WORK SESSION AGENDA UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY, GEORGIA

Transcription

1 WORK SESSION AGENDA UNIFIED GOVERNMENT OF ATHENSCLARKE COUNTY, GEORGIA Tuesday, November 28, :30PM 120 W. Dougherty Street I. Call to Order (5:30 p.m.) Mayor Nancy Denson II. Items for Future Consideration A. Crosswalks and Islands... Drew Raessler Transportation & Public Works Department Director B. Stormwater Utility Review Process... Drew Raessler Transportation & Public Works Department Director C. TSPLOST Funding Options... Keith Sanders SPLOST Program Administrator III. Items for General Information IV. Adjourn NOTE: All reports are draft. No final action is taken at this work session. The Work Session is open to the public; however, public comments are not received. December 12, 2017 Agenda Items 1. Comprehensive Plan Update 2. Business Corridor Infrastructure 3. Central Business District Collection Options 4. Whitehall Road at South Milledge Avenue Preliminary Plans Wireless access will be available for general use shortly before, during, and shortly after each Mayor and Commission meeting. Connect to: A_Registered User name: public Password: nov28

2 FY18 Roadway Safety Pedestrian Crosswalk Proposed Improvements Work Session Presentation November 2017 Transportation & Public Works Department 1

3 PURPOSE Status of FY16 and FY17 pedbike safety projects Pedestrian 5year crash summary FY18 project identification process Proposed pedestrian crosswalk safety improvements for FY18 Proposed funding strategy Next Steps 2

4 PedBike Safety Projects (FY16 and FY17) Identification of High PedBike Crash Corridors: PedBike 5Year crash history summary o o Roadway Safety Audit Team identified projects GDOT and ACCUG Teams Projects focused on highest crash corridors Results: Results appear to illustrate positive safety results Followup results study scheduled for summer of

5 Corridor Segment Crash History (5 yrs.) Ped/Bike Distance (miles) ADT (vpd) Beginning End Pedestrian Bicycle Total Crash Rate# S. Lumpkin St. Carlton St. Baldwin St , ** 15 ** Prince Ave. Pulaski St. Barber St , * Dougherty St. Pulaski St. N. Thomas St ,469 5 * S. Lumpkin St. S. Milledge Ave. Carlton St , Prince Ave. Barber St. N. Milledge Ave ,127 2 * 5 * S. Milledge Ave. Baxter St. W. Broad St ,710 2 ** 5 * Baxter St. S. Milledge Ave. S. Lumpkin St , North Ave. E. Dougherty St. Old Hull Rd ,250 5 *** 5 ** Barnett Shoals Rd. College Station Rd. Gaines School Rd ,698 2 * 3 * Prince Ave. King Ave. Oglthorpe Ave ,320 2 ** 2 * W. Broad St. Alps Rd. W. Hancock Ave ,730 6 **** 1 * Prince Ave. Oglethorpe Ave. Sunset Dr ,130 3 * Hawthorne Ave. Oglethorpe Ave. Prince Ave ,330 4 *** S. Milledge Ave. S. Lumpkin St. Baxter St ,920 3 * W. Broad St. S. Milledge Ave. Pulaski St , Oglethorpe Ave. Hawthorne Ave. Prince Ave ,900 1 * Oglethorpe Ave. Mitchell Bridge Rd. Hawthorne Ave ,770 2 ** W. Broad St. Pulaski St. Thomas St , Gaines School Rd. Barnett Shoals Rd. Cedar Shoals Dr , Hawthorne Ave. Old W. Broad St. Oglethorpe Ave ,524 3 ** 1 * Hawthorne Ave. W. Broad St. Old W. Broad St ,920 1 * Baxter St. Alps Rd. S. Milledge Ave ,280 5 * Barnett Shoals Rd. Gaines School Rd. Lexington Rd , Alps Rd. Riverhill Rd. W. Broad St , Prince Ave. N. Milledge Ave. King Ave , Oak St./Oconee St. Thomas St. Poplar St ,530 2 * S. Milledge Ave. W. Broad St. Prince Ave ,490 1 * S. Milledge Ave. Southview Dr. S. Lumpkin St , Gaines School Rd. Cedar Shoals Rd. Lexington Rd ,524 1 * 3 ** S. Lumpkin St. West Lake Dr. S. Milledge Ave , * W. Broad St. W. Hancock Ave. S. Milledge Ave ,330 4 *** Oak St./Oconee St. Poplar St. Barnett Shoals Rd , S. Lumpkin St. Baldwin St. W. Broad St , Chase St. Prince Ave. Boulevard , Total N/A N/A , Total Ped./Bike cited and/or not crossing at crosswalk. Percentage of Ped./Bike cited and/or not crossing at crosswalk. ACC Pedestrian and Bicycle 5 Year Crash History N/A N/A N/A N/A N/A N/A N/A N/A 35.87% 20.00% 28.40% Completed Projects 4

6 Completed FY17 PedBike Projects Improvements: ADA Ramps and RRFBs Gaines School Rd at 145 Gaines School Rd Oglethorpe Ave at Forest Heights Dr 5

7 Completed FY17 PedBike Projects Improvements: ADA Ramps and/or New Crosswalks S. Lumpkin St. at Carlton Terrace Baxter St at Magnolia St / Dudley Dr 6

8 Completed FY17 PedBike Projects Improvements: Refuge islands, ADA ramps, & RRFBs Prince Avenue at Piedmont College 7

9 Completed FY17 PedBike Projects Improvements: Refuge islands, ADA ramps, & RRFBs Prince Ave at Pope St 8

10 Completed FY17 PedBike Projects Improvements: Refuge islands, ADA ramps, & RRFBs North Ave near Evelyn Neely Dr 9

11 Completed FY17 PedBike Projects Improvements: Refuge islands, ADA ramps, & RRFBs Cedar Shoals Dr at E. Paces Dr 10

12 Completed FY17 PedBike Projects Improvements: Refuge islands, ADA ramps, & RRFBs Cedar Shoals Dr between Barrington Dr and College Green Apt. 11

13 Completed FY17 PedBike Projects Location Prince Avenue between Milledge Ave and Harris St Improvement radar speed sign Hawthorne Avenue between Oglethorpe Ave and Prince Ave radar speed signs Baxter St between Clarke Central High School and Milledge Ave Tough Curb Baxter St at Rocksprings St Alps Rd at Broad St Barnett Shoals Road between Lexington Rd and Gaines School Rd westbound lane restriped green bike lane skip markings replace bike lane symbols to current standards Hawthorne Ave between Old Epps Bridge Rd and Old West Broad St relocate bus stop 12

14 FY17 Projects OnHold Prince Ave at Newton St Crosswalk (Grit) Relocate crosswalk west, upgrade RRFBs (M&C Hold) 13

15 FY17 Projects OnHold Prince Ave at Cobb St Realign intersection with concrete island (Design Issues) 14

16 FY17 Projects OnHold Barnett Shoals Rd at Movie Theater Entrance Install rightin/rightout island (Design Issues) 15

17 1072 Baxter St Refuge Island Road Safety Audit Team reviewed possible alternatives M&C approved CDO at 1072 Baxter St 16

