RESOLUTION NO R A RESOLUTION AMENDING THE FISCAL YEAR ANNUAL BUDGET OF THE CITY OF BARTOW.

Transcription

1 RESOLUTION NO R A RESOLUTION AMENDING THE FISCAL YEAR ANNUAL BUDGET OF THE CITY OF BARTOW. Whereas, the City Manager has certified that there are available for appropriation revenues and other financing sources in excess of those estimated in the fiscal year annual budget; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BARTOW, FLORIDA: That the fiscal year budget of the City of Bartow is hereby amended per Exhibit " A ". PASSED 9, X0 /, 3. CITY OF BARTOW By:.. P4, 1 ±'- a or James F. Clements ATTEST: CIPJacquelinePoole Approved as to correctness and form: By: Approved as to Substance: By: City Attorney Sean Parker City Manager Geor e A.' ong

2 1.) To adjust revenue and expenditure appropriations to approximate amounts for fiscal year ended 09/ 30/ Expenditure adjustments results primarily from vacancies, postponed projects, partially completed projects and an overall reduction of expenditures. Amended Amended Amended From To Difference Utility Svc Tax- Electric 1, 891, 713 1, 485, ,295) 1) Communication Service Tax 692, , , 078) 2) Building Permits 84, , , 200 3) Plumbing Permits 9, , 982 8, 000 4) Electrical Permits 10, , 172 4, 820 5) Mechanical Permits 15, , 095 4, 250 6) Plan Review 33, , , 600 7) Franchise Fee - Electric 152, , ,000) 8) Recoupment Fees P &R 60, , ,800 9) Impact Fees Facilities 71, , ) Bulletproof Vest Grant 1, 645 1, ) Jag Direct Grant 21, 000 6, , 229) 12) Jag/ 13 Formula Grant 12, , 300) 13) Library Coop- State Aid 538, , , 483) 14) Education Fees- Bldg Dept 5, 533 7, 150 1, ) Parks /Pavillion Rentals 12, ,441 8, ) Green Fees 500, , ,000) 17) Gift Certificates 13, 853 3, , 000) 18) Cart Rentals 49,475 38, , 000) 19) Alcoholic Beverages 117, , 940 8, ) Court Fines 105, , ,000) 21) Collection Charges 8, , 610 2, ) Interest Inc- Community Southern 11, , ) Interest Inc- BB &T Workers Comp 3, 500 3, ) Interest- Suntrust PC 50,000 5, ,000) 25) Sale of Surplus 10,000 43,025 33,025 26) Workers Comp Reimbusement 13, , ) Restitution 7, , 465 6, ) Transfer From CRA 177, , 055 ( 43,645) 29) Commission Total General Fund Revenue Adjustments 603,968) 30) Retiree Health Ins 175, , , ) Prof- Svc Legal 300, , ,000) 32) Prof- Svc Legal- City Attorney 151, ,000 61, ) Aid To Private Agencies 26,000 16, , 000) 34) Reverve For Contingency 390, ,355) 35) City Manager 517,012) Contract Services Misc 194, , 000 ( 114, 000) 36) 114,000) City Clerk Regular Salaries & Wages 138, , ,000) 37) Fica Taxes- General 11, 295 9, 295 2, 000) 38) Retmt Conts - General Def Ben 7, 556 9, 450 1, ) Life & Hlth Ins - General 20,358 11, 991 ( 8, 367) 40) Finance 34, 473) Regular Salaries & Wages 316, ,058 47, 000) 41) Fica Taxes - General 24, , 178 4, 000) 42) Retmt Conts - General Def Ben 47, , 768 8, 000) 43) Life & Hlth Ins - General 42, , 108 6, 000) 44) Contract Services 26, , 550 ( 9, 000) 45) 74, 000) Purchasing Regular Salaries & Wages 130, , 049 1, ) Fica Taxes - General 9, , ) Pub Notices/ Legal Ads 5, 000 8, 500 3, ) Customer Service 4, Contract Svcs -Misc 219, ,300 4, ) Contract Svcs -Pymts Process 27, ,000 48, ) Merchant CC Charges 40, , , ) Grant 67, Regular Salaries & Wages 46, , ) 300 Planning Regular Salaries & Wages 77,531 77, ) Contract Services 12, , 000 ( 2, 500) 54) 2, 200) Amendment # FINAL 1 of 6

