Agenda Page 2 Cheval West Community Development District Inframark, Infrastructure Management Services 210 North University Drive Suite 702 Coral Spri

Transcription

1 Agenda Page 1 CHEVAL WEST COMMUNITY DEVELOPMENT DISTRICT DECEMBER 14, 2017 AGENDA PACKAGE

2 Agenda Page 2 Cheval West Community Development District Inframark, Infrastructure Management Services 210 North University Drive Suite 702 Coral Springs, Florida Telephone: (954) Fax: (954) December 7, 2017 Board of Supervisors Cheval West Community Development District Dear Board Members: The regular meeting of the Board of Supervisors of the Cheval West Community Development District will be held Thursday December 14, 2017 at 9:00 a.m. at the Cheval Golf and Country Club Sunset Room, 4310 Cheval Blvd, Lutz, Florida Following is the advance agenda for this meeting: 1. Roll Call 2. Audience Comments on Agenda Items (3) minute time limit There are two opportunities for audience comments on any CDD matter during the course of the meeting as noted in the agenda. Additionally, audience comments are permitted on any matter being discussed by the Board. In order to maintain order and in the interest of time and fairness to other speakers, each speaker must be recognized by the District Manager/Secretary and comments are limited to three minutes per person. This time may be extended at the discretion of the District Manager/Secretary. Only one person may speak at a time. Although Supervisors may not necessarily respond to the comments, they will be taken into consideration by the Supervisors. 3. Approval of the Minutes of the November 16, 2017 Meeting 4. Engineer s Report 5. Field Staff Reports Landscapers Report Community Services Report Community Association Managers Report 6. Attorney s Report 7. CDD Manager s Report Trees & Sidewalk Funds Survey 8. Old Business TECO update Speed Bumps & Rumble Strips Sound Barrier Study Page 1

3 Agenda Page 3 Ramblewood Road Extension Landscape Contract and Scoresheet 9. New Business and Supervisors Requests 10. Acceptance of Financials Dated October 31, 2017 and Approval of Greenacre Properties Invoice 11. Audience Comments Adjournment Any supporting documents not included in the agenda will be distributed at the meeting. If you have any questions prior to the meeting, please contact me. Sincerely, Mark Vega Mark Vega/ab cc: Truett Gardner, Shelly Bramm, Tonja Stewart Page 2

4 Third Order of Business Agenda Page 4

5 Agenda Page MINUTES OF MEETING CHEVAL WEST COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cheval West Community Development District was held on Thursday, November 16, 2017 at 4:05 p.m. at the Cheval Athletic Club, 4142 Cheval Blvd, Lutz, Florida Present and constituting a quorum were: Tim McClain Chairperson Scott Hostler Vice-Chairperson Butch Brown Assistant Secretary David Bowman Assistant Secretary Tracy Willsie Assistant Secretary Also present were: Andy Mendenhall District Manager Steven Gardner District Counsel Tonja Stewart District Engineer Shelly Bramm Property Manager Paul Wills Community Association Manager The following is a summary of the discussions and actions taken at the November 16, 2017 Cheval West Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Roll Call Mr. McClain called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Audience Comments on Agenda Items There being none, the next agenda item followed. THIRD ORDER OF BUSINESS Approval of the Minutes of the October 19, 2017 Meeting Mr. Brown expressed his concerns that the minutes were not detailed enough. Mr. Gardner informed him the Board can do what it wishes, however, this is contrary to what is generally recommended by counsel. The minutes are to reflect what actions were taken by the Board not all the discussions which transpired. The entire meeting is recorded and accessible at request. Corrections were requested and will be made part of the final minutes for the record. UNAPPROVED

6 November 16, 2017 Agenda Page 6 Cheval West C.D.D On MOTION by Mr. Brown seconded by Ms. Willsie with all in favor the minutes of the October 19, 2017 meeting were approved as amended. 5-0 FOURTH ORDER OF BUSINESS Engineer s Report Ms. Stewart presented her report to the Board. Ms. Stewart discussed the speed bumps, humps and table with the Board. Ms. Stewart had a discussion with the contractors regarding the speed bumps and humps and will follow-up with the Board. Mr. Brown discussed the ambient noise as it relates to rumble strips. He indicated he polled the residents who would be impacted by the rumble strips and none of the residents wanted these installed. Mr. Brown suggested in order to maintain safety for the children and those who reside within the community, he suggests an effective speed bump or speed table installation would be helpful. Discussion ensued regarding the noise study along the Federal Expressway wall. With the expansion of the road in that area public meetings will occur. This would be an opportunity to discuss some of the concerns. Ms. Stewart requested she be informed of the next public meeting in order to attend. Discussion ensued regarding Ramblewood Road and Ms. Stewart stated she had a conversation with the traffic representatives in her office however, chose not to pursue a proposal internally to provide these services. Instead, she reached out to Steve Henry from Litton Associates for a proposal as he has had history as it relates to Ramblewood Road but has been extremely busy and has not been able to provide a proposal as yet. Mr. McClain indicated there might be an alternate resolution. He suggested, he can have a camera which points at the intersection and provide the video to Sheriffs indicating the need for the area to be patrolled, then follow-up by sending it to the Commissioners for support. Mr. McClain will follow-up with Ms. Stewart and provide her copies of the videos. Ms. Stewart will be doing the NPDES with the residents at the Community Association meeting which will be held directly after the CDD meeting. UNAPPROVED 2

