CITY COUNCIL MEETING AGENDA October 16, :00pm

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1 CITY COUNCIL MEETING AGENDA October 16, :00pm 1) Call to Order a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Council Members Patricia Thoele, Pam Mortenson, Mike Molitor and Shannon Bruce; Staff: City Administrator Michael Barone, Community Development Director David Abel, Finance Director Brian Grimm, Director of Public Safety Paul Falls, HR/Communications Coordinator Cassandra Tabor and City Clerk Kris Linquist. Consultants: City Attorney Ron Batty, Kennedy & Graven and City Engineer Paul Hornby, WSB Engineering. c) Approval of Agenda 2) Special Presentations a) Update on Waconia School District Projects and Video Superintendent Patrick Devine b) 3 rd Quarter Financial Update Brian Grimm c) Metropolitan Council Environmental Services (MCES) Emergency Sewer Replacement Project starting October 17 and impact on City of Minnetrista s Enchanted Lane/Tuxedo Road Reclamation Road Project 3) Persons to Be Heard The City Council invites residents to share new ideas or concerns related to city business; however, individual question and remarks are limited to three (3) minutes per speaker. No City Council action will be taken, although the Council may refer issues to staff for follow up or consideration at a future meeting. The mayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson for groups of individuals with similar views. Speakers should state their name and home address at the podium before speaking. 4) Consent Agenda a) Approve Work Session Meeting Minutes from October 2, 2017 b) Approve Regular Meeting Minutes from October 2, 2017 c) Res. No Approve Claims d) Res. No Approve Probation Completion for Jesse Szykulski, Building Official e) Res. No Approve and Award Street Sweeping Contract for 2018 f) Res. No Approve and Award Lawn Fertilization and Weed Control Contract for g) Res. No Approve and Award Lawn Mowing and Mowing Related Services Contract for h) Res. No Approve Extension of Variance Approval for Minnetrista Baptist Church 5) Public Hearings None 6) Business Items a) Res. No Approve First Amendment to the Preliminary Agreement for Woodland Cove 3 rd Addition b) Res. No Approve Purchase of SolarBee Mixing Aerators for Water Towers The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2017\Agendas\ CC RM Agenda.docx Page 1 of 2

2 c) Res. No Approve Promotion of Cassandra Tabor to Director of Administration 7) Administrative Items a) Staff Reports i) City Administrator ii) HR/Communications Coordinator b) Council Reports i) Mayor Lisa Whalen Economic Development Authority; Personnel Committee; Planning Commission (rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; Minnehaha Creek Watershed District; Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate); Parks Commission (rotating) ii) Patricia Thoele Acting Mayor; Personnel Committee; Planning Commission (rotating); Parks Commission(rotating); Economic Development Authority iii) Pam Mortenson Economic Development Authority; Planning Commission (rotating); Parks Commission (rotating); Pioneer-Sarah Creek Watershed Management Commission (alternate); Steering/Comprehensive Plan Committee; Westonka Community & Commerce iv) Mike Molitor Economic Development Authority; Planning Commission (rotating); Parks Commission (rotating); Steering/Comprehensive Plan Committee; LMCD v) Shannon Bruce Economic Development Authority; Planning Commission (rotating); Parks Commission (rotating); Mound Fire Advisory Committee; St. Bonifacius Fire Advisory Committee; Pioneer- Sarah Creek Watershed District 8) Adjournment The agenda packet with all background material is located at the back table for viewing by the public. Published agenda is subject to change without notice. Information and materials relating to the above items are available for review at city hall by appointment. The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2017\Agendas\ CC RM Agenda.docx Page 2 of 2

3 Item 2b CITY OF MINNETRISTA INFORMATIONAL ITEM Subject: Financial Update - For 3rd Quarter 2017 Prepared By: Brian Grimm, Finance Director Date: October 16, 2017 Item: Attached is a year to date revenue report and expenditure by department report for the general fund as well as an overall current cash and investment report. The reports attached reflect activity through 3rd quarter 2017 (first nine months of the year) As you will see in the attached revenue and expenditure reports, the actual numbers are tracking about where they should be for this point in the year in comparison to the budgeted totals. Revenues are tracking about where they should be as our overall collections are at 59% of our budgeted amounts. This is very comparable to where we were at for this same point in Our second half tax settlement will be coming in early December. On the expenditure report most items are tracking as expected as well. Overall general fund expenditures are at about 72% year to date in comparison to the total 2017 general fund budgeted expenditures. The current cash and investment total for all funds as of September 2017 is $12,403, The only funds with a cash deficit at the end of September is the Mound Fire Improvement Debt Fund (Fund 514) and the Street Improvement Capital Fund (Fund 490). The cash deficit in fund 514 is just a timing difference from when payments are made out of the funds and revenues come in. The negative cash balance of fund 490 is just due to initial costs of the 2017 Street Projects that now need to be moved from fund 490 to Fund 499 (2017 Street Projects Funds). Fund 499 has now been set up as contracts and projects have been approved this summer for Halstead Road and Enchanted Lane/ Tuxedo Road. This information item is a normal update to Council for tracking the 2017 budget to actual numbers. Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

4 CITY OF MINNETRISTA *Revenue Guideline 10/12/17 9:08 AM Page 1 Current Period: SEPTEMBER 2017 GENERAL FUND SEPTEMBER YTD Budget YTD Amt MTD Amt 2017 YTD Balance % of YTD Budget Active R GENERAL PROPER $3,161, $1,625, $0.00 $1,535, % Active R DELINQUENT AD V $0.00 $11, $0.00 -$11, % Active R FISCAL DISPARITI $85, $47, $0.00 $37, % Active R BUSINESS LICENS $2, $1, $0.00 $ % Active R BUILDING PERMIT $565, $442, $36, $122, % Active R BLDG - ENGINEER $20, $16, $1, $3, % Active R PLUMBING AND HE $40, $38, $3, $1, % Active R DOG LICENSES $1, $1, $32.00 $ % Active R ELECTRICAL PER $0.00 $0.00 $0.00 $ % Active R OTHER PERMITS $4, $4, $ $ % Active R FEDERAL GRANT $0.00 $0.00 $0.00 $ % Active R SAFE & SOBER GR $10, $1, $0.00 $8, % Active R FIRE SERVICES G $0.00 $0.00 $0.00 $ % Active R HOMESTEAD CRE $8, $0.00 $0.00 $8, % Active R POST REIMBURSE $4, $4, $0.00 -$ % Active R POLICE AID $87, $92, $92, $5, % Active R PERA STATE AID $2, $1, $0.00 $1, % Active R STATE AID OTHER $0.00 $0.00 $0.00 $ % Active R EMERGENCY MAN $10, $ $0.00 $9, % Active R CITY HALL RENT $1, $1, $0.00 -$ % Active R ZONING AND SUB $30, $40, $3, $10, % Active R WETLAND PERMIT $1, $2, $ $1, % Active R SALE OF MAPS AN $ $ $98.25 $ % Active R REPORT COPIES $1, $1, $ $ % Active R ASSESSMENT SEA $0.00 $0.00 $0.00 $ % Active R MISC FEES $1, $3, $8.34 -$2, % Active R STREET STATE AI $20, $20, $0.00 $ % Active R STREET DEPARTM $ $0.00 $0.00 $ % Active R CRIME LEVY - ISD $50, $0.00 $0.00 $50, % Active R POLICE SERVICES $217, $217, $54, $ % Active R FIRE SERVICE CAL $0.00 $0.00 $0.00 $ % Active R SQUAD/EQUIP SAL $5, $ $0.00 $4, % Active R SUPPLIES/MATERI $0.00 $4, $0.00 -$4, % Active R OTHER $84, $36, $0.00 $47, % Active R COURT FINES $57, $33, $4, $23, % Active R ALARM FINES $ $0.00 $0.00 $ % Active R DOG RELEASE $ $ $0.00 $ % Active R FORFEITURES $0.00 $0.00 $0.00 $ % Active R SPECIAL ASSESS $4, $2, $0.00 $1, % Active R INTEREST ON INV $50, $20, $35.42 $29, % Active R CONTRIBUTIONS A $0.00 $1, $1, $1, % Active R REVENUE COLL F $1, $3.12 ($3.12) $1, % Active R REFUNDS AND REI $20, $ $0.00 $19, % Active R PD REFUNDS/REIM $10, $6, $ $3, % Active R OTHER $0.00 $0.00 $0.00 $ % Active R SALE OF FIXED AS $0.00 $7, $7, $7, % Active R OPERATING TRAN $0.00 $0.00 $0.00 $ % Total GENERAL FUND $4,554, $2,689, $207, $1,865, % Report Total $4,554, $2,689, $207, $1,865, %

5 CITY OF MINNETRISTA Expenditure Guideline by Department /12/17 9:12 AM Page 1 Account Descr 2017 YTD Budget SEPTEMBER 2017 Amt 2017 YTD Amt Balance %YTD Budget FUND 101 GENERAL FUND DEPT COUNCIL E SALARIES-REGULA $22, $1, $14, $5, % E FICA - EMPLOYER $1, $ $1, $ % E OFFICE SUPPLIES $0.00 $0.00 $0.00 $ % E GENERAL LIABILIT $3, $0.00 $2, $ % E DUES & SUBSRIPT $1, $30.00 $1, $ % E COUNCIL TRAIN/R $7, $0.00 $0.00 $7, % E CONTRIBUTIONS $0.00 $0.00 $0.00 $ % E MISCELLANEOUS E $3, $ $3, $ % E APPRECIATION EV $0.00 $0.00 $0.00 $ % E LMA $0.00 $0.00 $0.00 $ % E WRA $0.00 $0.00 $0.00 $ % DEPT COUNCIL DEPT ADMINISTRATION E SALARIES-REGULA $38, $312, $2, $23, $23, $253, $13, $46, % 81.34% E SALARIES-OVERTI $0.00 $0.00 $ $ % E PERA - EMPLOYER $23, $1, $17, $4, % E FICA - EMPLOYER $23, $1, $19, $3, % E HEALTH & LIFE IN $44, $4, $38, $5, % E WORKMEN S COMP $3, $0.00 $2, $ % E OFFICE SUPPLIES $3, $ $1, $ % E COPY & PRINTING $4, $ $2, $1, % E CONSULTANTS/MI $0.00 $0.00 $0.00 $ % E PROFESSIONAL SE $8, $ $5, $2, % E POSTAGE $6, $ $4, $1, % E TRAVEL EXPENSE $ $0.00 $44.94 $ % E LEGAL NOTICE & O $1, $0.00 $ $ % E VEHICLE & EQUIP $ $0.00 $0.00 $ % E COMPUTER SERVIC $22, $1, $13, $7, % E DUES & SUBSRIPT $19, $7, $17, $1, % E COUNCIL TRAIN/R $0.00 $19.26 $ $ % E MISCELLANEOUS E $1, $70.00 $2, $1, % DEPT ADMINISTRATION DEPT ELECTIONS E SALARIES-REGULA $472, $0.00 $43, $0.00 $381, $0.00 $74, $ % 0.00% E OFFICE SUPPLIES $0.00 $0.00 $0.00 $ % E COPY & PRINTING $0.00 $0.00 $ $ % E POSTAGE $0.00 $0.00 $0.00 $ % E VEHICLE & EQUIP $1, $0.00 $1, $ % E MISCELLANEOUS E $0.00 $0.00 $0.00 $ % DEPT ELECTIONS DEPT AUDITOR E AUDITING AND AC $1, $23, $0.00 $0.00 $2, $23, $1, $ % % DEPT AUDITOR DEPT ASSESSING E HENNEPIN COUNT $23, $131, $0.00 $130, $23, $130, $0.00 $1, % 99.24% E LEGAL NOTICE & O $0.00 $0.00 $0.00 $ % DEPT ASSESSING DEPT ATTORNEY $131, $130, $130, $1, %

6 Account Descr 2017 YTD Budget SEPTEMBER 2017 Amt 2017 YTD Amt Balance 10/12/17 9:12 AM Page 2 %YTD Budget E LEGAL FEES - ATT $60, $3, $34, $21, % E PROSECUTING ATT $36, $0.00 $18, $18, % E HR ATTORNEY $3, $0.00 $64.00 $2, % DEPT ATTORNEY $99, $3, $52, $42, % DEPT PLANNING E SALARIES-REGULA $134, $11, $101, $27, % E SALARIES-OVERTI $1, $0.00 $0.00 $1, % E PERA - EMPLOYER $10, $ $7, $2, % E FICA - EMPLOYER $10, $ $7, $2, % E HEALTH & LIFE IN $26, $2, $18, $7, % E WORKMEN S COMP $1, $0.00 $1, $ % E OFFICE SUPPLIES $1, $77.87 $ $ % E COPY & PRINTING $1, $ $1, $ % E CONSULTANTS/MI $0.00 $0.00 $0.00 $ % E ENGINEERING SER $60, $ $51, $8, % E PROFESSIONAL SE $0.00 $0.00 $0.00 $ % E POSTAGE $ $0.00 $6.59 $ % E TRAVEL EXPENSE $ $0.00 $23.54 $ % E LEGAL NOTICE & O $ $0.00 $ $ % E DUES & SUBSRIPT $1, $0.00 $ $1, % E COUNCIL TRAIN/R $ $0.00 $0.00 $ % E MISCELLANEOUS E $ $0.00 $7.22 $ % DEPT PLANNING $249, $16, $191, $50, % DEPT GOVERNMENT BUILDINGS (CH/PW) E SALARIES-REGULA $1, $0.00 $ $ % E PERA - EMPLOYER $75.00 $0.00 $54.74 $ % E FICA - EMPLOYER $72.00 $0.00 $55.83 $ % E CLEANING & MAIN $6, $ $4, $ % E BUILDING REPAIR $0.00 $0.00 $0.00 $ % E TELEPHONE $11, $ $7, $3, % E PROPERTY INSURA $14, $0.00 $14, $ % E ELECTRIC UTILITIE $8, $1, $8, $ % E NATURAL GAS $3, $21.00 $1, $1, % E REFUSE REMOVAL $0.00 $0.00 $0.00 $ % E BLDG/STRUCT MAI $25, $ $4, $20, % E LAWN MAINTENAN $5, $ $6, $1, % E VEHICLE & EQUIP $ $0.00 $0.00 $ % E MISCELLANEOUS E $ $0.00 $0.00 $ % E BUILDING IMPROV $5, $0.00 $0.00 $5, % DEPT GOVERNMENT BUILD $80, $3, $49, $31, % DEPT POLICE DEPARTMENT E SALARIES-REGULA $1,201, $92, $838, $318, % E SALARIES-OVERTI $30, $1, $11, $18, % E SALARIES-SAFE&S $10, $0.00 $3, $6, % E SALARIES-DARE $0.00 $0.00 $0.00 $ % E SALARIES-CHFCHA $0.00 $0.00 $0.00 $ % E PERA - EMPLOYER $180, $14, $129, $44, % E FICA - EMPLOYER $29, $2, $18, $9, % E HEALTH & LIFE IN $211, $14, $132, $75, % E WORKMEN S COMP $20, $0.00 $19, $ % E OFFICE SUPPLIES $4, $99.68 $1, $1, % E COPY & PRINTING $5, $ $3, $1, % E CLEANING & MAIN $12, $30.96 $5, $6, % E MOTOR FUELS AN $27, $1, $16, $9, %

