 2010 Carolina, PR

Mailing Address City State Zip. Setup arrival time Teardown time Caterer arrival time Departure Time

Mailing Address City State Zip. Setup arrival time Teardown time Caterer arrival time Departure Time Reservations can be made up to one year prior to your event, but no less than two weeks. Reservations can also be made by calling 920-448-7872, email at rentals@nevillepublicmuseum.org Date Requested Event