2016 ANNUAL REPORT TO THE LA CROSSE PUBLIC LIBRARY BOARD OF TRUSTEES

Transcription

1 2016 ANNUAL REPORT TO THE LA CROSSE PUBLIC LIBRARY BOARD OF TRUSTEES

2 FINANCIAL INFORMATION INCOME: City Operating Budget $4,286, % Fees, service charges, misc. $85, % Carryover $222, % County Contributions $212, % Pcard rebate $11, % WRLS Web $45, % WRLS Contract $103, % TOTAL $4,967,982 Pcard rebate County Contributions Carryover Service Charges WRLS Web WRLS Contract City Budget EXPENDITURES: Salaries & Benefits $3,919, % Library Materials $361, % Building Operations $224, % Automation $169, % From Carryover $152, % All Other $153, % TOTAL $4,980,271 Automation From Carryover All Other Building Operations Library Materials Salaries & Benefits Page 1

3 CARRYOVER 2015 Carryover to 2016 $222,456 Taken out of Carryover line -$189, Operating Budget Expend. Balance $80, Operating Budget Unanticipated Income $20, Carryover to 2017 $134,046 SPECIAL IN-HOUSE CHECKING ACCOUNT 2016 % CHANGE 2015 Income (Photocopiers) $16, % $15, (Gifts) $158, % $201, (Interest) $ % $732 Expend (Photocopiers) $18, % $15, (Gifts) $294, % $294, (Interest) $ % $4,051 Balance as of Dec. 31, 2016 $174,094 Special Trustees Fund: % Change Balance 1/1/2016: $1,004, % Bequests Added in 2016 $0 Contributions Added in 2016 $37,361 Interest $31,419 Capital Gain ($7,286) Change in Market Value $38,075 Fees ($6,487) Board Expenditures ($5,486) Balance 12/31/2016 $1,092, % SEE APPENDICES FOR MORE DETAIL ON FUNDS Back to School Bash at Viterbo Page 2

4 Banned Book Week Page 3

5 FINANCIAL COMPARISON INFORMATION: Total Expenditure per Capita: $95.74 $99.02 $98.85 Percentage change -3.3% 0.2% -1.3% Materials Expenditure per Capita: $6.95 $7.86 $6.98 Support per Capita: $95.51 $ $ Support Received from City per Capita: $82.44 $83.70 $85.23 Percentage change -1.5% -1.8% -1.0% Cost per Hour Open: $ $ $ (Main, North, and South combined hours) Percentage change -3.3% 1.1% -1.7% Staff in FTEs per 1,000 Population: Staff per circ/ref. transaction Cost per Circulation: $5.66 $5.49 $5.10 Percentage change 3.1% 7.6% 15.5% Adult Craft Programs Page 4

6 TOTAL CIRCULATION 2016 Children's AV Children's Printed 29% 8% 31% Adult Printed 32% Adult AV CIRCULATION INFORMATION % Change 2016 % of Total from Last Year TOTAL CIRCULATION: 880, % Print Items 530, % -4.27% Non-Print Items 349, % -8.99% Adult Materials 550, % -7.27% Children's Materials 329, % -4.36% TOTAL AT MAIN: 744, % Print Items 437, % -2.52% Non-Print Items 306, % -9.35% Adult Materials 477, % -7.75% Children's Materials 266, % -1.03% TOTAL AT NORTH: 43, % Print Items 28, % % Non-Print Items 15, % % Adult Materials 25, % % Children's Materials 18, % % TOTAL AT SOUTH: 92, % Print Items 64, % % Non-Print Items 27, % 1.43% Adult Materials 48, % -0.23% Children's Materials 44, % % :: Page 5

7 COMPARISON INFORMATION Turnover Rate: (No. of times each item circulated) Circulation per Capita: Circulation per Hour Open - Total: Main: North: South: CIRCULATION AT COMMUNITY LIBRARIES 140, , , , ,000 90,000 80,000 70,000 60,000 50,000 40, NORTH SOUTH 1,400,000 MAIN AND TOTAL CIRCULATION 1,300,000 1,200,000 1,100,000 1,000, , , , , , , , , , , , , ,653765,073 1,023, , , ,353 1,061,895 1,143, , , ,861 1,214,086 1,026,401 1,234,916 1,263,114 1,035,907 1,011,304 1,057, ,879 1,215, ,086 1,171, , , , , , , Main TOTAL Page 6

