CITY COUNCIL MEETING AGENDA January 2, :00pm

Transcription

1 CITY COUNCIL MEETING AGENDA January 2, :00pm 1) Call to Order a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor and Shannon Bruce; Staff: City Administrator Michael Barone; Community Development Director David Abel; Finance Director Brian Grimm; Director of Public Safety Paul Falls; Director of Administration Cassandra Tabor; and City Clerk Kris Linquist. Consultants: City Attorney Andrew Biggerstaff, Kennedy & Graven; and City Engineer Paul Hornby, WSB Engineering. c) Approval of Agenda 2) Special Presentations Planning & Parks Commission Applicant Interviews 3) Persons to Be Heard The City Council invites residents to share new ideas or concerns related to city business; however, individual question and remarks are limited to three (3) minutes per speaker. No City Council action will be taken, although the Council may refer issues to staff for follow up or consideration at a future meeting. The mayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson for groups of individuals with similar views. Speakers should state their name and home address at the podium before speaking. 4) Consent Agenda a) Approve Work Session Meeting Minutes from December 4, 2017 b) Approve Regular Meeting Minutes from December 4, 2017 c) Approve Closed Session Meeting Minutes from December 4, 2017 d) Res. No Approve Claims e) Approve Open Book meeting for Wednesday, April 25, 2018 f) Res. No Accept Improvements and Authorize Final Payment for 2016 Mill and Overlay Project CP g) Res. No Approve Final Trail Plat Woodland Cove h) Res. No Approve First Amendment to the Subdivision Agreement for Woodland Cove 3 rd Addition i) Res. No Approve Correcting Certain Legal Descriptions contained in Res. No (Subdivision for Mark A. Vanderlinde) j) Res. No Approve MOU with I.U.O.E.-Local 49 Public Works union for 2018 Health Insurance benefits 5) Public Hearings - None 6) Business Items a) Res. No Approve Annual City Council Appointments and Designations b) Res. No Approve Parks Commission Appointments c) Res. No Approve Planning Commission Appointments The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2017\Agendas\ CC RM Agenda.docx Page 1 of 2

2 7) Administrative Items a) Staff Reports i) City Administrator ii) Director of Administration a) Council Reports i) Mayor Lisa Whalen Economic Development Authority; Personnel Committee; Planning Commission (rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; Minnehaha Creek Watershed District; Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate); Parks Commission (rotating) ii) Patricia Thoele Acting Mayor; Personnel Committee; Planning Commission (rotating); Parks Commission(rotating); Economic Development Authority iii) Pam Mortenson Economic Development Authority; Planning Commission (rotating); Parks Commission (rotating); Pioneer-Sarah Creek Watershed Management Commission (alternate); Steering/Comprehensive Plan Committee; Westonka Community & Commerce iv) Mike Molitor Economic Development Authority; Planning Commission (rotating); Parks Commission (rotating); Steering/Comprehensive Plan Committee; LMCD v) Shannon Bruce Economic Development Authority; Planning Commission (rotating); Parks Commission (rotating); Mound Fire Advisory Committee; St. Bonifacius Fire Advisory Committee; Pioneer- Sarah Creek Watershed District 8) Adjournment The agenda packet with all background material is located at the back table for viewing by the public. Published agenda is subject to change without notice. Information and materials relating to the above items are available for review at city hall by appointment. The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2017\Agendas\ CC RM Agenda.docx Page 2 of 2

3 Item 2 CITY OF MINNETRISTA CITY COUNCIL DISCUSSION ITEM Subject: Prepared By: Through: Meeting Date: Parks & Planning Commission Candidate Interviews Nickolas Olson, City Planner David Abel, Community Development Director January 2, 2018 Background: City staff posted for the upcoming openings on both the planning commission and parks commission through the newspaper, city website, and on social media. There are a total of four (4) vacancies on the planning commission and one (1) vacancy on the parks commission. The vacancies on the planning commission are the seat vacated by the end of Peter Vickery s and Gary Pettis terms, and the two (2) alternate seats. The vacancy on the parks commission are the end of Gary Vars term. For the four (4) planning commission vacancies, staff received four (4) applications. The applicants, in the order they were received, are as follows: 1. Robert Rabin 2. Peter Vickery 3. Gary Pettis 4. Paul Stone For the one (1) parks commission vacancy, staff has received one (1) application. The applicants, in the order they were received, are as follows: 1. Gary Vars Discussion: The city council should conduct interviews to determine who they wish to appoint to each commission and in what capacity. The city council will conduct interviews during the work session and make appointments by resolution during the regular meeting. Potential interview questions for the candidates are listed below. 1. Describe your past experience dealing with or participating in local government? 2. In what ways do you think you can make a positive contribution to the Commission? Attachments: 1. Planning Commission Applications 2. Parks Commission Applications Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