7 Account Descr 2017 YTD Budget SEPTEMBER 2017 Amt 2017 YTD Amt Balance 10/12/17 9:12 AM Page 3 %YTD Budget E EQUIPMENT PARTS $8, $4, $8, $ % E SMALL TOOLS AND $1, $20.93 $ $ % E AUDITING AND AC $0.00 $0.00 $0.00 $ % E LEGAL FEES - ATT $0.00 $0.00 $0.00 $ % E PROFESSIONAL SE $5, $30.00 $3, $1, % E RENT/SIRENS $0.00 $0.00 $0.00 $ % E KENNEL CHARGES $2, $0.00 $1, $1, % E TELEPHONE $10, $1, $7, $2, % E POSTAGE $1, $62.39 $ $ % E SIREN AND MAINT $16, $ $16, $ % E PROPERTY INSURA $14, $0.00 $13, $ % E AUTOMOBILE INSU $7, $0.00 $7, $ % E ELECTRIC UTILITIE $24, $2, $14, $7, % E NATURAL GAS $8, $43.00 $2, $5, % E BLDG/STRUCT MAI $12, $1, $9, $2, % E VEHICLE & EQUIP $14, $5, $12, $1, % E COMPUTER SERVIC $32, $1, $30, $1, % E RADIO LEASE $0.00 $0.00 $0.00 $ % E RENTAL $0.00 $0.00 $0.00 $ % E UNIFORMS $12, $86.98 $2, $9, % E RECRUITING $1, $0.00 $0.00 $1, % E RESERVE OFFICER $1, $0.00 $1, $ % E TRAIN/MTG/EXP & $6, $81.94 $3, $1, % E DRUG TASK FORCE $0.00 $0.00 $0.00 $ % E DUES & SUBSRIPT $3, $84.50 $4, $ % E POLICE TRAINING $15, $3, $7, $7, % E COUNCIL TRAIN/R $0.00 $0.00 $0.00 $ % E MISCELLANEOUS E $3, $49.38 $ $3, % E APPRECIATION EV $6, $0.00 $5, $ % E CORRECTION FEES $6, $ $5, $ % E DARE/CRIME PREV $2, $0.00 $0.00 $2, % E CITIZEN CORPS CO $0.00 $0.00 $0.00 $ % E CERT TEAM $0.00 $0.00 $0.00 $ % E VOLUNTEERS IN P $0.00 $0.00 $0.00 $ % E MEDICAL RESERVE $0.00 $0.00 $0.00 $ % E EQIUP AND FURNI $0.00 $0.00 $0.00 $ % E PROGRAMS $0.00 $0.00 $0.00 $ % DEPT POLICE DEPARTMEN $1,940, $148, $1,337, $540, % DEPT FIRE DEPARTMENT E PROFESSIONAL SE $0.00 $0.00 $0.00 $ % E FIRE CONTRACT M $219, $54, $219, $ % E FIRE SATELLITE $0.00 $0.00 $0.00 $ % E FIRE CONTRACT S $213, $54, $216, $3, % DEPT FIRE DEPARTMENT $432, $109, $436, $3, % DEPT BUILDING INSPECTION E SALARIES-REGULA $136, $10, $96, $34, % E SALARIES-OVERTI $5, $ $1, $3, % E SEASONAL SALARI $0.00 $0.00 $1, $1, % E PERA - EMPLOYER $10, $ $7, $2, % E FICA - EMPLOYER $10, $ $7, $2, % E HEALTH & LIFE IN $26, $2, $16, $9, % E WORKMEN S COMP $0.00 $0.00 $0.00 $ % E OFFICE SUPPLIES $ $44.43 $ $ % E COPY & PRINTING $ $ $ $ %

8 Account Descr 2017 YTD Budget SEPTEMBER 2017 Amt 2017 YTD Amt Balance 10/12/17 9:12 AM Page 4 %YTD Budget E ENGINEERING SER $20, $3, $16, $3, % E BUILDING INSPECT $5, $0.00 $0.00 $5, % E PLAN REVIEW FEE $2, $0.00 $0.00 $2, % E VEHICLE & EQUIP $1, $0.00 $3, $2, % E DUES & SUBSRIPT $3, $ $1, $2, % E MISCELLANEOUS E $ $0.00 $ $ % DEPT BUILDING INSPECTI DEPT ENGINEER $221, $18, $154, $60, % E ENGINEERING SER $18, $1, $7, $11, % E WETLAND REVIEW $3, $0.00 $0.00 $3, % DEPT ENGINEER $21, $1, $7, $14, % DEPT STREET DEPARTMENT E SALARIES-REGULA $299, $23, $199, $88, % E SALARIES-OVERTI $5, $ $6, $1, % E SALARIES-PAGER $0.00 $0.00 $0.00 $ % E PERA - EMPLOYER $22, $1, $14, $7, % E FICA - EMPLOYER $23, $1, $15, $6, % E HEALTH & LIFE IN $72, $4, $34, $37, % E WORKMEN S COMP $40, $0.00 $40, $ % E OFFICE SUPPLIES $ $ $1, $ % E CLEANING & MAIN $4, $0.00 $2, $1, % E MOTOR FUELS AN $20, $3, $14, $4, % E SHOP MATERIALS $6, $ $8, $2, % E EQUIPMENT PARTS $8, $2, $13, $5, % E STREET MAINTENA $215, $40, $116, $98, % E SMALL TOOLS AND $1, $0.00 $1, $ % E PROFESSIONAL SE $20, $1, $7, $12, % E TELEPHONE $8, $ $6, $1, % E AUTOMOBILE INSU $12, $0.00 $8, $3, % E ELECTRIC UTILITIE $7, $ $2, $4, % E NATURAL GAS $5, $39.49 $1, $3, % E BLDG/STRUCT MAI $5, $ $8, $3, % E VEHICLE & EQUIP $28, $4, $17, $10, % E COMPUTER SERVIC $5, $ $2, $1, % E RADIO LEASE $0.00 $0.00 $0.00 $ % E RENTAL $2, $0.00 $0.00 $2, % E UNIFORMS $5, $ $3, $1, % E DUES & SUBSRIPT $ $42.25 $1, $ % E MISCELLANEOUS E $5, $50.95 $1, $2, % DEPT STREET DEPARTMEN $823, $87, $531, $274, % DEPT ICE AND SNOW REMOVAL E SALARIES-REGULA $74, $0.00 $7, $66, % E SALARIES-OVERTI $6, $0.00 $3, $2, % E PERA - EMPLOYER $6, $0.00 $ $5, % E FICA - EMPLOYER $6, $0.00 $ $5, % E HEALTH & LIFE IN $17, $ $7, $9, % E WORKMEN S COMP $0.00 $0.00 $0.00 $ % E MOTOR FUELS AN $4, $0.00 $2, $1, % E EQUIPMENT PARTS $7, $0.00 $2, $4, % E STREET MAINTENA $15, $0.00 $17, $2, % E PROFESSIONAL SE $0.00 $0.00 $0.00 $ % E VEHICLE & EQUIP $5, $0.00 $0.00 $5, % E MISCELLANEOUS E $ $0.00 $ $ % E EQIUP AND FURNI $0.00 $0.00 $0.00 $ %

9 10/12/17 9:12 AM Page 5 Account Descr DEPT ICE AND SNOW REM 2017 YTD Budget SEPTEMBER 2017 Amt 2017 YTD Amt Balance %YTD Budget $142, $ $42, $98, % DEPT STREET LIGHTING E ELECTRIC UTILITIE $19, $1, $13, $4, % DEPT STREET LIGHTING DEPT PARK AREAS E SALARIES-REGULA $19, $36, $1, $2, $13, $16, $4, $18, % 45.83% E SALARIES-OVERTI $1, $0.00 $ $ % E SEASONAL SALARI $0.00 $0.00 $0.00 $ % E PERA - EMPLOYER $2, $ $ $1, % E FICA - EMPLOYER $2, $ $1, $1, % E HEALTH & LIFE IN $7, $ $5, $1, % E WORKMEN S COMP $0.00 $0.00 $0.00 $ % E OFFICE SUPPLIES $0.00 $0.00 $0.00 $ % E COPY & PRINTING $0.00 $0.00 $0.00 $ % E SHOP MATERIALS $ $0.00 $0.00 $ % E EQUIPMENT PARTS $ $0.00 $0.00 $ % E CONSULTANTS/MI $0.00 $0.00 $0.00 $ % E PROPERTY INSURA $20, $0.00 $22, $2, % E REFUSE REMOVAL $0.00 $0.00 $0.00 $ % E BLDG/STRUCT MAI $12, $ $3, $8, % E LAWN MAINTENAN $35, $4, $29, $5, % E VEHICLE & EQUIP $1, $0.00 $86.18 $ % E DUES & SUBSRIPT $ $0.00 $ $ % E MISCELLANEOUS E $ $89.86 $1, $ % E IMPROVEMENTS $0.00 $0.00 $0.00 $ % E PROGRAMS $0.00 $0.00 $0.00 $ % DEPT PARK AREAS DEPT CULTURAL & RECREATION E PROFESSIONAL SE $119, $34, $8, $0.00 $82, $17, $35, $17, % 50.00% DEPT CULTURAL & RECRE DEPT MISCELLANEOUS E MISCELLANEOUS E $34, $15, $0.00 $0.00 $17, $15, $17, $ % % E IMPROVEMENTS $0.00 $0.00 $0.00 $ % DEPT MISCELLANEOUS DEPT INSURANCE UNALLOCATED E GENERAL LIABILIT $15, $10, $0.00 $0.00 $15, $9, $ $ % 99.85% DEPT INSURANCE UNALLO $10, $0.00 $9, $ % FUND 101 GENERAL FUND $4,874, $575, $3,500, $1,251, % $4,874, $575, $3,500, $1,251, %

10 SEPTEMBER 2017 CASH and INVESTMENTS DATE 09/30/2017 TOTAL CASH & FUND NO. DESCRIPTION INVESTMENTS 101 General Fund 2,493, Capital Improvement Program 164, Emergency Warning Siren Fund 193, Park Dedication Fund 819, Road Maintenance Fund 125, Tree Replacement Fund 217, Street Improvement Capital Projects (290,808.58) 491 Water IMP Capital Projects 1,431, Sewer Imp Capital Projects 285, Street Capital Projects 1,123, Equipment Certificates Fund 92, Mound Fire Imp Fund (19,223.11) 526 Maple Crest Debt 51, CIP Project Bonds (Facilities) 195, Game Farm South Bay Project Debt Fund 886, Highland Road Debt Fund 87, Roundabout Debt Fund 997, Kings Point Road Project Debt 365, A Street Projects Debt 29, Water Fund 1,230, Sewer Fund 1,126, Storm Water Drainage Fund 326, Recycling Fund 243, Cable Fund 152, Land use Agency 71, TOTAL 12,403,276.23

11 Item 2c MCES Regional Sanitary Sewer Emergency Replacement in the City of Minnetrista Communications Plan Communication Goals: Provide project stakeholders with timely and accurate information about the regional sanitary sewer emergency replacement project in the City of Minnetrista and how it may affect them, and provide opportunities for MCES staff and contractor to address questions and concerns. Communication Team: MCES - Tim O Donnell, Zan Associates, and WSB Communication Team. Project Stakeholders: Property owners on and near the sewer construction route along Tuxedo Road, including residents who use Tuxedo Road to access Enchanted Island and Shady Island. City of Minnetrista, Shorewood, Mound and Hennepin County staff administration, engineering, public works, public safety. Local/county/state elected officials. Previous Communications: October 11, 2017, notice to the public regarding recent sewer break and wastewater spill in the 3600 block of Tuxedo Road in Minnetrista (attached). MCES explained its response to repair the immediate sewer break, its water quality monitoring efforts, and its plans to do an emergency replacement of a 1,500-foot stretch of this damaged sewer beginning on October 17, Future Communications: Throughout the sewer replacement project, MCES will inform stakeholders in the following ways: Presenting project information to the Minnetrista City Council October 16, o Providing project updates to the City Council as requested. Mailing a notice to stakeholders at the beginning of the project to explain: o Why the work needs to be done now. o How the work will be done. o How long the work is expected to take. o How the work may affect them. o How they can contact project staff to address questions/concerns. (OVER)

12 Communications Plan (cont.) Posting a project-specific webpage on the MCES Sewer Planning and Construction website ( o This page will include a project description and map, project updates, and project contact information. project hotline is project is info@minnetristasewerreplacement.com o Project updates will be posted weekly. Linking this project-spefic webpage to websites for the cities of Minnetrista, Shorewood, and Mound. Meeting as requested with stakeholders impacted by the construction. Having MCES on-site construction management staff available to respond to questions.