8 Bike Repair Stand donated by Beer by Bike Brigade OTHER INFORMATION PROGRAMS % Change 2016 % of Total from 2015 Number Held in 2016: % Adult % % Monday Main 18 Chapters 12 Classes 63 Dark La Crosse Tours 29 Gaming 9 Genealogy & Local History 23 LC3 7 Movies 54 Other 107 Children's % 18.56% Pre-school 435 Elementary school 132 Middle school 52 High school 39 Attendance 33, % Adult 11, % % Monday Main 1,526 Chapters 92 Classes 525 Dark La Crosse Tours 1,266 Gaming 134 Genealogy & Local History 753 LC3 340 Movies 1,270 Other 5,405 Children's 21, % -2.72% Pre-school 10,833 Elementary school 7,957 Middle school 2,318 High school 850 Drop-In Children's Programs Literacy Offerings - SLP 2 Attendance 1,441 Drop-In Activities 93 Attendance 8,542 Page 7

9 % Change 2016 from 2015 LIBRARY VISITS 524, % NUMBER OF HOURS OPEN (per week): At Main At North 65 At South % Change 2016 % of Total from 2015 REFERENCE QUESTIONS Number Asked in , % Reference Desk 25, % -0.30% Archives Desk 13, % 9.08% Children's Room 6, % % Circulation Desk 18, % % North Branch 3, % -8.72% South Branch 1, % % North South 1.92% 5.23% Reference Questions 2016 Circulation Desk 27.14% 37.44% Reference Desk 8.92% 19.35% Youth Services Archives Desk History Hunt - Logan High School Page 8

10 Get Up and Go Day Strategic Planning Listening Sessions COMPARISON INFORMATION Reference Questions per Capita: Population Served: 51,992 52,018 51, , , , , , , ,000 80,000 60,000 40,000 20,000 INFORMATION QUESTIONS All Reference Questions Reference Desk Only Page 9

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22 LA CROSSE PUBLIC LIBRARY SPECIAL CHECKING ACCOUNT 2016 ACTIVITY Balance: 12/31/15: $177, Receipts: Copy Machine & other 1400 $16, Gifts $76, Friends of LPL $23, Washburn Fund $4, Special Trustees Fund $1, Fund Raisers $23, Credit Card Receipts $24, LSTA Grant $5, Interest $ Total Receipts $175, Disbursements: Copier Leases & Maintenance $13, Printing Supplies & Maintenance $4, Library Materials $30, Programs/Exhibits $53, Staff Development $28.00 Equipment/Furnishings $10, Public Events $8, Credit Card Expenses $25, LSTA Grant $5, To Special Trustees Fund $11, Other $15, Total Disbursements $179, Balance 12/31/16: $174, Journal Balance: $174, $0.00

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24 TRUSTEES' SPECIAL AGENCY FUND REPORT 1ST QTR 2ND QTR 3RD QTR 4TH QTR TOTAL BEQUESTS $0 CONTRIBUTIONS 37, $37,361 INTEREST INCOME 8,154 7,371 8,314 7,580 $31,419 CHANGE IN MARKET VALUE 11,052 20,813 15,301-9,091 $38,075 ASSET CHANGES - CAPITAL GAIN ,004 ($7,286) FEES 1,545 1,620 1,657 1,664 $6,486 BOARD EXPENDITURES ,799 $5,486 ASSET CHANGES - CAPITAL LOSS $0 11,972 $300 - Board Petty Cash $387 - Bruder $1,299 - Retirements $3,500 - Director's Hospitality BEQUESTS $1,004,220 HAIG-PREVIOUS INTEREST 11,234 BRUDER ENDOWMENT 10,000 CHILDREN'S CENTENNIAL FUND 12,025 FROM GERT GORDON FUND 51,931 INTEREST INCOME 1,051,742 RETURN FROM 1ST FLOOR REMODEL 46,532 BUILDING FUND 175,280 BOOKS 2000 and beyond 245,957 CAPITAL PROJECTS 24,324 MATERIALS & PROGRAMS 10,333 BOARD USE 6,435 LCHS 23,903 ASSET CHANGES 123,138 FEES -120,776 BOARD EXPENDITURES -1,583,881 BALANCE $1,092,396