4

5

6

7

8

9

10

11 Item 4a CITY COUNCIL WORK SESSION MINUTES December 4, :30 6:30pm 1) Call to Order Mayor Whalen called the meeting to order at 5:31 p.m. Present Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor and Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Public Safety Director Paul Falls, City Clerk Kris Linquist and Public Works Superintendent Gary Peters; Consultant: City Engineer Paul Hornby, WSB Engineering. Absent: None 2) FINAL 2018 BUDGET (Information is in the Regular Meeting Packet) Grimm overviewed the Final 2018 Budget Highlights included: On September 5, 2017 Certified preliminary tax levy of 5.43% increase Went through process of completing final budget Staff recommends final levy of 4.35% increase from 2017 approximately $45,000 less 2018 Budget Goals: To ensure the City s financial stability Address Capital Improvement needs Monitor staffing and benefit levels to match service levels Continue Funding Pavement Management Plan Overview of Total General Fund, Debt and Capital and Roads Levy Actual CIP and projected CIP Budget trend analysis Overviewed what a tax impact of an average $350,000 home would be for 2018 Overviewed where a resident s property tax goes (Hennepin County, School District, City and Other) 2018 Budget Assumptions/Commitments Increase for labor contracts and non-union salaries and benefits Funding sources for Capital Improvements: cash and equipment Minnetrista Work Session Minutes December 4, 2017 Page 1 of 3

12 certificates. $50,000 for 5 years on equipment certificate Finding pavement management plan continued $100,000 increase per year of 5-year phased in plan Halstead and Enchanted Road Street Projects are included in 2018 Levy Administrative charges/internal transfers for water treatment infrastructure projects and 2017 street projects for $200,000 and $80,000 respectively are included in 2017 and 2018 calculations. Using general fund reserve dollars of about $360,000 to keep general fund levy flat while keeping projected fund balance percentage just below 50%. There was discussion on the funding of the Pavement Improvement Plan. Mayor Whalen questioned if the Roads Committee had taken into account future road projects and the new roads that the City has accepted from developments. Grimm commented that he didn t believe that they did at that time. They only were looking at what roads were in the City at the time. Thoele questioned what the costs would be for the roads today with reconstructions. Hornby stated that with today s costs it would be around $26 million, if reclaiming was used it would be at $16 million. Bruce questioned whether the purchase of the skidster was part of the stormwater fund and part of this budget. Grimm stated that would be part of the storm water rate and would be included in the increase of $24 to $26 per quarter as proposed as part of this budget but not part of the levy. Bruce commented that she is pleased that the levy has come down from 5.43% to 4.35% but would still like to see the levy increase at 3.5%. There was some discussion on where $35,000 could be cut out of the budget. There was some discussion on what some resident s property taxes will go up. Molitor explained how the general reserve fund is not considered a surplus fund. The past few years the City has spent more than they have received in revenues. There was more discussion on spending down of the general reserves fund. There was further discussion on the 2019 and 2020 budgets and how the general reserve fund would affect those budgets. Thoele expressed concerns with sewer rates. She feels it should be a pass through expense. She commented that if we reduce the levy for 2018, what that would do to the budgets for 2019 projected at 5% and 2020 at 6.24%. She would like to keep the levies more even instead of riding a roller coaster with up and down budgets. Mayor Whalen commented that if there is extra monies it should be directed toward roads. Thoele stated that she is still in support of the original levy of 5.43%, she feels that voting for a 4.35% levy is a compromise and she feels that is what a good Minnetrista Work Session Minutes December 4, 2017 Page 2 of 3

13 council does is compromise. Mortenson is good with the 4.35% levy. She commented on items that will be taking place in Molitor feels that it is a compromise already. He commented that a budget is based on an expenditure side and a revenue side. The Council has to set the revenue side tonight and cannot change that. The expenditure side can be monitored throughout the budget year. There was discussion about the tax rate. Grimm stated that the tax rate is going down from previous years. Bruce requested to talk about the 2018 Fee Schedule. She would like to see a comparison from the previous year for reviewing the schedule for next year. She made comments on the Kennedy and Graven s increase for their staff positions. She commented that WSB uses a range of charges for staff positions. She would like to see WSB have a more cost specific for their staff member s rates. Hornby explained WSB fee structure. There was more discussion on the rates that professional services charge. 3) Adjourn Motion by Molitor, seconded by Mortenson to adjourn the Work Session Meeting. Motion carried 5-0. Absent: None Mayor Whalen adjourned the meeting at 6:38 p.m. Respectfully Submitted, Kris Linquist, MMMC, CMC City Clerk Minnetrista Work Session Minutes December 4, 2017 Page 3 of 3