7 November 16, 2017 Agenda Page 7 Cheval West C.D.D FIFTH ORDER OF BUSINESS Field Staff Report Landscapers Report Mr. Eastman introduced the new account manager to the District Mr. Rob Forante. Mr. Forante has been working closely with Mr. Eastman along with Ms. Bramm. Mr. Eastman indicated there was damage to the main line due to a car accident at the Vendome entrance. Mr. Eastman stated they waited until a completed inspection was done before providing the Board with a full report of the issues. On MOTION by Mr. Brown seconded by Mr. Hostler with all in favor the proposal #6378 from Fieldstone for the irrigation repairs in the amount not to exceed $2,100 was approved.5-0 Mr. Eastman presented a number of proposals which he reviewed with the Board. Mr. Eastman discussed the work which will be done on a number of trees within the community. On MOTION by Ms. Willsie seconded by Mr. Hostler with all in favor the proposal #6391 from Fieldstone for tree trimming and arbor care was approved.5-0 Mr. Eastman discussed the mulch in the playground area. Ms. Bramm is working to have a playground inspection done. Mr. McClain indicated this item will be tabled for discussion at the next meeting. Mr. Eastman further discussed additional proposals as they relate to work that needs to be done within the community. On MOTION by Ms. Willsie seconded by Mr. Brown with all in favor the proposal #5964 from Fieldstone for removing the pine straw and replacing it with mulch in the amount of not to exceed $6,500 was approved.5-0 Community Services Report Mr. Wills presented his report to the Board. UNAPPROVED 3

8 November 16, 2017 Agenda Page 8 Cheval West C.D.D All residents who provided their s during the process of updating the barcode, their information was inputted into the new Dwelling Lights system. This system will enable Mr. Wills to send mass alerts during any crisis-type situation to the residents. The current database now includes Cheval East, Cheval West and non-resident members. The new system shows the barcode, tag number, address and the residents name. Community Association Manager s Report Ms. Bramm provided her report to the Board. She presented a proposal for pressure washing of a number of areas within the community at a cost of $2,975. On MOTION by Mr. Brown seconded by Mr. Hostler with all in favor the proposal for the power washing of the sidewalks on TPC from Lutz Lake Fern down to Chemille and TPC overpass as well as cleaning of all the signs from TPC out to Ramblewood in the amount of $2,975 was approved. 5-0 SIXTH ORDER OF BUSINESS Attorney s Report Mr. Gardner presented his report to the Board. The burrow pit; nothing has been refiled Lutz Lake Fern Road application submitted yesterday was deemed out of order. This has now been scheduled to be continued on January 22, The Ramblewood rezoning; nothing has been refiled. Mr. Gardner questioned what the Board wished to do with regards to the maintenance agreement with OLM evaluation sheet. Mr. McClain indicated this will be discussed at the next meeting. SEVENTH ORDER OF BUSINESS CDD Manager s Report o Consideration of Audit Engagement Letter for Fiscal Year 2017 Mr. Mendenhall reviewed the engagement letter and cost with the Board. UNAPPROVED 4

9 November 16, 2017 Agenda Page 9 Cheval West C.D.D On MOTION by Mr. Hostler seconded by Ms. Willsie with all in favor engaging Berger, Toombs, Elam, Gaines & Frank to perform audit services for the FY 2017 audit was approved. 5-0 o Motion for Assigning Fund Balance Mr. Mendenhall reviewed the fund balance process with the Board. ON MOTION by Mr. Bowman seconded by Mr. Hostler with all in favor the motion for assigning fund balance was approved. 5-0 EIGHTH ORDER OF BUSINESS Old Business o Speed Bumps & Rumble Strips This item was discussed during the engineers report. o Trees & Sidewalk Funds This item will be discussed at the December meeting. o Sound Barrier Study This item was discussed during the engineers report o Ramblewood Road Extension This item was discussed during the engineers report. o Landscape Contract and Scoresheet This item was discussed during the Attorney s report and will be discussed further at the December meeting. o Survey Update An update was not available at todays meeting. o TECO Update Mr. Mendenhall indicated Mr. Vega will be meeting with TECO on December 5, 2017 and will provide an update at the December meeting. NINTH ORDER OF BUSINESS New Business and Supervisors Request Mr. McClain discussed the following: o The readers at Chambord. UNAPPROVED 5

10 November 16, 2017 Agenda Page 10 Cheval West C.D.D o Reviewed the telephone system at Chambord and came to the realization this system is not wireless. o Looking for a contractor who can perform wire work to rewire all the cameras. He is hoping to have a quote available at the next meeting. o Found out the code 0911 was distributed to a number of individuals in Chambord. The code 0911 has since been deactivated, however, Mr. McClain will discuss this concern at the Community Associations meeting. TENTH ORDER OF BUSINESS Acceptance of Financials Dated September & Greenacre Properties Invoice On MOTION by Mr. Hostler seconded by Mr. Bowman with all in favor the financials dated September 30, 2017 were accepted and the Greenacre Properties Invoice was approved. 5-0 ELEVENTH ORDER OF BUSINESS Audience Comments Resident comments were received by the Board. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Hostler seconded by Ms. Willsie with all in favor the meeting was adjourned. 5-0 Tim McClain Chairperson UNAPPROVED 6