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26 CARRYOVER FROM 2016 to 2017 FINAL 2016 BUDGET 2016 AMOUNT EXPENDITURES APPROP. SPENT BALANCE % USED Salaries $2,786,914 2,784, , % Fringes 1,130,925-3, % Health Insurance 756, Life Insurance 8, Retirement 169, Social Security 197, Misc. Benefits 4, Automation 172, , , % Binding Services 1, , % Bldgs. & Bldg. Improvements 10,000 2, , % Car Allowance/Mileage % Delivery 11,500 10, % Other Contractual Services 63,300 54, , % Dues 3,000 3, % Electricity 115, , % Electronic Resources 15,000 14, % Gasoline 1, % Materials Circulation 336, , , % Materials for WRLS - Lib. Supplies % Materials for WRLS - Coll. Develop. 16,875 16, % Miscellaneous Expenses 7,000 1, , % Natural Gas 48,000 27, , % Office Supplies 41,000 37, , % Oil % Postage 10,000 2, , % Printing Services 3, , % Professional Development 13,500 7, , % Programming Mtls. 2,000 1, % Repair & Mtc. Supplies-Bldg. 20,000 19, % Repair & Mtc. Services-Equip. 5,500 3, , % Repair & Mtc. Services - Grnds. 50,550 48, , % Sewer 4,000 3, % Sprinkler - Indoor % Storm Water 2,500 1, % Telephone Expenses 25,500 21, , % Travel Expenses 6,500 6, % WRLS Car Allowance Water 3,270 3, % TOTAL 2016 EXPENSES: $4,908,954 4,828, , %

27 2016 BUDGET 2016 AMOUNT INCOME APPROP. RECEIVED BALANCE % RECEIVED Lost Library Mtls. $10,000 13, , % Microprinting Fees $1, % Miscellaneous $1,000 1, % Out of State Reg. $3,500 5, , % Research Fees $1, , % FAX Fees $700 1, % Service Charges $78,000 59, , % County Contributions $212, , % LSTA Creation Community 5, Meeting Room $1,500 2, % Transfer from Carryover $152, , % WRLSWEB $29,284 45, , % Restitution Pcard Rebate $7,273 11, , Short/Over SUBTOTAL $498, , , % WRLS Contract $92, , , % TOTAL INCOME $590, , , % SUMMARY: Total Amount Carried over into 2016: 222, Expenditures per Board approval To offset 2016 budget -152, Strategic Planning -37, Operating Budget Expenditure Balance 80, Operating Budget Unanticipated Income 20, Total Amount Carried over into 2016: 134,045.59

28 GIFT FUND as of 12/31/ Current Balance Debits Credits Balance Library Materials Archives Materials $15, $9, $15, $21, Bruder Endowment (YS) $ $ $ $ Friends - Chapters $2, $2, LAGS $ $89.90 Margaret Donndelinger Memorial (Archives) $ $ Ruthmae Weisensel Memorial $1, $1, $0.00 Donald Dolan Memorial $15.21 $20.00 $4.79 TOTAL $17, $13, $15, $20, Current Balance Debits Credits Balance Miscellaneous Baby Book Bees $ $ $ Board Discretionary Projects $2, $2, $ $ Bus Tour 5, $11, $14, $8, Capital Projects 7, $7, $3, $3, Materials & Services 2, $2, $1, $1, Foundation Grant 24, $3, $20, Friends - Misc. 2, $10, $7, $ Give-A-Gift $20, $25, $23, $18, Donald (Sandy) Gordon Estate $11, $10, $9, $10, Gertrude Salzer Gordon Estate $26, $11, $24, $39, Interest $2, $ $ $1, Sale of Surplus Equipment $1, $ $2, Craft Show $ $ $ $ Richard F. Carter Memorial $6, $6, Gayleen Eilers Memorial $ $ $0.00 Play & Learn Center $ $ Programming - Friends - Adult General $5, $15, $15, $5, Adult SLP $ $ $0.00 Adult Winter Program $ $ $0.00 Books 'n Brunch $1, $1, $ Comic Con (LC3) $ $2, $1, $ Earth Month Program $ $ $0.00 Footsteps Northside Bus Tour $ $ $0.00 Seed Library $ $ $25.00 Programming - Friends - Trivia $ $ $ $0.00 Programming - Friends - Youth General $2, $7, $3, $1, National History Day $17.97 $17.97 $0.00 NOKS $0.00 Summer Library Program $5, $5, $0.00 South Branch Operation $3, $ $ $2, Spec. Trustees - Retirements -$ $ $1, $ Spec. Trustees - Breakfast of Champions -$1, $1, Thousand Books Before Kindergarten $2, $ $2, Washburn - Archives Footsteps $ $ $63.00 Washburn - History Hunt $ $1, $ $1, Washburn - One Read Project $2, $2, Washburn - National History Day $ $1, $1, $ Washburn - State report filing -$10.00 $10.00 $20.00 $0.00 Washburn -Thurow Scholarship -$ $28.00 $1, $ TOTAL $128, $127, $120, $121, Global Awareness $3, $ World We Live in Grant 4, $ $2, $6, (we are only a fiscal agent on this) TOTAL $4, $2, $5, $7, YTD TOTALS $150, $143, $142, $149, Bank Balance $149, $0.00

