3. This tender is not transferable.

Transcription

1 GOVERNMENT OF INDIA (Ministry of Home Affairs) Commandant- 3 Signal Bn CENTRAL RESERVE POLICE FORCE Sector-V, Salt Lake, Kolkata Tele/Fax : / E. Mail ID:- hq3sigbn@crpf.gov.in No. R.XIV-41/ Sig- Proc Dated, the 28 th July 2016 To Dear Sir, 1. On behalf of the President of India, I invite you to tender online bids for the supply of stores /Laying of Network cabling of LAN for SELO Communication at Group Centre CRPF Siliguri (West Bengal ) detailed in the schedule. 2. If you are in a position to quote for supply of stores /Laying of Network cabling in accordance with the requirements stated in the attached schedule to tender, all documents attached herewith should be fully filled in, signed and submitted through e-procurement site You must also furnish with your tender all the information called for as indicated in pamphlet No. DGS&D-229 mentioned in para-1 above. Attached list of questionnaire should also be answered and submitted through e-procurement site failing which your tender will be liable to be ignored, and not considered. 3. This tender is not transferable. Thanking you Yours faithfully Sd/- 28/07/2016 ( CHHOTAN THAKUR ) Commandant- 3 Signal Bn CRPF For and on behalf of the President of India.

2 SCHEDULE TO TENDER Government Of India (Ministry of Home Affairs) Commandant- 3 Signal BN,CRPF Sector-V, Salt Lake, Kolkata Tele/Fax : / E. Mail ID:- hq3sigbn@crpf.gov.in Tender Cost :- 100/- (Rupees One hundred ) Only. Tender Enquiry No : R.XIV-41/ Sig-Proc. Dated 28/07/2016 Time and date of receipt of online tender : By 1130 Hrs on 27/08/2016 Time and date of receipt of Manual : By 1130 Hrs on 27/08/2016 Documents. Time and date for online opening of tender : At 1600 Hrs on 27/08/2016 Validity of offer : The tender shall remain open for acceptance till 180 days from the date of opening. Venue : Office of the Commandant- 3 Signal Bn, CRPF, Sector-V, Salt lake, Kolkata (West Bengal) Place of Submission of T.E Tender documents duly completed in all respect Documents are to be submitted online on CPPP Portal of Govt. e-procurement system against the T.E of the Commandant-3 Signal Bn., CRPF, Sector-V, Salt lake, Kolkata (W.B) before specified time and date mentioned in this tender notice in addition of manual submission of tender documents. It is mandatory to submit the sealed tender bid manually (Off line) before 1130 hrs on 27/08/2016. If a tender bid is not submitted manually, the Online bid will not be entertained and vice versa. Any tender received after due time and date shall not be opened and will be returned in original to the bidder. Torn/Open tender will also not be accepted. Product reservation/purchase/laying of Network cabling preference/price preference if any shall be as per Govt. policy. Tenderers are advised to go through the Earnest Money Deposit (EMD) and Two Bid System clause of this Tender Enquiry carefully before filling the tender. FOR SUPPLYING STORE:- S/No Description of stores Qty. in Nos/ Mtrs. EMD (in Rs.) 1. Multi Mode SC Duplex Media Converter 04 Nos 15,000/ Port LIU with adoptor plate, adaptor 6 Numbers and Pigtail 06 Nos ( OFC Patch Panel ) 04 Nos 3. PVC Channel Casing/Capping, Size- 1 inch in Mtr Mtrs 4. HDPE Pipe, 1.5 inch in Mtr for exterior (duct pipe/ 900 Mtrs underground) for laying of OFC 5. RJ 45 Connector 150 Nos SIGNATURE OF THE TENDERER