11 Seventh Order of Business Agenda Page 11

12 Agenda Page 12

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15 Agenda Page 15 Cheval West - LED Lighting Using Existing Underground Wiring Week Lead Time 11/29/2017 Area 1: Roadway Lighting Estimated current annual power bill: Estimated annual power bill with LEDs proposed: Estimated annual power savings with LEDs: Estimated annual lease savings: Estimated total annual savings with LEDs: Cost of Product: Cost of Installation: Total Cost of Area 1: 60 Month Financing Estimate Estimated Monthly Savings: $ $ $ $ $ $ $ $ $ $ 16, , , , , , , , , , Estimated Return on Investment (in months): 59.4 Months Arkon Power, LLC. Address: 861 Klosterman Rd. East, Tarpon Spring, FL Phone: graham@arkonpower.com Website:

16 Arkon Power, LLC 861 Klosterman Rd. East Tarpon Springs, FL Agenda Page 16 Current Lighting Cheval West - Roadway Lighting Watts Annual Total Cost Fixture Quantity Each Total Kw Hours kwh kwh HPS Shoebox $ HPS Shoebox $ HPS Shoebox $ Date : 11/29/2017 Year 1 $7, $ $7, Proposed Lighting Watts Fixture Quantity Each LED Street Light LED Street Light LED Street Light Total Yearly Operating Cost $16, Average Monthly Operating Cost $1, Current Total kwh/year Average Monthly kwh Total Kw Annual Total Hours kwh Cost kwh $ $ $ Year 1 $2, $ $2, COST OF PROJECT Item SL-120-A1 SL-80-A1 SL-40-A1 Cost of Equipment Description LED Street Light Watt Volt LED Street Light - 80 Watt Volt LED Street Light - 40 Watt Volt All fixtures to include photocell Fixtures come with 10 year warranty Total Yearly Operating Cost-LED Average Monthly Operating Cost-LED Total Yearly Operational Savings Average Monthly Operational Savings Proposed Total kwh/year Average Monthly kwh 7462 kw Reduction Quantity $5, $ $10, $ Est. Cost Total $ $31, $ $3, $ $49, Direct burial concrete pole 30ft AGL (35ft overall 332 $ $224, *Pricing based on volt. 480 volt could increase price* State Sales Tax 6.00% County Surtax Labor Installation of (332) Light poles and LED fixtures Build and set (20) 200 amp volt single phase services $310, $18, $50.00 $328, $434, Month Finance Payment Federal Tax Abandonment Simple Payback Time (Months): $15, Total $763,

17 Simple Payback Time (Months): Arkon LED Lighting 10 Year Cost Agenda Page 17 $1,800,000 Existing Lighting 10 Year Cost $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $ By The Numbers Arkon Fixture Hours Per Year Arkon Fixture = X Expected Life (Hrs.) Usage Est. Life 60, = X Power Savings Per Year $10, = Lifetime Power Savings $151, Savings From Current Lease Program Number of Poles/Fixtures 332 Avg Cost to Lease Estimated Arkon Fixture Lifetime X Pole, fixture, & wire = Total Yearly X = Est. Life Savings Per year Lease Cost X $433 = $143, X $2,052, Total Lifetime Replacement Savings (Lease + Power Savings) $2,203, Lifetime of Arkon Fixture = = Total Estimated Savings Per Year $154, Cost of Project $763, Operational & Maint. Cost Savings 154, = = Simple Payback Months 59.4

18 The Long Term Savings (Initial cost of LEDs less 10 year maintinance and power savings) Power Cost Comparison System Costs Total Expense YEAR LED Existing LED Existing LED Existing Agenda Page 18 Combined Annual Savings 1 $5, $16, $763, $143, $769, $159, $609, $5, $16, $0.00 $143, $775, $320, $455, $5, $17, $0.00 $143, $781, $480, $300, $6, $17, $0.00 $143, $787, $642, $145, $6, $17, $0.00 $143, $793, $803, $10, $6, $18, $0.00 $143, $799, $965, $165, $6, $18, $0.00 $143, $806, $1,128, $321, $6, $19, $0.00 $143, $813, $1,291, $478, $6, $19, $0.00 $143, $820, $1,454, $634, $7, $20, $0.00 $143, $827, $1,618, $791, TOTAL $63, $181, $763, $1,436, $827, $1,618, $791, Year Savings = $791, This information represents the cost of an Arkon Power lighting system versus the existing lighting systems. The system costs are from Arkon Power and cost estimates for existing fixture maintinance replacements assuming every third year. The analysis includes labor to replace the existing systems assuming the cost of labor and fixtures does not increase over that time frame. The cost of energy is conservatively estimated to increase 2.5% per year. The LED system does not require replacement within this analysis although the warranty for the fixtures and LEDs is 10 years with one year warranty of labor.