29 1400 ACCOUNT: 2016 RECEIPTS Copy Internet TOTAL Machine Access Printer Misc. INCOME JANUARY $ $ $ $0.00 $1, FEBRUARY $ $ $ $0.00 $1, MARCH $ $ $ $0.00 $1, APRIL $ $ $ $0.00 $1, MAY $ $ $ $0.00 $1, JUNE $ $ $ $0.00 $1, JULY $ $ $ $0.00 $1, AUGUST $ $ $ $0.00 $1, SEPTEMBER $ $ $ $0.00 $1, OCTOBER $ $ $ $0.00 $1, NOVEMBER $ $ $ $0.00 $1, DECEMBER $ $ $ $0.00 $1, TOTAL $5, $4, $7, $0.00 $16, Percentage of Total 34.03% 24.08% 41.89% 0.00% Average per month $ $ $ $0.00 $1, Explanation of Subaccounts: Copy Machine Rate/copy: $.10, $.15, $.20; color $.75 Printer Charges for computer printing Internet Charges Charges for printing material off of the $.10 per page for b/w & $.25 for color

30 1400 ACCOUNT: DISBURSEMENTS 2016 Copier Copier Printing Printing Maintenance Leases Maintenance Supplies Misc. TOTAL JANUARY $ $92.51 $12.89 $0.00 $ $ FEBRUARY $ $ $20.34 $0.00 $0.00 $1, MARCH $ $ $18.32 $0.00 $0.00 $1, APRIL $0.00 $ $15.27 $0.00 $ $ MAY $ $ $53.95 $1, $0.00 $2, JUNE $ $ $ $0.00 $5, $6, JULY $ $ $0.00 $ $ $1, AUGUST $ $ $10.14 $0.00 $0.00 $ SEPTEMBER $ $ $6.41 $0.00 $0.00 $1, OCTOBER $ $ $14.56 $0.00 $ $1, NOVEMBER $ $ $74.03 $ $0.00 $2, DECEMBER $0.00 $ $65.04 $1, $0.00 $2, TOTAL $5, $8, $ $4, $5, $24, Percentage of Total 23.09% 33.78% 1.86% 16.80% 24.47%

31 CIRCULATION OVERVIEW Number of loans from La Crosse Public Library & branches: 880,079 Decrease from 2015: -58,213 % Decrease from 2015: -6.20% Number of loans from Main: 744,041 Percent of total loans: 84.54% Decrease from 2015: -42,935 % Decrease from 2015: -5.46% Number of loans from North: 43,722 Percent of total loans: 4.97% Decrease from 2015: -8,065 % Decrease from 2015: % Number of loans from South: 92,316 Percent of total loans: 10.49% Decrease from 2015: -7,213 % Decrease from 2015: -7.25% DETAIL CHANGE CHANGE CHANGE % OF FROM % OF FROM % OF FROM MAIN TOTAL 2015 NORTH TOTAL 2015 SOUTH TOTAL 2015 TOTAL Adult Printed Material 225, % -16,402 14, % -1,033 29, % -1, ,988 Adult Audiovisual Material 251, % -23,756 10, % -1,906 18, % 1, ,991 Total Adult 477, % -40,158 25, % -2,939 48, % ,979 Children's Printed Material 211, % 5,080 13, % -3,692 34, % -6, ,273 Children's Audiovisual Material 54, % -7,857 4, % -1,434 9, % ,827 Total Children's 266, % -2,777 18, % -5,126 44, % -7, ,100 TOTAL CIRCULATION OF MATERIALS 744, % -42,935 43, % -8,065 92, % -7, ,079