18 1072 Baxter St Refuge Island Current Conditions: RRFBs installed and operational 1072 Baxter St Current Conditions RRFBs installed 17

19 Baxter St from Paris Ave to

20 Baxter St from 1072 to W Hancock Ave 19

21 Baxter St East of W Hancock Ave T&PW Recommendation: RRFBs at existing refuge island 20

22 FY18 Project Identification Considerations: Roadway Safety Audit Team Recommendations Pedestrian and Bicycle 5Year Crash History (2015) Crash data analysis Field reviews/observations o o Number of pedestrians Distance between crossings Investigation into citizen concerns Police & Fire Department concerns Transit support: review of high volume stops 21

23 Corridor Segment Crash History (5 yrs.) Ped/Bike Distance (miles) ADT (vpd) Beginning End Pedestrian Bicycle Total Crash Rate# S. Lumpkin St. Carlton St. Baldwin St , ** 15 ** Prince Ave. Pulaski St. Barber St , * Dougherty St. Pulaski St. N. Thomas St ,469 5 * S. Lumpkin St. S. Milledge Ave. Carlton St , Prince Ave. Barber St. N. Milledge Ave ,127 2 * 5 * S. Milledge Ave. Baxter St. W. Broad St ,710 2 ** 5 * Baxter St. S. Milledge Ave. S. Lumpkin St , North Ave. E. Dougherty St. Old Hull Rd ,250 5 *** 5 ** Barnett Shoals Rd. College Station Rd. Gaines School Rd ,698 2 * 3 * Prince Ave. King Ave. Oglthorpe Ave ,320 2 ** 2 * W. Broad St. Alps Rd. W. Hancock Ave ,730 6 **** 1 * Prince Ave. Oglethorpe Ave. Sunset Dr ,130 3 * Hawthorne Ave. Oglethorpe Ave. Prince Ave ,330 4 *** S. Milledge Ave. S. Lumpkin St. Baxter St ,920 3 * W. Broad St. S. Milledge Ave. Pulaski St , Oglethorpe Ave. Hawthorne Ave. Prince Ave ,900 1 * Oglethorpe Ave. Mitchell Bridge Rd. Hawthorne Ave ,770 2 ** W. Broad St. Pulaski St. Thomas St , Gaines School Rd. Barnett Shoals Rd. Cedar Shoals Dr , Hawthorne Ave. Old W. Broad St. Oglethorpe Ave ,524 3 ** 1 * Hawthorne Ave. W. Broad St. Old W. Broad St ,920 1 * Baxter St. Alps Rd. S. Milledge Ave ,280 5 * Barnett Shoals Rd. Gaines School Rd. Lexington Rd , Alps Rd. Riverhill Rd. W. Broad St , Prince Ave. N. Milledge Ave. King Ave , Oak St./Oconee St. Thomas St. Poplar St ,530 2 * S. Milledge Ave. W. Broad St. Prince Ave ,490 1 * S. Milledge Ave. Southview Dr. S. Lumpkin St , Gaines School Rd. Cedar Shoals Rd. Lexington Rd ,524 1 * 3 ** S. Lumpkin St. West Lake Dr. S. Milledge Ave , * W. Broad St. W. Hancock Ave. S. Milledge Ave ,330 4 *** Oak St./Oconee St. Poplar St. Barnett Shoals Rd , S. Lumpkin St. Baldwin St. W. Broad St , Chase St. Prince Ave. Boulevard , Total N/A N/A , Total Ped./Bike cited and/or not crossing at crosswalk. Percentage of Ped./Bike cited and/or not crossing at crosswalk. ACC Pedestrian and Bicycle 5 Year Crash History N/A N/A N/A N/A N/A N/A N/A N/A 35.87% 20.00% 28.40% Completed Projects Proposed Project 22

24 Pedestrian 5Year Crash Summary Pedestrian Crash Analysis * Total Pedestrian Crashes Ped Crashes at MidBlocks Pedestrians Cited *Data set from January to September 23

25 Pedestrian Crash Analysis ACC Pedestrian Crash Data Year Occurred at Midblock Crosswalk Crashes Midblock Crosswalk Pedestrian Cited Total Pedestrian Percent Occurred at Percent Pedestrian Cited * *Data set from January to September. 24

26 FY18 Proposed Pedestrian Projects Location Description Estimated Costs Barnett Shoals Rd. at Sorenson Ridge RRFBs $10, Whit Davis Rd.(Cedar Creek) Bus Stops RRFBs, Crosswalk, & ADA Ramps $11, Riverbend Rd. at Bus stops RRFBs, Crosswalk, & ADA Ramps $11, Baxter St. East of Hancock RRFBs (Existing Refuge Island) $10, College Station Rd. East of Research Refuge Islands, ADA Ramps, Crosswalk, & RRFBs $25, Milledge Ave at Milledge Terrace Refuge Islands, ADA Ramps, Crosswalk, & RRFBs $25, Mitchell Bridge Address 1190 Refuge Islands, ADA Ramps, Crosswalk, & RRFBs $25,

27 Barnett Shoals Rd at Sorenson Dr 26

28 Whit Davis Rd at (Cedar Creek) Bus Stops 27

29 Riverbend Rd at Bus Stops 28

30 Baxter St East of W. Hancock Ave 29

31 College Station Rd East of Research Dr 30

32 Milledge Ave South of Milledge Terrace 31

33 Mitchell Bridge Rd at

34 Funding for FY18 PedBike Projects RRFBs, crosswalks, & ADA ramps $32,000 Alternative Modes of Transportation Improvements and School Area Infrastructure Improvements (General Capital Funds) Refuge islands, RRFBs, crosswalks, & ADA ramps $85,000 Pedestrian Island Capital Program (General Capital Funds) 33

35 Next Steps Agenda Report Jan / Feb Cycle Summer 2018 Construction Completion of Ped Crash followup study (Summer 2018) 34

36 Thank You Discussion 35

37 Stormwater Funding Review UNIFIED GOVERNMENT OF ATHENSCLARKE COUNTY NOVEMBER 2017

38 Purpose Brief overview of stormwater in AthensClarke County Establish need to review stormwater funding Scope of services Stormwater Utility review Next steps

39 Stormwater Management Program Background Flooding problems loosely regulated development financial resource limitations Baxter Street Deteriorating stormwater infrastructure Design Maintenance 1972: Clean Water Act 1999: EPA expands municipal stormwater permit program to Phase II 2002: Stormwater Master Plan 2003: ACCUG submits Phase II Clean Water Act permit

40 History of Stormwater Fee Stormwater Advisory Committee Met 28 times Clean water program Stormwater Fee Collins Street car wash AthensClarke County staff 20+ meetings with community groups December 2004: M&C adopted Stormwater Utility Ordinance July 2005: fee first billed

41 Stormwater Level of Service and Funding Strategy Three levels of service investigated in 2004 Level A adequate clean water program Level B clean water program and public stormwater infrastructure Level C clean water program, public stormwater infrastructure, & priority private stormwater infrastructure Level B chosen by M&C Stormwater funding strategy: Stormwater enterprise fund (stormwater utility) primarily operating costs SPLOST stormwater capital improvements Land development fees plan review and inspection costs