13 Item 4a CITY COUNCIL WORK SESSION MINUTES October 2, :30 6:30pm 1) Call to Order Mayor Whalen called the meeting to order at 5:30 p.m. Present Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor and Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Public Safety Director Paul Falls and City Clerk Kris Linquist; Consultant: City Engineer Paul Hornby, WSB Engineering and City Attorney Ron Batty, Kennedy & Graven. Absent: None 2) Water Operational and Capital Fund Discussion Grimm overviewed the water operational fund and water capital fund. Highlights included: Updated draft CIP listing and projection for water fund revenue and expenditure items for 2018 and beyond. Discussion of potential land site and timeline of a water tower in the southern water system. Discussion of combining the water capital (fund 491) and water operational fund (fund 601) for budgeting purposes into one fund. Direction on setting the 2018 water rates. Consensus of the council was to combine the water capital (fund 491) and water operational fund (fund 601) for accounting and auditing purposes. Staff will still be able to break out the two accounts for budgeting review. After a brief discussion on water usage, the consensus was to increase the water rate by 4% in There was a brief discussion on the cost to construct a Water Tower. It will cost between $2.2 - $2.4 Million. There was discussion of possible locations for the Water Tower in the Southwestern corner of the City. Minnetrista Work Session Minutes October 2, 2017 Page 1 of 2

14 3) Adjourn Motion by Thoele, seconded by Mortenson to adjourn the Work Session Meeting. Motion carried 5-0. Absent: None Mayor Whalen adjourned the meeting at 6:28 p.m. Respectfully Submitted, Kris Linquist, MMMC, CMC City Clerk Minnetrista Work Session Minutes October 2, 2017 Page 2 of 2

15 Item 4b CITY COUNCIL MEETING MINUTES October 2, :00pm 1) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m. a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor and Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Director of Public Safety Paul Falls, HR/Communications Coordinator Cassandra Tabor and City Clerk Kris Linquist; Consultants: City Attorney Ron Batty, Kennedy & Graven and City Engineer Paul Hornby, WSB Engineering. Absent: None c) Approval of Agenda Motion by Bruce, seconded by Molitor to approve the agenda as presented. Motion carried 5-0. Absent: None 2) Special Presentations a) Eagle Scout Presentation Ethan Livermore Mr. Livermore overviewed his completed Eagle Scout project at Lisle Park. b) MCWD Draft Watershed Management Plan Letter of Support Anna Brown from MCWD overviewed the Watershed Management Plan and projects to improve the Halstead Bay and Six Mile Creek. Motion by Mortenson, seconded by Thoele to provide a Letter of Support of the Watershed Management Plan for MCWD. Motion carried 5-0. Absent: None 3) Persons to Be Heard Scott Qualle, President of MNSpect, had concerns with invoices he feels were not paid by the City in a timely manner. 4) Consent Agenda a) Approve Work Session Meeting Minutes from September 18, 2017 b) Approve Regular Meeting Minutes from September 18, 2017 c) Res. No Approve Claims d) Res. No Certify Delinquent Utilities to 2018 taxes e) Res. No Certify Delinquent Land Use/Special Fees to 2018 taxes f) Res. No Approve Side Yard & Riparian View Shed setback Variance at 5890 Hardscrabble Circle g) Res. No Approve Front Yard & Riparian View Shed setback Variance at The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes October 2, 2017 Page 1 of 5

16 3810 Enchanted Lane h) Res. No Approve Side Yard setback Variance at 5360 Eastview Avenue i) Res. No Approve Final Payment and Accept 2016 Watermain Project Improvements (CP 02-15) j) Res. No Approve Renewal of Joint Powers Agreement with the Bureau of Criminal Apprehension (BCA) Mayor Whalen requested to remove item 4a and Bruce requested to remove item 4f. Motion by Mortenson, seconded by Bruce to approve the consent agenda with the exception of items 4a and 4f. Motion carried 5-0. Absent: None 4a) Approve Work Session Meeting Minutes from September 18, 2017 Mayor Whalen requested to have this item removed. She would like to add the following verbiage to item 2: Consensus of the Council was to leave the ordinance as it is currently written and let the police use their discretion if the operator of the golf cart is operating the cart in a safe and responsible manner, the ordinance would not be enforced. Motion by Whalen, seconded by Thoele to approve the Work Session Meeting Minutes as amended. Motion carried 5-0. Absent: None 4f) Res. No Approve Side Yard & Riparian View Shed setback Variance at 5890 Hardscrabble Circle Bruce requested to have this item removed. She inquired what the fees are for a variance request. Abel stated that a fee for a variance request is $300 and a deposit of $300. Bruce requested the council waive the fee for the Riparian View shed variance. She commented that it was no fault of the applicants that they would need this variance and that it was caused by a neighboring property. Abel stated that there were two variances required for this property and when requesting a variance, no matter how many are required, the fee is the same and not per variance. Motion by Bruce, seconded by Molitor to approve Side Yard & Riparian View Shed setback Variance at 5890 Hardscrabble Circle as presented. Motion carried 5-0. Absent: None 5) Public Hearings a) Temporary One Day On-Sale Liquor License Mound Westonka Rotary City Clerk Linquist presented the Staff Report found in the City Council packet dated October 2, She overviewed the application for a temporary one day liquor license for the Mound Westonka Rotary for the Tonka Brew Fest Fundraising Event to benefit the Mound Westonka Rotary on November 4, 2017 from 3-6 p.m. at the Gale Woods Farm. Mayor Whalen opened the public hearing at 7:34 p.m. There was no one present to speak on the item. The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes October 2, 2017 Page 2 of 5

17 Mayor Whalen closed the public hearing at 7:34 p.m. Motion by Thoele, seconded by Mortenson to approve the Temporary One Day On- Sale Liquor License for the Mound Westonka Rotary for the Tonka Brew Fest Fundraising Event to benefit Mound Westonka Rotary on November 4, 2017 from 3-6 p.m. at the Gale Woods Farm. Motion carried 5-0. Absent: None b) Enchanted Lane and Tuxedo Road Assessment Hearing (CP 04-16) Hornby presented the Staff Report found in the City Council packet dated October 2, Highlights included: On September 5, 2017 Council ordered the preparation of the proposed assessments and called for the hearing on the assessments. The amount to be assessed was declared to be $400,750. The City s assessment policy states that benefiting property owners can be assessed up to 50% of the Total Street and storm sewer improvements costs. The proposed amount is 48% of the total project costs. Properties will be assessed $6, per parcel. The assessments will be levied for a 20-year period at an interest rate of 4.60%. Staff recommended to remove parcels 1 (Visser), parcel 3 (Finley) and parcel 22 (Thibault) for they do not have direct access to Enchanted Lane or Tuxedo Rd. Motion by Bruce, seconded by Thoele to remove parcels 1 (Visser), parcel 3 (Finley) and parcel 22 (Thibault) due to the parcels are not in the scope of the project. Motion carried 5-0. Absent: None Batty reviewed the appeal process. Mayor Whalen opened the Public Hearing at 7:51 p.m. Cari Ahlstrom & Paul Berg, 3465 and 3515 Tuxedo Rd, commented that the 3515 Tuxedo Rd parcel only has a garage on it and the access is not on Tuxedo Rd, it is on Edsall Rd. They are requesting to have the parcel removed from the assessment roll. Motion by Molitor, seconded by Bruce to remove parcel 5 (Berg & Ahlstrom) from the assessment roll due to it does not have direct access to Tuxedo Rd. Motion carried 5-0. Absent: None Nancy Rigelhof, 3780 Enchanted Lane, expressed her opposition to the assessment and submitted a letter in opposition. Les Heinen, 3970 Enchanted Lane, had concerns about not receiving documentation about the assessment schedule and the timeline for paying for the assessment Mayor Whalen closed the Public Hearing at 8:13 p.m. i) Res. No Adopt Assessment Roll for Enchanted Lane/Tuxedo Road Improvement Project (CP 04-16) Motion by Bruce, seconded by Mortenson to Adopt Resolution No Adopting The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes October 2, 2017 Page 3 of 5

18 Assessment for Enchanted Lane/Tuxedo Road Street Improvement Project (City Project No ) with the exception of parcel 1 (Visser), parcel 3 (Finley), parcel 5 (Berg & Ahlstrom) and parcel 22 (Thibault). Motion carried 5-0. Absent: None 6) Business Items a) Res. No Approve Change Order No. 1 for Halstead Drive Project, CP Hornby presented the Staff Report found in the City Council packet dated October 2, Highlights included: Following final State Aid review, it was necessary to resize various driveway and roadway culverts in accordance with MnDOT design. Revise restoration seed mix to accommodate residential turf. Additional traffic control items were required by a permit from Three Rivers Park District for work within the Dakota Rail Regional Trail. Reclamation and paving of Farmhill Circle was removed from the project due to the good condition of the pavement after construction of the 2016 Trunk Watermain Improvements. Work Order No. 1 results in a contract reduction of an estimated amount of $34,004.70, decreasing the contract from $2,463, to $2,429, Motion by Thoele, seconded by Mortenson to Adopt Resolution No Approving Work Order No. 1 for Halstead Drive Street Improvement Project (CP 01-16) with RAM Excavating Inc. Motion carried 5-0. Absent: None b) Res. No Approve Conditional Offer of Employment to Wyatt McDonough, CSO Tabor presented the Staff Report found in the City Council packet dated October 2, Highlights included: The City received 10 applicants and interviewed four on September 22, Mr. McDonough has the skills and experience that qualifies him for this position. Motion by Bruce, seconded by Molitor to Adopt Resolution No Approving the Conditional Offer of Employment for Wyatt McDonough as Community Service Officer with the City of Minnetrista. Motion carried 5-0. Absent: None 7) Administrative Items a) Staff Reports i) City Administrator LMC Metro Cities Metro Meeting 11/29 ii) Community Development Director Planning Commission Liaison - Thoele iii) City Engineer Round-about on Highway 7 restriping The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes October 2, 2017 Page 4 of 5

19 iv) HR/Communications Coordinator Waconia School District 110 Rebranding b) Council Reports i) Mayor Lisa Whalen Sunset Celebration Minnehaha Watershed District ii) Patricia Thoele Planning Commission 9/25 iii) Pam Mortenson WCC 9/28 iv) Mike Molitor LMCD v) Shannon Bruce PSCWD 8) Adjournment Motion by Bruce, seconded by Mortenson to adjourn the meeting at 8:31 p.m. Motion carried 5-0. Absent: None Respectfully submitted, Kris Linquist, MMMC, CMC City Clerk The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes October 2, 2017 Page 5 of 5

20 Item 4c RESOLUTION NO CITY OF MINNETRISTA RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS WHEREAS, the City Council of the City of Minnetrista, pursuant to MS , shall have the full authority over the financial affairs of the City; and WHEREAS, the City Council reviewed the Claims for payment, with checks numbered through 61282; electronic checks E through E ; Claims batch includes an electronic transfers for payroll. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the attached list of claims in the amount of $ 937, is hereby approved. ADOPTED this 16th day of October 2017 by a vote of Ayes Nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk (seal)

21 CITY OF MINNETRISTA *Check Detail Register 10/12/17 4:42 PM Page 1 SEPTEMBER 2017 to OCTOBER 2017 Check Amt Invoice Comment ST BK OF THE LAKES Paid Chk# /16/2017 ACTION FLEET,INC. E MOTOR VEHICLES & MACHINE $15, Unit 77-Set Up Total ACTION FLEET,INC. $15, Paid Chk# /16/2017 ADVANTAGE PROPERTY MAINTENANCE E LAWN MAINTENANCE $3, Lawn Service E UTILITY SYSTEM MAINT SUPPL $ Lawn Service E UTILITY SYSTEM MAINT SUPPL $ Lawn Service E LAWN MAINTENANCE $ Lawn Service al ADVANTAGE PROPERTY MAINTENANCE $5, Paid Chk# /16/2017 AMERIPRIDE SERVICES INC E SHOP MATERIALS $ Shop towels E UNIFORMS $ Shop uniforms E CLEANING & MAINT SUPPLIES $ Service Charge Total AMERIPRIDE SERVICES INC $ Paid Chk# /16/2017 BOYER TRUCKS ROGERS E VEHICLE & EQUIP MAINT $1, Repair of Truck 17 Total BOYER TRUCKS ROGERS $1, Paid Chk# /16/2017 BRAVO PROTECTION PRODUCTS E VEHICLE & EQUIP MAINT $ Retail Window Tint Total BRAVO PROTECTION PRODUCTS $ Paid Chk# /16/2017 BRUZEK, MICHAEL E UNIFORMS $95.47 Uniform and Equipment E UNIFORMS $ Uniform and Equipment Total BRUZEK, MICHAEL $ Paid Chk# /16/2017 CENTER POINT ENERGY E NATURAL GAS $ Gas Utility E NATURAL GAS $ Gas Utility E NATURAL GAS $ Gas Utility - Gov't Bldg E NATURAL GAS $ Gas - Well #5 E NATURAL GAS $ Gas Utility - PW E NATURAL GAS $ Gas Utility - PD E NATURAL GAS $ Gas Utility - PW Total CENTER POINT ENERGY $ Paid Chk# /16/2017 CENTRA HOMES LLC G DEPOSITS PAYABLE $10, R8303 MB 170 Temp Co Rtn 4443 Covey Ln Total CENTRA HOMES LLC $10, Paid Chk# /16/2017 CULLIGAN E BLDG/STRUCT MAINTENANCE $60.90 Solar Salt E CLEANING & MAINT SUPPLIES $ X Solar Salt Total CULLIGAN $ Paid Chk# /16/2017 DEPT OF LABOR & INDUSTRY G BLDG VAL BSD - STATE SURCH $4, Sept 2017 Surcharge G HVAC - STATE SURCH $60.00 Sept 2017 Surcharge G PLUMBING - STATE SURCH $62.00 Sept 2017 Surcharge G BLDG GEN - STATE SURCH $63.00 Sept 2017 Surcharge Total DEPT OF LABOR & INDUSTRY $4, Paid Chk# /16/2017 EARL F. ANDERSON INC. E STREET MAINTENANCE SUPPL $1, IN Sign Plates to replace Stolen ones

