CIP. February,

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1 CIP February,

2 Agenda Biennial Budget 2018/2019 Budget Calendar CIP Process Prioritized List of Projects

3 Biennial Budgeting Strategic Culture in Olathe

4 Strategic Culture in Olathe Biennial Council Strategic Planning Retreat Organizational Scorecard 5 Year Department Business Plans 5 Year Capital Improvement Program 5 Year Forecasts Performance Measurement & Analysis Quarterly DirectionFinder Surveys Biennial Budget Process

5 Biennial Budget Philosophy Focus on long range planning and strategic plans Consistent priorities from year to year Time formerly devoted to processing repetitive base budgets on an annual basis can now be spent on Business Enhancement Opportunities

6 Biennial Budget Process Year 1 City Manager presents a 2 year budget Budget for first year is formally adopted Second year is conditionally approved Year 2 Second year budget may be revised to adjust revenue estimates and reflect any major changes in programs. Second year budget is formally adopted Reallocation of staff resources from repetitive annual processes to Business Enhancements

7 2018/2019 Biennial Budget Calendar June 20 CMO Budget Presentation July 11 Budget Workshop #1 July 18 Budget Workshop #2 August 1 Public Budget Hearing August 15 Budget Adoption

8 CIP Process

9 Internal Ranking Council Review 5 Year CIP Developed

10 Scope Projects prioritized based on funding source. Projects in the current CIP and the pending list were prioritized Two processes used: o o GO Bond projects and Park Projects Utility Projects

11 GO Bond and Parks Projects

12 Process Internal Technical Committee Executive Team Review Results evaluated with debt administrative guidelines Results presented to Council for input

13 Criteria Bullet Points Customer Service Safety Economic Development Sustainability Technology

14 Internal Criteria No Impact Maintain Level Improve Level Definition / Description Customer Service Considers the impact to citizens, end product received by citizens, and the efficiency of the delivery. Has no impact to citizens or service delivery. Indirectly impacts citizens and improves service delivery. Directly impacts citizens and improves service delivery. Safety Considers impact to public health and safety. Project has no impact on existing public health and/or safety status. Project indirectly improves public health and/or safety. Project directly improves safety or addresses an immediate, documented safety hazard or public health and/or safety need. Sustainability Considers sustainability of asset or impacts maintenance or current condition of an existing facility. Project either increases operation and maintenance costs or does not improve the current condition of the asset. Project improves sustainability and asset condition and maintains current levels of operation and maintenance costs. Project improves sustainability and asset condition and decreases operation and maintenance costs. Economic Development Considers project impact on economic development Project has indirect impact Project has no impact on on promoting economic promoting economic development development Project has direct impact on promoting economic development. Technology Considers efficiencies obtained by implementing new technologies. Has no impact on efficiency of current technologies. Utilizes or upgrades current technologies. Implements new technologies that provide better efficiencies.

15 Debt Management Administrative Guidelines

16 Debt Administrative Guidelines Ensure the CIP complies with Councils Debt Administrative Guidelines

17 Debt Management Administrative Guidelines Percentage of increase in issuance to amortization will be <10%. Proposed 5 year funding plan is 19.78%. If we do not include the revenue and P&I for the libraries the increase is 0.51%. Percentage of principle amortized over ten years will be >80%. Proposed 5 year funding plan amortizes 86% over ten years Debt Service fund balance target is 20% Proposed 5 year funding plan maintains target.

18 Leveraging Outside Funding

19 Total Aggregate Debt to Market Value

20 Debt Per Capita

21 GO Bond Prioritization List Rank Funded Project List GO Cost 1 Street Preservation Program 5,055,000 2 Indian Creek Library 18,000,000 3 Street Reconstruction Program 15,000,000 4 Streetlight LED Conversion 1,775, st and Ridgeview Geometric Improvements 2,455, st Street Improvements 22,000, th Street Extension Concept Engineering 500,000 8 Traffic Signals 2,960,000 9 City Facilities Expansion 12,500, ATMS Replacement and Repair 500, th Street & Black Bob Road Improvements Project 5,800, Lone Elm Road, Old 56 Highway to 151st Street 13,675, Santa Fe, Ridgeview to Mur Len Concept Engineering 500, City Emergency Operations Center 750, Ridgeview, 143rd to 151st 7,935, Downtown Library 17,200, Police Building Expansion Phase II 15,000, th and Black Bob Geometric Improvements 355, Santa Fe and Black Bob Road Geometric Improvements 680, Bridge Repair 1,250, Sidewalk Construction 1,680, Miscellaneous ADA Sidewalk Repair and Replacement 1,000, Downtown Modifications 4,000,000 Rank Unfunded Project List GO Cost 24 Fire Station #8 5,480, th Street Extension, Woodland to Nelson 27,185, City Hall Environmental Systems Renovation 2,250, City Hall Roof 760, Fire Station #1 Renovations 3,100, Animal Shelter 3,300, K 7 & College Blvd Geometric Improvements 3,470, th & Black Bob Geometric Improvements 2,795, US 169, 167th to 183rd Concept Engineering 400, Fire Station #4 Renovations 3,400, Police Department Firing Range 5,700, Fire Station #9 5,584, th and Pflumm Geometric Improvements 837, I 35 & 119th Interchange Improvement Project 70,600, th Street, Mur Len to Black Bob 64,455, th Street, Pflumm to Quivira 24,260, Dennis Avenue, Parker to Harrison 19,925, th Street, Black Bob to Shannan 22,470, Woodland Road, K 10 Highway to 119th 48,430, st Street, Mahaffie Road to Ridgeview 11,225, Old 56 Highway, 151st to Robinson 51,365, Pflumm Road, 143rd to 151st 17,283,000