42 Stormwater Utility Investments Stormwater infrastructure maintenance Clean water program Plan review stormwater standards Land development inspections Education Illicit discharge detection and elimination Infrastructure mapping Bioretention facilities and detention basins Impaired waters monitoring Watershed management plans Drainage Improvement Agreements (DIAs) Collins & Benning Street drainage project Polypropylene Pipe

43 Need for Funding Review 2015/2016 audit based on 2013 aerial photography Additional impervious surface detected o New development o Omissions in original measurements (especially driveways) Migration of some small/medium residential to higher fee categories Advances in low impact design Interest in higher level of service Interest in expansion of credits 12 years since fee establishment

44 Task 1 Review Level of Service and Funding Strategy Level of Service and Costs Review levels of service similar to Level A, B, and C originally studied Add a level of service that includes priority privately owned stormwater facilities (partnership between ACCUG and private property owners) Implementation of watershed management plans Funding Strategy Develop costs over a 10year period Recommend revenue sources considering: Special Purpose Local Option Sales Tax Land Development Fee Stormwater Enterprise Fund (Stormwater Utility) Investigate water neutral development concept

45 Task 2 Rate Structure and Credits Rate Structure Consider simplification o Three single family residential tiers o Base, quantity, and quality fee parts Consider acreage as rate basis in addition to hard surfaces Credits Increase utilization Evaluate additional credits

46 Requests for Proposals August 15, 2017 Purchasing released RFP #0862 (Stormwater Funding Review) September 18, 2017 Three consultants submitted proposals Municipal and Financial Services Group Raftelis Financial Consultants Stantec Consulting Services Selection Committee to evaluate the proposals: Transportation and Public Works Director Drew Raessler Public Utilities Director Frank Stephens Transportation and Public Works Billing Coordinator Nancy Cerrato Transportation and Public Works GIS Analyst Kyle Dalton Transportation and Public Works Program Development Stephen Bailey Transportation and Public Works Stormwater Administrator Todd Stevenson After interviewing Raftelis and Stantec, the committee recommended Stantec Excellent qualifications and references Strong experience in Georgia

47 Next Steps Approval of contract with Stantec (Nov/Dec Agenda Item) A minimum of four public meetings (two for each major task) Two work sessions and regular voting meetings with M&C at checkpoints: o Approval of funding strategy and level of service o Approval of stormwater fee and credit structure

48 11/9/2017 AGENDA TSPLOST Implementation and Funding Schedules 1 Tonight s Agenda: Potential Collections by Year Project Budgets and Ordinance Proposed Funding & Implementation Schedule without Debt Projects Ready to Start Cost Various Debt Values Proposed Funding & Implementation Schedule with Debt Next Steps Proposed Implementation Schedule Questions and Answers 2 1

49 11/9/2017 TSPLOST 2018 Anticipated Revenue Collections Collections Begin April 1, 2018 First Check from the State to ACCUG ~ June 2018 FY18 $ 5,300,000 April 2018 June 2018 FY19 Tier 1 $ 21,200,000 FY20 Tier 2 $ 21,800,000 FY21 Tier 3 $ 22,200,000 FY22 Tier 4 $ 22,700,000 FY23 Tier 5 $ 16,300,000 July 2022 March 2023 Total Program $109,500,000 3 TSPLOST 2018 Project Budgets 4 2

50 11/9/2017 TSPLOST 2018 Project Budgets Revised 5 6 3

51 11/9/ Projects ready to Start without G.O. Bonds Project #01 Airport CIP Matching Funds Runway Rehab Design Project #02 Transit Vehicle Replacements Matching Funds Project #04 Transit Route Expansion Bus on order Project #05 Oconee River Greenway Sub Projects 4, 5, & 6 Project #06 Firefly Trail Trestle& Trail Design Project #07 Pavement Rehabilitation First 20% of roads Project #09 Downtown Infrastructure (Clayton St.) Project #10 Whitehall at Milledge Intersection Improvement 8 4

52 11/9/2017 Continuation Projects or mid Program Start without G.O. Bonds Project #03 Bus Stop Improvements Ongoing with current Grant Funds Project #08 Tallassee Road Bridge Start 2019 Project #11 Bike Improvements Project #12 Pedestrian Improvements Project #13 W. Broad Neighborhood Project #14 Lexington Hwy Corridor Improvements Project #15 Atlanta Hwy Corridor Improvements Project #16 Prince Ave Corridor Improvements Bike / Ped Master Plan effort on going. Design to start on projects as soon as Master Plan is Completed and Adopted Corridor Studies are in early stages and effort on going. Design to start on projects as soon as Studies are Completed and Adopted Project #17 Acquisition of Private Streets Funding shown in 2019 but could be moved to start as soon as policy is written and Adopted 9 Proposed Schedule Summary without G.O. Bonds 15 out 17 Projects Continuing and/or Ready to start 5 Projects or Sub Projects Under construction in FY19 9 out 17 Project Finished before collections are completed 4 additional Projects 80% complete by collections end 15 out of 17 Projects can be completed within 6 months of collections All 17 Projects can be completed within 12 months of collections Assumptions for the schedule: Land is acquired as needed Projects aren t delayed waiting matching funds Staffing approved at a level to meet Project demands GDOT Planning, Permitting and Funding approved as needed 10 5

53 11/9/2017 Potential Program Tasks and Schedule Drivers (over 50 months) 1 Bike & Pedestrian Master Plan to Complete and Adopt 3 Corridor Studies to Complete to Complete and Adopt 30+ Work Session Presentations 40+ Project and Sub Project Concepts for M&C Approval 40+ Preliminary Plans for M&C Approval 300+/ Land Parcels to acquire (Easements, R/W, or Fee Simple) 40+ Public Meetings, minimum 45+ Citizen Oversight Committee Meetings 11 TSPLOST 2018 Program Estimated Cost for General Obligation Debt (bonds) Par Bond Values $25,000,000 $50,000,000 *$80,000,000 $95,000,000 Net Proceeds $24,591,667 $49,183,333 $78,693,333 $93,448,333 Annual Debt Service $5,303,960 $10,607,920 $16,972,672 $20,155,000 Assumed All in Interest Rate 2% 2% 2% 2% Gross Bond Cost (COI & Interest) = Project Budget Reductions to Support Debt $1,928,133 $3,856,265 $6,170,024 $7,326,904 *Target Bond Sale to keep cash flow positive with aggressive schedule 12 6

54 11/9/ Projects ready to Start with $80M G.O. Bonds Project #01 Airport CIP Matching Funds Runway Rehab Design Project #02 Transit Vehicle Replacements Forgo matching fund order 5 busses Project #03 Bus Stop Improvements Forgo matching fund opportunities Project #04 Transit Route Expansion Bus on order Project #05 Oconee River Greenway Sub Projects 4, 5, & 6 Design Project #06 Firefly Trail Trestle& Trail Design Project #07 Pavement Rehabilitation First 20% of roads Project #08 Tallassee Road Bridge Project #09 Downtown Infrastructure (Clayton St.) Project #10 Whitehall at Milledge Intersection Improvement 14 7