3 Fleet Management Regular Salaries & Wages 356, , , ) Overtime- General 23, , 582 7, 000) 56) Life & Health Ins - General 63, , 673 4, 000) 57) Utilities 19, , 160 6, ) Repair Parts 375, , , ) Police 149, Retmt Contrib - Police 801, , , 000) 60) Life & Hlth Ins - General 155, , , 000) 61) Life & Hlth Ins - Police 284, ,471 44,000) 62) Contract Services 12,456 6, 456 6, 000) 63) Utilities 60, , , 000) 64) Dry Cleaning 26, , , 500) 65) Uniforms 28, , , 460) 66) Ammunition 6, 500 4, 400 2, 100) 67) C/ O Mach & Equipment 135, , , 700) 68) Jag /Byrne Grant 12, , 300) 69) Jag Direct Grant 14, , 229) 70) 167, 289) Building Regular Salaries & Wages 234, ,821 1, ) Postage 2, 900 5, 700 2, ) Code Enf Violations 5, 000 7, 600 2, ) Allocated Fleet Maint 3, 000 4, 900 1, ) Public Works 9, Regular Salaries & Wages 540, ,904 65,500) 75) Overtime 43, 321 8, ,000) 76) Fica- Taxes 44,655 37,655 7, 000) 77) Retmt Conts - General 86, , , 000) 78) Life & Hlth Ins - General 82, , 265 6, 000) 79) Utilities 122, , ,000) 80) Maintenance - HVAC 40,000 32, 000 8, 000) 81) Citywide FacADA Upgrade 100, ,000 58,000) 82) Reroof Public Facilities 35, , 000) 83) 285, 500) Community Development Regular Salaries & Wages 133, , , 000) 84) Fica- Taxes 10, 177 6, 177 4, 000) 85) Retmt Conts - General 23, , , 000) 86) Life & Hlth Ins - General 20,226 7, 226 ( 13, 000) 87) 84, 000) Library Regular Salaries & Wages 251, ,728 31, 000) 88) Part-Time Pay 49,213 31, , 000) 89) Fica- Taxes 23,022 19, 022 4, 000) 90) Retmt Conts - General 43,801 36, 801 7, 000) 91) Life & Hith Ins - General 46,985 36, , 000) 92) Utilities 70,636 52, 636 ( 18, 000) 93) 88, 000) Library- State Regular Salaries & Wages 369, , , 000) 94) Overtime Pay 17, , 350) 95) Fica- Taxes 29, ,574 9, 000) 96) Retmt Conts - General 64, ,292 22, 000) 97) Life & Hlth Ins - Gene 50, , , 000) 98) Parks & Rec 176, 350) Regular Salaries & Wages 962, , , 000) 99) Part-Time Pay 147, , 972 9, 000) 100) Fica Taxes- General 87, ,947 5, 000) 101) Retmt Conts - General 151, , , 500) 102) Life & Hlth Ins - General 207, , , 000) 103) Contract Services Misc 92, ,557 10, 000) 104) Utilities 647, , ,022) 105) Clean and Sanitation 37, , 000 9, 000) 106) Cemetery Expansion 315,000 80, 000 ( 235,000) 107) 413,522) Total General Fund Expenditure Adjustments 1, 725,845) 108) Cash Balance Forward - Unrestricted ( Increased) 4,207, 171 5, 329,048 ` 1, 121, 877 Amendment # FINAL 2 of 6