22 CITY OF MINNETRISTA *Check Detail Register 10/12/17 4:43 PM Page 2 SEPTEMBER 2017 to OCTOBER 2017 Check Amt Total EARL F. ANDERSON INC. $1, Invoice Comment Paid Chk# /16/2017 ENGEL WATER TESTING, INC. E UTILITY SYSTEM MAINT SUPPL $ Water Samples Total ENGEL WATER TESTING, INC. $ Paid Chk# /16/2017 EROSION PRODUCTS, LLC E STREET MAINTENANCE SUPPL $ Painters Creek Rd Culvert Total EROSION PRODUCTS, LLC $ Paid Chk# /16/2017 FASTENAL COMPANY E MISCELLANEOUS EXPENSE $29.38 MNWAC53574 Safety Glasses E BLDG/STRUCT MAINTENANCE $ MNWAC53603 Entrance Mats for WTP E SHOP MATERIALS $ MNWAC53726 Cloth and Screws Total FASTENAL COMPANY $ Paid Chk# /16/2017 FOBBE ELECTRIC INC E BLDG/STRUCT MAINTENANCE $ Lighting Repairs and Irrigation Supply Relocate E BLDG/STRUCT MAINTENANCE $ Lighting Repairs and Irrigation Supply Relocate E BLDG/STRUCT MAINTENANCE Total FOBBE ELECTRIC INC $ $1, Lighting Repairs and Irrigation Supply Relocate Paid Chk# /16/2017 FRONTIER OH E TELEPHONE $ Monthly Phone Service E TELEPHONE $ Monthly Phone Service E TELEPHONE $ Monthly Phone Service Total FRONTIER OH $1, Paid Chk# /16/2017 GALLS INCORPORATED E RESERVE OFFICERS $ Uniform E UNIFORMS $ Uniform Total GALLS INCORPORATED $ Paid Chk# /16/2017 GOPHER STATE ONE CALL E UTILITY SYSTEM MAINT SUPPL $ Sewer & Water Locates E UTILITY SYSTEM MAINT SUPPL $ Sewer & Water Locates Total GOPHER STATE ONE CALL $ Paid Chk# /16/2017 GRAINGER INC. E BLDG/STRUCT MAINTENANCE $ Lamp Total GRAINGER INC. $16.56 Paid Chk# /16/2017 GREAT AMERICA FINANCIAL SVCS E POSTAGE $ Postage Machine Total GREAT AMERICA FINANCIAL SVCS $ Paid Chk# /16/2017 GRIGGS, CHAD E UNIFORMS $86.89 Uniform Reimbursement E TRAIN/MTG/EXP & SUPPLIES $20.91 Training Lunch Total GRIGGS, CHAD $ Paid Chk# /16/2017 GRIMM, BRIAN E DUES & SUBSRIPT & TRAINING $ Sept 2017 Mileage Reimbursement MNGFOA Conf Total GRIMM, BRIAN $ Paid Chk# /16/2017 HEALTH PARTNERS E HEALTH & LIFE INS - E CONTR $1, Premium Employer Pd E HEALTH & LIFE INS - E CONTR $1, Premium Employer Pd E HEALTH & LIFE INS - E CONTR $ Premium Employer Pd

23 CITY OF MINNETRISTA *Check Detail Register 10/12/17 4:43 PM Page 3 SEPTEMBER 2017 to OCTOBER 2017 Check Amt Invoice Comment E HEALTH & LIFE INS - E CONTR $ Premium Employer Pd E HEALTH & LIFE INS - E CONTR $1, Premium Employer Pd E HEALTH & LIFE INS - E CONTR $2, Premium Employer Pd E HEALTH & LIFE INS - E CONTR $1, Premium Employer Pd E HEALTH & LIFE INS - E CONTR $4, Premium Employer Pd E HEALTH & LIFE INS - E CONTR $1, Premium Employer Pd E HEALTH & LIFE INS - E CONTR $9, Premium Employer Pd G PAYROLL CLEARING HEALTH INS $1, * Employee Pd Premium Total HEALTH PARTNERS $26, Paid Chk# /16/2017 HENN CO SHERIFF (PER DEIM) E CORRECTION FEES/CHGS $ Booking Fee Total HENN CO SHERIFF (PER DEIM) $ Paid Chk# /16/2017 INT L UNION OF OPER. ENGINEERS G PAYROLL CLEARING UNION DUES $ October 2017 * Union dues G PAYROLL CLEARING UNION DUES $ Sept 2017 * Union dues Total INT L UNION OF OPER. ENGINEERS $ Paid Chk# /16/2017 JUBILEE FOODS E MISCELLANEOUS EXPENSE $22.72 Council Meeting Total JUBILEE FOODS $22.72 Paid Chk# /16/2017 KENNETH POTTS P.A E PROSECUTING ATTORNEY $9, /1/17-9/30/17 Prosecuting Attorney Total KENNETH POTTS P.A $9, Paid Chk# /16/2017 LEAGUE OF MINNESOTA CITIES E DUES & SUBSRIPT & TRAINING $ Meetings Total LEAGUE OF MINNESOTA CITIES $ Paid Chk# /16/2017 LELS G PAYROLL CLEARING UNION DUES $ Oct 2017 PD Union Dues (12x$49) Total LELS $ Paid Chk# /16/2017 LEXISNEXIS E PROFESSIONAL SERVICES $ Contract Fee Total LEXISNEXIS $30.00 Paid Chk# /16/2017 MET COUNCIL (SAC) G SAC CLEARING $14, Sept 2017 * Monthly SAC Total MET COUNCIL (SAC) $14, Paid Chk# /16/2017 METERING AND TECHNOLOGY E UTILITY SYSTEM MAINT SUPPL $3, Water Meters Total METERING AND TECHNOLOGY $3, Paid Chk# /16/2017 MID COUNTY E MOTOR FUELS AND LUBRICAN $ Squad Fuel E MOTOR FUELS AND LUBRICAN $ Squad Fuel Total MID COUNTY $1, Paid Chk# /16/2017 MINNESOTA PLAYGROUND E IMPROVEMENTS $22, Shredded Rubber Mulch E IMPROVEMENTS $10, Installation E IMPROVEMENTS $9, Installation E IMPROVEMENTS $15, Shredded Rubber Mulch Total MINNESOTA PLAYGROUND $57,702.00

24 CITY OF MINNETRISTA *Check Detail Register 10/12/17 4:43 PM Page 4 SEPTEMBER 2017 to OCTOBER 2017 Check Amt Invoice Comment Paid Chk# /16/2017 MOUND TRUE VALUE HARDWARE E UTILITY SYSTEM MAINT SUPPL $ Curb Stop Repair E MISCELLANEOUS EXPENSE $ Ant killer for Park E UTILITY SYSTEM MAINT SUPPL $ Valve Covers and Painting E EQUIPMENT PARTS, TIRES $ Washers E UTILITY SYSTEM MAINT SUPPL $ Well 1 Repair E UTILITY SYSTEM MAINT SUPPL $ Plumbing Repair Total MOUND TRUE VALUE HARDWARE $ Paid Chk# /16/2017 MOUND TRUE VALUE-PD E CLEANING & MAINT SUPPLIES $ Batteries and Wipes E CLEANING & MAINT SUPPLIES $ Dish Soap and Glass Cleaner E POSTAGE $ Shipping E OFFICE SUPPLIES $ Battery Total MOUND TRUE VALUE-PD $78.16 Paid Chk# /16/2017 NCPERS MINNESOTA G PAYROLL CLEARING LIFE INS $ *PERA life Ins Employer Paid Total NCPERS MINNESOTA $ Paid Chk# /16/2017 OFFICE DEPOT - CHICAGO E OFFICE SUPPLIES $ Aerosol, Refills E OFFICE SUPPLIES $ Plastic Knife, Wall calendar E OFFICE SUPPLIES $ Air Freshner E OFFICE SUPPLIES $ Speakers for PW Training E OFFICE SUPPLIES $ Calendars E OFFICE SUPPLIES $ Calendars, Refills, Tape, Binders E OFFICE SUPPLIES $ Batteries and Deskpads E OFFICE SUPPLIES $ Advil E OFFICE SUPPLIES $ Heater E OFFICE SUPPLIES $ Pens E OFFICE SUPPLIES $ CD/DVD Total OFFICE DEPOT - CHICAGO $ Paid Chk# /16/2017 OVERHEAD DOOR CO E BLDG/STRUCT MAINTENANCE $ Garage Door Maintenance E BLDG/STRUCT MAINTENANCE $ Garage Door Maintenance Total OVERHEAD DOOR CO $1, Paid Chk# /16/2017 PAWELK, MICHAEL E MISCELLANEOUS EXPENSE $ Reimburse for Safety Glasses Total PAWELK, MICHAEL $ Paid Chk# /16/2017 POSTMASTER E POSTAGE $ PI 89 Utility Billing Postage E POSTAGE $70.81 PI 89 Utility Billing Postage E POSTAGE $ PI 89 Utility Billing Postage E POSTAGE $70.81 PI 89 Utility Billing Postage Total POSTMASTER $ Paid Chk# /16/2017 PREMIUM WATERS, INC E CLEANING & MAINT SUPPLIES $ Water Total PREMIUM WATERS, INC $ Paid Chk# /16/2017 R & S COLLISION, INC. E VEHICLE & EQUIP MAINT $3, Unit 75 Repairs Total R & S COLLISION, INC. $3,225.71

25 CITY OF MINNETRISTA *Check Detail Register 10/12/17 4:43 PM Page 5 SEPTEMBER 2017 to OCTOBER 2017 Check Amt Invoice Comment Paid Chk# /16/2017 SHRED IT USA INC E PROFESSIONAL SERVICES $ Shredding Total SHRED IT USA INC $77.17 Paid Chk# /16/2017 STARKRETE LLC E STREET MAINTENANCE SUPPL $9, Sidewalk Panel Replacement Sunnybrook Neighborhood Total STARKRETE LLC $9, Paid Chk# /16/2017 STATE OF MINNESOTA - BCA E COMPUTER SERVICES/FEES $ Access Fee Total STATE OF MINNESOTA - BCA $ Paid Chk# /16/2017 E UNIFORMS E UNIFORMS Streicher s $37.99 I Uniform $58.96 I Uniform Total Streicher s $96.95 Paid Chk# /16/2017 SUN LIFE FINANCIAL G PAYROLL CLEARING LIFE INS $1, * Life Insurance Total SUN LIFE FINANCIAL $1, Paid Chk# /16/2017 SURFACE PRO LLC E BLDG/STRUCT MAINTENANCE $8, Resurface Basketball Court at Parks Total SURFACE PRO LLC $8, Paid Chk# /16/2017 TABOR, CASSANDRA E DUES & SUBSRIPT & TRAINING $30.00 Conference Registration-Reimbursment Total TABOR, CASSANDRA $30.00 Paid Chk# /16/2017 TASC FLEX SYSTEMS REIMBURSEMEN E MISCELLANEOUS EXPENSE $49.38 IN Admin Fees tal TASC FLEX SYSTEMS REIMBURSEMEN $49.38 Paid Chk# /16/2017 UNITED FARMERS CORP E EQUIPMENT PARTS, TIRES $ Cycle Oil Total UNITED FARMERS CORP $72.83 Paid Chk# /16/2017 US BANK CORPORATE SYSTEMS E MISCELLANEOUS EXPENSE $ /2/17 Food Council Mtg E TRAIN/MTG/EXP & SUPPLIES $ /2/17 Training day food E MISCELLANEOUS EXPENSE $ /6/17 Whalen-MCWD Event E DUES & SUBSRIPT & TRAINING $ /12/17 Pump Workshop-Ostlie E MISCELLANEOUS EXPENSE $ /18/17 Food Council Mtg E TRAIN/MTG/EXP & SUPPLIES $ /19/17 Training Supplies E DUES & SUBSRIPT & TRAINING $ /20/17 Tabor-Seminar E TRAIN/MTG/EXP & SUPPLIES ($149.99) 9/26/17 Refund E DUES & SUBSRIPT & TRAINING $ /27/17 Grimm Lodging-MNGFOA CONF E POSTAGE $ /27/17 *Postage Shipping Fee-Reimbursed by Robert Thomas Total US BANK CORPORATE SYSTEMS $ Paid Chk# /16/2017 VERIZON WIRELESS E TELEPHONE $ PD Cell phones E TELEPHONE $ Admin Cell phones E TELEPHONE $ PW Cell Phones E TELEPHONE $ M2M E EQIUP AND FURNISHINGS $ MDC Connections Total VERIZON WIRELESS $1, Paid Chk# /16/2017 WACONIA FORD MERCURY