55 11/9/2017 Continuation Projects or mid Program Start with $80M G.O. Bonds Project #03 Bus Stop Improvements Ongoing with current Grant Funds Project #08 Tallassee Road Bridge Start 2019 Project #11 Bike Improvements Project #12 Pedestrian Improvements Project #13 W. Broad Neighborhood Project #14 Lexington Hwy Corridor Improvements Project #15 Atlanta Hwy Corridor Improvements Project #16 Prince Ave Corridor Improvements Bike / Ped Master Plan effort on going. Design to start on projects as soon as Master Plan is Completed and Adopted Construction could be completed sooner Project #17 Acquisition of Private Streets No Change Corridor Studies are in early stages and effort on going. Design to start on projects as soon as Studies are Completed and Adopted Forgo matching funds and construction completed sooner 15 Proposed Schedule Summary with $80M in G.O. Bonds 15 out 17 Projects Continuing and/or Ready to start 5 Projects or Sub Projects Under construction in FY19 17 out 17 Project Finished before collections are completed 4 additional Projects 80% complete by collections end 15 out of 17 Projects can be completed within 6 months of collections All 17 Projects can be completed within 12 months of collections Assumptions for the schedule: Land is acquired as needed Projects aren t delayed waiting matching funds Staffing approved at a level to meet Project demands GDOT Planning, Permitting and Funding approved as needed Construction crews are available for compressed work schedule 16 8

56 11/9/2017 Potential Program Tasks and Schedule Drivers (over 36 months) 1 Bike & Pedestrian Master Plan to Complete and Adopt 3 Corridor Studies to Complete to Complete and Adopt 30+ Work Session Presentations 40+ Project and Sub Project Concepts for M&C Approval 40+ Preliminary Plans for M&C Approval 300+/ Land Parcels to acquire (Easements, R/W, or Fee Simple) 40+ Public Meetings, minimum 45+ Citizen Oversight Committee Meetings 17 Program Funding through General Obligation Bonds Advantages: Project funding is available when needed, including larger projects On average projects finished 18 months earlier All Projects could potentially finish before collections end Disadvantages: Project Budgets reduced an estimated $6.2 million dollars Forgo matching fund opportunities Compressed project schedules results in: Significant public disruption over a two year window Higher level of increased staffing levels required Less time for public input, M&C decisions, & land acquisitions Potentially higher prices due to less competition on project bidding 18 9

57 11/9/2017 Program Funding through Collections Approach Recommended Advantages: Project Budgets have an additional $6.2 million dollars Forgo potential for additional $40 50 million in match funds Less public disruption and more time for public input Projects accomplished with less additional staff Disadvantages: Large Projects completed over longer periods of time Potentially higher prices due to inflation Some Projects finished after collections end 19 TSPLOST 2018 Next Steps Mayor & Commission Approval December Budget Amendments & Ordinances Funding Schedule Program Management Contract Appointment of Citizens Oversight Committee January 20 10

58 11/9/2017 QUESTIONS? 11

59 Preliminary Program Implementation Schedule No Bonds ID Task Name Start Finish 1 01 Airport CIP Matching Funds Mon 4/2/18 Fri 3/26/21 1 Design Mon 4/2/18 Fri 3/29/19 2 Misc Matching Funds 1 Mon 4/1/19 Fri 3/27/20 3 Misc Matching Funds 2 Mon 3/30/20 Fri 3/26/ Transit Vehicle Replacements & Spare Vehicle Mon 4/2/18 Thu 9/28/23 Project 1 Transit Vehicle Purchase Mon 4/2/18 Fri 9/27/19 2 Transit Vehicle Purchase Tue 4/2/19 Mon 9/28/20 3 Transit Vehicle Purchase Wed 4/1/20 Tue 9/28/21 4 Transit Vehicle Purchase Thu 4/1/21 Wed 9/28/22 5 Transit Vehicle Purchase Fri 4/1/22 Thu 9/28/ Bus Stop & Transfer Facilities Improvements Wed 7/1/20 Tue 8/23/22 1 Bus Stop Design Wed 7/1/20 Tue 6/15/21 2 Bus Stop Land Acquisition & Permitting Wed 8/26/20 Tue 2/9/21 3 Bus Stop Construction 1 Wed 6/16/21 Tue 2/22/22 4 Bus Stop Construction 2 Wed 2/23/22 Tue 8/23/ Transit Service Expansion Mon 4/2/18 Fri 9/27/19 1 Bus Stop Design Mon 4/2/18 Fri 8/3/18 2 Bus Stop Construction Mon 8/6/18 Fri 1/18/19 3 Bus Purchase Mon 4/2/18 Fri 9/27/ Firefly Trail Project Tue 4/3/18 Mon 7/18/22 1 Bridge Structure Final Design/Permitting Tue 4/3/18 Mon 4/1/19 2 Bridge Structure Construction Tue 4/2/19 Mon 5/25/20 3 Trail Design Concepts ALL Tue 4/3/18 Mon 12/10/18 4 Trail Design Mainline (Loop to Winterville) Tue 12/11/18 Mon 3/29/21 5 Trail Design Winterville Tue 12/11/18 Mon 8/19/19 6 Land Acquisition Winterville Tue 8/20/19 Mon 2/3/20 7 Trail Construction Winterville Tue 2/4/20 Mon 10/12/20 8 Land Acquisition Mainline (Loop to Winterville) Tue 8/20/19 Mon 7/20/20 9 Construction 1 Tue 4/28/20 Mon 4/26/21 10 Construction 2 Tue 9/1/20 Mon 8/30/21 11 Construction 3 Tue 7/20/21 Mon 7/18/ Oconee Rivers Greenway Program Thu 11/9/17 Fri 3/24/23 1 SubProjects #4.1 & 5 Final Design Thu 11/9/17 Tue 7/10/18 2 SubProjects #4.1 & 5 Construction Wed 7/11/18 Tue 7/9/19 3 SubProjects #4.2 & 6 Final Design Mon 4/2/18 Fri 5/10/19 4 SubProjects #4.2 & 6 Land Acquisition Mon 6/11/18 Fri 2/15/19 5 SubProjects #4.2 & 6 Construction Mon 5/13/19 Fri 2/7/20 6 SubProject #4.3 Final Design Mon 2/10/20 Fri 4/30/21 7 SubProject #4.3 Land Acquisition Mon 6/1/20 Fri 2/5/21 8 SubProject #4.3 Construction Mon 5/3/21 Fri 1/28/22 9 SubProject #7 Design Concepts TBD Mon 3/22/21 Fri 7/2/21 10 SubProject #7 Final Design TBD Mon 7/5/21 Fri 4/8/22 11 SubProject #7 Land Acquisition TBD Mon 9/6/21 Fri 12/24/ Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Page 1 of 4