19 Agenda Page 19 Existing Fixtures Scope of Work Amount Wattage Description Total Watts Metal Halide Shoebox 29, Metal Halide Shoebox 2, Metal Halide Shoebox 29,700 Total Existing Watts = 61,378 Proposed Fixtures Amount Wattage Description Total Watts LED Street Light 11, LED Street Light 1, LED Street Light 9,000 Total Proposed Watts = 21,320 Power Reduction = 65.26%

20 Agenda Page 20 LED STREET LIGHT LI. *IDA Approved if color temperature is 3000K or less and fixture is not tilted* SL - 40 SL-80 SL-120 SL-160 SL-200 SL-240 SL-280 SL SL-320-A1-50K-T4M-BK-1 Fixture Power Voltage Color Temperature (CCT) Light Distribution (Lens Type) Fixture Color Mounting Options (Brackets) Lighting Controls Accessory Info SL - Street Light Watt Watt Watt Watt Watt Watt Watt Watt A1: V AC B4: V AC K K K K 1 - Type I Medium 1 - Type II Medium 1 - Type III Medium 1 - Type III Long 1 - Type IV Short 1 - Type IV Medium M Type V Diffuser - Grey - Black - Bronze - White CU - Custom* 1 - Single (no bracket needed) way way way way way 90 D - Direct to Pole BLS - ** RO - Rotated Optics** *Extra cost for custom color **Note this after lens type Klosterman Rd. East, Tarpon Springs, FL

21 **Drawing Not to Scale** Agenda Page Grade 2-3/8 x 6 Galv. Tenon Tapered Hollow Core 2 ½ x 5 Hand x5 5/8 Ground Entry Hole Lug 3 6 **Ground Lug Internally Bonded to Prestressing Cables and Tenon** Pole Base Pole Tip Part#: DBC =0.5 Diameter 7 Wire 270k Low Relaxation Cable Pole O.A. Burial Depth Wind Speed Gust EPA Capacity mph 3 sec. 3.5* Min. Brk. Strength Strand Info Concrete Pole Weight (lb) 3,500# 0.5 Diameter 270 ksi 6,500psi 2,100 *NOTE: 30 Diameter Augered Hole Back-filled with Crushed Stone Required to Achieve Listed 140MPH grade 5

22 Agenda Page 22

23 Agenda Page 23 Cheval West - LED Lighting Including New Underground Wiring Week Lead Time 11/29/2017 Area 1: Roadway Lighting Estimated current annual power bill: Estimated annual power bill with LEDs proposed: Estimated annual power savings with LEDs: Estimated annual lease savings: Estimated total annual savings with LEDs: Cost of Product: Cost of Installation: Total Cost of Area 1: 60 Month Financing Estimate Estimated Monthly Savings: $ $ $ $ $ $ $ $ $ $ 16, , , , , , , ,245, , , Estimated Return on Investment (in months): 96.9 Months Arkon Power, LLC. Address: 861 Klosterman Rd. East, Tarpon Spring, FL Phone: graham@arkonpower.com Website:

24 Arkon Power, LLC 861 Klosterman Rd. East Tarpon Springs, FL Agenda Page 24 Current Lighting Cheval West - Roadway Lighting Watts Annual Total Cost Fixture Quantity Each Total Kw Hours kwh kwh HPS Shoebox $ HPS Shoebox $ HPS Shoebox $ Date : 11/29/2017 Year 1 $7, $ $7, Proposed Lighting Watts Fixture Quantity Each LED Street Light LED Street Light LED Street Light Total Yearly Operating Cost $16, Average Monthly Operating Cost $1, Current Total kwh/year Average Monthly kwh Total Kw Annual Total Hours kwh Cost kwh $ $ $ Year 1 $2, $ $2, COST OF PROJECT Item SL-120-A1 SL-80-A1 SL-40-A1 Cost of Equipment Description LED Street Light Watt Volt LED Street Light - 80 Watt Volt LED Street Light - 40 Watt Volt All fixtures to include photocell Fixtures come with 10 year warranty Total Yearly Operating Cost-LED Average Monthly Operating Cost-LED Total Yearly Operational Savings Average Monthly Operational Savings Proposed Total kwh/year Average Monthly kwh 7462 kw Reduction Quantity $5, $ $10, $ Est. Cost Total $ $31, $ $3, $ $49, Direct burial concrete pole 30ft AGL (35ft overall 332 $ $224, *Pricing based on volt. 480 volt could increase price* State Sales Tax 6.00% County Surtax Labor Installation of (332) Light poles and LED fixtures Build and set (20) 200 amp volt single phase services Include trenching, conduit, and wiring for all (332) poles $310, $18, $50.00 $328, $434, $481, Month Finance Payment Federal Tax Abandonment Simple Payback Time (Months): $25, Total $1,245,