22 GO Bond Prioritization List continued Rank Unfunded Project List GO Cost 46 Dennis Avenue, Hedge Lane to Parker 17,658, Dennis Avenue, Lakeshore Drive to Hedge Lane 20,275, Lone Elm, 159th to 167th 23,223, Fire Station #10 5,688, Lone Elm, 167th to 175th 29,215, th Street, Clare to Lone Elm 25,035, BNSF West Track Grade Separation 302,000, Harold Street, K 7 Highway to Northgate 46,950, Harold Street, Ridgeview to Kansas City Road 7,930, th Street, Woodland to Pflumm 75,669, st Street, Moonlight to Lakeshore 21,800, Black Bob Road, 159th to 167th 31,090, Quivira Road, 143rd to 151st 13,310, th and Pflumm Geometric Improvements 2,295, st Street, Old 56 Highway to Lone Elm 33,940, th Street, Mur Len to Black Bob 27,865, Fire Station #11 5,688, Pflumm Road, 151st to 159th 39,669, rd and Black Bob Geometric Improvements 1,355, BNSF East Track Quiet Zone 7,515, th Street, K 7 Highway to Woodland 51,160, Police Building Expansion Phase III 15,000, Cedar Creek Parkway, 103rd to College Boulevard 24,915, th Street, Lone Elm to Ridgeview 36,975, Santa Fe Streetscape, Kansas City Road to I 35 17,360,000 Rank Unfunded Project List GO Cost 71 Old 56 Hwy, Robinson to Lone Elm 17,255, th Street, Ridgeview to Mur Len 27,865, th Street, I 35 to Hedge Lane 25,075, Cedar Creek Valley Alignment Concept Engineering 300, BNSF Southgate Quiet Zone 8,250, Arapaho at 123rd St Bridge Replacement 1,810, th Street, Black Bob to Pflumm 24,198, Fire Station #12 5,792, Lackman Road, 167th to 175th 27,305, Lone Elm Road, 119th to Harold 25,300, rd Street, Lone Elm to Pflumm 68,910, Lackman Road, 175th to 183rd 27,015, th and Greenwood Geometric Improvements 1,000, College Boulevard, Clare to Cedar Niles 11,735, st Street, NB I 35 Ramps to Mahaffie Circle 27,050, Ridgeview, 167th to 175th 26,525, Harold Street, Northgate to Ridgeview 31,100, Fire Administration Façade Improvements 1,785,000

23 Park Sales Tax Prioritization Results Rank Project Name Park Sales Tax 1 Lake Olathe Master Plan 1,255,000 Rank Project Name Special Park Fund Neighborhood 1 Neighborhood Park Excise Tax 2,100,000 2 Mahaffie Heritage Center 600,000 3 Outdoor Pool Renovations 950,000 4 Prairie Center Park Master Plan and Improvements 825,000 5 Cedar Lake Master Plan 2,184,000 6 Lone Elm Park Phase II 2,150,000 7 Olathe Girls Softball Association Park Improvements 450,000 8 Major Park Redevelopment 1,550,000 9 Stagecoach Park Phase III 700, Black Bob Park Improvements 1,400, Trails 1,600, Cedar Creek Streamway Trail 2,979, Land Acquisition 350,000

24 Utility Projects

25 Process Internal Committee Projects ranked based on risk based criteria Results presented to Council for input

26 Criteria: Likelihood v. Consequence of Failure Likelihood of Failure Consequence of Failure

27 Likelihood Areas of Focus Area of Focus Resource Adequacy Infrastructure Stability Description Ensures availability consistent with current and future customer needs through long term resource supply and demand analysis, conservation, and public education. Understands the condition of and costs associated with critical infrastructure assets.

28 Consequence Area of Focus Area of Focus Product Quality Public Confidence Financial Viability Infrastructure Stability Description Full compliance with regulatory and reliability requirements and consistent with customer, public health, and ecological needs. Provides reliable, responsive, and affordable services in line with explicit, customer accepted service levels. Understands the full life cycle cost of the utility and establishes and maintains an effective balance between O&M and debt. Maintains and enhances the condition of all assets over the longterm at the lowest possible life cycle cost and acceptable risk.

29 Water & Sewer Prioritization List Rank Project Name Total Cost Funding Sources 1 Lakeview Ave Sanitary Sewer Improvements (NEW) 3,316,300 Revenue Bond and Water & Sewer Fund 2 Lift Station Replacements 3,759,000 Revenue Bonds 3 Sunset Dr. Waterline Replacement (NEW) 3,131,284 Revenue Bond and Water & Sewer Fund 4 Water Treatment Plant 2: Lime Feed Building Modifications 6,934,200 Revenue Bonds, Water and Sewer Fund 5 Water Treatment Plant 2: Alternative Disinfection 5,784,160 Revenue Bonds, Water and Sewer Fund 6 Neighborhood Sanitary Sewer Improvements 2,375,000 Revenue Bonds, Water and Sewer Fund 7 Waterline Rehabilitation 3,250,000 Revenue Bonds, Water and Sewer Fund 8 103rd St Force main Relocation (NEW) 7,302,625 Revenue Bond and Water & Sewer Fund 9 Sanitary Sewer Rehabilitation (I&I) 5,000,000 Revenue Bonds, Water and Sewer Fund 10 Remote Facilities Improvements 4,600,000 Water & Sewer Fund 11 Black Bob Waterline Upsizing 3,192,400 Revenue Bonds, Water and Sewer Fund 12 Benefit District 10 yr. GO Bond, Revenue Bonds, Temp Lone Elm Booster Pump Station and 12" Main 13,699,731 Notes 13 Fire Hydrant Replacement Project 2,249,000 Revenue Bond and Water & Sewer Fund 14 Water Treatment Plant 2: Chemical Feed Modifications 3,811,000 Revenue Bonds, Water and Sewer Fund 15 Sanitary Sewer Manhole Lining Rehabilitation Project 1,296,000 Revenue Bond 16 Elevated Storage Tank, 151st & Mur Len 10,475,860 Revenue Bonds, Water and Sewer Fund

30 Water & Sewer Prioritization List continued Rank Project Name Total Cost Funding Sources 17 Water Treatment Plant 2: Basin Modifications 5,133,850 Revenue Bonds, Water and Sewer Fund 18 Collector Well 5 13,272,783 Revenue Bonds 19 Raw Water Transmission Main, CW5 to WTP2 28,761,332 Revenue Bonds 20 Water Treatment Plant 2: Electric/Backup Power 5,228,400 Revenue Bonds, Water and Sewer Fund th Street Water Transmission Main Improvements 6,450,171 Revenue Bonds, Water and Sewer Fund 22 Water Treatment Plant 2: Membrane Module Additions 3,980,500 Water & Sewer Fund 23 Water Treatment Plant 2: Basin Expansion 15,721,700 Revenue Bonds, Water and Sewer Fund 24 Standpipe Recoating's 3,054,600 Water & Sewer Fund 25 West Cedar Creek Sewer Interceptor 54,697,370 Revenue Bonds 26 Water Treatment Plant 2: Membrane Module Replacement 4,518,000 Revenue Bonds 27 Water Treatment Plant 1: Demolition 5,432, Cedar Creek WWTP: Expansion Phase II 80,450,000 Revenue Bonds 29 5 MG Water Storage Tank, Pump Station and 24" Main 56,093,000 Revenue Bonds 30 West Olathe Water Transmission Main Improvements 47,010,000 Revenue Bonds 31 Raw Waterline CW5 to CW6 4,902,000 Revenue Bonds 32 Collector Well 6 16,130,000 Revenue Bonds

31 Stormwater Prioritization Results Rank Project Name Total Cost Funding Source 1 Stormwater Improvements Project 2,000,000 Stormwater Fund 2 Mill Creek ( E Prairie to E Cedar) PH 1 Stormwater Impr. 6,135,000 Stormwater Fund; SMAC 3 Brougham Drive Detention Basin 5,200,000 Stormwater Fund; SMAC 4 Mill Creek ( E Prairie to E Cedar) PH 2 Stormwater Impr. 5,000,000 Stormwater Fund; SMAC 5 Little Cedar Creek (Park to Elm) PH 2 Stormwater Impr. 3,585,000 Stormwater Fund; SMAC 6 Indian Creek Lindenwood (Jamestown to Arrowhead) Stormwater Impr. 3,670,000 Stormwater Fund; SMAC 7 Upper Cedar Creek (169 Hwy to Mahaffie St) Stormwater Impr. 2,535,000 Stormwater Fund; SMAC 8 Stevenson St (Grace Terr to Oak St) 2,645,000 Stormwater Fund; SMAC 9 Lindenwood (Spruce to Santa Fe) 2,695,000 Stormwater Fund; SMAC 10 Lake and Dam Restoration 3,500,000 Stormwater Fund; SMAC

32 Solid Waste Prioritization Results Rank Project Name Total Cost Funding Source 1 Compost Site 865,000 Solid Waste Fund 2 Transfer Station Expansion 9,847,564 Solid Waste Fund 3 Robinson Covered Parking 579,582 Solid Waste Fund

33 Questions

FY 2017 FY 2021 Capital Improvement Program (CIP) Executive Summary

FY 2017 FY 2021 Capital Improvement Program (CIP) Executive Summary The adopted FY 2017 FY 2021 CIP is $235.8 million (including prior year expenditures) and is $28 million higher than the previous CIP