4 2.) To breakdown Golf budget into separate operations: Golf Course and Restaurant. Amended Amended Amended Golf Course From To Difference Reg Sal & Wages -Golf 441, , , 221) Part- Time Pay 121, , , 374) Overtime - Golf 14, , Fica Taxes - General 44,202 29, , 029) Retmt Contrib - General 76, , , 139) Life & Hlth Ins - General 93, , , 798) Landfill Fees Contract Svcs Misc 63,900 57, 510 6, 390) Travel, Training & Seminars 2, 500 2, Cellular Phone 1, 534 1, Telephone 1, ) Postage ) Utilities 56,622 45,298 11, 324) Equipment Rental 1, 448 1, Maint - Building 6, 100 4, 892 1, 208) Maint - Office Furn & Equip ) Maint - M &E Golf Operations 10, , Mainy - Golf Carts 2, 000 2, Printing & Binding 3, 119 1, 309 1, 810) Promotional Advertisin 30, , 500 2, 500) Over /Short-Petty Cash ) Merchant CC Charges 14, 243 9, 116 5, 127) Assessments & Reg Fees 1, ) Office Supplies 3, 000 1, 980 1, 020) First Aid & Safety Gea 2, 075 1, ) Uniforms 23, , , 871) Small Tools 1, ) Floor Mats 2, 912 2, Clean. & San. Supplies 7, 500 5, 625 1, 875) Aloholic Beverages 74, , 000) Petroleum, Oil & Lubricants 30, , 350 9, 150) Repair Parts 50, , 000 5, 000) Landscape Maint Matl 5, 000 5, Fertilizers & Chemical 75, , 500 1, 500) Irrigation Supplies 9, 000 9, Seeds & Plants 4, 000 4, Sidewalk Repair Mat. 1, 500 1, ) Pro Shop - Cogs 47, , Small Kitchen Tools 5, 000 5, 000) Concessions 167, , 000) Dues, Memberships 2, 025 1, ) Subscriptions, Books & 1, 000 1, C/ O Machine & Equipment 13,270 13, Fin P- Textron -Car 62,245 62, Fin I- Textron -Car 1, 287 1, Allocated Workers' Com 10,922 7, 209 3, 713) Allocated Fleet Maint 1, 000 1, Allocated It Systems 11, 084 8, 313 ( 2, 771) Restaurant 577, 191) Reg Salaries & Wages 150, , Part-Time Pay 41, , Fica Taxes - General 15, , Retmt Contrib - General 26, , Life & Hith Ins - General 31, , Contract Svcs Misc 6, 390 6, Telephone Postage Utilities 11, , Equipment Rental 1, 724 1, Maint - Building 1, 708 1, Maint - Office Furn & Maint - M &E Restaurant 5, 000 5, Printing & Binding 1, 310 1, Over /Short- Petty Cash Merchant CC Charges 5, 127 5, Assessments & Reg Fees Office Supplies 1, 020 1, First Aid & Safety Gea Restnt Supp - Towls, Apr 8, 988 8, Clean & San Supplies 2, 846 2, Alcoholic Beverages 74, , 000 Amendment # FINAL 3 of 6

5 Petroleum, Oil & Lubricants 9, 150 9, Small Kitchen Wares 8, 000 8, Concessions 167, , Dues, Memberships Allocated Workers' Comp 3, 713 3, Allocated It Systems 2, 771 2, , ' Cash Balance Forward - Ùnrestricted ( No Impact) 5,329,048 5, 329,048 3.) To appropriate funds for road work performed in Payment was delayed until 2013 while invoicing conflict Amended Amended Amended was resolved between FDOT and City of Bartow. To be funded from Road Impact Fees. From To Difference xxx - xxxxxx - xxx - xxx Revenue Other Current Charges 28,000 28,000 28, , Cash Balance Forward - Unrestricted ( No Impact) 747, ,081 4.) To authorize expenditure of Fire Department Donations for the purchase of Sparky the Fire Dog Costume for Amended Amended Amended public education. Also accounting for increase in actual assessment revenue and fire equipment repairs. From To Difference Fire Assesment Fee 460, , , Operating Supplies 5, 500 7, 001 1, Allocated Fleet Maint 66, , , , ` ` Cash Balance Forward - Unrestricted ( No Impact) 66, , ) To separate Stormwater fees into residential and commercial to be in compliance with the State Chart of Amended Amended Amended Accounts, resulting in a zero impact on the budget. From To Difference Sewer Development Fee 161, , 050) Impact Fees Sewer- Residential 155, , Impact Fees Sewer- Commercial 6, 000 6, 000 xxx - xxxxxx - xxx xxx Expenditure Cash Balance Forward - Unrestricted (No Impact) 1, 869,206 1, 869,206 6.) To increase Customer Service expense allocation due to the higher volume and expenses incurred concerning Amended Amended Amended electronic utility payments. From To Difference xxx - xxxxxx - xxx xxx Revenue Allocated Utility Billing 883,254) 950,554) 67,300) Allocated Utility Billing 690, , , Allocated Utility Billing 30,525 34,716 4, Allocated Utility Billing 81, ,439 6, Allocated Utility Billing 80,757 86,734 5, = Cash Balance Forward - Unrestricted ( No Impact) 5,329,048 5, 329, : Cash Balance Forward - Unrestricted ( Reduced) 8, 935, 161 8, 903,039 32, 122) Cash Balance Forward - Unrestricted ( Reduced) 180, ,594 2, 634) Cash Balance Forward - Unrestricted ( Reduced) 4,517,741 4, 513,954 3,787) Cash Balance Forward - Unrestricted ( Reduced) 1, 869,206 1, 865,449 3, 757) Amendment Amendment q4 q FINAL FINAL 44 of of 66