60 Preliminary Program Implementation Schedule No Bonds ID Task Name Start Finish 12 SubProject #7 Construction TBD Mon 4/11/22 Fri 3/24/23 13 SubProject #8 Design Concepts TBD Mon 3/22/21 Fri 7/2/21 14 SubProject #8 Final Design TBD Mon 7/5/21 Fri 4/8/22 15 SubProject #8 Land Acquisition TBD Mon 9/27/21 Fri 1/14/22 16 SubProject #8 Construction TBD Mon 4/11/22 Fri 3/24/ Pavement Rehabilitation Thu 11/9/17 Wed 6/28/23 1 Pavement Improvements #1 Thu 11/9/17 Wed 7/4/18 2 Pavement Improvements #2 Thu 7/5/18 Wed 7/3/19 3 Pavement Improvements #3 Thu 7/4/19 Wed 7/1/20 4 Pavement Improvements #4 Thu 7/2/20 Wed 6/30/21 5 Pavement Improvements #5 Thu 7/1/21 Wed 6/29/22 6 Pavement Improvements #6 Thu 6/30/22 Wed 6/28/ Tallasee Road Bridge Replacement Wed 7/1/20 Tue 6/27/23 1 Planning / Design Wed 7/1/20 Tue 6/29/21 2 Final Design & Permitting Wed 6/30/21 Tue 6/28/22 3 Land Acquisition Wed 10/20/21 Tue 4/5/22 4 Construction Wed 6/29/22 Tue 6/27/ Downtown Infrastructure Improvements Thu 11/9/17 Mon 8/31/20 1 Final Design Thu 11/9/17 Wed 3/14/18 2 Construction Phase 1 Mon 4/2/18 Fri 5/10/19 3 Construction Phase 2 Mon 5/13/19 Mon 8/31/ Whitehall Road at S Milledge Avenue Thu 11/9/17 Thu 8/15/19 1 Final Design & Permitting Thu 11/9/17 Wed 8/15/18 2 Land Acquisition Mon 4/2/18 Fri 6/22/18 3 Construction Thu 8/16/18 Thu 8/15/ Bicycle Improvement Program Thu 11/9/17 Tue 3/7/23 1 Bike and Pedestrian Master Plan Development Thu 11/9/17 Mon 7/2/18 2 Bike and Pedestrian Master Plan Approval Tue 7/3/18 Tue 7/3/18 3 SubProject 1 Design Wed 8/15/18 Tue 12/31/19 4 SubProject 1 Land Acquisition Wed 1/30/19 Tue 7/16/19 5 SubProject 1 Construction Wed 1/1/20 Tue 10/6/20 6 SubProject 2 Design Wed 7/17/19 Tue 10/20/20 7 SubProject 2 Land Acquisition Wed 11/20/19 Tue 5/5/20 8 SubProject 2 Construction Wed 10/21/20 Tue 7/27/21 9 SubProject 3 Design Wed 5/6/20 Tue 8/10/21 10 SubProject 3 Land Acquisition Wed 9/9/20 Tue 2/23/21 11 SubProject 3 Construction Wed 8/11/21 Tue 5/17/22 12 SubProject 4 Design Wed 2/24/21 Tue 5/31/22 13 SubProject 4 Land Acquisition Wed 6/30/21 Tue 12/14/21 14 SubProject 4 Construction Wed 6/1/22 Tue 3/7/ Pedestrian Improvement Program Thu 11/9/17 Mon 4/1/24 1 Bike and Pedestrian Master Plan Development Thu 11/9/17 Mon 7/2/18 2 Bike and Pedestrian Master Plan Approval Tue 7/3/18 Tue 7/3/18 3 SubProject 1 Design Tue 7/3/18 Mon 8/26/ Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 7/3 7/3 Page 2 of 4

61 Preliminary Program Implementation Schedule No Bonds ID Task Name Start Finish 4 SubProject 1 Land Acquisition Tue 11/20/18 Mon 3/11/19 5 SubProject 1 Construction Tue 8/27/19 Mon 2/10/20 6 SubProject 2 Design Tue 7/3/18 Mon 8/26/19 7 SubProject 2 Land Acquisition Tue 11/20/18 Mon 3/11/19 8 SubProject 2 Construction Tue 8/27/19 Mon 2/10/20 9 SubProject 3 Design Tue 3/12/19 Mon 5/4/20 10 SubProject 3 Land Acquisition Tue 7/30/19 Mon 11/18/19 11 SubProject 3 Construction Tue 5/5/20 Mon 10/19/20 12 SubProject 4 Design Tue 11/19/19 Mon 1/11/21 13 SubProject 4 Land Acquisition Tue 4/7/20 Mon 7/27/20 14 SubProject 4 Construction Tue 1/12/21 Mon 6/28/21 15 SubProject 5 Design Tue 7/28/20 Mon 9/20/21 16 SubProject 5 Land Acquisition Tue 12/15/20 Mon 4/5/21 17 SubProject 5 Construction Tue 9/21/21 Mon 3/7/22 18 SubProject 6 Design Tue 4/6/21 Mon 5/30/22 19 SubProject 6 Land Acquisition Tue 8/24/21 Mon 12/13/21 20 SubProject 6 Construction Tue 5/31/22 Mon 11/14/22 21 SubProject 7 Design Tue 12/14/21 Mon 2/6/23 22 SubProject 7 Land Acquisition Tue 5/3/22 Mon 8/22/22 23 SubProject 7 Construction Tue 2/7/23 Mon 7/24/23 24 SubProject 8 Design Tue 8/23/22 Mon 10/16/23 25 SubProject 8 Land Acquisition Tue 1/10/23 Mon 5/1/23 26 SubProject 8 Construction Tue 10/17/23 Mon 4/1/ W. Broad Neighborhood Pedestrian Thu 11/9/17 Tue 5/2/23 Improvements 1 Bike and Pedestrian Master Plan Development Thu 11/9/17 Mon 7/2/18 2 Bike and Pedestrian Master Plan Approval Tue 7/3/18 Tue 7/3/18 3 W. Broad Neighborhood Imp. Master Plan Tue 7/3/18 Mon 10/22/18 4 SubProject 1 Design Wed 11/21/18 Tue 2/25/20 5 SubProject 1 Land Acquisition Wed 3/27/19 Tue 9/10/19 6 SubProject 1 Construction Wed 2/26/20 Tue 12/1/20 7 SubProject 2 Design Wed 9/11/19 Tue 12/15/20 8 SubProject 2 Land Acquisition Wed 1/15/20 Tue 6/30/20 9 SubProject 2 Construction Wed 12/16/20 Tue 9/21/21 10 SubProject 3 Design Wed 7/1/20 Tue 10/5/21 11 SubProject 3 Land Acquisition Wed 11/4/20 Tue 4/20/21 12 SubProject 3 Construction Wed 10/6/21 Tue 7/12/22 13 SubProject 4 Design Wed 4/21/21 Tue 7/26/22 14 SubProject 4 Land Acquisition Wed 8/25/21 Tue 2/8/22 15 SubProject 4 Construction Wed 7/27/22 Tue 5/2/ Lexington Highway Corridor Improvements Mon 1/1/18 Wed 5/31/23 1 Corridor Study Development Mon 1/1/18 Fri 11/29/19 2 Corridor Study Approval Fri 11/29/19 Fri 11/29/19 3 Design/planning Thu 7/2/20 Wed 11/17/ Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 7/3 11/29 Page 3 of 4

