COMMUNITY ROOM. How to reserve a date and time Hours of operation Pricing Insurance requirements Reservation package

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Lee Miles
6 years ago
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1 COMMUNITY ROOM (BHC) takes great pride in being the central gathering place for our local communities. We acknowledge the integral role we play in servicing our neighbors and strive to be the main gathering place for all your important events. Our Community Room offers a communal environment to discuss and engage in local issues that are relevant to our neighborhood. This 2,000 sq. ft. of space provides a place to strengthen the relationships between local business partners, community groups, non-profits and residents. If your organization is interested in booking the Community Room to conduct meetings, conferences and other programs, please continue to read this package for more information on: How to reserve a date and time Hours of operation Pricing Insurance requirements Reservation package

Hours may vary during holiday season or on national holidays. RESERVING A DATE AND TIME Community Room must be booked a minimum of 5 days in advance.

2 BASIC INFORMATION LOCATION Located on the first floor of the mall, closest to Sears, beside the LAPD substation. CAPACITY 75 people (2,000 square feet) HOURS Available during shopping center hours. Please see for more information. Hours may vary during holiday season or on national holidays. RESERVING A DATE AND TIME Community Room must be booked a minimum of 5 days in advance. May be booked up to 90 days in advance. First-come, first-serve. CANCELLATIONS To receive a full refund all cancellations must be done no less than 48 hours prior to scheduled date. Otherwise, 25% of your initial deposit will be deducted.

3 PRICING Non-Profit Organizations* and Merchants 10:00am-5:00pm $50/h (min. 2 hours); $50/h thereafter 5:00pm-9:00pm $240 flat, or $70/h 10:00am-9:00pm $550 flat *Non-profit organizations must provide proof of non-profit identification 501C3 number. California Residents and Business Community 10:00am-5:00pm $60/h (min. 2 hours); $70/h thereafter 5:00pm-9:00pm $400 flat, or $130/h 10:00am-9:00pm $990 Out-of-State and Business Community 10:00am-5:00pm $110/h (min. 2 hours); $120/h thereafter 5:00pm-9:00pm $640 flat, or $190/h 10:00am-9:00pm $1540 flat PAYMENT & DEPOSIT Cashier s check or money orders only. NO PERSONAL CHECKS. All checks/money orders must be made payable to: Capri Urban Baldwin, LLC In order to reserve the room, a full payment must be made at the time the application is submitted. Depending upon the type of event, additional fees may apply. In addition to the payment, a $250 security deposit is required for all registrants to secure your date(s). Security deposits will be refunded if the condition of the room is satisfactory. Public Safety will review the room and report to mall management. Deposits will be refunded within 10 business days after the event, assuming you have submitted your completed W-9 with your application. Please submit all requirement documents to mall management at: 3650 W Martin Luther King Jr. Blvd, Suite NO S. THANK YOU.

4 ADDITIONAL REQUIREMENTS When submitting a completed application, registrants must provide a valid California driver s license or California identification to verify contact information. Contact mall management at to check your requested date(s) for availability. If date is available it may be tentatively scheduled pending approval from mall management. Please refer to The BHC Community Room Rules and Regulations for a full listing of rules and regulations in the reservation form. Non-Profit Organization For-Profit Organization Reservation Form Waiver, Release & Indemnity Form Rules and Regulations Form Certificate of Insurance W-9 Event Setup Plan Non-Profit ID 501C3 Number CERTIFICATE OF INSURANCE Please list project address as: 3650 W Martin Luther King Jr. Blvd Please list certificate holders as: Capri Urban Baldwin, LLC c/o Attn: General Manager 3650 W Martin Luther King Jr. Blvd Additional insured as: Capri Urban Baldwin, LLC, a Delaware LLC Capri Urban Crenshaw, LLC, a Delaware LLC Capri Capital Partners, LLC, a Delaware LLC Capri Urban Investors, LLC Capri Urban Investors, REIT Primestor Development, Inc. Please , mail or fax your insurance carrier this information for proper issuance.

5 EQUIPMENT has the following equipment available for use for the duration of your booking: (60) chairs (6) six-foot tables (1) podium (1) PA system (microphone not included) Restrooms are located immediately outside the Community Room. Any additional equipment needed must be rented from a rental company at the user s expense. No equipment, e.g., chairs, tables, etc. may be brought from your home. Extra care must be exercised in the use of the Community Room and all equipment borrowed. In the event of any missing or broken equipment or any notable unseemliness, your organization will be fully liable to reimburse as follows: $35 per chair $75 per table $155 per podium $250 for carpet repairs SPECIAL NOTE BHC is responsible for all setup and takedown of BHC equipment. FOOD POLICY Any group bringing food in is responsible for their own clean up. Our Food Court is conveniently located near the main entrance of the mall off of Martin Luther King Jr. Blvd. Please submit all requirement documents to mall management at: 3650 W Martin Luther King Jr. Blvd, Suite NO S. THANK YOU.

Community Room Applicant Information Sheet

Community Room Applicant Information Sheet License Agreement CONTACT INFORMATION: Date: Contact Name: Group Affiliation, please choose one: Mall Retailer Non-Profit - please attach 501(c) (3) Community