BIG BEAR AIRPORT DISTRICT FINANCE COMMITTEE A G E N D A Monday, November 7, :00 PM

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1 BIG BEAR AIRPORT DISTRICT FINANCE COMMITTEE A G E N D A Monday, November 7, :00 PM Big Bear City Airport serves the local community and flying public by providing a safe and efficient, superior venue for aviation operations. PLACE: Big Bear Airport 501 Valley Blvd. Big Bear City, CA Please Turn Off Your Cell Phone During The Meeting 1. CALL TO ORDER 2. FLAG SALUTE 3. ROLL CALL AND INTRODUCTIONS 4. PUBLIC COMMENTS: This is the time for the public to address the Finance Committee on issues within the jurisdiction of the Committee that are not on the agenda. Comments on agenda items will be taken at the time the item is heard. There is a time limit of three (3) minutes per person. Brown Act restrictions stipulate that the Finance Committee is not able to discuss non-agenda items raised during public comments. Your comments may be placed on the agenda for future discussion.. 5. REVIEW OF YEAR-TO-DATE FINANCIALS 5.1. Profit & Loss Statement (Packet Pages 3-5) 5.2. Balance Sheet (Packet Pages 6-7) 5.3. Credit Card Report (Packet Page 8) 5.4. Cash Accounts Reconciliation (Packet Pages 9-10) 5.5. Monthly Check Report (Packet Pages 11-12) 5.6. LAIF Statement (Packet Page 13) 1

2 5.7. Overtime Hours Report (Packet Page 14) 5.8. Fuel Sales Comparison (Packet Pages 15-17) 6. BUSINESS MATTERS 7. FUTURE AGENDA ITEMS 8. NEXT MEETING DATE 9. ADJOURNMENT CERTIFICATION I, Jan Hart, Board Secretary of the Big Bear Airport District, do hereby certify that I posted a copy of the foregoing Agenda on Friday, November 4, 2011, at 3:50 P.M., at least 72 hours in advance of the Big Bear Airport Finance Committee Meeting (Government Code Section ). Jan Hart Certified Board Secretary Big Bear Airport District The Big Bear Airport District Board meeting area is handicapped-accessible. Persons with disabilities can receive this agenda in an alternative format and should call the Airport at (909) Notification 48 hours prior to a meeting will enable the District to make reasonable arrangements to ensure accessibility to the meeting. 2

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8 4:27 PM Big Bear Airport District 11/03/11 VISA Expense Detail Accrual Basis September 2011 Date Memo Amount Visa 9/30/2011 Joystick for plow truck /30/ hours Quickbooks annual support fee /30/2011 Triumphfest book, lunch w/ photog.,etc /30/2011 Audio editor progrm, misc. hardware /30/2011 Entry mats to replace Aramark monthly svc /30/2011 Staff lunch for Quickbooks support session /30/2011 CSDA registration-pete (w/ early discount) /30/2011 CSDA closing banquet (will be refunded) /30/2011 CSDA registration-julie Total Visa 2, TOTAL 2, Page 1

9 11:11 AM Big Bear Airport District 11/03/11 Reconciliation Summary 1122 First Mountain Bank Checking, Period Ending 09/30/2011 Sep 30, 11 Beginning Balance 6, Cleared Transactions Deposits and Credits - 1 item 0.29 Total Cleared Transactions 0.29 Cleared Balance 6, Register Balance as of 09/30/2011 6, Ending Balance 6, Page 1

10 9:33 AM Big Bear Airport District 11/03/11 Reconciliation Summary 1130 Union Bank Checking, Period Ending 09/30/2011 Sep 30, 11 Beginning Balance 221, Cleared Transactions Checks and Payments - 94 items -212, Deposits and Credits - 67 items 235, Total Cleared Transactions 22, Cleared Balance 244, Uncleared Transactions Checks and Payments - 23 items -9, Deposits and Credits - 2 items 8.64 Total Uncleared Transactions -9, Register Balance as of 09/30/ , New Transactions Checks and Payments items -311, Deposits and Credits - 29 items 107, Total New Transactions -204, Ending Balance 29, Page 1