25 Simple Payback Time (Months): Arkon LED Lighting 10 Year Cost Agenda Page 25 $1,800,000 Existing Lighting 10 Year Cost $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $ By The Numbers Arkon Fixture Hours Per Year Arkon Fixture = X Expected Life (Hrs.) Usage Est. Life 60, = X Power Savings Per Year $10, = Lifetime Power Savings $151, Savings From Current Lease Program Number of Poles/Fixtures 332 Avg Cost to Lease Estimated Arkon Fixture Lifetime X Pole, fixture, & wire = Total Yearly X = Est. Life Savings Per year Lease Cost X $433 = $143, X $2,052, Total Lifetime Replacement Savings (Lease + Power Savings) $2,203, Lifetime of Arkon Fixture = = Total Estimated Savings Per Year $154, Cost of Project $1,245, Operational & Maint. Cost Savings 154, = = Simple Payback Months 96.9

26 The Long Term Savings (Initial cost of LEDs less 10 year maintinance and power savings) Power Cost Comparison System Costs Total Expense YEAR LED Existing LED Existing LED Existing Agenda Page 26 Combined Annual Savings 1 $5, $16, $1,245, $143, $1,250, $159, $1,090, $5, $16, $0.00 $143, $1,256, $320, $936, $5, $17, $0.00 $143, $1,262, $480, $781, $6, $17, $0.00 $143, $1,268, $642, $626, $6, $17, $0.00 $143, $1,274, $803, $471, $6, $18, $0.00 $143, $1,281, $965, $315, $6, $18, $0.00 $143, $1,287, $1,128, $159, $6, $19, $0.00 $143, $1,294, $1,291, $3, $6, $19, $0.00 $143, $1,301, $1,454, $153, $7, $20, $0.00 $143, $1,308, $1,618, $310, TOTAL $63, $181, $1,245, $1,436, $1,308, $1,618, $310, Year Savings = $310, This information represents the cost of an Arkon Power lighting system versus the existing lighting systems. The system costs are from Arkon Power and cost estimates for existing fixture maintinance replacements assuming every third year. The analysis includes labor to replace the existing systems assuming the cost of labor and fixtures does not increase over that time frame. The cost of energy is conservatively estimated to increase 2.5% per year. The LED system does not require replacement within this analysis although the warranty for the fixtures and LEDs is 10 years with one year warranty of labor.

27 Agenda Page 27 Existing Fixtures Scope of Work Amount Wattage Description Total Watts Metal Halide Shoebox 29, Metal Halide Shoebox 2, Metal Halide Shoebox 29,700 Total Existing Watts = 61,378 Proposed Fixtures Amount Wattage Description Total Watts LED Street Light 11, LED Street Light 1, LED Street Light 9,000 Total Proposed Watts = 21,320 Power Reduction = 65.26%

28 Agenda Page 28 LED STREET LIGHT LI. *IDA Approved if color temperature is 3000K or less and fixture is not tilted* SL - 40 SL-80 SL-120 SL-160 SL-200 SL-240 SL-280 SL SL-320-A1-50K-T4M-BK-1 Fixture Power Voltage Color Temperature (CCT) Light Distribution (Lens Type) Fixture Color Mounting Options (Brackets) Lighting Controls Accessory Info SL - Street Light Watt Watt Watt Watt Watt Watt Watt Watt A1: V AC B4: V AC K K K K 1 - Type I Medium 1 - Type II Medium 1 - Type III Medium 1 - Type III Long 1 - Type IV Short 1 - Type IV Medium M Type V Diffuser - Grey - Black - Bronze - White CU - Custom* 1 - Single (no bracket needed) way way way way way 90 D - Direct to Pole BLS - ** RO - Rotated Optics** *Extra cost for custom color **Note this after lens type Klosterman Rd. East, Tarpon Springs, FL

29 **Drawing Not to Scale** Agenda Page Grade 2-3/8 x 6 Galv. Tenon Tapered Hollow Core 2 ½ x 5 Hand x5 5/8 Ground Entry Hole Lug 3 6 **Ground Lug Internally Bonded to Prestressing Cables and Tenon** Pole Base Pole Tip Part#: DBC =0.5 Diameter 7 Wire 270k Low Relaxation Cable Pole O.A. Burial Depth Wind Speed Gust EPA Capacity mph 3 sec. 3.5* Min. Brk. Strength Strand Info Concrete Pole Weight (lb) 3,500# 0.5 Diameter 270 ksi 6,500psi 2,100 *NOTE: 30 Diameter Augered Hole Back-filled with Crushed Stone Required to Achieve Listed 140MPH grade 5

30 Agenda Page 30 SIDEWALK REPAIRS Villages St. Laurent $ Chantilly $ 6, Jardin $ Chardonnay $ 6, Charlevoix $ 4, $ 9, $ 18, Deauville Estates Chambord Simone $ 2, $ 1, Avenal $ 2, $ 1, Lacrosse $ 1, Vendome $ 1, Medoc Terrain De Golf $ 7, $ 2, TPC $ 1, Invoices w/o detail $ 23, $ 30, $ 6, TOTALS $ 36, $ 35, $ 39, $ 18, $ 129,297.99

31 Tenth Order of Business Agenda Page 31

32 Agenda Page 32 Cheval West Community Development District Financial Report October 31, 2017

33 Cheval West Community Development District Agenda Page 33 Table of Contents FINANCIAL STATEMENTS Balance Sheet - All Funds. Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances General Fund. Page 2-3 Notes to the Financial Statements. Page 4-5 SUPPORTING SCHEDULES Check Register. Page 6-7

