CONFERENCE AND MEETING FACILITIES

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Corey Watson
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TODAY S DATE / / CONFERENCE AND MEETING FACILITIES p NEWTON CONFERENCE CENTER: 100 BOB WILLIAMS PARKWAY, COVINGTON, GA 30014 p DEKALB CONFERENCE

STATE ZIP WORK PHONE ( ) OTHER PHONE ( ) E-MAIL REQUESTED EVENT DATE NAME / TYPE OF EVENT: Note: Over 225 guests, may require an additional deposit.

SEND EMAIL ME INFORMATION ABOUT UPDATES AND PROMOTIONALS? p YES p NO IMAGINE YOUR EVENT. Your Way. conferencecenters@gptc.

1 TODAY S DATE / / CONFERENCE AND MEETING FACILITIES p NEWTON CONFERENCE CENTER: 100 BOB WILLIAMS PARKWAY, COVINGTON, GA p DEKALB CONFERENCE CENTER: 495 NORTH INDIAN CREEK DRIVE, CLARKSTON, GEORGIA CUSTOMER INFORMATION CONTACT NAME COMPANY / ORGANIZATION NAME: PHYSICAL ADDRESS CITY STATE ZIP WORK PHONE ( ) OTHER PHONE ( ) REQUESTED EVENT DATE NAME / TYPE OF EVENT: Note: Over 225 guests, may require an additional deposit. DAY OF WEEK ESTIMATED NUMBER OF GUESTS: EVENT OR NAME FOR SIGNAGE? HOW DID YOU HEAR ABOUT US? SEND ME INFORMATION ABOUT UPDATES AND PROMOTIONALS? p YES p NO IMAGINE YOUR EVENT. Your Way. conferencecenters@gptc.edu DIRECTOR, CONFERENCE CENTER OPERATIONS Julie McKay , EXT mckayj@gptc.edu DEKALB CONFERENCE CENTER Damita Young youngd@gptc.edu NEWTON CONFERENCE CENTER Kevin Lane lanek@gptc.edu

2 PAGE 2 EVENT COST INFORMATION Total time = 6 hrs, 8 hrs. or 10 hrs. Your total time includes decorating, caterer set up, cake delivery, your event, and clean-up. All clean-up is complete by the time we close the building. If more time is needed, additional hours can be purchased in advance. See rate sheet for details. 1. Open Building: p AM p PM Total Hours 2. Event Starts: p AM p PM Total Hours 3. Event Ends: p AM p PM Total Hours 4. Close Building:: p AM p PM Total Hours ADDITIONAL COSTS Total Hours for Event p Podium p One Projector (2 hrs) p Projectors 2+ hrs. $ $50/hr. p CD p DVD *Laptop $ $25 ea. p Breaks (including snacks) *$ p Power Strip/Ext. Cords * $ $5 ea. p Rectangle p Round Tables p Skirts w/ Food $ $15 ea. p Table Linens $ $10 - $15 ea. p Table Skirts (Non food) p Coffee Service $ $1.25/ cup p Rehearsal $ $100/ hr. p Vendor Table $ 5+ $10/ea. p Police Officer $ $250 4/hrs. p Security Guard $ $175 4/hrs. p Easel (1 No charge; 2+ $5 ea.) p Flip Chart / Dry Erase $ (2+ $5 ea.) p Line Out $ $50 p AV Tech $ ($250) p Special AV needs p Teleconferencing $ Special AV p TV / Automatic Screen p Stage w/skirting * $ $100 ea. p Backdrop ONLY * $ $20 ea. p Atrium $ (as is) $150 1 hr; $200 2 hrs; Weddings/Special Layout/Total Event - $350 p Music p Band p DJ p CDs p Exec Suite $100 p Both $150 p Breakfast p Lunch p Dinner * $ CHOOSE YOUR SETUP STYLE p Hollow Square p Classroom p Theater p U Shape p Board Room p Reception (very little seating) p Banquet p Other (Attach sample) p * Vendor Tables # $ * We allow four (4) skirted vendor tables in pre-function/atrium area at no charge. The fee is $10 per table for 5-24 tables. 1. Will you serve beverages ontainin alcohol? p YES p NO 2. Is this a party for teens or young adults under the age of 25? p YES p NO Please note: If you answered YES to either question, a polica office is required.

3 PAGE 3 EVENT COST INFORMATION Please send any special notes or instructions to Conference Center Personnel here: I understand that this reservation is not binding until the signed agreement, the $200 refundable deposit and 25% of the rental fee has been received by Conference GA Piedmont Tech personnel.i (we) have received a copy of the Facilities Rental Agreement and agree to accept and abide by the Conference Center s policies and procedures therein. I (we) further agree to accept and abide by all the policies of the Technical College System of Georgia as well as the laws of the State of Georgia. To be completed by Conference Center personnel: Special Rate: Fed & Local Gov t/ School/ 501c3-25% disc; St. Gov t / Employee - 50% disc.; Other Date Confirmed: / / By: Room No: Rental Agreement Signed: p Sent to COO: Returned: / / p Room: $ Deposit:$200 p Extra Deposit: $ p Exec Ste:$ $ both p Atrium:$ 1 Hr./ $ 2 Hrs. / $ p Other $ p Camera: $ p Coffee: $ p Dedicated AV Tech: $ p Extension Cord: $ p Flip/DryErase/Easel: $ p Linen: $ (all types) p Laptop: $ p Non Catering Fee: $ p Podium: $ p Police Officer: / 1; p $ / 2 p Projector: $ (3+hrs) p Rehearsal: $ p Security Guard: $ p Stage: $ p Teleconferencing: $ p Vendor Tables: $ (5+) TOTAL INITIAL QUOTE: $ LIST REASON AND AMOUNT OF ADDITIONAL FEES:!. $ TOTAL FEE $ I agree to pay the above quote for rental space and items requested and recognize that changes may occur during my planning period. I accept and understand that all funds are due 30 days or more from the event date. / / CUSTOMER SIGNATURE: DATE

4 PAGE 4 We prefer credit/debit cards, money orders or cashier s checks. We do accept checks. Make payable to: GA Piedmont Tech (Notes: Conference Center). * Please write Driver s License, home & work #, and address on check. Starter checks are not accepted. 1st Payment: $ ($200 refundable) on / / Check # Recv d by: Other Payments: $ on / / Check # Recv d by: Total Amount Paid: $ W9 on file: p YES p NO Retained by: on / / Requested Refund Date: / / Amount: $ CATERER PREFERRED NAME OTHER NAME EXTRA FEE PAID p Caterer paperwork received p Date recv d: / / FAMILY/GROUP FOOD p Rental Waiver signed p Date recv d: / / DECORATING INFO Day and Time to arrive: p Layout received SECURITY p Order confirmed p Providing Own p Off Duty Release Form Received and attached p Forwarded copy to Police Chief HOTEL Are you in need of a hotel? p YES p NO Based on needs, refer them to contacts at hotels on our list. Later, inquire if they used one of our referrals. If so, which one?

5 PAGE 5 DATE CONVERSATION / ACTION INITIALS LINEN AND OTHER DECOR DETAILS VENDOR INFORMATION AND IMPORTANT DETAILS

Grand Royale Events Center 4473 Covington Hwy, Decatur, GA (404) /

Grand Royale Events Center 4473 Covington Hwy, Decatur, GA 30035 (404) 534-0067 Grandroyaleevents@gmail.com / info@grandroyaleevents.com Event Space Rental Agreement & Contract Event Date: Set-Up Time: