BIG BEAR AIRPORT DISTRICT FINANCE COMMITTEE MEETING A G E N D A Wednesday, September 5, :00 P.M.
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1 BIG BEAR AIRPORT DISTRICT FINANCE COMMITTEE MEETING A G E N D A Wednesday, September 5, :00 P.M. Big Bear City Airport serves the local community and flying public by providing a safe and efficient, superior venue for aviation operations. MEETING LOCATION: Big Bear Airport Terminal Building 501 Valley Blvd. Big Bear City, CA Please Turn Off Your Cell Phone During The Meeting 1. CALL TO ORDER 2. FLAG SALUTE 3. ROLL CALL AND INTRODUCTIONS 4. PUBLIC COMMENTS: This is the time for the public to address the Finance Committee on issues within the jurisdiction of the Committee that are not on the agenda. Comments on agenda items will be taken at the time the item is heard. There is a time limit of three (3) minutes per person. Brown Act restrictions stipulate that the Finance Committee is not able to discuss non-agenda items raised during public comments. Your comments may be placed on the agenda for future discussion. 5. APPROVAL OF AGENDA: (Packet Pages 1-2) 6. REVIEW OF YEAR-TO-DATE FINANCIALS: Packet Page 1
2 6.1. Profit & Loss Statement (Packet Pages 3-5) 6.2. Balance Sheet (Packet Pages 6-7) 6.3. Credit Card Report (Packet Page 8) 6.4. Cash Accounts Reconciliation (Packet Page 9) 6.5. Monthly Check Report (Packet Pages 10-11) 6.6. Monthly Investment Report (Packet Page 12) 6.7. Property Tax Report (Packet Page 13) 6.8. Overtime Hours Report: Report will be available at the Finance Committee Meeting 6.9. Fuel Sales Comparison (Packet Pages 14-16) 7. BUSINESS MATTERS: 7.1. Discuss and possibly recommend hiring third-party contractor Air Fair Event Coordinator 8. NEXT MEETING DATE 9. FUTURE AGENDA ITEMS 10. ADJOURNMENT CERTIFICATION I, Jan Hart, Board Secretary of the Big Bear Airport District, do hereby certify that I posted a copy of the foregoing Agenda on Saturday, September 1, 2012 at 10:45 A.M., at least 72 hours in advance of the Big Bear Airport Finance Committee Meeting (Government Code Section ). Jan Hart Certified Board Secretary Big Bear Airport District The Big Bear Airport District Board meeting area is handicapped-accessible. Persons with disabilities can receive this agenda in an alternative format and should call the Airport at (909) Notification 48 hours prior to a meeting will enable the District to make reasonable arrangements to ensure accessibility to the meeting. Packet Page 2
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6 12:06 PM Big Bear Airport District 09/05/12 Balance Sheet Accrual Basis As of July 31, 2012 Jul 31, 12 ASSETS Current Assets Checking/Savings 1110 Petty Cash First Mountain Bank Checking 1, Wells Fargo CD Account 1,801, LAIF 2,835, First Mountain CD Account 241, Union Bank Checking 576, Total Checking/Savings 5,456, Accounts Receivable 1140 Accounts Receivable 19, Total Accounts Receivable 19, Other Current Assets 1161 Prepaid Insurance-Liability 34, Prepaid Insurance-Wkrs.Comp. 1, Pre Paid Jet A Fuel Tax 6, Record Accrued Interest Income 5, Inventory-Souvenirs 3, Inventory-Fuel 63, Inventory - Oil 2, OPEB/GASB45 Obligation -2, Undeposited Funds 8, Total Other Current Assets 123, Total Current Assets 5,600, Fixed Assets 1200 Capital Projects 201, Land 2,675, Land Improvements 22,601, Maintenance Building 4, Hangar Purchase 581, Structure Improvements 2,394, Operating Equipment 1,542, Office Equipment 77, Restaurant Equipment 52, Accumulated Depreciation -10,683, Total Fixed Assets 19,447, Other Assets 1402 FAA/AIP 18 Constr.in Progress 106, FAA/AIP 19 Constr.in Progress 710, Total Other Assets 817, TOTAL ASSETS 25,865, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2001 Accounts Payable 582, Total Accounts Payable 582, Other Current Liabilities 2123 Accrued Vacation 28, Accrued Sick Leave 2, Sales Tax Payable 11, PERS 457 Payable 1, Deposits-Tenant Deposits-Gate Access Prepaid Rents 172, Total Other Current Liabilities 216, Page 1
7 12:06 PM Big Bear Airport District 09/05/12 Balance Sheet Accrual Basis As of July 31, 2012 Jul 31, 12 Total Current Liabilities 799, Long Term Liabilities 2620 OPEB/GASB45 157, Total Long Term Liabilities 157, Total Liabilities 956, Equity 3900 Retained Earnings 24,954, Net Income -46, Total Equity 24,908, TOTAL LIABILITIES & EQUITY 25,865, Page 2