11 4:35 PM Big Bear Airport District 11/03/11 Monthly Check Report September 2011 Date Num Name Memo Amount 9/30/ Paychex Monthly Fee *** Missing numbers here *** 9/30/ State Board of Equalization.02 State BOE Jet A Sales Tax-Sept *** Missing numbers here *** 9/6/ American Association of Airport... Memb.Dues 11/1/11 to 10/31/ /6/ Aramark, LLC Entry mats /6/ De Lage Landen Sharp copier lease payment /6/ Epic Aviation LLC 8003 gallons 100LL -38, /6/ Grainger, Inc. Drum labels - waste oil /6/ Pacific Bldg Svcs & Maint Inc Weekend restroom svc.-august /6/ PERS - Medical October premium -7, /6/ Riffenburgh Lumber, Inc. 7/28/11 to 8/25/ /13/ Aramark, LLC Entry mats /13/ Big Bear Grizzly Recollections issue ad /13/ Charter Business 9/8/11 to 10/7/ /13/ De Lage Landen Property tax-sharp Copier /13/ Epic Aviation LLC 4001 gallons Jet A -14, /13/ Grainger, Inc. Hazardous waste labels /13/ Graybar Financial Services, LLC 8/28/11 to 9/27/ /13/ Napa Auto Parts, Inc. Misc auto parts /13/ Nativescapes, Inc. Grounds maint- Aug ($ to Evergreen) /13/ Nunno Corporation Bearings for hangar doors /13/ Paper Clip Stationers Misc office supplies-august /13/ Sam's Enterprises Welding wire /13/ Twin Bear Equipment Rental, Inc. Air Fair EZ-up rental /13/ Ultrasafe Security Sec. system monitoring 10/1 to 10/ /13/ Verizon Fax Line 8/28/11 to 9/27/ /20/ Aramark, LLC Entry mats-final invoice /20/ Barnes & Thornburg, Inc. Stormwater monitoring 11/12-2, /20/ Epic Aviation LLC Air Fair fuel truck return freight /20/ Fed-Ex August shipping charges /20/ Flight Light, Inc. Rotating beacon /20/ Healthplan Services October premium -1, /20/ Ludecke's Electrical Service, Corp. Ramp lt, circuit for fire sup. system -1, /20/ Mountain Water Company Hot/Cold Dispenser & H /20/ Queen Termite Mo. pest control svc-inside/outside /20/ Shred-it, Inc. Monthly shredding service /20/ Vaisala, Inc. AWOS service 9/15/11 to 10/14/ /20/ Visa August chgs.-details available -4, /27/ Big Bear Boring Bob Bucket welding on CAT936 loader /27/ Manhattan Electric VOID: BBAD /27/ Pacific Telemanagement Service... Pay phone October /27/ Ultrasafe Security Repair of gate security system *** Missing numbers here *** 9/7/ Bear Valley Electric Airport accounts -6, /7/ Breezy's Aviation Aug. CC sales /7/ Goss, Ryan Sept. cell phone /7/ Gwaltney, James "Pete" Sept. cell phone /7/ Hoover, Tom Sept. cell phone /7/ Petty Cash-Vendor Pilots' lounge supplies /7/ Goss, Ryan 5 pair uniform jeans /14/ Baker, Steven H. Monthly reimbursement-august /14/ Big Bear City CSD. H20-7/6/11 to 9/7/ /14/ ING PYE 9/2011/3-1, /14/ Knight, Chuck Monthly reimbursement-august /14/ PERS - Retirement PYE 9/2011/3-2, /14/ Smith, Julie Monthly reimbursement-august /14/ Steube, Gary Monthly reimbursement-august /14/ United Services International Bd. Sec.chgs.-Wk ending 9/9/ /15/ Big Bear Sheriffs' Posse Donation from Air Fair /15/ Friends of Disaster Center VOID: Donation from Air Fair for CAP cadets /21/ ASBCSD 2011 Membership /21/ Cindy Venuto (Spingraphics) VOID: /21/ United Services International VOID: Bd.Sec. chgs. Wk ending 9/16/ /25/ Cindy Venuto (Spingraphics) Bus.card desig/triumphest exp. -1, /27/ Blue Skies Resort Rentals, Inc. C-1 promo.fees /27/ Epic Aviation LLC 8003 gallons 100LL -39, /27/ ING PYE 9/2011/4-1, Page 1

12 4:35 PM Big Bear Airport District 11/03/11 Monthly Check Report September 2011 Date Num Name Memo Amount 9/27/ Noble, Ted - Parcel I Parcel I-hangar rent refund /27/ PERS - Retirement PYE 9/2011/4-2, /27/ Principal Financial Group October premium-life ins /27/ Rubinger, David Card #15247, remote #38570 refund /27/ SDRMA 2nd Qtr.Wkrs.Comp.premium -2, /27/ Southwest Gas 8/15/11 to 9/13/11 ($64.19 to Evergreen) /27/ United Services International Bd.Sec.Chgs. Wk ending 9/23/ Page 2

13 LAIF Regular Monthly Statement Page 1 of 1 11/3/2011 Local Agency Investment Fund P.O. Box Sacramento, CA (916) BIG BEAR AIRPORT DISTRICT -laif November 03, 2011 GENERAL MANAGER P.O. BOX 755 BIG BEAR CITY, CA PMIA Average Monthly Yields Account Number: Transactions Tran Type Definitions September 2011 Statement Account Summary Total Deposit: 0.00 Beginning Balance: 4,599, Total Withdrawal: 0.00 Ending Balance: 4,599,200.43

14 BBCA OT Month Employee Date Hours in/out September Total Hours Regular Rate Overtime Rate Amount Paid Reason 9 9/4/2011 4AM-6AM $ Security Alarm Call out 5 9/8/2011 6pm-6:30PM $ Working Lunch 6 9/12/2011 7AM-6PM Hanger Demolition 5 9/14/2011 6PM-6: $ Board Meeting 9 9/30/ AM-Noon $ Fuel Delivery Call out 26 9/30/2011 8AM-1:30PM Prepare material for audit Total OT F/T Hours Available 700 % of OT 3%

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