34 Agenda Page 34 Cheval West Community Development District Financial Statements (Unaudited) October 31, 2017

35 CHEVAL WEST Community Development District Agenda Page 35 General Fund Balance Sheet October 31, 2017 ACCOUNT DESCRIPTION TOTAL ASSETS Cash - Checking Account $ 214,033 Cash On Hand/Petty Cash 500 Accounts Receivable 6,239 Interest/Dividend Receivables 12,884 Investments: Certificates of Deposit - 12 Months 155,185 Certificates of Deposit - 18 Months 934,961 Certificates of Deposit - Other 150,000 Money Market Account 426,398 Prepaid Items 509 TOTAL ASSETS $ 1,900,709 LIABILITIES Accounts Payable $ 42,610 Accrued Expenses 16,950 Deposits 600 TOTAL LIABILITIES 60,160 FUND BALANCES Nonspendable: Prepaid Items 509 Assigned to: Operating Reserves 355,890 Reserves - Drainage 1,014 Reserves - Gatehouse/Equipment 95,892 Reserves - Playground 5,506 Reserves - Pond Banks 19,119 Reserves - Roads and Sidewalks 169,074 Reserves-Signs/Monuments/Fence 16,790 Unassigned: 1,176,755 TOTAL FUND BALANCES $ 1,840,549 TOTAL LIABILITIES & FUND BALANCES $ 1,900,709 Report Date: 11/28/2017 Page 1

36 CHEVAL WEST Community Development District Agenda Page 36 General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending October 31, 2017 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE AS A % OF OCT-17 ACCOUNT DESCRIPTION BUDGET ACTUAL ADOPTED BUD ACTUAL REVENUES Interest - Investments $ 4,400 $ % $ 341 Special Assmnts- Tax Collector 1,380, % - Special Assmnts-Gate 5, % - Special Assmnts- Discounts (55,443) % - TOTAL REVENUES 1,335, % 341 EXPENDITURES Administration P/R-Board of Supervisors 12, % - FICA Taxes % - ProfServ-Engineering 20, % 530 ProfServ-Legal Services 45, % - ProfServ-Mgmt Consulting Serv 45,936 3, % 3,828 Auditing Services 6, % - Postage and Freight % 34 Insurance - General Liability 13,547 3, % 3,591 Printing and Binding % 10 Legal Advertising 1, % - Miscellaneous Services 2, % 127 Misc-Assessmnt Collection Cost 27, % - Misc-Web Hosting 1, % - Office Supplies % - Annual District Filing Fee % 175 Total Administration 178,198 8, % 8,295 Community Services ProfServ-Traffic Patrols 5, % 240 Contractual Services 396,000 23, % 23,808 Contracts-Special Pay 5, % - Misc. Contractual Services 7, % 509 Communication - Teleph - Field 2, % 37 R&M-Gatehouse 3, % - R&M-Chambord Gate 5, % 102 R&M-Lutz Lake Fern Gate 5, % 98 R&M-Ramblewood Gate 3, % 134 Op Supplies - Gatehouse 6,000 1, % 1,494 Op Supplies - Vehicle 18, % 985 Total Community Services 455,950 27, % 27,407 Report Date: 11/28/2017 Page 2

37 CHEVAL WEST Community Development District Agenda Page 37 General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending October 31, 2017 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE AS A % OF OCT-17 ACCOUNT DESCRIPTION BUDGET ACTUAL ADOPTED BUD ACTUAL Field Contracts-On-Site Management 28,656 2, % 2,388 Contracts-Landscape 204,350 15, % 15,593 Contracts-Landscape Consultant 7, % 660 Electricity - Streetlighting 161,000 13, % 13,877 Utility - Water 30,530 1, % 1,576 R&M-General 20, % 800 R&M-Fountain 3, % - R&M-Irrigation 17, % 377 R&M-Lake 25,800 2, % 2,150 R&M-Landscape Renovations 30, % - R&M-Mulch 8, % - R&M-Sidewalks 50,000 6, % 6,477 Misc-Holiday Decor 8,705 5, % 5,875 Misc-Special Events 5, % - Misc-Contingency 61, % - Op Supplies - General 9, % 60 Reserve - Drainage Structures 1, % - Reserve - Ponds 1, % - Reserve - Roads/Sidewalk 95, % - Reserve-Signs/Monuments/Fences 1, % - Total Field 771,180 49, % 49,833 TOTAL EXPENDITURES 1,405,328 85, % 85,535 Excess (deficiency) of revenues Over (under) expenditures (70,284) (85,195) % (85,194) OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance (70,284) % - TOTAL FINANCING SOURCES (USES) (70,284) % - Net change in fund balance $ (70,284) $ (85,195) % $ (85,194) FUND BALANCE, BEGINNING (OCT 1, 2017) 1,925,744 1,925,744 FUND BALANCE, ENDING $ 1,855,460 $ 1,840,549 Report Date: 11/28/2017 Page 3