14 Item 4b CITY COUNCIL MEETING MINUTES December 4, :00pm 1) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m. a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor and Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Director of Public Safety Paul Falls, Director of Administration Cassandra Tabor and City Clerk Kris Linquist; Consultants: City Attorney Ron Batty, Kennedy & Graven and City Engineer Paul Hornby, WSB Engineering. Absent: None c) Approval of Agenda Motion by Mortenson, seconded by Thoele to approve the agenda as presented. Motion carried 5-0. Absent: None 2) Special Presentations a) Public Comment on 2018 Budget Overview and Presentation Barone discussed Minnetrista Budgeting process. Grimm overviewed the Final 2018 Budget Highlights included: On September 5, 2017 Certified preliminary tax levy of 5.43% increase Went through process of completing final budget Staff recommends final levy of 4.35% increase from Budget Goals: To ensure the City s financial stability Address Capital Improvement needs Monitor staffing and benefit levels to match service levels Continue Funding Pavement Management Plan Overview of Total General Fund, Debt and Capital and Roads Levy Actual CIP and projected CIP Budget trend analysis Overviewed what a tax impact of an average $350,000 home would be for 2018 Overviewed where a resident s property tax goes (Hennepin County, School District, City and Other) The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes December 4, 2017 Page 1 of 9

15 2018 Budget Assumptions/Commitments Increase for labor contracts and non-union salaries and benefits Funding sources for Capital Improvements: cash and equipment certificates. $50,000 for 5 years on equipment certificate Finding pavement management plan continued $100,000 increase per year of 5-year phased in plan Halstead and Enchanted Road Street Projects are included in 2018 Levy Administrative charges/internal transfers for water treatment infrastructure projects and 2017 street projects for $200,000 and $80,000 respectively are included in 2017 and 2018 calculations. Using general fund reserve dollars of about $360,000 to keep general fund levy flat while keeping projected fund balance percentage just below 50%. Summary of Staff Presentation: Action from Council on an final tax levy to approve by resolution tonight to certify to the County Good Discussion at Council work sessions and meetings on budget, levy, Capital Improvement Plans and Financial Management Plans Staff is proposing a reduction of the preliminary tax increase from 5.43% to 4.35% Roads majority of increase CIP equipment certificate General Fund Levy actually going down 1% Under business items later in meeting are formal resolutions for adoption of tax levy, budget and financial management plans. Mayor Whalen opened the forum up for public comment at 7:20 p.m. Lawrence Segner, 4705 Grimm Rd, St. Boni had concerns that his property went up over 19% valuation. He commented that he has Ag Property. The Mayor suggested to contact the County Assessor. Bob Christians, 6440 Cedar Court, Minnetrista would like to see the levy at 3.5% increase. Tom Notch, 1250 Morningview Dr., Minnetrista Happy to hear more money will go into the road improvements. Glad the Levy came down from the original 5.43%. Dave Kolb, 1045 Deer Creek Rd, Minnetrista He expressed his concerns with a councilmember posting on a website. He is in favor of the proposed levy increase. Gary Pettis, 6200 County Road 26, Minnetrista He commends staff to keep the budget low since the city does not have industry tax and relies solely on residential taxes. Mayor Whalen closed the public comment at 7:33 p.m. The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes December 4, 2017 Page 2 of 9

16 3) Persons to Be Heard Tom Donahue, 6115 Sunnyfield Rd, Minnetrista Would like to thank Public Works with using granite rocks instead of red rock on the gravel roads. They are in much better shape now. He had comments about Halstead Rd. Tom Notch, 1250 Morningview Dr., Minnetrista Commented on the money that was spent with WSB. He is encouraging the City to go to RFP for Professional Services for WSB and also for Attorney Professional Services. He also commented that the City look into hiring a full time on staff Civil Engineer. 4) Consent Agenda a) Approve Work Session Meeting Minutes from November 20, 2017 b) Approve Regular Meeting Minutes from November 20, 2017 c) Res. No Approve Claims d) Res. No Approve and Finalize Budgeted Transfers e) Res. No Approve Designated Polling Places for the 2018 State Primary and State General Election f) Res. No Approve Variances for Donald & Christina Swenson PID# g) Res. No Approve Final Plat for Sunnyfield Addition Two h) Res. No Approve Subdivision Agreement with Lake West Development, LLC for Sunnyfield Addition Two i) Res. No Approve Preliminary & Final Plat with Variances for James & Lynda Kucher at 3910 & 3940 Farmhill Circle j) Res. No Approve Modification of Lot Combination Agreement for Farmhill Second Addition k) Res. No Approve Modification of Flowage and Conservation Easement for Farmhill Second Addition l) Res. No Accept Improvements and Authorize Final Payment for Westwood Drive Drainage Improvements Segment 4, CP m) Res. No Approve Non-reimbursable legal rates increase for Kennedy & Graven beginning January 1, n) Res. No Approve Health Insurance Renewal with HealthPartners for 2018 Bruce requested to remove item 4b) Approve Regular Meeting Minutes from November 20, Motion by Bruce, seconded by Mortenson to approve the Consent Agenda Items with the exception of item 4b) Approve Regular Meeting Minutes from November 20, Motion carried 5-0. Absent: None 4b) Approve Regular Meeting Minutes from November 20, Bruce requested to have the following comment be added to 7b) v) Shannon Bruce Requested to have a discussion at a future work session meeting on flow pressure testing on hydrants in the Hunters Crest development. Motion by Bruce, seconded by Mortenson to Approve Regular Meeting Minutes from November 20, 2017 as amended. The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes December 4, 2017 Page 3 of 9

