4/25/2012. Arizona State Library, Archives & Public Records. Jan Elliott, Library Director Safford City-Graham County Library.

Transcription

1 Arizona State Library, Archives & Public Records Jan Elliott, Library Director Safford City-Graham County Library Serves all county residents: 36,000 population County is rural: cotton farming, mining, ranching 14,000 registered borrowers, 48% are city residents Library budget sources: County $32,400 Safford $488,281 1

2 Find out what line items are in your municipality s budget Develop your needs list and wish list Make your case known BEFORE budgeting starts Budget area/fund FY used for Personnel -Salaries Personnel -overtime 364 Personnel - Benefits Utilities 2500 Insurance 410 Communications 288(telephone, postage) Internal services: warehouse 147 Internal services: IT $6,611 accounting, HR, payroll Total Budget area/fund FY used for Personnel -Salaries Personnel -OT 364 Personnel - Benefits Utilities 2500 Insurance 410 Communications 288 (telephone, postage) Internal services warehouse 147 internal services IT $6,611 Outside Services 500 copier lease 1200 cataloging outsource 500 repairs to eq Pub. Comp. mgmt Statewide databases Shared resources: Tutor.com; 2000 Overdrive e-books

3 Travel & Training Supplies Library materials Equipment 200fuel 500motor pool 500lodging 300registration fees 400per diem 100cleaning 50first aid 900office 1500processing 2000Adult Fict/ NF 2000Juv Fict / NF 500Large type 1000Audio books 250Board Books / E 1800replacement PC's 200Printer/fax 75paper cutter Personnel % Utilities % Insurance 410 1% Communications % Internal charges % Needs/outside services % Travel / training % Supplies % Library materials % Equipment % Total % Staff cuts Service Hours Cuts Fighting City priorities Professional publications Volunteers Loss of programs / momentum 3

4 Made during economic boom 4 goals, made with the understanding that goals 2-4 would only be addressed fully if funds were available Who are our Early Literacy Partners? Greenlee County Libraries Child & Family Resources Arizona s Children Association Doctors offices /Local hospital s new baby program WIC Early Literacy Partners: distribution of materials, information about programs, joint training events for staff and clientele sharing booth space/personnel Joint purchasing 4

5 Tutor.com: another county library; County Superintendent of Schools Overdrive electronic books: 4-5 other independent libraries Public Works Recovery Act grant Presentation by Victoria Yarbrough Leisure & Library Services Director City of Sierra Vista, Arizona Shares US-Mexico border with Agua Prieta, Sonora Pop. ~18,000 ~90% Hispanic 51% of the population with HS diploma 10,500 sq. ft. Annual circulation: ~90,000 Annual patron visits: ~95,000 7 FTE in FY11 5

6 About 70 miles southeast of Tucson Home to Army base Fort Huachuca One of two libraries in the US that serves as a military installation s public library Pop. ~46,000 Military-oriented community 32,000 sq. ft. Annual circulation: 257,899 Annual patron visits: 213, FTE in FY12 In Fiscal Year 2011, the City received $56,048,245 in revenues. The breakdown of where the revenues come from is as follows: User Fees: Charges for services provided to the customer (such as sewer, refuse, leisure programs, etc.). City Sales Tax: The local portion of the privilege sales tax (1.75% on regular retail sales). State Shared Revenue: Revenue collected by the State that is distributed back to cities (this includes Income Tax, Sales Tax, Gas Tax, Auto Licensing Fees, etc.). Grants: Revenue received from grant programs, primarily federal grants. Licenses: Includes business licenses, building permits, etc. Miscellaneous Revenue. Property Tax: The tax charged on property within the City. Sales of Fixed Assets: Revenue received from the sales of City property in auction. Other: This category includes library fines, airport leases, donations, interest and local government intergovernmental revenue. In addition the City had $2.4 million remaining from a 2008 bond issue, making $58,448,248 available to spend. General Government, 3% Community Development, 3% Debt 1% General Fund for FY 12: $31,158,836 Leisure & Library 13% Administrative 10% Public Safety 43% Public Works 21% 6

7 Total: $4,308,152 Communications & Marketing Leisure 12% Administration 17% Library 23% Leisure/Recreation 28% Museum 1% Aquatics 12% Disabled/ Therapeutic Recreation 7% 3% 1% 0% 2% 6% 21% 4% 0% 7% Total: $988,933 23% 33% Salaries - Regular Salaries - Part time Health insurance Dental FICA Retirement Workers comp Office equipment maintenance Postage Supplies Books Budget lines I cannot work with = over 66% Salaries Regular Health insurance Dental insurance Retirement Workers comp FICA Budget lines I CAN work with Salaries Part time Office equipment maintenance Books Postage Supplies 7

8 Part time salaries Show Excel File: TempWagesSchedule Books Show Excel File: book order schedule Reorganization - twice Staff loss/freeze/no replacement Climate control Strategic lighting Hours cuts Less material Friends begging Volunteers Can t fight fire, argue with police, or ditch public works CAN leverage your public capital and advocate Friends of the Library Library board or commission YOU Visit groups Write articles and tell your story Cultivate your local newspaper Partnerships Market, advertise, publicize, promote 8

9 Next Steps Module 4 completions will be recorded as soon as possible. Please or submit your assignments. Notify me when LE@D course is complete. Module 5: Everyday Leadership. Bonny Bruce is our presenter on Thursday, May 31 at 8:30AM Look for an around May 1 with instructions for starting our next module. Arizona State Library, Archives & Public Records 9