38 Cheval West Community Development District Agenda Page 38 Balance Sheet - All Funds Notes to the Financial Statements Assets The District has several CDs invested with General Fund monies which have various maturities. (See Cash & Investments Report for further details.) The Interest/Dividend Receivables represents the amount of 2016 and 2017 interest not yet received. Prepaid Items represents amount paid for November credentialed access. Liabilities Accounts Payable represents posted invoices paid in November. Accrued Expenses represents expenses accrued for the month. A Deposit is being held in order to restore sidewalk altered by resident to original condition after the resident moves out of the District. Fund Balance In the General Fund, the District has assigned funds for various assets. The notes are intended to provide additional information helpful when reviewing the financial statements. Report Date: 11/28/2017 Page 4

39 Cheval West Community Development District Agenda Page 39 Governmental Funds Notes to the Financial Statements Financial Overview / Highlights Total revenues are currently at 0% of the annual budget. 0% of special assessments have been collected. Total expenditures are at approximately 6% of the annual budget. services and field expenditures are under budget. The administrative expenditures, community Variance Analysis Account Name Expenditures - General Fund Annual Budget YTD Actual % of Budget Explanation Administrative Insurance-General Liability $13,547 $3,591 27% One quarterly payment for insurance has been made. Community Services Contractual Services $396,000 $23,808 6% Includes payments to US Security. Contract-Special Pay $5,000 $0 0% Holiday bonuses for US Security personnel have not been paid. Op Supplies-Gatehouse $6,000 $1,494 25% All expenses for various gatehouse supplies. Field Contracts-Landscape $204,350 $15,593 8% Electricity-Streetlighting $161,000 $13,877 9% R&M-Sidewalks $50,000 $6,477 13% Misc-Holiday Décor $8,705 $5,875 67% Includes monthly contract amount and other landscape maintenance items. All payments to Tampa Electric for streetlighting. All payments for sidewalk repairs. All payments for holiday lighting. The notes are intended to provide additional information helpful when reviewing the financial statements. Report Date: 11/28/2017 Page 5

40 Agenda Page 40 Cheval West Community Development District Supporting Schedules October 31, 2017

41 CHEVAL WEST COMMUNITY DEVELOPMENT DISTRICT Payment Register by Fund For the Period from 10/1/2017 to 10/31/2017 (Sorted by Check / ACH No.) Agenda Page 41 Fund No. Check / ACH No. Date Payee Invoice No. Payment Description Invoice / GL Description G/L Account # Amount Paid GENERALFUND /24/17 CHEVAL WEST CDD XFER TRFR BANKUNITED MMA TO CKING Cash in Bank $100, /04/17 ACCURATE ELECTRONICS INC RAMBLEWOOD GATE R&M-Ramblewood Gate $ /04/17 BOCC /8-9/8/17 WTR UTILITY Utility - Water $1, /04/17 CHEVAL WEST CDD /6-9/21/17 REPLENISHMENT Cash in Bank $ /04/17 DLTD INC /9/17 ADMIN SERVICE ProfServ-Traffic Patrols $ /04/17 LOPEZ, JESUS /5/17 TRAFFIC CONTROL ProfServ-Traffic Patrols $ /04/17 RAPID SECURITY SOLUTIONS LLC LLF GATE R&M-Lutz Lake Fern Gate $1, /04/17 TIMES PUBLISHING CO NOTICE OF MEETINGS FY18 Legal Advertising $ /04/17 DWELLING LIVE, INC OCT SOFTWARE SUBSCRIPTION Misc. Contractual Services $ /04/17 DWELLING LIVE, INC OCT SOFTWARE SUBSCRIPTION Accounts Receivable $ /04/17 STANTEC CONSULTING SRV INC GENERAL COUNSULTING THRU 9/15/ ProfServ-Engineering $ /04/17 U.S. SECURITY ASSOCIATES, INC LUTZ 9/1-9/7 Contractual Services $2, /04/17 U.S. SECURITY ASSOCIATES, INC /25-8/31/17 RAMBLEWOOD Contractual Services $2, /04/17 U.S. SECURITY ASSOCIATES, INC RAMBLEWOOD 9/1-9/7 Contractual Services $2, /04/17 U.S. SECURITY ASSOCIATES, INC LUTZ 8/25-8/31 Contractual Services $2, /04/17 U.S. SECURITY ASSOCIATES, INC /25-8/31/17 ROVER/ FUEL Contractual Services $2, /04/17 U.S. SECURITY ASSOCIATES, INC /25-8/31/17 ROVER/ FUEL Op Supplies - Vehicle $ /04/17 U.S. SECURITY ASSOCIATES, INC ROVER/FUEL 9/1-9/7/17 Contractual Services $2, /04/17 U.S. SECURITY ASSOCIATES, INC ROVER/FUEL 9/1-9/7/17 Op Supplies - Vehicle $ /12/17 ALL AMERICAN FLAG FLAG & HANDLE Op Supplies - Gatehouse $ /12/17 CHEVAL WEST CDD DEBIT REPLENISH DEBIT CARD Cash in Bank $ /12/17 DWELLING LIVE, INC INV AUG CREDENTIALED ACCESS Misc. Contractual Services $ /12/17 DWELLING LIVE, INC INV AUG CREDENTIALED ACCESS Accounts Receivable $ /12/17 DWELLING LIVE, INC SEP CREDENTIALED ACCESS Misc. Contractual Services $ /12/17 DWELLING LIVE, INC SEP CREDENTIALED ACCESS Accounts Receivable $ /12/17 FIELDSTONE LANDSCAPE REPAIR TIMER ZONE 4 R&M-Irrigation $ /12/17 FIELDSTONE LANDSCAPE OCT 2017 LANDSCAP MAINT 75% Contracts-Landscape $10, /12/17 FIELDSTONE LANDSCAPE PLAYGROUND TREE REMOVAL Contracts-Landscape $ /12/17 GPI-GREENACRE PROPERTIES INC LWEST SEPT CONTRACT/AUG EXP SEP CONTRACT $2, /12/17 GPI-GREENACRE PROPERTIES INC LWEST SEPT CONTRACT/AUG EXP AUG EXP $ /12/17 LAKEMASTERS AQUATIC AQUATIC WEED CONTROL 10/17 R&M-Lake $2, /12/17 TAMPA ELECTRIC CHECK 8/8-9/7/17 ELEC Electricity - Streetlighting $8, /12/17 U.S. SECURITY ASSOCIATES, INC SEPT ROVER VEHICLE Op Supplies - Vehicle $ /18/17 BKR PRINTING INC BAR CODE GATE LETTER Op Supplies - Gatehouse $ /18/17 BKR PRINTING INC TICKET PADS Op Supplies - Gatehouse $ /18/17 DEPT ECONOMIC OPPORTUNITY /2018 SPEC DISTRICT FILING Annual District Filing Fee $ Report Date 11/28/2017 Page 6