62 Preliminary Program Implementation Schedule No Bonds ID Task Name Start Finish 4 Land Acquisition Thu 12/17/20 Wed 6/2/21 5 Construction Thu 11/18/21 Wed 5/31/ Atlanta Highway Corridor Improvements Mon 1/1/18 Wed 5/31/23 1 Corridor Study Development Mon 1/1/18 Fri 11/29/19 2 Corridor Study Approval Fri 11/29/19 Fri 11/29/19 3 Design/planning Thu 7/2/20 Wed 11/17/21 4 Land Acquisition Thu 12/17/20 Wed 6/2/21 5 Construction Thu 11/18/21 Wed 5/31/ Prince Avenue Corridor Improvements Mon 4/2/18 Wed 5/31/23 1 Corridor Study Mon 4/2/18 Fri 3/29/19 2 Design/planning Thu 7/2/20 Wed 11/17/21 3 Land Acquisition Thu 12/17/20 Wed 6/2/21 4 Construction Thu 11/18/21 Wed 5/31/ Acquisition of Private Streets Mon 7/1/19 Fri 3/5/21 1 Planning / Design Mon 7/1/19 Fri 10/18/19 2 Land Acquisition Mon 10/21/19 Fri 6/26/20 3 Construction Mon 6/29/20 Fri 3/5/ Winterville TSPLOST Mon 7/2/18 Tue 12/27/22 1 Winterville Transfer Mon 7/2/18 Wed 7/3/19 2 Winterville Transfer Thu 7/4/19 Mon 7/6/20 3 Winterville Transfer Tue 7/7/20 Thu 7/8/21 4 Winterville Transfer Fri 7/9/21 Tue 7/12/22 5 Winterville Transfer Wed 7/13/22 Tue 12/27/ Bogart TSPLOST Mon 7/2/18 Tue 12/27/22 1 Bogart Transfer Mon 7/2/18 Wed 7/3/19 2 Bogart Transfer Thu 7/4/19 Mon 7/6/20 3 Bogart Transfer Tue 7/7/20 Thu 7/8/21 4 Bogart Transfer Fri 7/9/21 Tue 7/12/22 5 Bogart Transfer Wed 7/13/22 Tue 12/27/ Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 11/29 Page 4 of 4

63 TSPLOST 2018 Proposed Project Funding Implementation Schedule No Debt TSPLOST 2018 Project Funding Schedule Worksheet FY18 (4/1/18 6/30/18) Tier 1 (FY19) Tier 2 (FY20) Tier 3 (FY21) Tier 4 (FY22) Tier 5 (FY23) Balance at Beginning of Year $ $ 751,000 Projected Revenue $ 5,300,000 $ 21,200,000 $ 21,800,000 $ 22,200,000 $ 22,700,000 $ 16,300,000 Total Project Expenditures(below) $ 4,549,000 $ 21,951,000 $ 21,800,000 $ 22,200,000 $ 22,700,000 $ 16,300,000 Balance at End of Year $ 751,000 $ $ $ $ $ Project # TSPLOST 2018 Project Name Approved Project Budget Estimated Transfer for Program Mgt Revised Project Budget 04/18 06/18 FY18 Budget 07/18 06/19 FY19 Budget 07/19 06/20 FY20 Budget 07/20 06/21 FY21 Budget 07/21 06/22 FY22 Budget 07/22 03/23 FY23 Budget Fixed Phased Projects 01 Airport CIP Matching Funds $ 1,531,000 $ (45,930) $ 1,485,070 $ 30,000 $ 800,000 $ 655,070 $ $ $ 04 Transit Service Expansion Project $ 940,000 $ (28,200) $ 911,800 $ 723,300 $ 187,000 $ $ $ $ 1, Tallassee Road Bridge Replacement Project $ 6,000,000 $ (180,000) $ 5,820,000 $ $ $ $ 285,000 $ 596,900 $ 4,938, Downtown Transportation Imp. Program $ 7,097,000 $ (212,910) $ 6,884,090 $ 150,000 $ 3,648,990 $ 3,085,100 $ $ $ 10 Whitehall Road at South Milledge Avenue Project $ 2,500,000 $ (75,000) $ 2,425,000 $ 72,500 $ 2,352,500 $ $ $ $ 18 Winterville $ 969,000 $ $ 969,000 $ 193,800 $ 193,800 $ 193,800 $ 193,800 $ 193, Bogart $ 271,000 $ $ 271,000 $ 54,200 $ 54,200 $ 54,200 $ 54,200 $ 54,200 Program Administration (3%) $ 3,247,800 $ 3,247,800 $ 162,390 $ 649,560 $ 649,560 $ 649,560 $ 649,560 $ 487,170 Subtotal $ 19,308,000 $ 2,705,760 $ 22,013,760 $ 1,138,190 $ 7,886,050 $ 4,637,730 $ 1,182,560 $ 1,494,460 $ 5,674,770 Variable or Scalable Projects 02 Transit Vehicle Replacements & Spare Vehicle Project $ 4,000,000 $ (120,000) $ 3,880,000 $ $ 776,000 $ 776,000 $ 776,000 $ 776,000 $ 776, Bus Stop & Transfer Facilities Improvements Project $ 500,000 $ (15,000) $ 485,000 $ $ $ $ 485,000 $ $ 05 Oconee Rivers Greenway Program $ 10,000,000 $ (300,000) $ 9,700,000 $ 2,340,000 $ 1,879,000 $ 539,000 $ 2,845,000 $ 2,097,000 $ 06 Firefly Trail Project $ 16,752,000 $ (502,560) $ 16,249,440 $ 725,000 $ 4,850,470 $ 5,559,030 $ 3,650,440 $ 1,464,500 $ 07 Pavement Rehabilitation $ 25,600,000 $ (768,000) $ 24,832,000 $ 345,810 $ 5,166,480 $ 5,153,860 $ 4,688,480 $ 5,265,690 $ 4,211, Bicycle Improvement Program $ 6,000,000 $ (180,000) $ 5,820,000 $ $ 425,000 $ 1,177,580 $ 2,282,020 $ 1,905,400 $ 30, Pedestrian Improvement Program $ 11,000,000 $ (330,000) $ 10,670,000 $ $ 570,000 $ 1,907,000 $ 4,121,500 $ 1,928,950 $ 2,142, W Broad Pedestrian Improvements $ 4,000,000 $ (120,000) $ 3,880,000 $ $ 198,000 $ 1,320,000 $ 1,339,000 $ 1,023,000 $ 14 Lexington Highway Corridor Improvements $ 4,000,000 $ (120,000) $ 3,880,000 $ $ $ 200,000 $ 415,000 $ 3,265,000 $ 15 Atlanta Highway Corridor Improvements $ 4,000,000 $ (120,000) $ 3,880,000 $ $ $ 200,000 $ 415,000 $ 3,265,000 $ 16 Prince Avenue Corridor Improvements $ 4,000,000 $ (120,000) $ 3,880,000 $ $ 200,000 $ $ $ 215,000 $ 3,465, Acquisition of Private Streets Project $ 340,000 $ (10,200) $ 329,800 $ $ $ 329,800 $ $ $ Subtotal $ 90,192,000 $ (2,705,760) $ 87,486,240 $ 3,410,810 $ 14,064,950 $ 17,162,270 $ 21,017,440 $ 21,205,540 $ 10,625,230 Total $ 109,500,000 $ $ 109,500,000 $ 4,549,000 $ 21,951,000 $ 21,800,000 $ 22,200,000 $ 22,700,000 $ 16,300,000 Schedule Assumptions to complete program within six months after collections end: 1) Project seeking matching funds may finish later than scheduled if matching funds are delayed. 2) Land is acquired as needed to keep the project on schedule. 3) Staffing positions approved and filled at a level to meet project demands. 11/9/2017 at 7:24 PM 1