3 For Laying of Network Cabling: S/No Description of stores Qty. in Nos/Mtrs. 1. UTP CAT-6 Cable laying charges 5000 Mtrs 2. I/O termination Charges 150 Nos Port patch Panel installation with termination 01 Nos charges 4. Wall Mount Rack installation with dressing charges. 02 Nos 5. OFC Cable laying charges without digging Charges 900 Mtrs 6. LIU installation charges 04 Nos 7. OFC Splicing charges 24 Nos 8. RJ 45 crimping charges 150 Nos EMD (in Rs.) All Tender documents attached with this invitation to tender including the specifications are considering as complete offer. It is therefore important that Tender Acceptance Letter which is a written undertaking that all the terms and conditions of the tender are understood and accepted should be signed and submitted through e-procurement site All firms who are not specifically registered for required stores as per tender specification of tender enquiry with DGS&D or with NSIC, are required to submit Earnest Money as mentioned above along with their offer as per instructions to bidders for e- Submission of bids. Registration with any other organization will not exempt them from depositing Earnest Money. As per Government policy, PSUs are also not exempted from depositing Earnest Money. 1. Purchaser : The President of India. 2. Inspection Authority : DIGP GC CRPF Siliguri (West Bengal ). 3. Inspection Officer : Board of Officers detailed by DIGP GC CRPF Siliguri (W.B.). 4. Stores required at : Free delivery at Group Centre CRPF Siliguri (W.Bengal). Tenderers are required to quote rates on free delivery at Consignee s location basis only. 5. Delivery required by : Within 30 days. 6. Dispatch Instructions : Stores are required to be delivered at consignee place at freight, risk and cost of the supplier. 7. Payment Terms : No advance payment will be made. 100% payment will be released within days after receipt the material and fulfillment of the criteria as per the specification on inspection. 8. Packing & Marking : The store should be properly marked and packed so as to avoid the hazards of transportation. 9. Rate quoted by the firms should be on firm price basis. 10. Firms should quote rates, inclusive all taxes, duties as per Price Bid (BOQ) format provided. SIGNATURE OF THE TENDERER Contd. P/No.3

4 Sl No Description of Store -3- Qty in Mtrs 1 Multi Mode SC Duplex Media 04 Nos Converter 2 6 Port LIU with adoptor plate, 04 Nos adaptor 6 Numbers and Pigtail 06 Nos ( OFC Patch Panel ) 3 PVC Channel Casing/Capping, 1700 Mtrs Size- 1 inch in Mtr. 4 HDPE Pipe, 1.5 inch in Mtr for exterior 900 Mtrs (duct pipe/ under ground) for laying of OFC 5 RJ 45 Connector 150 Nos Servicing Charges 1. UTP CAT-6 Cable laying charges 5000 Mtrs 2. I/O termination Charges 150 Nos Port patch Panel installation with 01 Nos termination charges. 4. Wall Mount Rack installation with 02 Nos dressing charges. 5. OFC Cable laying charges without 900 Mtrs digging Charges 6. LIU installation charges 04 Nos 7. OFC Splicing charges 24 Nos 8. RJ 45 crimping charges 150 Nos 11. Tenderer should disclose the name and full address (along with telephone/ Fax No.) of the place where the stores will be manufactured and offered for inspection. In case the firm is registered with NSIC for the subject stores, they should clarify whether they are registered as a manufacturing unit or any other capacity. In case the registration is as a manufacturer, they should indicate the full address/phone number of they their manufacturing facility. 12. Purchaser reserves the right to increase/decrease the number of consignees and change the consignee(s) and quantity of stores allotted to them. SIGNATURE OF THE TENDERER Contd P/No.4