26 CITY OF MINNETRISTA *Check Detail Register 10/12/17 4:43 PM Page 6 SEPTEMBER 2017 to OCTOBER 2017 Check Amt Invoice Comment E VEHICLE & EQUIP MAINT $ FOCS Unit 73-The Works E VEHICLE & EQUIP MAINT $45.64 FOCS Unit 74-The Works E VEHICLE & EQUIP MAINT $ FOCS Unit 65-The Works E VEHICLE & EQUIP MAINT $98.44 FOCS Unit 66-Lamps Total WACONIA FORD MERCURY $ Paid Chk# /16/2017 WASTE MANAGEMENT E REFUSE REMOVAL $9, * Recycling Total WASTE MANAGEMENT $9, Paid Chk# /16/2017 WILLIAMS TOWING G FORFEITED PROPERTY $ Flatbed Total WILLIAMS TOWING $ Paid Chk# /16/2017 WM MUELLER & SONS INC. E STREET MAINTENANCE SUPPL $1, Blacktop E STREET MAINTENANCE SUPPL $ Blacktop E STREET MAINTENANCE SUPPL $ Blacktop E STREET MAINTENANCE SUPPL $ Blacktop E STREET MAINTENANCE SUPPL $1, Blacktop E STREET MAINTENANCE SUPPL $1, Blacktop E STREET MAINTENANCE SUPPL $1, Blacktop E STREET MAINTENANCE SUPPL $ Blacktop E STREET MAINTENANCE SUPPL $ Blacktop E STREET MAINTENANCE SUPPL $ Blacktop Total WM MUELLER & SONS INC. $9, Paid Chk# /16/2017 WRIGHT COUNTY SHERIFFS DEPT G WARRANT CLEARING $ Warrant Total WRIGHT COUNTY SHERIFFS DEPT $ Paid Chk# /16/2017 WSB & ASSOCIATES, INC. G LAND USE RECEIVABLE $1, R * Tmobil Upgrate at Sunnyfield Tower G LAND USE RECEIVABLE $ * Mader Property Sketch E ENGINEERING SERV $4, Grandview Ave Improv G LAND USE RECEIVABLE $ *Waterset E ENGINEERING SERV $1, * Bldg Permits/Review E ENGINEERING SERV $5, Enchanted Lane Reconstruction E ENGINEERING SERV $46, Halstead Drive Reconstruct G LAND USE RECEIVABLE $1, R * Woodland Cove 3rd Addtion E ENGINEERING SERV $ Water System Improv G LAND USE RECEIVABLE $1, * Woodland Cove E ENGINEERING SERV $2, Pavement Management E ENGINEERING SERV $3, SWAMP G LAND USE RECEIVABLE $2, * Woodland Cove 2nd Additon E ENGINEERING SERV $ R Water System Modeling Analysis Pressure Reduction G LAND USE RECEIVABLE $ * Red Oak G LAND USE RECEIVABLE $ * Woodland Cove Final Plat Phase 1 G LAND USE RECEIVABLE $4, * Serenity Hill Plat G LAND USE RECEIVABLE $ * Woodland Cove Lake 2nd Addition E ENGINEERING SERV $1, Crack Fill and Seal Coat Proj E PROFESSIONAL SERVICES $2, Data Link Maintenance E ENGINEERING SERV $1, Bldg Permit Review E ENGINEERING SERV $4, WCA Services G LAND USE RECEIVABLE $4, * WCA Services E ENGINEERING SERV $ General Engineering Svcs E ENGINEERING SERV $ General Engineering Svcs E ENGINEERING SERV $ General Engineering Svcs

27 CITY OF MINNETRISTA *Check Detail Register 10/12/17 4:43 PM Page 7 SEPTEMBER 2017 to OCTOBER 2017 Check Amt Invoice Comment E ENGINEERING SERV $1, General Engineering Svcs E ENGINEERING SERV $ Fire Map E PROFESSIONAL SERVICES $ Sanitary Sewer Map E ENGINEERING SERV $ Sweeping Map and Utility Update Edits G LAND USE RECEIVABLE $ Forcemain Improv E ENGINEERING SERV $9, Mill and Overlay Improv Total WSB & ASSOCIATES, INC. $104, Paid Chk# /16/2017 XCEL ENERGY-MN E BLDG/STRUCT MAINTENANCE $ Electricity-Hunters Trail E ELECTRIC UTILITIES $2, N Treatment Plant E ELECTRIC UTILITIES $1, Electricity-City Hall E ELECTRIC UTILITIES $ Electricity-PW E ELECTRIC UTILITIES $ Electricity-Signal Sunnyfield E ELECTRIC UTILITIES $ Electricity E ELECTRIC UTILITIES $ Electricity-Well #2 Total XCEL ENERGY-MN $4, Paid Chk# /16/2017 ZIEGLER INC. E VEHICLE & EQUIP MAINT $ SW Repair of Backhoe Total ZIEGLER INC. $ Paid Chk# E 10/4/2017 G AFLAC INS AFLAC Total AFLAC $ $ * Supplemental Insurance Paid Chk# E 10/4/2017 DELTA DENTAL E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - Admin E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PD E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem-PL E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem-Bdg Total DELTA DENTAL $2, Paid Chk# E 10/5/2017 Petty Cash E MISCELLANEOUS EXPENSE $1.99 Chips for Council Mtg E POSTAGE $18.30 Postage E TRAIN/MTG/EXP & SUPPLIES Total Petty Cash $37.30 $57.59 Class Meals-Cummings & White Paid Chk# E 10/6/2017 TASC FLEX SYSTEMS REIMBURSEMEN G PR CLEARING DAYCARE FSA $ * Dependent Care tal TASC FLEX SYSTEMS REIMBURSEMEN $ Paid Chk# E 10/6/2017 EDWARD JONES G PAYROLL CLEARING DEFERRED CO $1, * Deferred Comp w/h Total EDWARD JONES $1, Paid Chk# E 10/9/2017 OPTUM G HSA CLEARING ACCT $5, * HSA Employer and Employee Contributions Total OPTUM $5, Paid Chk# E 10/9/2017 ICMA G PAYROLL CLEARING DEFERRED CO $ * Roth IRA Contributions

28 CITY OF MINNETRISTA *Check Detail Register 10/12/17 4:43 PM Page 8 SEPTEMBER 2017 to OCTOBER 2017 Check Amt Invoice Comment G PAYROLL CLEARING DEFERRED CO $ * Deferred Comp Contributions Total ICMA $ Paid Chk# E 10/6/2017 INTERNAL REVENUE SERVICE G PAYROLL CLEARING FED W/H $9, * PR - Fed w/h G PAYROLL CLEARING FICA $9, * PR - SS/Medicare w/h Total INTERNAL REVENUE SERVICE $19, Paid Chk# E 10/6/2017 MN DEPARTMENT OF REVENUE G PAYROLL CLEARING STATE W/H $3, * State w/h Total MN DEPARTMENT OF REVENUE $3, Paid Chk# E 10/6/2017 PUBLIC EMPLOYEES RETIREMENT G PAYROLL CLEARING PERA $18, * Pera w/h Total PUBLIC EMPLOYEES RETIREMENT $18, Paid Chk# E 10/6/2017 VOYA G PAYROLL CLEARING DEFERRED CO $ * Deferred Comp w/h Total VOYA $ Paid Chk# E 9/29/2017 BRIDGEWATER BANK E MISCELLANEOUS EXPENSE $70.00 SEPTEMBER REMOTE DEPOSIT FEE Total BRIDGEWATER BANK $70.00 Paid Chk# E 10/10/2017 PSN E PROFESSIONAL SERVICES $87.30 MONTHLY ONLINE PAYMENT FEES SEPTEMBER E PROFESSIONAL SERVICES $87.30 MONTHLY ONLINE PAYMENT FEES SEPTEMBER E PROFESSIONAL SERVICES $58.20 MONTHLY ONLINE PAYMENT FEES SEPTEMBER E PROFESSIONAL SERVICES Total PSN $58.19 $ MONTHLY ONLINE PAYMENT FEES SEPTEMBER Paid Chk# E 10/16/2017 RAM EXCAVATING E IMPROVEMENTS $503, HALSTEAD DRIVE RECON PMT #2 Total RAM EXCAVATING $503, ST BK OF THE LAKES $874, Fund Summary ST BK OF THE LAKES 101 GENERAL FUND $158, CAPITAL IMPROVEMENT PROGRAM $15, PARK DEDICATION FUND $57, ROAD MAINTENANCE FUND $14, WATER IMP CAPITAL PROJECTS $ STREET PROJECTS $560, WATER FUND $11, SEWER FUND $18, STORM WATER MGMT FUND $10, RECYCLING FUND $9, LANDUSE AGENCY $17, $874,321.60

29 Item 4d CITY OF MINNETRISTA CONSENT AGENDA ITEM Subject: Prepared By: Meeting Date: Request for Approval of a Status Change from Probationary to Full-time status for Jesse Szykulski, Building Official, for completion of one-year probation Cassandra Tabor, HR/Communications Coordinator October 16, 2017 Background Mr. Jesse Szykulski began as Building Official on October 10, 2016, and was required to successfully complete a probation period of one year in order to move from probationary status to full-time status consistent with the personnel handbook. After receiving an excellent performance review from Mr. David Abel, Community Development Director and Jesse s immediate supervisor, it is recommended that Mr. Szykulski move from probationary status to full-time status. There is a 2% rate of pay increase associated with this transitional move per his initial offer letter. Mr. Szykulski has been an excellent addition to the City and is well received by the community. Summary The Council action is to move Mr. Jesse Szykulski from probationary to full-time status, effective October 10, Recommended City Council Action: Recommend approval of moving Mr. Jesse Szykulski from probationary status to full-time status, effective October 10, 2017, the one year anniversary from his date of hire, based on an excellent performance review and staff recommendation. Does Recommended Action meet City Mission Statement? Does Recommended Action meet City Goals/Priorities? Explain: Yes No Yes No Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

30 RESOLUTION NO CITY OF MINNETRISTA RESOLUTION APPROVING A STATUS CHANGE FROM PROBATIONARY TO FULL-TIME FOR JESSE SZYKULSKI, BUILDING OFFICIAL EFFECTIVE OCTOBER 10, 2017 WHEREAS, Mr. Jesse Szykulski was hired on October 10, 2016, and served the required one year as a probationary employee, consistent with the city s Personnel Handbook; and WHEREAS, Mr. Jesse Szykulski received an excellent performance review by his direct supervisor, Community Development Director David Abel, on his performance during his initial 12 months of employment; and THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, to approve the change from probationary status to full-time status for Mr. Jesse Szykulski, Building Official, effective October 10, 2017, the anniversary date of his hire. This resolution was adopted by the City Council of the City of Minnetrista on the 16 th day of October, 2017, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

31 Item 4e CITY OF MINNETRISTA BUSINESS / DISCUSSION ITEM Subject: Prepared By: Award of Contract for Street Sweeping services Gary Peters, Public Works Superintendent Meeting Date: October 16, 2017 Issue: The City of Minnetrista budgets for and contracts for street sweeping services to occur in the spring, late March to early April, with another fall sweeping in late October to early November. This is a complete sweeping of all 50 miles of City owned streets. Background: The City of Minnetrista Public Works contracts for its street sweeping services. City staff requested quotations from six street sweeping services to do both the spring and the fall sweepings of designated city streets; three of which responded with quotes. Quotes were requested and bid on a per unit/mile basis for the spring sweeping and the fall sweeping. Discussion: The vendor recommended for street sweeping contract award in 2018 is Reliakor Services, Inc at a price of $15, There is a second year option which may be picked up. This will be based on performance and quality. The second year option is at the same price of $15, No price change for Private Streets may be swept by the contractor provided the payment is made by the association in advance of the work being performed and a hold harmless agreement with the City is signed, should any damage to the roadway be caused. Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

32 Fiscal Impact: A short summary of quotations received is shown: Vendor Name 2018 Contract Price 2019 Contract Price Carefree Services, Inc. $16, $17, Reliakor Services, Inc. $15, $15, Carefree Services, Inc. - - Curb to Curb, Inc. $47, $47, Kohl s Sweeping & Striping - - MN Street Works - - Recommended City Council Action: Motion to approve Res. No award a contract to Reliakor Services, Inc., at a total contract price of $15, for spring and fall sweeping services for With a second year option is at the same price of $15, for 2019 Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain: Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

33 CURB TO CURB

34 RELIACOR

35 CAREFREE SERVICES

36 RESOLUTION NO CITY OF MINNETRISTA RESOLUTION APPROVING AN AGREEMENT FOR STREET SWEEPING SERVICES WHEREAS, The City of Minnetrista has a need to enter into an agreement for street sweeping services, and wishes to contract with Reliakor Services, Inc. of Shakopee, MN for its street sweeping services; WHEREAS, The City received the lowest quotation from Reliakor Services, Inc. for street sweeping services from amongst six vendors solicited. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, this service agreement is hereby executed with the intent of hiring Reliakor Services, Inc. for street sweeping services for 2018 in the amount of $15,799.00, with an option for 2019 at the same price. This resolution was adopted by the City Council of the City of Minnetrista on the 16 th day of October, 2017, by a vote of Ayes and Nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk (seal)

37 STREET SWEEPING SERVICES AGREEMENT This Agreement is made this 16 th day of October, 2017, by and between Reliakor Services of Shakopee, MN, a Minnesota company ( Contractor ) and the City of Minnetrista, a Minnesota municipal corporation ( City ). Recitals WHEREAS, The City has a need to enter into an agreement for street sweeping services; and WHEREAS, the Contractor provided the lowest quotation price amongst the three vendors providing quotes, and who has the professional expertise and equipment to perform such duties for the City; and WHEREAS, the City and the Contractor wish to define the scope of services and terms of their agreement; and NOW, THEREFORE, the City and the Contractor agree as follows: Terms 1.0 SCOPE OF SERVICES Contractor will perform the following services on all designated city streets in Minnetrista: Contractor will provide air sweeping service twice a year; once in spring and once in fall. The City has approximately 50 miles of paved roads. Services will be scheduled with the City s Public Works department through the Public Works Superintendent, Gary Peters. Street sweepings may be deposited at the City Public Works Facility TERMS The term of this contract is March 15, 2018 to December 31, 2019; with start and end dates for both spring and fall street sweeping work to be determined by the City and Contractor. 3.0 COMPENSATION The City will compensate the Contractor in the total amount of $15, ($7, for spring sweeping and $7, for fall sweeping); the rate includes the sweeping of City streets as described and requested by the City. The contractor will bill the City of Minnetrista ($7, ($157.99/mile) for spring sweeping and $7, ($157.99/mile) for fall sweeping) 4.0. INDEPENDENT CONTRACTOR Both the Contractor and the City acknowledge and agree that Contractor is an independent contractor and not an employee of the City. Any employee or subcontractor who may perform services for Contractor in connection with this Agreement is also not an employee of the City. The Contractor understands that the City will not provide any benefits of any type in connection with this Agreement, including but not limited to health or medical