42 CHEVAL WEST COMMUNITY DEVELOPMENT DISTRICT Payment Register by Fund For the Period from 10/1/2017 to 10/31/2017 (Sorted by Check / ACH No.) Agenda Page 42 Fund No. Check / ACH No. Date Payee Invoice No. Payment Description Invoice / GL Description G/L Account # Amount Paid /18/17 FRONTIER /28-10/27/17 RAMBLEWOOD INT $ /18/17 INFANTE'S CLEANING SERVICES LLC /30/17 PRESSURE WASH SRVCS R&M-General $1, /24/17 FIELDSTONE LANDSCAPE RMV SOD, MLCH, ADJ ROTORS Contracts-Landscape $1, /24/17 FIELDSTONE LANDSCAPE /13/2017: PLNT-MLCH INSTLL Contracts-Landscape $3, /24/17 FIELDSTONE LANDSCAPE /02/16: REM TREE CHANTILLY Contracts-Landscape $ /24/17 J & J LIGHTING SOLUTIONS DEPOSIT HOLIDAY LIGHTING Misc-Holiday Decor $5, /24/17 OLM, INC /4/17 LANDSCAPE INSPECT Contracts-Landscape Consultant $ /24/17 U.S. SECURITY ASSOCIATES, INC /22-9/28/17 ROVER/FUEL Op Supplies - Vehicle $ /24/17 U.S. SECURITY ASSOCIATES, INC /22-9/28/17 ROVER/FUEL Contractual Services $2, /24/17 U.S. SECURITY ASSOCIATES, INC /22-9/28/17 LUTZ Contractual Services $2, /24/17 U.S. SECURITY ASSOCIATES, INC /22-9/28/17 RAMBLEWOOD Contractual Services $2, /24/17 FRONTIER /7-11/6/17 RAMBLEWOOD $ /24/17 FRONTIER /7-11/6/17 LUTZ $ /24/17 FRONTIER /13-11/12/ CHAMBORD $ /26/17 BOCC LWEST /8-10/9/17 WTR UTILITY Utility - Water $1, /26/17 FIELDSTONE LANDSCAPE /18/2017: RPR MAINLINE BRK R&M-Irrigation $ /26/17 FIELDSTONE LANDSCAPE IRR REPRS R&M-Irrigation $ /26/17 TAMPA ELECTRIC CHECK 9/9-10/9/17 ELEC CHECK Electricity - Streetlighting $8, /31/17 DWELLING LIVE, INC INV CREDENTIALED ACCESS NOV 2017 Prepaid Items $ /31/17 DWELLING LIVE, INC INV CREDENTIALED ACCESS NOV 2017 Accounts Receivable $ /31/17 GARDNER BREWER SEPT 2017 GEN COUNSEL ProfServ-Legal Services $3, /31/17 SEVERN TRENT ENVIRONMENTAL SER OCT 2017 MANAGEMENT SRVCS ProfServ-Mgmt Consulting Serv $3, /31/17 SEVERN TRENT ENVIRONMENTAL SER OCT 2017 MANAGEMENT SRVCS Postage and Freight $ /31/17 SEVERN TRENT ENVIRONMENTAL SER OCT 2017 MANAGEMENT SRVCS Printing and Binding $ DD116 10/31/17 TAMPA ELECTRIC ACH 9/8-10/6/17 ELEC ACH Electricity - Streetlighting $5, Fund Total $194, Total Checks Paid $194, Report Date 11/28/2017 Page 7

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