5 The tenderer should submit performance statement of last 3 years of the firm. The tenderer should clearly indicate the Guarantee/ warranty of the stores. Purchaser reserve the right to get the manufacturing capacity of all firms re-verified irrespective of the registration status. 16. Purchaser reserves the right to cancel/scrap the tender without assigning any reason at any stage. 17. Purchaser reserves the right to increase or decrease the quantity at any stage. 18. PLACE OF SUBMISSION OF TENDER DOCUMENTS: Original documents i.e. DD towards tender fee, bank Guarantee/FDR for EMD, Pre receipt challan for refund of Earnest Money sealed in envelope duly mentioning tender Enquiry No. and brief description of store are to be submitted to the Commandant-3 Signal Bn., CRPF, Sector-V, Salt lake, Kolkata (West Bengal) through speed/registered post/courier before specified time and date mentioned in the Schedule to Tender. Late/Delayed/Non submission of original documents would result in rejection of bid during online bid opening. By hand documents will not be accepted. (It is mandatory to submit tender document both Online and Off line). 19 TENDER SAMPLE FOR TECHNICAL EVALUATION: Tender sample is mandatory. All tenderer should submit sample items for assessment the technical suitability as per technical specification to be checked by the B.O.O. detailed by Commandant 3 signal Bn or his authorized representative. 20. The price bids of the bidders only whose technical offers are acceptable/found suitable in all respect will be opened. The date and time for opening of price bids will be intimated subsequently to the technically qualified firms. L-1 will be decided on overall lowest price for this turnkey project (Appendix A plus B ). 21. LIQUIDATED DAMAGES : - If the contractor fails to deliver the store or any installment thereof within the period fixed for such delivery or at any time repudiates the contract before the expiry of such period, the purchaser will recover from the contractor liquidated damages including administrative expenses and not by way of penalty a sum equivalent to 2% of the price of any store which the contractor fails to deliver within the period fixed for delivery in the schedule for each month or part of the month during which the delivery of such store may be in arrears where delivery thereof is accepted after expiry of the after said period provided that the total damages so claimed shall not exceed 10% of the total contract price. 22. PERFORMANCE SECURITY:- (i) The successful firm shall have to deposit a Security Deposit of 5% of the contract value within 15 days of the placement of supply order for due performance as per provisions contained in Clause 7 of DGS&D-68 (Revised). Failure on the part of the firm to deposit the security deposit, the purchaser reserves the right to cancel the contract at the risk and cost of the supplier. (ii) The performance Security Deposit submitted by the supplier will remain valid for 60 days beyond the date of completion of all contractual obligations of the supplier including warranty obligations. SIGNATURE OF THE TENDERER Contd. P/No.5

6 iii) If the supplier fails to deliver the stores in a promised period and places and requests for extension of time, he will submit an undertaking on non-judicial stamp paper of RS. 10/- duly attested by Notary Public stating that the performance Security Deposits has already been extended for 60 days beyond the guarantee/warranty period. SAMPLING AND INSPECTION CRITERIA :- The successful bidder will have to abide by the sampling and inspection criteria formulated by the purchaser. 24. TWO BID SYSTEM:- All bidders are required to submit their offers in two covers as under :- A) FIRST COVER SHOULD CONTAIN THE FOLLOWING :- a. Documents to be submitted in original manually to The Commandant-3 Signal Bn., CRPF, Sector-V, Salt Lake, Kolkata (W.B) in sealed envelope through registered/speed Post/Courier. i) Tender Cost. ii) ii) iii) iv) EMD (if applicable). Tender acceptance letter Ink Signed copy of Tender Document Copy of PAN No. v) Copy of VAT/TIN/Service Tax No. vi) vii) viii) ix) Copy of Pre-receipt challan for refund of EMD (If applicable). Copy of performance statement of last 3 years Copy of Tax clearance certificate ( for last 3 years). Latest income tax return. x) Copy of ECS Mandate form xi) xii) Registration /enlistment certificate of DGS&D/NSIC(if Applicable) Any other documents which firm wishes to submit in support to compliance of terms & conditions of the Tender Enquiry. b. Documents to be submitted online in scanned copy: - i) Tender Cost. (ii) EMD (if applicable). (iii) Tender acceptance letter (iv) Questionnaire, Appendix- A, Appendix B, Appendix C & D (v) Copy of PAN No. (vi) Copy of VAT/TIN/Service Tax No. (vii) Copy of Pre-receipt challan for refund of EMD (If applicable). (viii) Copy of Tax clearance certificate ( for last 3 years). (ix) Latest income tax return. (x) Copy of ECS Mandate form (xi) Registration /enlistment certificate of DGS&D/NSIC(if Applicable) SIGNATURE OF THE TENDERER Contd. P/No.6