38 insurance, worker s compensation insurance and unemployment insurance, nor will the City withhold any state or federal taxes, including income or payroll taxes, which may be payable by the Contractor. The Contractor will supply and use its own equipment and tools to complete the services under this Agreement The Contractor acknowledges that any general instruction it receives from the City has no effect on its status as an independent contractor. 5.0 INSURANCE The Contractor will maintain adequate insurance during the entire contact term to protect itself and the City from claims and liability for injury or damage to persons or property for all work performed by the Contractor and its respective employees or agents under this Agreement. The Contractor shall name the City as an additional insured under its commercial general liability policy in limits acceptable to the City. Prior to performing any services under this Agreement, the Contractor shall provide evidence to the City that acceptable insurance coverage is effective. 6.0 WORKER S COMPENSATION The Contractor will provide its own worker s compensation insurance and provide evidence to the City of such coverage before providing services under this Agreement. 7.0 INDEMNIFICATION The Contractor will hold harmless and indemnify the City, its officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and expenses (including defense, settlement, and reasonable attorney s fees) for claims as a result of bodily injury, loss of life, property damages and any other damages arising out of the Contractor s performance under this Agreement. 8.0 APPLICABLE LAW The execution, interpretation, and performance of this Agreement will, in all respects, be controlled and governed by the laws of Minnesota. 9.0 ASSIGNMENT The Contractor may not assign this Agreement or procure the services of another individual or company to provide services under this Agreement without first obtaining the express written consent of the City ENTIRE AGREEMENT; AMENDMENTS This Agreement constitutes the entire Agreement between the parties, and no other agreement prior to or contemporaneous with this Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported amendment to this Agreement is not effective unless it is in writing and executed by both parties

39 11.0 NO WAIVER BY CITY By entering into this Agreement, the City does not waive its entitlement to any immunities under statute or common law BACKGROUND CHECKS The City may perform background checks, in accordance with state law, on any of the Contractor s employees who provide service to the City SEVERABILITY Should any part or portion of this Agreement be deemed illegal or non-binding by a court of law, the remainder of the Agreement shall remain in effect TERMINATION. Either party may terminate this Agreement until end dates stipulated in Agreement, or until either party provides written notice to the other at least thirty (30) days prior to the desired termination date CONFIDENTIALITY/DATA PRACTICES. Under no circumstances may the Contractor, or any of its employees, agents or personnel, provide information or data to anyone outside of what is described in this Agreement without written permission from the City of Minnetrista. The books, records, documents, and accounting procedures of the Contractor, relevant to this Agreement are subject to examination by the City, and either the legislative or State Auditor as appropriate, pursuant to Minnesota Statute Section 16C.05, subdivision 5. The Contractor shall comply with all applicable provisions of the Minnesota Government Data Practices Act, Chapter 13 of the Minnesota Statutes. IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above. City of Minnetrista By: Lisa Whalen Its: Mayor By: Kris Linquist Its: City Clerk Reliakor Services, Inc. By: Its:

40 Item 4f CITY OF MINNETRISTA BUSINESS / DISCUSSION ITEM Subject: Prepared By: Meeting Date: Awarding Fertilization/Weed Control Agreement to TruGreen Gary Peters, Public Works Superintendent October 16, 2017 Issue: The City contracts for fertilization and weed control for parks, trail areas, well houses, lift stations, water tower and City Hall Campus for a total of 22 sites. Background: Public Works focuses its resources on efforts related to road and street maintenance projects and storm water maintenance projects - areas where they have the most expertise and the highest capital equipment invested; and leaves the work of routine lawn fertilization and weed control duties to a contracted service. Discussion/Conclusion: The City requested quotations from five locally based lawn and landscaping companies and received two Fertilization & Weed Control quotes back. The City asked for pricing for a three year contract period, with a 30-day termination clause. The vendor recommended for selection for 2018, 2019 and 2020 growing seasons is TruGreen. TruGreen provided the lowest quotation for services; staff is recommending this company for our fertilization and weed control services for 2018, 2019 and 2020 growing seasons, based on their excellent and cost-effective services for the past many years. Fiscal Impact: Vendors were asked to give quotations based on 4 applications per year for City parks and the City Hall Campus and 2 applications (weed control only) for City well houses and lift stations. A summary of quotations received is shown: VENDOR Mission Statement: PARKS & CITY HALL CAMPUS SERVICE YEAR WELLS & LIFT PARKS & WELLS & PARKS & STATION CITY HALL LIFT CITY HALL S CAMPUS STATIONS CAMPUS WELLS & LIFT STATIONS TruGreen $ 7, $ $ 7, $ $ 7, $ Premier Lawn $ 11, $ $ 11, $ $ 11, $ The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

41 Recommended City Council Action: Motion to approve Res. No an agreement with TruGreen for fertilization and weed control services for the 2018, 2019 and 2020 growing seasons for City parks and the City Hall Campus at an expected annual cost of $7,554.00; and fertilization and weed control services for the 2018, 2019 and 2020 growing seasons for City well houses and lift station site at an expected annual cost of $ Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain: Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

42

43

44 RESOLUTION NO CITY OF MINNETRISTA RESOLUTION APPROVING THE AGREEMENT BETWEEN THE CITY OF MINNETRISTA AND TRUGREEN WHEREAS, The City of Minnetrista is in need of lawn fertilization and weed control services for the 2018, 2019 and 2020 growing seasons; and WHEREAS, The Contractor, TruGreen, is a lawn service retailer based in Minnetonka, MN, and who has been providing lawn services to the metropolitan Twin Cities; and has the professional expertise, staff, and equipment to perform these duties for the City of Minnetrista; and WHEREAS, The City received the lowest legitimate quotation from TruGreen; and TruGreen has provided lawn fertilization and weed control services for the City of Minnetrista for the past nine+ years; and NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, this service agreement is hereby executed with the intent of hiring TruGreen, for lawn fertilization and weed control services for the 2018, 2019 and 2020 growing seasons per the attached quote. This resolution was adopted by the City Council of the City of Minnetrista on the 16 th day of October, 2017 by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

45 AGREEMENT BETWEEN THE CITY OF MINNETRISTA AND TRUGREEN This Agreement is made this 16 th day of October, 2017, by and between TruGreen, a Minnesota company ( Contractor ) and the City of Minnetrista, a Minnesota municipal corporation ( City ). Recitals WHEREAS, The City of Minnetrista is in need of lawn fertilization and weed control services for the 2018, 2019 and 2020 growing seasons; and WHEREAS, The Contractor, TruGreen, is a lawn service retailer based in Minnetonka, MN, and who has been providing lawn services to the metropolitan Twin Cities; and has the professional expertise, staff, and equipment to perform these duties for the City of Minnetrista; and WHEREAS, The City received the lowest legitimate quotation from TruGreen; and TruGreen has provided lawn fertilization and weed control services for the City of Minnetrista for the past nine+ years ; and NOW, THEREFORE, the City and the Contractor agree as follows: Terms 1.0 SCOPE OF SERVICES. In addition to the terms contained in this Agreement, the Contractor shall perform the following services as detailed in the proposal. 2.0 SERVICES. At each site covered (see addendum list for sites and rates), the Contractor will apply a fertilizer to all sites listed and apply weed control to all sites listed. Contractor will apply four applications, one in the spring and the other in the fall, with an additional two applications during the year. The Contractor selected for the Fertilization and Weed Control Services will work cooperatively with the vendor selected for Lawn Mowing and Mowing Related Services (if it is another vendor) to make sure lawn mowing, fertilization, and weed control processes are done in a coordinated fashion to maximize effectiveness of the treatments. 3.0 TERMS OF SERVICE. Quotations for four applications have been provided, and applications will occur at dates/times agreed upon between the Contractor and the City. The contract will commence April 1 of each year (2018, 2019 & 2020) and end October 31 of each year (2018, 2019 & 2020), with most work expected to occur during the 26-week period (average growing season) of April 15 through October 15. If additional services are needed, the Contractor and City will need to discuss and agree to a contract change. Either party may terminate this Agreement for any reason with thirty (30) days written notice to the other party.

46 4.0 CITY OBLIGATIONS. City acknowledges that Contractor s services are for the benefit of and apply only to the City. 5.0 COMPENSATION. The City will compensate the Contractor in the amount of $8, total for the year, with the Contractor invoicing the City with an itemized bill after each treatment cycle for its services; and the City will pay the Contractor on a per application or per monthly basis, whichever is easiest for both parties. 6.0 INDEPENDENT CONTRACTOR. 6.1 Both the Contractor and the City acknowledge and agree that the Contractor is an independent contractor and not an employee of the City. Any employee or subcontractor who may perform services for Contractor in connection with this Agreement is also not an employee of the City. Contractor understands that the City will not provide any benefits of any type in connection with this Agreement, including but not limited to health or medical insurance, worker s compensation insurance and unemployment insurance, nor will the City withhold any state or federal taxes, including income or payroll taxes, which may be payable by the Contractor. 6.2 Contractor shall secure at its own expense all personnel required to perform services under this agreement and supply and use its own equipment/tools to complete the services under this Agreement. 6.3 Contractor acknowledges that any general instruction it receives from the City has no effect on its status as an independent contractor. 7.0 LICENSE AND INSURANCE. If applicable, the Contractor shall be licensed in the State of Minnesota to perform its services under this Agreement and shall provide a certificate of licensure and bonding to the City. Contractor shall maintain adequate insurance in an amount of $1,500, to protect itself and the City from claims and liability for injury or damage to persons or property for all services performed by the Contractor and its respective employees, subcontractors or agents under this Agreement. Contractor shall name the City as an additional insured under its commercial general liability policy. In addition, Contractor agrees to maintain such motor vehicle liability insurance as required by state and federal laws. Contractor shall also provide its own workers compensation insurance. Prior to performing any services under this Agreement, the Contractor shall provide evidence to the City that all required insurance coverage is in effect. 8.0 WARRANTIES. Contractor makes no warranties, express or implied, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. In no event will Contractor be liable for consequential damages even if Contractor has been advised of the possibility of such damages. No warranty is transferable. Contractor shall have no liability or responsibility to the City or any person or entity with respect to any loss, damage, or injury to persons or property caused directly or indirectly by the use or inability to use the fore mentioned equipment and/or services.

47 9.0 INDEMNIFICATION. The Contractor shall hold harmless, indemnify and defend the City, its officials, employees, contractors and agents, against any and all claims, causes of action, lawsuits, losses, damages, costs and expenses (including reasonable attorneys fees) for claims arising out of or resulting from the Contractor s (including its officials, agents and employees) performance of the duties required under this Agreement CONFIDENTIALITY/DATA PRACTICES. Under no circumstances may the Contractor, or any of its employees, agents or personnel, provide information or data to anyone outside of what is described in this Agreement without written permission from the City of Minnetrista. The books, records, documents and accounting procedures of the Contractor, relevant to this Agreement are subject to examination by the City, and either the legislative or State Auditor as appropriate, pursuant to Minnesota Statute Section 16C.05, subdivision 5. The Contractor shall comply with all applicable provisions of the Minnesota Government Data Practices Act, Chapter 13 of the Minnesota Statutes APPLICABLE LAW. The execution, interpretation, and performance of this Agreement shall, in all respects, be controlled and governed by the laws of Minnesota ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of another individual or company to provide services under this Agreement without first obtaining the express written consent of the City ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire Agreement between the parties, and no other agreement prior to or contemporaneous with this Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported amendment to this Agreement is not effective unless it is in writing and executed by both parties NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its entitlement to any immunities under statute or common law SEVERABILITY. Should any part or portion of this Agreement be deemed illegal or nonbinding by a court of law, the remainder of the Agreement shall remain in effect COMPLIANCE. Contractor agrees to comply with all applicable local, state and federal laws, rules and regulations in the performance of its services under this Agreement RELATIONSHIP BETWEEN THE PARTIES. It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of

48 copartners between the parties hereto or as constituting Contractor s employees as the agents, representatives or employees of the City for any purpose in any manner whatsoever. IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above. City of Minnetrista By: Its: Mayor Lisa Whalen By: Its: City Clerk Kris Linquist TruGreen Chem Lawn By: Its:

49 Item 4g CITY OF MINNETRISTA BUSINESS / DISCUSSION ITEM Subject: Prepared By: Awarding Lawn Mowing and Mowing Related Services Agreement to Advantage Property Maintenance Company Gary Peters, Public Works Superintendent Meeting Date: October 16, 2017 Issue: The City contracts for seasonal lawn mowing and mowing related services for all City parks, trail areas, well houses, lift stations, water towers and water treatment plants; a total of 29 sites. Background: Public Works focuses its resources on efforts related to road and street maintenance projects and storm water maintenance projects - areas where they have the most expertise and the highest capital equipment invested; and leaves the work of mowing and mowing related services to a contracted service. Discussion/Conclusion: The City requested quotations from four locally based lawn and landscaping companies and received all quotes back. The City asked for pricing for a three year contract period, with a 30-day termination clause. The vendor recommended for selection for the 2018, 2019 and 2020 growing season is Advantage Property Maintenance, Inc. They provided the lowest quotation for services for each of the next three years. Advantage Property Maintenance, Inc. has been the City s mowing contractor for the last five seasons and has done a tremendous job at keeping our properties looking good. Staff is recommending this company for our mowing and mowing related services contract for 2018, 2019 and Fiscal Impact: A summary of quotations received is shown: VENDOR SERVICE YEAR YEAR TOTAL Advantage Property Services $45, $45, $45, $136, Jim s Lawn & Landscape $45, $46, $47, $138, Premier Lawn & Landscape $46, $46, $46, $140, Engineered Property Maintenance $122, $128, $135, $386, Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