64 TSPLOST 2018 Proposed Project Funding Implementation Schedule With G.O. Bonds FY18 (4/1/18 6/30/18) Tier 1 (FY19) Tier 2 (FY20) Tier 3 (FY21) Tier 4 (FY22) Tier 5 (FY23) Bond Par Value $ 80,000,000 Balance at Beginning of Year $ 78,693,333 $ 79,332,767 $ 53,481,077 $ 19,597,329 $ 660,869 $ 2,567,518 Bond Interest Rate 2% Projected Revenue $ 5,300,000 $ 21,200,000 $ 21,800,000 $ 22,200,000 $ 22,700,000 $ 16,300,000 Bond Proceeds $ 78,693,333 Debt Service Payments $ $ 16,972,672 $ 16,972,672 $ 16,972,672 $ 16,972,672 $ 16,972,672 Gross Bond Cost (COI and Interest) $ 6,170,024 Total Project Expenditures(below) $ 4,660,566 $ 30,079,019 $ 38,711,077 $ 24,163,788 $ 3,820,680 $ 735,170 Balance at End of Year $ 79,332,767 $ 53,481,077 $ 19,597,329 $ 660,869 $ 2,567,518 $ 1,159,676 Project # TSPLOST 2018 Project Name Approved Project Budget Estimated Transfer for Program Mgt Estimated Debt Service per Project Revised Project Budget 04/18 06/18 FY18 Budget 07/18 06/19 FY19 Budget 07/19 06/20 FY20 Budget 07/20 06/21 FY21 Budget 07/21 06/22 FY22 Budget 07/22 03/23 FY23 Budget Fixed Phased Projects 01 Airport CIP Matching Funds $ 1,531,000 $ (45,930) $ (103,658) $ 1,381,412 $ 30,000 $ 800,000 $ 551,412 $ $ $ 04 Transit Service Expansion Project $ 940,000 $ (28,200) $ (63,644) $ 848,156 $ 848,156 $ $ $ $ $ 08 Tallassee Road Bridge Replacement Project $ 6,000,000 $ (180,000) $ (406,236) $ 5,413,764 $ $ 285,000 $ 596,900 $ 4,531,864 $ $ 09 Downtown Transportation Imp. Program $ 7,097,000 $ (212,910) $ (480,509) $ 6,403,581 $ 150,000 $ 3,649,111 $ 2,604,470 $ $ $ 10 Whitehall Road at South Milledge Avenue Project $ 2,500,000 $ (75,000) $ (169,265) $ 2,255,735 $ 72,500 $ 2,183,235 $ $ $ $ 18 Winterville $ 969,000 $ $ 969,000 $ 193,800 $ 193,800 $ 193,800 $ 193,800 $ 193, Bogart $ 271,000 $ $ 271,000 $ 54,200 $ 54,200 $ 54,200 $ 54,200 $ 54,200 Program Administration (3%) $ 3,247,800 $ 3,247,800 $ 162,390 $ 649,560 $ 649,560 $ 649,560 $ 649,560 $ 487,170 Subtotal $ 19,308,000 $ 2,705,760 $ (1,223,312) $ 20,790,448 $ 1,263,046 $ 7,814,906 $ 4,650,342 $ 5,429,424 $ 897,560 $ 735,170 Variable or Scalable Projects 02 Transit Vehicle Replacements & Spare Vehicle Project $ 4,000,000 $ (120,000) $ (270,824) $ 3,609,176 $ $ 3,609,176 $ $ $ $ 03 Bus Stop & Transfer Facilities Improvements Project $ 500,000 $ (15,000) $ (33,853) $ 451,147 $ $ 451,147 $ $ $ $ 05 Oconee Rivers Greenway Program $ 10,000,000 $ (300,000) $ (677,060) $ 9,022,940 $ 2,300,520 $ 2,255,000 $ 4,467,420 $ $ $ 06 Firefly Trail Project $ 16,752,000 $ (502,560) $ (1,134,211) $ 15,115,229 $ 435,000 $ 815,000 $ 13,865,229 $ $ $ 07 Pavement Rehabilitation $ 25,600,000 $ (768,000) $ (1,733,274) $ 23,098,726 $ 612,000 $ 12,660,000 $ 9,826,726 $ $ $ 11 Bicycle Improvement Program $ 6,000,000 $ (180,000) $ (406,236) $ 5,413,764 $ $ 425,000 $ 1,197,580 $ 3,791,184 $ $ 12 Pedestrian Improvement Program $ 11,000,000 $ (330,000) $ (744,766) $ 9,925,234 $ $ 1,700,790 $ 1,932,000 $ 4,121,500 $ 2,170,944 $ 13 W Broad Pedestrian Improvements $ 4,000,000 $ (120,000) $ (270,824) $ 3,609,176 $ $ 198,000 $ 1,320,000 $ 1,339,000 $ 752,176 $ 14 Lexington Highway Corridor Improvements $ 4,000,000 $ (120,000) $ (270,824) $ 3,609,176 $ $ $ 415,000 $ 3,194,176 $ $ 15 Atlanta Highway Corridor Improvements $ 4,000,000 $ (120,000) $ (270,824) $ 3,609,176 $ $ $ 415,000 $ 3,194,176 $ $ 16 Prince Avenue Corridor Improvements $ 4,000,000 $ (120,000) $ (270,824) $ 3,609,176 $ 50,000 $ 150,000 $ 315,000 $ 3,094,328 $ $ 17 Acquisition of Private Streets Project $ 340,000 $ (10,200) $ (23,020) $ 306,780 $ $ $ 306,780 $ $ $ Subtotal $ 90,192,000 $ (2,705,760) $ (6,106,540) $ 81,379,700 $ 3,397,520 $ 22,264,113 $ 34,060,735 $ 18,734,364 $ 2,923,120 $ Total $ 109,500,000 $ $ (7,329,852) $ 102,170,148 $ 4,660,566 $ 30,079,019 $ 38,711,077 $ 24,163,788 $ 3,820,680 $ 735,170 Schedule Assumptions to complete program within six months after collections end: 1) Project seeking matching funds may finish later than scheduled if matching funds are delayed. 2) Land is acquired as needed to keep the project on schedule. 3) Staffing positions approved and filled at a level to meet project demands. 11/9/2017 1