6 i.) Adjusting preliminary revenue estimate made prior to completion of first year under new rate structure. 2.) Minor adjustment to actual revenue. Projections received from State were inaccurate. 3.) Construction increased more than anticipated. 4.) Construction increased more than anticipated. 5.) Construction increased more than anticipated. 6.) Construction increased more than anticipated. 7.) Construction increased more than anticipated. 8.) Minor adjustment to actual revenue. 9.) Impact Fees recommencement. lo.) Impact Fees recommencement. 11.) Record grant received for Bulletproof Vests. 12.) Adjustment to budget carryforward placeholder from previous year 13.) Adjustment to budget carryforward placeholder from previous year 14.) Reduction of Library State Aid expenditures resulted in reduction of offsetting reimbursement. i&) Minor adjustment to actual revenue. 16.) Minor adjustment to actual revenue. n.) Minor adjustment to actual revenue. 18.) Minor adjustment to actual revenue. 19.) Minor adjustment to actual revenue. 20.) Sales are higher than anticipated. 21.) Court Fines were 65% under budget. 22.) Minor adjustment to actual revenue. 23.) Minor adjustment to actual revenue. 24.) Minor adjustment to actual revenue. 25.) Minor adjustment to actual revenue. 26.) Multiple items listed and sold at Insight Auctioneers in May 27.) Minor adjustment to actual revenue. 28.) Minor adjustment to actual revenue. 29.) Net result of unfilled director position and previous year Main St custodial services in ) $ 603, 968 reduction in revenue compares favorably to $ 1, 725, 845 reduction in expenditures. 31.) Result of new retirees. Budget under regular health insurance so net zero impact. 32.) Legal Services less than anticipated. 33.) Legal Services greater than anticipated due to County Sewer Connection. 34.) Contribution to Main Street Bartow less than originally anticipated.. 35.) No unanticipated expenditures. 36.) Several projects pending or in progress. Carried forward to new year. 37.) Result of unfilled position( s) and temporary vacancies. 38.) Result of unfilled position( s) and temporary vacancies. 39.) Minor adjustment to actual expenditure. 40.) Result of unfilled position(s) and temporary vacancies. 41.) Result of unfilled position( s) and temporary vacancies. 42.) Result of unfilled position( s) and temporary vacancies. 43.) Result of unfilled position( s) and temporary vacancies. 44.) Result of unfilled position( s) and temporary vacancies. 45.) OPEB calc in progress. Actual work did not begin until FY Carried forward to new year. 46.) Minor adjustment to actual expenditure. 47.) Minor adjustment to actual expenditure. 48.) Increased activity in adverstisemnt due to RFP's. 49.) First year estimate. Electronic payment activity greater than anticipated. 50.) First year estimate. Electronic payment activity greater than anticipated. 51.) First year estimate. Electronic payment activity greater than anticipated. 52.) Minor adjustment to actual expenditure. 53.) Minor adjustment to actual expenditure. 54.) Minor adjustment to actual expenditure. 55.) Minor adjustment to actual expenditure. 56.) Minor adjustment to actual expenditure. 57.) Minor adjustment to actual expenditure. 58.) Minor adjustment to actual expenditure. 59.) Increased volume in higher dollar repairs. See attachment e- mail from Fleet Department. 60.) Result of unfilled position( s) and temporary vacancies. 61.) Result of unfilled position( s) and temporary vacancies. 62.) Result of unfilled position( s) and temporary vacancies. 63.) Savings resulting from changes to hazardous waste disposal program. 64.) Utilities decreased as a result of EECBG improvements. 65.) Result of unfilled position(s) and temporary vacancies. 66.) Result of unfilled position(s) and temporary vacancies. 67.) Not needed. 68.) Price of new vehicles less than anticipated. 69.) Budget carryforward in error from previous year 70.) Budget carryforward in error from previous year 71.) Final payout of terminated employee. 72.) Increased volume in Code Inforcement Violation. 73.) Increased volume in Code Inforcement Violation. 74.) Increased volume in Code Inforcement Violation. 75.) Result of unfilled position( s) and temporary vacancies. 76.) Result of unfilled position( s) and temporary vacancies. Amendment # FINAL 5 of 6