50 Recommended City Council Action: Motion to approve Resolution No approving an agreement with Advantage Property Maintenance, Inc. for mowing and mowing related services for all City Parks and facilities for the 2018, 2019 and 2020 growing seasons at an expected annual cost of $45, each year. Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain: Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

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55 RESOLUTION NO CITY OF MINNETRISTA RESOLUTION APPROVING THE AGREEMENT BETWEEN THE CITY OF MINNETRISTA AND ADVANTAGE PROPERTY MAINTENANCE WHEREAS, The City of Minnetrista is in need of lawn mowing and mowing related services for the 2018, 2019 and 2020 growing seasons; and WHEREAS, The Contractor, Advantage Property Maintenance, Inc., is a lawn mowing service retailer based in Cologne, MN, and who provides lawn services to the western metro of the Twin Cities; and has the professional expertise, staff, and equipment to perform these duties for the City of Minnetrista; and WHEREAS, The City received the lowest legitimate quotation from Advantage Property Maintenance, Inc.; and NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, this service agreement is hereby executed with the intent of hiring Advantage Property Maintenance, Inc., for lawn mowing and mowing related services for the 2018, 2019 and 2020 growing seasons as per the attached quote. This resolution was adopted by the City Council of the City of Minnetrista on the 16 th day of October, 2017, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

56 AGREEMENT BETWEEN THE CITY OF MINNETRISTA AND ADVANTAGE PROPERTY MAINTENANCE COMPANY This Agreement is made this 16 th day of October, 2017, by and between Advantage Property Maintenance, Inc., Cologne, MN, a Minnesota company ( Contractor ) and the City of Minnetrista, a Minnesota municipal corporation ( City ). Recitals WHEREAS, The City of Minnetrista is in need of lawn mowing and mowing related services for the 2018, 2019 and 2020 growing seasons; and WHEREAS, The Contractor, Advantage Property Maintenance, Inc., is a lawn mowing service retailer based in Cologne, MN; and who provides lawn services to the western metro of the Twin Cities; and has the professional expertise, staff, and equipment to perform these duties for the City of Minnetrista; and WHEREAS, The City received the lowest legitimate quotation from Advantage Property Maintenance; and Advantage Property Maintenance has provided lawn mowing and mowing related services for the City of Minnetrista for the past five years; and NOW, THEREFORE, the City and the Contractor agree as follows: Terms 1.0 SCOPE OF SERVICES. In addition to the terms contained in this Agreement, the Contractor shall perform the following services as detailed in the proposal. 2.0 SERVICES. At each site covered (see addendum list for sites and rates), the Contractor will provide mowing, weed whipping around trees, bushes, driveway edges, playground equipment and structures after mowing, clearing-off/blowing of all sidewalk, streets and other impermeable hard surfaces, and will pick-up loose garbage. In the spring and fall, the Contractor will provide a clean-up service that includes vacuuming and bagging paper and other debris for removal. 3.0 TERMS OF SERVICE. Contract will commence April 1 of each year (2018, 2019 & 2020) and end October 31 of each year (2018, 2019 & 2020), with most work expected to occur during the 26-week period (average growing season) of April 15 through October 15. Services will be provided approximately once per week per site for 26 weeks. Mowing services will be capped at 26 mowing occurrences per site. If mowing services need to extend beyond this amount, the Contractor and City will need to discuss and agree to a contract extension. Either party may terminate this Agreement for any reason with thirty (30) days written notice to the other party.

57 4.0 CITY OBLIGATIONS. City acknowledges that Contractor s services are for the benefit of and apply only to the City. 5.0 COMPENSATION. The City will compensate the Contractor in the amount of $45, for the season for all mowing and mowing related services, including the spring clean-up work, under this Agreement for all properties identified in the quotation process. Contractor will provide an itemized bill to the City on a monthly basis. 6.0 INDEPENDENT CONTRACTOR. 6.1 Both the Contractor and the City acknowledge and agree that Contractor is an independent contractor and not an employee of the City. Any employee or subcontractor who may perform services for Contractor in connection with this Agreement is also not an employee of the City. Contractor understands that the City will not provide any benefits of any type in connection with this Agreement, including but not limited to health or medical insurance, worker s compensation insurance and unemployment insurance, nor will the City withhold any state or federal taxes, including income or payroll taxes, which may be payable by the Contractor. 6.2 Contractor shall secure at its own expense all personnel required to perform services under this agreement; and supply and use its own equipment/tools to complete the services under this Agreement. 6.3 Contractor acknowledges that any general instruction it receives from the City has no effect on its status as an independent contractor. 7.0 LICENSE AND INSURANCE. If applicable, the Contractor shall be licensed in the State of Minnesota to perform its services under this Agreement and shall provide a certificate of licensure and bonding to the City. Contractor shall maintain adequate insurance in an amount of $1,500, to protect itself and the City from claims and liability for injury or damage to persons or property for all services performed by the Contractor and its respective employees, subcontractors or agents under this Agreement. Contractor shall name the City as an additional insured under its commercial general liability policy. In addition, Contractor agrees to maintain such motor vehicle liability insurance as required by state and federal laws. Contractor shall also provide its own workers compensation insurance. Prior to performing any services under this Agreement, the Contractor shall provide evidence to the City that all required insurance coverage is in effect. 8.0 WARRANTIES. Contractor makes no warranties, express or implied, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. In no event will Contractor be liable for consequential damages even if Contractor has been advised of the possibility of such damages. No warranty is transferable. Contractor shall have no liability or responsibility to the City or any person or entity with respect to any loss, damage, or injury to persons or property caused directly or indirectly by the use or inability to use the fore mentioned equipment and/or services.

58 9.0 INDEMNIFICATION. The Contractor shall hold harmless, indemnify and defend the City, its officials, employees, contractors and agents, against any and all claims, causes of action, lawsuits, losses, damages, costs and expenses (including reasonable attorneys fees) for claims arising out of or resulting from the Contractor s (including its officials, agents and employees) performance of the duties required under this Agreement CONFIDENTIALITY/DATA PRACTICES. Under no circumstances may the Contractor, or any of its employees, agents or personnel, provide information or data to anyone outside of what is described in this Agreement without written permission from the City of Minnetrista. The books, records, documents and accounting procedures of the Contractor, relevant to this Agreement are subject to examination by the City, and either the legislative or State Auditor as appropriate, pursuant to Minnesota Statute Section 16C.05, subdivision 5. The Contractor shall comply with all applicable provisions of the Minnesota Government Data Practices Act, Chapter 13 of the Minnesota Statutes APPLICABLE LAW. The execution, interpretation, and performance of this Agreement shall, in all respects, be controlled and governed by the laws of Minnesota ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of another individual or company to provide services under this Agreement without first obtaining the express written consent of the City ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire Agreement between the parties, and no other agreement prior to or contemporaneous with this Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported amendment to this Agreement is not effective unless it is in writing and executed by both parties NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its entitlement to any immunities under statute or common law SEVERABILITY. Should any part or portion of this Agreement be deemed illegal or nonbinding by a court of law, the remainder of the Agreement shall remain in effect COMPLIANCE. Contractor agrees to comply with all applicable local, state and federal laws, rules and regulations in the performance of its services under this Agreement. 6.0 RELATIONSHIP BETWEEN THE PARTIES. It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of

59 copartners between the parties hereto or as constituting Contractor s employees as the agents, representatives or employees of the City for any purpose in any manner whatsoever. IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above. City of Minnetrista By: Its: Mayor Lisa Whalen By: Its: City Clerk Kris Linquist Advantage Property Maintenance By: Its:

60 Item 4h CITY OF MINNETRISTA REQUEST FOR CITY COUNCIL ACTION Subject: Prepared By: Through: Extension request for the Minnetrista Baptist Church for a Front Yard Setback Variance at 4185 Highland Road, R-1 Low Density Single Family Residence Zoning District, PID# Nickolas Olson, City Planner David Abel, Community Development Director Meeting Date: October 16, 2017 Issue: The Minnetrista Baptist Church (the Applicant ) requested a front yard setback variance for an addition to the church at 4185 Highland Road. On May 2, 2016 the City Council unanimously approved this request. Variance requests are typically valid for one year from the date of approval. For various reasons, the Applicant was unable to begin the project prior to the expiration date of May 2, Therefore, the Applicant requested and was granted a six month extension of the variance approval until November 2, Now, the Applicant is requesting a second extension to the variance approval, this time for one year. The Applicant is seeking an extension for various reasons, as stated in their narrative. If approved, the extension would give the Applicant until November 2, 2018 to apply for a building permit. Recommended City Council Action: Motion to approve Res. No a one year extension until November 2, 2018 for a Front Yard Setback Variance at 4185 Highland Road, R-1 Low Density Single Family Residence Zoning District, PID# Attachments: Location Map First Extension Request from Applicant Second Extension Request from Applicant Res. No Approving Extension for Minnetrista Baptist Church Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

61 Hennepin County Property Map Date: 4/21/ inch = 100 feet PARCEL ID: Comments: PARCEL ADDRESS: 4185 Highland Rd, Minnetrista MN PROPERTY TYPE: Commercial-Preferred HOMESTEAD: Non-Homestead PARCEL AREA: 0.48 acres, 20,755 sq ft A-T-B: Abstract This data (i) is furnished 'AS IS' with no representation as to completeness or accuracy; (ii) is furnished with no warranty of any kind; and (iii) is notsuitable for legal, engineering or surveying purposes. Hennepin County shall not be liable for any damage, injury or loss resulting from this data. COP YRIGHT HENNEPIN COUNTY 2016

62 To: From: Nick Olson, Associate Planner City of MInnetrista Bob Rehbein, Planning Committee Minnetrista Baptist Church Date: March 21, 2017 Regarding: MInnetrista Baptist Church, Resolution 90-16, Set back Variance at 4185 Highland Road. We are requesting a 6-month extension to the expiration date of May 1 st, 2017 on the Variance approval. When the Church congregation met to vote on the final plan for the addition, there was a question brought up about our basement exit. Currently the exit is not a legal fire exit and the Church was planning to address that issue later. After more discussion, everyone agreed that it would make sense to do the exit at the same time as the addition. Doing both projects will make us ADA compliant and give us our much-needed fire exit. Adding the exit to the plan required the Architect to draw up another building plan. We are now sending this additional Exit plan to the builders to bid on as well. With the expiration date only 6 weeks away, we would appreciate more time to get bids back and chose the best Builder for the job. Thank you for your consideration on this matter! Sincerely, Bob Rehbein, Planning Committee Minnetrista Baptist Church

63 October 8, 2017 City of Minnetrista Re: Variance extension for Minnetrista Baptist Church To whom it may concern: Minnetrista Baptist Church is requesting a (1) one year extension to our building variance. There are several reasons we are asking for the extension: 1. Since we are going through the old foundation of the church, we had to get a structural engineer involved. The first one we talked to backed out because he was too busy. The structural engineer we now have is good. Having the structural engineer involved was very time consuming because it involved a lot of communications between the builder, engineer and architect. 2. Our architect was unable to finish the initial drawings on a timely basis because of personal issues he had. 3. Now that the plans are almost completed we are getting too late in the year to start because of frost concerns and added cost to heat the area for brick work. Thank you for your consideration. Robert Rehbein Building Committee Chairman, Minnetrista Baptist Church

64 RESOLUTION NO CITY OF MINNETRISTA RESOLUTION APPROVING A ONE YEAR EXTENSION OF A FRONT YARD SETBACK VARIANCE APPROVAL FOR THE MINNETRISTA BAPTIST CHURCH WHEREAS, the City of Minnetrista is a municipal corporation, organized and existing under the laws of the State of Minnesota; and WHEREAS, the City Council of the City of Minnetrista has adopted zoning and subdivision regulations, per Chapter 5 of the Municipal Code, to promote the orderly, economic and safe development and utilization of land within the city; and WHEREAS, the Minnetrista Baptist Church (the Applicant ) has requested a one year extension of the front yard setback variance approval for the property generally located at 4185 Highland Road (the Property ) and which is legally described on Exhibit A attached hereto; and WHEREAS, the City Council originally approved the front yard setback variance on May 2, 2016, and the variance approval was valid for one year, until May 2, 2017; and WHEREAS, the City Council granted a six month extension to the variance request on April 3, 2017 which gave the Applicant until November 2, 2017 to apply for a building permit; and WHEREAS, market conditions do not allow for the Property to be developed in accordance with the approved plan at this time; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Minnetrista hereby approves the front yard setback variance extension for the Minnetrista Baptist Church allowing for one additional year, until November 2, 2018, to submit for building permit approval. This resolution was adopted by the City Council of the City of Minnetrista on this 16 th day of October, 2017 by a vote of Ayes and Nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk (SEAL) 1