7 -6- B) SECOND COVER SHOULD CONTAIN THE FOLLOWING:- The composite bid i.e. rate indicated in the technical bid OPENLY SHALL BE IGNORED. Prices should be quoted as per BOQ format provided along with the tender document at e-procurement site Tender Documents are available at CPPP e-procurement site as well as on CRPF website ( which can be downloaded by interested firms. However bidders are required to submit Tender Fee/ EMD as applicable, as per tender document while submitting the bids. The Demand Draft for Tender Fee/EMD should be drawn in favour of The Commandant, 3 Signal Bn, CRPF, Sector-V, Salt lake, Kolkata payable at S.B.I Salt Lake Electronics Complex, 8/1, E.P Block, Salt Lake, Kolkata- 91. The bidders must enclose demand draft equivalent to cost of tender set along with technical bid failing which tender shall be summarily rejected. The demand draft should be drawn in favour of The Commandant, 3 Signal Bn, CRPF, Sector-V, Salt lake, Kolkata payable at S.B.I Salt Lake Electronics Complex, 8/1, E.P Block, Salt Lake, Kolkata- 91 and should not be clubbed with earnest money deposit. 26. Tenderers are not permitted to alter or modify their tenders after expiry of the deadline for receipt of tender till the date of validity of tender and if they do so their earnest money will be forfeited. 27. Purchaser reserves the right to cancel/reject any or all the tenders without assigning any reason. 28. Proof of registration with Government i.e., PAN No., TIN No. & Service Tax No. should be furnished with the tender documents. Note :- a) Full name, Contact No. and status of the person signing the tender documents must be clearly mentioned in the tender documents. b) The firms applying tenders against the subject Tender Enquiry are informed that all relevant details with reference to the Tender Enquiry stipulations are clearly responded to. In case any of the Tender Enquiry stipulations are not clearly stated to/replied to by any of the bidders, no repeat no clarifications will be sought from the concerned bidder and its offer will be rejected out rightly. c) Before submission of tender, tenderer will check the Specification compliance sheet as per appendix C & check list (Appendix D ) attached to these Tender Documents for compliance on various stipulations of the tender. Sd/- 28/07/2016 (CHHOTAN THAKUR) Commandant- 3 Singal BN CRPF For and on behalf of the President of India. SIGNATURE OF THE TENDERER

8 TENDER ACCEPTANCE LETTER (To be given on Company Letter Head) Date : To, Sub: Acceptance of Terms & Conditions of Tender. Tender Reference No: Name of Tender : - Dear Sir, 1. I/ We have downloaded / obtained the tender document(s) for the above mentioned Tender/Work from the web site(s) namely: as per your advertisement, given in the above mentioned website(s). 2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents from Page No. to (including all documents like annexure(s), schedule(s), etc.,), which form part of the contract agreement and I / we shall abide hereby by the terms / condition ns / clauses contained therein. 3. The corrigendum(s) issued from time to time by your department/ organization too have also been taken into consideration, while submitting this acceptance letter. 4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) / corrigendum(s) in its totality / entirety. 5. In case any provisions of this tender are found violated, then your department/ organization shall without prejudice to any other right or remedy be at liberty to reject this tender/bid including the forfeiture of the full said earnest money deposit absolutely. Yours Faithfully, (Signature of the Bidder, with Official Seal)

9 Questionnaire Of Tender Notice ( Please Mark in appropriate Box and fill the answer correctly. Tenders leaving the box unmarked and questionnaire unanswered shall be rejected) S.No. Required Documents Reply of Your firm 1. Whether Your firm Regd. With NSIC for Subject Store Monetary Limit/ATO. Validity of Registration. 2. Whether Your firm Regd. With DGS&D for Subject Store. Monetary Limit/ATO. Validity of Registration. 3. Whether EMD for Rs. 15,000/- Deposited or Not. 4. Whether Specification Confirmed or Not. 5. Have You submitted the Tender Sample. 6. Whether Your firm is SSI Unit. 7. Capacity. 8. Quantity Offered (Total Qty. as per T.E). Make and Model is mentioned or Not. 9. Terms of Delivery : Free delivery at Group Centre CRPF Siliguri (W. Bengal ). 10. Validity of Offer ( TE Requirement is 180 days). 11. Delivery period (TE Requirement is 30 days ). 12. Are agree with Payment terms (As per T.E Days after receipt of store in good condition). 13. Tolerance Clause (Agreed or Not). 14. Arbitration Clause (Agreed or Not ) 15. Liquidated damage Clause (agreed or Not). 16. Past Performance. 17. Manufacturer or authorized agent. 18. Authorization Certificate from Manufacturers submitted or Not. 19. Authorization Valid up to. 20. Name Address of bankers. 21. Whether Busyness dealing banned. 22. Whether Tender Signed properly. 23. Whether Guarantee/Warranty Clause accepted. 24. Whether any Specific condition stipulated. 25. Whether all the Technical parameters as per the specification mentioned in the TE are complied. Signature of the Tenderer Name in Block Letters Full Address