7 77.) Result of unfilled position( s) and temporary vacancies. 78.) Result of unfilled position( s) and temporary vacancies. 79.) Result of unfilled position( s) and temporary vacancies. 80.) Utilities decreased as a result of EECBG improvements. 81.) HVAC replacements were made with EECBG funding resulting in less maintenance. 82.) Completion of ADA upgrade cost less than anticipated in final year. E3.) Carver and pavillion reroof projects postponed to FYI ) Result of unfilled position( s) and temporary vacancies. CRA contract. 85.) Result of unfilled position( s) and temporary vacancies. CRA contract. 86.) Result of unfilled position( s) and temporary vacancies. CRA contract. 87.) Result of unfilled position( s) and temporary vacancies. CRA contract. 88.) Result of unfilled position( s) and temporary vacancies. 89.) Result of unfilled position( s) and temporary vacancies. 9o.) Result of unfilled position( s) and temporary vacancies. 91.) Result of unfilled position( s) and temporary vacancies. 92.) Result of unfilled position( s) and temporary vacancies. 93.) Utilities decreased as a result of EECBG improvements. 94.) Result of unfilled position( s) and temporary vacancies. 9s.) Result of unfilled position( s) and temporary vacancies. 96.) Result of unfilled position( s) and temporary vacancies. 97.) Result of unfilled position(s) and temporary vacancies. 98.) Result of unfilled position(s) and temporary vacancies. 99.) Result of unfilled position(s) and temporary vacancies. loo.) Result of unfilled position(s) and temporary vacancies. lot) Result of unfilled position(s) and temporary vacancies. 102.) Result of unfilled position(s) and temporary vacancies. 103.) Result of unfilled position( s) and temporary vacancies. 104.) Minor adjustment to actual expenditures. 1o5.) Utilities decreased as a result of EECBG improvements. im.) Minor adjustment to actual expenditures. 107.) Reduced project scope. Will continue in FY Funding source changed to General Fund fund balance. 108.) $ 603, 968 reduction in revenue compares favorably to $ 1, 725, 845 reduction in expenditures. Amendment M FINAL 6 of 6

8 REQUEST FOR APPROVAL OF THE FINAL BUDGET AMENDMENT Item No. 8 y; IeS ; Summary: Florida Statute allows a municipality to amend its budget within 60 days of the end of the fiscal year. Budget amendments must be adopted in the same manner as the original budget. This resolution represents the final amendment for the City of Bartow' s fiscal year ended September 30, Most of the amendments are reductions in expenditures. Any amendments to the original budget, as well as any variation between the final budget and actual expenditures, have to be explained in the Management Discussion and Analysis portion of the financial statements. It is anticipated that final expenditures will be less than the amounts indicated in the proposed amendment. Background Information: This is the fourth budget amendment for Staff Analysis: There were few unanticipated costs arising during the year and departments managed their budgets well. Most of the proposed amendments are relatively small. The larger ones have already been discussed with the Commission or have no impact on the City's ability to provide services to the community. The majority of the reductions result from vacancies and others result from ongoing projects and services that were incomplete at year end. RECOMMENDATION I recommend approval of this final amendment to the fiscal year budget. David W. Wright Finance Director