65 THE UNIFIED GOVERNMENT OF ATHENS CLARKE COUNTY COMMISSION AGENDA ITEM SUBJECT: Approval of the TSPLOST 2018 Budget; Authorize a Budget Transfer for Program Administration; Adopt a Project Funding Schedule for the TSPLOST 2018 Program; and, Approval of Program/Project Management Professional Services Contract DATE: November 1, 2017 BUDGET INFORMATION: REVENUES: EXPENSES: ANNUAL: CAPITAL: OTHER: $109,500,000 TSPLOST Anticipated Revenue All Tiers $109,500,000 Available for TSPLOST Related Expenditures FUNDING SOURCE: TSPLOST 2018 COMMISSION ACTION REQUESTED ON: December 5, 2017 PURPOSE: To request that the Mayor and Commission: a. Adopt an Ordinance (Attachment #1) to amend the FY 2018 Annual Operating and Capital Budget to: i. establish the 2018 TSPLOST budget in the amount of $109,500,000 (Attachment #1), ii. establish a budget for each TSPLOST project and the associated program administration budget (Attachment #1A); b. Approve a five year Project Funding Schedule for the TSPLOST 2018 Program (see Attachment #2); c. Adopt an ordinance (Attachment #3) approving a contract with Jacobs Project Management Company, in a not to exceed amount of $3,463,805 and for an initial term of six years, for professional services related to Program/Management activities associated with the TSPLOST 2018 Program; and d. Authorize the Mayor and appropriate staff to execute all related documents. HISTORY: 1. On April 5, 2011, the Mayor and Commission (M&C) adopted an ordinance approving a contract with Jacobs Project Management Company for professional services related to the Program/Projects Management activities associated with the SPLOST 2011 Program. Page 1

66 2. On August 1, 2017 the M&C approved the 2018 TSPLOST projects list; adopted a resolution calling for a referendum on November 7, 2017 for the imposition of TSPLOST to begin on April 1, 2018 and authorized the issuance of general obligation debt in conjunction with the 2018 TSPLOST program in a total principal amount not to exceed $95,000,000; and approved an Intergovernmental Agreement with the City of Winterville and the Town of Bogart. 3. On November 7, 2017, the TSPLOST 2018 Program was approved by referendum by the citizens of Athens Clarke County. 4. In November 2017, the Manager s Office initiated the process to develop a staff recommendation for assigning each of the 19 projects of the TSPLOST 2018 Program to a funding tier or year. As a part of that effort, sponsoring departments and agencies of TSPLOST 2018 projects were requested to provide any information that should be considered by the Manager s Office related to the scheduling needs of the specific projects during the five year TSPLOST 2018 Program. 5. On November 14, 2017, the M&C were presented during the work session the following items: a) TSPLOST 2018 Initial Implementation Budgets; b) Project Funding Schedules; c) merits for continuing current SPLOST Office operations for Program/Project Management oversight. FACTS & ISSUES: 1. The collection of sales tax for the TSPLOST 2018 program will begin on April 1, The Finance Department estimated revenues to be collected is $109,500,000 plus interest earned during the program. 2. The TSPLOST 2018 program includes 19 projects including the City of Winterville and the Town of Bogart projects. Georgia law requires that the budget for the TSPLOST 2018 Program be reflected in the Unified Government of Athens Clarke County s accounting records as a separate fund. 3. M&C adoption of Attachment #1 (which includes Attachment #1A) to this Agenda Report will establish the separate fund and will meet the requirements of state law. Such action will also create a separate budget for each of the projects (see Attachment #1A), approved by the Mayor and Commission on August 1, 2017 and included in the referendum, within the TSPLOST 2018 Program Fund. 4. During the planning process for the TSPLOST 2018 Program, each project budget listed on the referendum, not including payments to Bogart & Winterville, included a sum of three percent (3%) for program administration efforts. The total of 3% from each of the projects, not including payments to Bogart & Winterville, amounts to $3,247,800. This sum needs to be consolidated into a single budget line item to provide efficient administration of these funds and the associated costs. M&C adoption of Attachment #1 (which will include Page 2

67 Attachment #1A) also provides for the transfer of these Program Administration funds from each project to a consolidated account. 5. The Proposed Project Funding Implementation Schedule (Attachment #2) included with this agenda item includes the TSPLOST 2018 Funding Schedule by Project and also reflects the consolidation of the Program Administration. This Project Funding Schedule for TSPLOST 2018, once adopted by the Mayor and Commission, will be used by the Program Administrator to develop the TSPLOST 2018 Program Master Implementation Plan/Schedule; which will be brought back to M&C for approval at a future date. 6. In addition to the 3% Program Administration that was included in each project budget, each project also had funds budgeted for project management activities specific to those individual projects. The total of project management budgets from each of the projects is $2,601,500. Program Administration Budget $ 3,247,800 Project Management Budget $ 2,601,500 Total Program & Project Management $ 5,849,300 approximately 5% 7. Based upon the proposed implementation schedule (Attachment #2) for the 17 projects within the TSPLOST 2018 Program, it is anticipated that 2 administrative and 2 4 professional staff positions will be needed to provide program administrative and project management services on projects over the course of the program. Along with ACCUG staff, it is anticipated that additional contracted professional staffing level needs will vary between 2 and 4 positions (2 full time equivalent) over the course of the Program. Both the ACCUG staff and the contracted staff are a part of the overall Program & Project Management strategy to properly staff the effort associated with the proposed funding schedule. 8. Staff is proposing, as part of this agenda item, that the needed contract professional services be awarded to Jacobs Project Management Company. The proposed professional services contractual agreement with Jacobs Project Management Company has the following primary attributes: a. Approval allows for the continuation of services without a break in the schedule; which allows the projects to continue moving; b. Expense of transitioning the program and projects to a different company is avoided; c. Allows for Jacobs staff to split time between projects and program without having full time staff on each project and each program; d. Scope will include potential range of program/project management and other services similar to the previous and current SPLOST Program; Page 3

68 e. Jacobs staff familiarity of continuous projects and project process protocol increases management activity efficiencies; f. Provide the anticipated professional staffing levels at the various levels as needed over the course of the program. Jacobs has additional local engineering staff that can provide project management support on an as needed basis, without the expense of having full time staff not being fully utilized; and, g. Ability to obtain other additional professional services at cost based on parameters defined within the contract. 9. The proposed contract with Jacobs Project Management Company is for a cost not toexceed amount $3,463,805 based on the proposed project budgets and proposed funding schedules. It is for an initial term of six years with the option of 2 additional 1 year extensions. It is proposed the Jacobs Contract will be funded through the Program Administration and Individual Project Budget based on task performed. 10. This recommendation is consistent with the following Mayor and Commission FY18 Strategic Commitments, Directions, and Actions: Transportation Mobility and Connectivity Develop innovative transportation infrastructure that supports transportation diversity, equitable access, and environmental stewardship. OPTIONS: 1. Mayor and Commission: a) Adopt an Ordinance (Attachment #1) to amend the FY 2018 Annual Operating and Capital Budget to: i. establish the 2018 TSPLOST budget in the amount of $109,500,000 (Attachment #1), ii. establish a budget for each TSPLOST project and the associated program administration budget (Attachment #1A); b) Approve a five year Project Funding Schedule for the TSPLOST 2018 Program (Attachment #2); c) Adopt an ordinance (Attachment #3) approving a contract with Jacobs Project Management Company, in a not to exceed amount of $3,463,805 and for an initial term of six (6) years, for professional services related to Program/Management activities associated with the TSPLOST 2018 Program; and d) Authorize the Mayor and appropriate staff to execute all related documents. 2. Mayor and Commission do not approve the TSPLOST 2018 Budget, the budget transfer for program administration, the Project Funding Schedule for the TSPLOST 2018 Program, an ordinance approving a contract with Jacobs Project Management Company. Page 4