10 Appendix A Sl No Description of Store Qty in Mtrs Name of Brand/ Model 1 Multi Mode SC Duplex Media Converter 04 Nos 2 6 Port LIU with adoptor plate, adaptor 04 Nos 6 Numbers and Pigtail 06 Nos ( OFC Patch Panel ) 3 PVC Channel Casing/Capping, Size- 1 inch in Mtr Mtrs 4 HDPE Pipe, 1.5 inch in Mtr for exterior (duct pipe/ under ground) for laying of OFC 900 Mtrs 5 RJ 45 Connector 150 Nos Servicing Charges 1. UTP CAT-6 Cable laying charges 5000 Mtrs 2. I/O termination Charges 150 Nos Port patch Panel installation with termination charges. 4. Wall Mount Rack installation with dressing charges. 5. OFC Cable laying charges without digging Charges 01 Nos 02 Nos 900 Mtrs 6. LIU installation charges 04 Nos 7. OFC Splicing charges 24 Nos 8. RJ 45 crimping charges 150 Nos Signature of the tenderer

11 Appendix- B CONSIGNEE LIST S.No. Description of store Qty. in Mtrs. Name of Consignee Multi Mode SC Duplex Media Converter 6 Port LIU with adoptor plate, adaptor 04 Nos 04 Nos The DIGP Group Centre, Siliguri (West Bengal). 6 Numbers and Pigtail 06 Nos ( OFC Patch Panel ) 3 PVC Channel Casing/Capping, Size Mtrs inch in Mtr. 4 HDPE Pipe, 1.5 inch in Mtr for exterior 900 Mtrs (duct pipe/ under ground) for laying of OFC 5 RJ 45 Connector 150 Nos Servicing Charges 1 UTP CAT-6 Cable laying charges 5000 Mtrs 2 I/O termination Charges 150 Nos 3 24 Port patch Panel installation with termination charges. 4 Wall Mount Rack installation with dressing charges. 5 OFC Cable laying charges without digging Charges 01 Nos 02 Nos 900 Mtrs 6 LIU installation charges 04 Nos 7 OFC Splicing charges 24 Nos 8 RJ 45 crimping charges 150 Nos Signature of the Tenderer

12 SPECIFICATION Appendix- C Sl No Nomenclature Specification Complied / Not Complied Passive items: 1 Multi Mode SC duplex Media Converter a) Mode Full Duplex Mode( Full duplex/collision, Link/Activity) b) LED Indicators Power, FX/ACT: On when fiber link is good and blink when data presents, TP Link/Act: On when TP LINK is good and blink when data presents, TP 100: On when TP Speed is 100 and Off if speed is 10, FX 100: On when FX speed is 100 and off if speed is 10, FDX/Col: On when duplex mode, and blink when collision occurs. c) Speed 100 Mbps. d) Cable 10Base-T + 2-pair UTP Cat-3,4,5, upto 100m, 100 Base-TX+ 2 pair UTP Cat-5, upto 100m, 100 Base-FX /125 micro m Multimode fiber optic cable. e) Standard DMC-300SC + IEEE Ethernet, 10BASE-T + IEEE 802.3, 100 BASE-TX/FX. f) Distance 2 Km g) Fiber Port SC Connector. h) Operating Temperature. (-) 20 Degree Celsius to + 70 Degree Celsius. i) Max. Transmit Packet 1600 bytes. j) Switching Mechanism Store & Forward K) Power Adapter 220 VAC, HZ. l) Package Contents. Converter, AC/DC Power Adapter and installation instruction. 2 6 Port LIU with Adapter plate, Adapter 6 Nos and Pigtail 6 Nos.( OFC Patch Panel ) Complete Aluminum alloy housing, fully powder coated splice tray, Cable spool, Sliding lid for easy maintenance to be included. 2 Nos. of earthing lugs, pre loaded for grounding. Front and rear cable management rings. Adaptor insertion loss < 0.3 db max. durability (1000 matings) <02dB max. qualifies as per ISO/IEC 11801, EN 20173, Loaded with SC-SM Couplers, Pigtails etc. Signature of the Tenderer Contd. P/No.3