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10 9:31 AM Big Bear Airport District 09/01/12 Monthly Check Report July 2012 Date Num Name Memo Amount 7/7/ PERS - Retirement PP ending 7/7/12-1, /21/ PERS - Retirement PP ending 7/21/12-1, *** Missing numbers here *** 7/1/ PERS - Medical July premium - PERS Medical EFT debit -7, *** Missing numbers here *** 7/31/ Paychex monthly fee *** Missing numbers here *** 7/17/ CR invoice *** Missing numbers here *** 7/11/ Altitude Financial Planning Quickbooks Consulting -1, /11/ Big Bear Grizzly Admin Clerk/Vehicle bid /11/ Complete Aviation Fuel Systems... Replace 100LL fuel pump -1, /11/ De Lage Landen Sharp copier lease payment /11/ Dorning,Glenn B Inc. Repairs to trackless mower -1, /11/ Graybar Financial Services, LLC Phone system lease payment /11/ Lewis Brisbois Bisgaard & Smith... Wang vs BBAD /11/ May Advertising Fuel farm pricing numbers /11/ Nativescapes, Inc. Landscape maint.-june ($ to Evergr /11/ Pacific Bldg Svcs & Maint Inc Weekend restroom service - June /11/ Principal Financial Group July premium /11/ Ultrasafe Security Security system monitoring - August /11/ Lewis Brisbois Bisgaard & Smith... May charges - details available /17/ Alliant Insurance Services, Inc. 7/1/12 to 6/30/13-3, /17/ Big Bear City CSD. VOID: by request of online banking payment /17/ Charter Business 7/8/12 to 8/7/ /17/ Gasoline Retail Facilities Consul... Progress pmt.-review & design /17/ Mountain Water Company Hot/cold dispenser + H /17/ Paper Clip Stationers June charges - details available /17/ Vaisala, Inc. AWOS service 6/1/12 to 7/31/ /17/ Verizon Fax Line 6/28/12 to 7/27/ /17/ Visa May charges-details available -1, /23/ All Protection Alarm, Inc. 8/1/12 to 10/31/12 ($76.16 to Ever /23/ Epic Aviation LLC 7924 gallons 100LL -37, /23/ Gasoline Retail Facilities Consul... Progress pmt.-reports/engineering -8, /23/ Healthplan Services August premium /23/ Queen Termite Monthly pest control service - June /23/ Shred-it, Inc. Monthly shredding service /23/ UPS June charges /23/ Vaisala, Inc. Sensor Holder Installation Kit /23/ Vaisala, Inc. 11/15/11 to 12/14/ /31/ Carrot-Top Industries Flag for Committee Mtg. Room /31/ Comserco, Inc. External radio speaker for work truck /31/ Epic Aviation LLC 3960 gallons Jet A -13, /31/ Fed-Ex Shipping 6/8/12 to 7/6/ /31/ M & M Mechanical Drawer unit repair-barnstorm /31/ Pacific Telemanagement Servic... Pay phone - August /31/ Principal Financial Group August premium less credits *** Missing numbers here *** 7/1/ Void VOID: for Intuit payroll direct deposit info /1/ Obernolte, Jay - C-1N C-1N *** Missing numbers here *** 7/5/ Bear Valley Electric Airport accounts -6, /5/ Big Bear City CSD. Dumpster fees as of 6/26/ /5/ Breezy's Aviation June CC sales /5/ Business Radio Licensing Processing fee to modify FCC license /5/ Daniel, Richard Gate access refund /5/ Epic Aviation LLC 4000 gallons 100LL -18, /5/ Goss, Ryan July cell phone /5/ Gwaltney, James "Pete" July cell phone /5/ Hart, Janith T. Expense reimbursement for Candicacy sem /5/ Haus of Floor Decor, Inc Deposit for carpet-west offices /5/ Hoover, Tom July cell phone /5/ Neal, Albert. Gate access refund /5/ SDRMA Property/Liability Ins , /5/ Smith, Julie Nancy's retirement gift-balloon flight /5/ Hart, Janith T. Bd Sec chgs - Wk ending 6/29/ /5/ Riffenburgh Lumber, Inc. June charges - details available Packet Page 10 Page 1
11 9:31 AM Big Bear Airport District 09/01/12 Monthly Check Report July 2012 Date Num Name Memo Amount 7/5/ SDRMA 1st Quarter Wkrs.Comp 7/1/12 to 9/30/ /5/ SDRMA Property/Liability Ins (addition) /11/ Baker, Steven H. Monthly reimbursement - July /11/ Epic Aviation LLC 4001 gallons Jet A -13, /11/ Hart, Janith T. Bd Sec chgs - Wk ending 7/6/ /11/ Haus of Floor Decor, Inc Balance for carpet-west offices /11/ Hoover, Tom To reimburse for pilots' lounge furniture /11/ Knight, Chuck Monthly reimbursement - July /11/ Smith, Julie Monthly reimbursement - July /11/ Steube, Gary Monthly reimbursement - July /11/ Big Bear City CSD. H20-5/1/12 to 7/2/ /12/ Comlock Security Group 25% Deposit -5, /12/ Quality Fuel Trailer & Tank 40% Deposit -11, /17/ Bad Bear Sportswear Jackets, hats /17/ Hart, Janith T. Bd Sec chgs. - Wk ending 7/13/ /18/ Raykowski, Richard - E-04 E /25/ Becky's Notary On the Go FAA grant doc.signature /24/ Aragon, Lilly - Auto Auto /25/ Big Bear City CSD. 5/16/12 to 7/18/ /25/ Hart, Janith T. Bd Sec chgs - Wk ending 7/20/ /25/ Porter's Firewood Forest Care Project -5, /25/ Southwest Gas 6/15/12 to 7/17/12 ($16.86 to Evergreen) /25/ Visa June chgs - details available Packet Page 11 Page 2
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