65 Exhibit A Legal Description of the Property: 2

66 Item 6a CITY OF MINNETRISTA BUSINESS / DISCUSSION ITEM Subject: Prepared By: First Amendment to Preliminary Development Agreement with Mattamy Minneapolis LLC regarding Woodland Cove 3 rd Addition Ron Batty, city attorney Meeting Date: October 16, 2017 Issue: Mattamy Minneapolis LLC, ( Mattamy ) the developer of Woodland Cove 3 rd Addition, has requested an amendment to the Preliminary Development Agreement to authorize additional work. Background: On August 7, 2017, the city approved a Preliminary Development Agreement which authorized Mattamy to grade the property prior to approval of the final plat and definitive development agreement for the 3 rd Addition. The Preliminary Agreement was virtually identical to the one approved several years previously regarding Woodland Cove 2 nd Addition. Discussion: Preliminary agreements have been used previously in a limited number of circumstances when the city was comfortable with a developer getting a jump start on constructing subdivision improvements. The preliminary agreements have strictly limited the work the developer was authorized to perform, have required a letter of credit sufficient to cover the approval work and have made it clear that all other rights and approvals were dependent on the subsequent definitive development agreement. Because the work previously authorized under the Preliminary Agreement has nearly been completed and the weather remains favorable, Mattamy wishes to be allowed to do a limited amount of additional work. The additional work requested in the extension of a sanitary sewer line from the eastern boundary of the 3 rd Additional to Lotus Drive. Conclusion: While there is no particular benefit to the city in authorizing the requested additional work, there is also no harm in doing so. It is essentially an accommodation to the developer. The city remains fully protected because it holds a letter of credit in the amount of $1,456, This is 150 percent of the estimated cost of the grading authorized under the Preliminary Agreement. Most of that work has been completed and Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character v1 RHB MN415-83

67 there has been no reduction in the letter of credit. The letter of credit well exceeds the estimated cost of the additional work authorized under the First Amendment. Fiscal Impact: There is no fiscal impact on the city as a result of this matter. Recommended City Council Action: Motion to approve Res. No authorizing execution of the First Amendment to Preliminary Development Agreement between the city and Mattamy Minneapolis LLC. Does Recommended Action meet City Mission Statement? X Yes No Does Recommended Action meet City Goals/Priorities? X Yes No Explain: Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character v1 RHB MN415-83

68 RESOLUTION NO CITY OF MINNETRISTA RESOLUTION AUTHORIZING EXECUTION OF FIRST AMENDMENT TO PRELIMINARY DEVELOPMENT AGREEMENT WITH MATTAMY MINNEAPOLIS LLC WHEREAS, the city of Minnetrista (the "City") is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Woodland Cove, LLC and the City entered into a master development agreement (the "Master Development Agreement") in April, 2012 regarding the Woodland Cove project; and WHEREAS, the Master Development Agreement provided the overall framework for development of Woodland Cove but contemplated that separate subdivision agreements would be required at the time of development of each phase of the project; and WHEREAS, four phases have previously been approved by the City; and WHEREAS, Mattamy Minneapolis LLC. ("Mattamy") intends to plat another phase in the near future as Woodland Cove 3rd Addition; and WHEREAS, on August 7, 2017 the City approved a preliminary development agreement (the Preliminary Development Agreement ) with Mattamy permitting preliminary grading within the subdivision prior to approval of the definitive development agreement; and WHEREAS, the City and Mattamy wish to amend the Preliminary Agreement to allow the extension of a sanitary sewer line from the eastern boundary of Woodland Cove 3 rd Addition to Lotus Drive. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Minnetrista, Minnesota that the mayor and city clerk are authorized and directed to execute on behalf of the City the First Amendment to Preliminary Development Agreement in the general form attached hereto v1 MN

69 Res. No First Amend Prelim Agree Woodland Cove 3 rd Addition This resolution was adopted by the City Council of the City of Minnetrista on the 16 th day of October, 2017 by a vote of ayes and nays. ATTEST: Kris Linquist, City Clerk Lisa Whalen, Mayor (SEAL) v1 MN

70 EXHIBIT A Form of First Amendment to Preliminary Development Agreement v1 MN A-1

71 FIRST AMENDMENT TO PRELIMINARY DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF MINNETRISTA AND MATTAMY MINNEAPOLIS LLC REGARDING WOODLAND COVE 3 rd ADDITION This document drafted by: Kennedy & Graven, Chartered 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN (612) (RHB) v1 RHB MN

72 This First Amendment to Preliminary Development Agreement (the First Amendment ) by and between the city of Minnetrista (the City ) and Mattamy Minneapolis LLC (the Developer ) regarding Woodland Cove 3 rd Addition is made this day of October, WITNESSETH: WHEREAS, on August 7, 2017 the City and the Developer entered into that certain Preliminary Development Agreement by and between the City of Minnetrista and Mattamy Minneapolis LLC Regarding Woodland Cove 3 rd Addition (the Preliminary Agreement ); and WHEREAS, the purpose of the Preliminary Agreement was to authorize the Developer to perform grading within the property to be platted as Woodland Cove 3 rd Addition (the Subdivision ) prior to approval of the final plat of Woodland Cove 3 rd addition and execution of the definitive development agreement (the Development Agreement ) regarding the Subdivision; and WHEREAS, the parties wish to authorize additional work to be performed by the Developer prior to approval of the Development Agreement; and WHEREAS, the land to which this First Amendment pertains is legally described on Exhibit A attached hereto. NOW, THEREFORE, it is hereby agreed by and between the City and the Developer as follows: 1. Section 2 a) of the Preliminary Agreement is amended by deleting the first sentence and adding the following in its place: The Preliminary Improvements consist, generally, of site grading, including undercutting of the future subdivision streets, excavation of the stormwater facilities, preparation of associated erosion control and site stabilization and extension of a sanitary sewer line from the eastern boundary of the Subdivision across Outlot UU, Woodland Cove, to Lotus Drive. 2. Section 4(b) of the Preliminary Agreement is deleted in its entirely and the following is substituted: (b) The Subdivision is part of the larger Woodland Cove residential community which will be developed pursuant to the Master Development Agreement. This Agreement allows preliminary work to be performed on the Property and, to a limited degree, on Outlot UU, Woodland Cove. 3. Section 4 c) is added to the Preliminary Agreement as follows: c) Notwithstanding the above, the Developer is authorized to extend a sanitary sewer line from the eastern boundary of the Subdivision across v1 RHB MN

73 Outlot UU, Woodland Cove, to Lotus Drive. The extension of the sanitary sewer across Outlot UU is depicted in the plan sheets attached hereto as Exhibit B. The work shall be done in accordance with the project plans, which are listed on Exhibit C attached hereto. 4. Except as specifically provided for in this First Amendment, the terms and conditions of the Preliminary Agreement shall remain in full force and effect. 5. This First Amendment may be executed in any number of counterparts, each of which shall constitute one and the same instrument. This First Amendment may be modified only in writing signed by the parties hereto. IN WITNESS WHEREOF, the parties have executed this First Amendment on the date first written above. CITY OF MINNETRISTA By: Lisa Whalen, Mayor By: Kris Linquist, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of, 2017, by Lisa Whalen and Kris Linquist, the mayor and city clerk, respectively, of the city of Minnetrista, a Minnesota municipal corporation, on behalf of the municipal corporation. Notary Public v1 RHB MN

74 MATTAMY MINNEAPOLIS LLC By: STATE OF ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of, 2017, by, the of Mattamy Minneapolis LLC, a Delaware limited liability company, on behalf of the company. Notary Public v1 RHB MN

75 EXHIBIT A TO FIRST AMENDMENT Legal Description The land to which this First Amendment to Preliminary Agreement applies is located in Hennepin County, Minnesota and is legally described as follows: Outlots VV, WW, XX, WOODLAND COVE, and those parts of vacated Kings Point Road accruing thereto. (Torrens) and Outlots YY, ZZ, AAA, BBB, CCC, WOODLAND COVE, and those parts of vacated Kings Point Road accruing thereto. (Abstract) v1 RHB MN A-1

76 EXHIBIT B TO FIRST AMENDMENT B-1

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79 EXHIBIT C TO FIRST AMENDMENT The project plans are the following: [to be completed] v1 RHB MN C-1

80 Item 6b CITY OF MINNETRISTA BUSINESS / DISCUSSION ITEM Subject: Prepared By: Meeting Date: Purchase and Installation of two SolarBee GS-9 mixer/ aerators for the City water storage tanks Gary Peters, Superintendent of Public Works October 16, 2017 Background: The Minnesota Department of Health conducts a Sanitary Survey Report of the City s water system every three years. This survey looks at the entire distribution system, well houses and the new treatment plants. This year s report on the water storage stated the following: It is observed that a Kasco tank mixer was sitting in the base of the elevated storage tower, unused. It does not appear that the Kasco mixer is ANSI/NSF Standard 61 listed. Any water mixing devices that are used inside the tank bowl and come in contact with the potable water must be ANSI/NSF Standard 61 listed. If a tank mixer is going to be used, complete plans and specifications for the proposed mixer must be submitted to, and approved by the Minnesota Department of Health prior to being installed. Discussion/Conclusion: The Kasco units were installed to keep the water moving during the winter months to prevent ice buildup in the water tank. They have an internal oil based lubrication system that is no longer allowed in potable water systems. The units were removed by Badger State Inspections, the vendor contracted to do the water tank cleanings and inspections. Upon receiving the inspection report from Badger State Inspections, discussions about the proper type of mixing unit to install were looked at. The new SolarBee GS-9 that we are seeking approval for will not only be used as a de-icier during the winter months, but used year round to mix the water in the tank to limit water age and deterioration of disinfection chemicals during the rest of the year. Staff is recommending purchasing two SolarBee GS-9 mixing units from Badger State Inspections. Badger State Inspections is a reputable company that the City has done business with for many years. They are the City s primary inspection vendor for any work done on the water storage tanks. Fiscal Impact: The purchase of the SolarBee GS-9 mixing units for the Public Works Department will be paid out of the 601 Water Fund. Recommended City Council Action: Motion to adopt Resolution No approving the purchase and installation of two SolarBee GS-9 mixing units from Badger State Inspections at a total cost of $31, for the Public Works Department. Does Recommended Action meet City Mission Statement? Does Recommended Action meet City Goals/Priorities? Explain: X Yes No X Yes No Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

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82 GS Electric Mixers Effective. Efficient. Affordable. GS-12 GS-9 Benefits Active mixing 24 hours a day Creates a consistent mix & water age surface to floor Ensure uniform disinfectant distribution Minimize chemical disinfectant usage & disinfection by-products Eliminate ice damage to tanks in cold climates Reduce nitrification in chloraminated systems Prevent stagnation, thermal stratification, and short-circuiting Eliminate energy intensive & costly deep-cycling and/or flushing of tanks Lowest life-cycle cost 5-year warranty Installation & other videos available on YouTube Features Engineered for easy deployment. Everything you need is in the box! No tank entry required Quiet operation Utilizes efficient sheet mixing technology SCADA control panels available Liquid disinfectant boosting port 316SS Construction Potable Water Equipment Certified to NSF/ANSI Standard 61 & NSF/ANSI Standard 372 (Formerly Annex G for lead-free content) For more information visit: Best Warranty in The Industry! info@medoraco.com 1722_

83 GS Electric Mixers Overview GridBee GS Mixers are easily installed through a 12 inch diameter or larger hatch or other tank opening. They thoroughly mix the entire tank volume from the tank floor to the water surface resulting in consistent disinfectant residuals, even temperature profiles, and uniform water age. Everything Needed for a Fast & Efficient Deployment is Included! Watch GridBee GS-12 Installation Video on YouTube! Electrical Cable CFD Model Optional SCADA / Timer Control Panel Chain Top of Tank Junction Box Chain Grab Tools Not to Scale Specifications GS VAC Source Power Kellem Grip Cord Fixture Bolt Hole Saw Lexel Sealant Cord Seal Cap Assembled machine is 3 ft (0.9 m) long X 10 inch (25.4 cm ) in diameter and weighs 75 lbs (34 kg). GS-9 Assembled machine is 2 ft (0.6 m) long X 10 inch (25.4 cm ) in diameter and weighs 65 lbs (34 kg) info@medoraco.com 1856_

84 BADGER STATE INSPECTION, LLC Water Tower Specialist / Antenna, Evaluations, Inspection P.O. Box 157 Osseo, WI September 29, 2017 Gary Peters Public Works Director City of Minnetrista 8801 County Road 110W. Minnetrista, MN By only RE: Proposal for the Installation of the New SolarBee GS-9 Mixer in the Kings Point Water Tower for the City of Minnetrista, Minnesota. Dear Mr. Peters; The city has requested a proposal to provide the electrical and installation costs for the SolarBee GS-9 mixer. BSI will be responsible for attaching the electrical at the city panel board. Therefore BSI is proposing to install the SolarBee GS-9 mixer on the Kings Point water tower for the following amount: Installation and all electrical hookup Fixed Fee $15, Total Cost $15, Please sign, date, and send this letter back to Badger State Inspection LLC. BSI cannot proceed with work on this project until we receive a signed contract. If you have any questions please call me at Please the signed proposals to kmulhern@badgerstateinspection.com. Gary Peters PWD City of Minnetrista Date Sincerely, Kelly C. Mulhern Badger State Inspection C:\kcm\Proposals 2017\ Minnetrista, MN Kings Point WT\ SolarBee Mixer installation

85 BADGER STATE INSPECTION, LLC Water Tower Specialist / Antenna, Evaluations, Inspection P.O. Box 157 Osseo, WI September 29, 2017 Gary Peters Public Works Director City of Minnetrista 8801 County Road 110W. Minnetrista, MN By only RE: Proposal for the Installation of the New SolarBee GS-9 Mixer in the Sunnyfield Road Water Tower for the City of Minnetrista, Minnesota. Dear Mr. Peters; The city has requested a proposal to provide the electrical and installation costs for the SolarBee GS-9 mixer. BSI will be responsible for attaching the electrical at the city panel board. Therefore BSI is proposing to install the SolarBee GS-9 mixer on the Sunnyfield Road water tower for the following amount: Installation and all electrical hookup Fixed Fee $15, Total Cost $15, Please sign, date, and send this letter back to Badger State Inspection LLC. BSI cannot proceed with work on this project until we receive a signed contract. If you have any questions please call me at Please the signed proposals to kmulhern@badgerstateinspection.com. Gary Peters PWD City of Minnetrista Date Sincerely, Kelly C. Mulhern Badger State Inspection C:\kcm\Proposals 2017\ Minnetrista, MN Sunnyfield Road WT\ SolarBee Mixer installation