13 -3-3 PVC Channel Casing/Capping, Size 1 inch in Mtr. a) Casing capping type PVC. b) Size Width: 1 inch, depth: ½ inch. c) Thickness Better than 1 mm. d) Purpose For laying of UTP CAT-6 cable within the building. e) Quality ISI Grade, quality: branded, good quality. 4 HDPE Pipe, 1.5 inch in Mtr. for exterior ( duct pipe) / under ground for laying of OFC. a) Type High density Poly ethylene. b) Diameter 1.5 inches. c) Thickness Equal to or better than 2 mm d) Purpose For underground laying of optical fiber cable. e) Grade ISI Grade, quality : branded, good quality. 5 RJ-45 Connector RJ-45 Plug for CAT-6 round cable for standard conductor, 24 through 26 AWG, 50 micro inches of good plating on contacts plastic insert with stepped entry for individual wires UL rated UL94V-0, ROHS Compliant. B Service Charges :- 1. UTP CAT-6 Cable laying charges 2. I/O termination Charges Port Patch Panel installation with termination charges 4. Wall Mount Rack installation with dressing charges 5. OFC Cable laying charges without digging Charges 6. LIU installation charges 7. OFC Splicing charges 8. RJ 45 Crimping charges Complied / Not Complied Signature of the Tenderer

14 Appendix D Check List For Tender (Tenderers should check following requirements for compliance before submission of the tender documents) Sl.No. Requirements to be checked by the tenderer before submission of the tender 01. Tenderers should mention quantity for which they have quoted. This should be mentioned in the covering/forwarding letter head of the technical bid. 02. Tenderers should ensure deposit of required Earnest money deposit, if the tenderer are not registered with DGS&D or NISC for the store(s) quoted for the governing specification as per Tender Enquiry. 03. Tenderers should ensure that their registration with DGS&D and NSIC is valid if they are registered with DGS&D/NSIC and not depositing earnest money. They should enclose the latest DGS&D/NSIC registration certificate. 04. Tenderers should confirm that their equipment/products conform to the governing specifications of the quoted stores as per Tender Enquiry. 05. Tenderer should mention whether it is an SSI Unit or not. 06. Tenderers should mention in the Tender Enquiry that they accept delivery terms i.e they agree to supply/ provide the service at consignees locations at freight risk and cost of the tenderer. 07. Tenderers should mention that their offer is valid up to 180 days from the date of opening of the tender. 08. Tenderers should mention that they agree to the Tolerance Clause of the Tender Enquiry. 09 Tenderers should mention that they agree to the Arbitration Clause of the Tender Enquiry. 10 Tenderers should submit their past performance given in the Tender Enquiry. 11 Tenderers should mention whether it is a manufacturer of the store(s) quoted or it is the manufacturer s authorized agent. In case of agent. It should submit valid authority letter(s) of their Principal(s) for the stores they have quoted. 12 Tenderers should mention that Business dealing with their firms has not been banned by any Govt/private agencies. 13 Tenderers should ensure to sign each page of the Tender documents with name designation, seal and address of the signatory. 14 If the tenderer want to mention any specific condition, it should be mentioned on the covering / forwarding letter only which will be placed on the first page of the technical bid such condition mentioned in any other document shall not be given any consideration. 15 Tenderers should mention their address for communication with telephone and Fax numbers. Compliance ( To be indicated with YES after compliance) Signature of the Tenderer