32 CIRCULATION (cont.) The following chart shows the trends in circulation at Main, North, and South since % % % % MAIN CHANGE NORTH CHANGE SOUTH CHANGE TOTAL CHANGE ,670 48,582 78, , , % 56, % 81, % 544, % , % 56, % 80, % 546, % , % 55, % 72, % 558, % , % 57, % 77, % 594, % , % 55, % 74, % 610, % , % 57, % 78, % 639, % , % 53, % 78, % 628, % , % 47, % 78, % 631, % , % 61, % 92, % 718, % , % 76, % 82, % 783, % , % 74, % 109, % 777, % , % 74, % 124, % 763, % , % 71, % 114, % 749, % , % 66, % 111, % 840, % , % 67, % 107, % 804, % , % 61, % 96, % 777, % , % 61, % 92, % 756, % , % 62, % 95, % 765, % , % 59, % 89, % 787, % , % 61, % 96, % 832, % , % 59, % 95, % 887, % , % 60, % 96, % 948, % , % 60, % 105, % 1,023, % , % 67, % 110, % 1,061, % , % 72, % 116, % 1,143, % ,026, % 76, % 111, % 1,214, % ,035, % 76, % 122, % 1,234, % ,057, % 77, % 128, % 1,263, % ,011, % 72, % 131, % 1,215, % , % 66, % 129, % 1,171, % , % 52, % 103, % 997, % , % 51, % 99, % 938, % , % 43, % 92, % 880, % % % 17.85% 72.37% STANDARDS: Average no. of circulations per service hour : Main: North: South: Average no. of circulations per service day: Main: 2,114 2,236 North: South:

33 INFORMATION/QUESTIONS Total number of reference questions asked by patrons at La Crosse Public Library & its branches 67,630 Decrease over ,178 Percentage decrease over % PER PER DAY OPEN HR OPEN Number asked of the REFERENCE DESK staff: 25, Percentage of total questions: 37.44% Decrease over Percentage decrease over % Number asked of the ARCHIVES ROOM staff: 13, Percentage of total questions: 19.35% Increase over ,089 Percentage increase over % Number asked of the CHILDREN'S ROOM staff: 6, Percentage of total questions: 8.92% Decrease over ,756 Percentage decrease over % Number asked of the CIRCULATION staff: 18, Percentage of total questions: 27.14% Decrease over ,990 Percentage decrease over % Number asked of the NORTH BRANCH staff: 3, Percentage of total questions: 5.23% Decrease over Percentage decrease over % Number asked of the SOUTH BRANCH staff: 1, Percentage of total questions: 1.92% Decrease over ,108 Percentage decrease over % # of Genealogy database web searches: 199,973 Total number of people using the Archives Room: 3,150 Avg no. of people per service day: 8.95 Decrease over Percentage decrease over %

34 INFORMATION/QUESTIONS (cont.) The following table shows the changes in reference question statistics from : REFERENCE ARCHIVES CHILDREN'S NORTH SOUTH DESK % CHANGE ROOM % CHANGE ROOM % CHANGE BRANCH % CHANGE BRANCH % CHANGE ,948 * 3,255 4,628 4,669 3, , % * 3, % 4, % 5, % 4, % , % 3, % 4, % 4, % 5, % , % 4, % 6, % 5, % 4, % , % 4, % 7, % 7, % 5, % , % 4, % 8, % 8, % 4, % , % 5, % 8, % 7, % 4, % , % 7, % 8, % 8, % 5, % , % 7, % 8, % 7, % 6, % , % 9, % 8, % 10, % 7, % , % 9, % 9, % 10, % 5, % , % 10, % 8, % 10, % 10, % , % 10, % 8, % 10, % 9, % , % 10, % 7, % 10, % 4, % , % 12, % 12, % 22, % 11, % , % 10, % 12, % 22, % 19, % , % 11, % 13, % 29, % 20, % , % 11, % 18, % 16, % 24, % , % 12, % 14, % 19, % 22, % , % 13, % 15, % 17, % 23, % , % 13, % 18, % 16, % 14, % , % 14, % 19, % 13, % 22, % , % 13, % 17, % 15, % 21, % , % 12, % 10, % 10, % 8, % , % 11, % 10, % 10, % 11, % , % 13, % 12, % 12, % 13, % , % 13, % 10, % 12, % 12, % , % 13, % 8, % 16, % 17, % , % 14, % 8, % 9, % 13, % , % 14, % 17, % 13, % 17, % , % 12, % 20, % 14, % 9, % , % 12, % 25, % 7, % 5, % , % 11, % 8, % 3, % 5, % , % 13, % 6, % 3, % 1, % % % 30.34% % % Reference questions per city resident: 1.29 *Directional questions were included in 1983 and 1984 statistics.