17 Motion carried 5-0. Absent: None 5) Public Hearings a) 2018 Fee Schedule Grimm presented the Staff Report found in the City Council packet dated December 4, Highlights included: No Major Changes are incorporated in the 2018 fee schedule from the 2017 fee schedule. The water utility rates as well as the surface water fund rate are proposed to change from previous discussions with Council based on incremental needed changes. Some other minor changes have been incorporated into land use fees, public safety related fees and other sections as necessary. Bruce commented that she would like to revisit the purchase of the skidster and what the return on investment would be. She stated that the main reason for the increase for the stormwater fee was to purchase the skidster. She is not in favor of a $2 per quarter increase for the stormwater fee. Molitor commented that it would not be a new purchase, it would be replacing an existing piece of equipment. In his conversation with Peters, Peters stated that the Public Works would like to purchase a trackster that they would be able to use on more projects. Mayor Whalen opened the public hearing at 7:52 p.m. There was no one in the audience to speak on this item. Mayor Whalen closed the public hearing at 7:52 p.m. i.) ii.) Approve Ordinance No. 452 Adopting 2018 Fee Schedule Motion by Thoele, seconded by Mortenson to Adopt Ordinance No Adopting the 2018 Fee Schedule. Motion carried 4-1. Opposed: Bruce. Absent: None Res. No Approve Publication of Ordinance No. 452 by Title and Summary Motion by Mortenson, seconded by Molitor to Adopt Resolution No Approving Publication of Ordinance No. 452 by Title and Summary Fee Schedule. Motion carried 5-0. Absent: None 6) Business Items a) 2018 Budget Approvals Grimm presented the Staff Report found in the City Council packet dated December 4, Highlights included: The 2018 Final Tax Levy being presented is a little over 1% ($45,000) lower than the preliminary levy that was adopted in September by a vote of 4-1. The net levy presented is about 4.35% increase for 2018 over 2017 final levy. The total gross levy proposed is $4,473,650 and once fiscal disparities is added in, it reduces the net tax levy for 2018 down to $4,354,687. The respective net levy amount from 2017 was $4,173,110. The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes December 4, 2017 Page 4 of 9

18 A summary resolution for adopting the 2018 proposed final budgets for General, Capital, CIP Debt Service, Special Revenue and Enterprise funds were presented. The Financial Management Plan was updated and presented. The Utility Financial Management Plan was updated and presented. Bruce commented that she will be voting no on the budget because she does not feel the budget needs to be higher than 3.5%. Mayor Whalen commented that she is comfortable with the 4.35% levy increase to help meet the needs in the long term especially with the roads. She feels this a responsible budget. Thoele commented that it would be her preference to keep the budget at the 5.43% to help improve streets, infrastructure and other needs that may arise during the year. The increase projected for 2019 is 5% and for 2020 is 6.24%, the more that the City reduces the preliminary levy more than likely there will be increases to future tax levies. She is willing to compromise and approve the 4.35% proposed tax levy. Mortenson commented that she is in favor of the 4.35% proposed tax levy and it is a reasonable and responsible budget. There are increases in health care and there will be elections in Molitor considers it to be a lot of nuts and bolts budget and doesn t see a lot of fluff in the budget. He feels this is a lean budget. i) Res. No Adopt and Approve 2018 Tax Levy at 4.35% Levy Increase Motion by Mortenson, seconded by Thoele to Adopt Resolution No Adopt and Approve 2018 Tax Levy. Motion carried 4-1. Opposed: Bruce. Absent: None ii) Res. No Adopt and Approve 2018 Budgets (General Fund, Special Reserve Debt Service, CIP Funds and Enterprise) Motion by Mortenson, seconded by Molitor to Adopt Resolution No Adopt and Approve 2018 Budgets (General Fund, Special Reserve Debt Service, CIP Funds and Enterprise). Motion carried 4-1. Opposed: Bruce. Absent: None iii) Res. No Adopt and Approve Updated Financial Management Plan Motion by Mortenson, seconded by Thoele to Adopt Resolution No Adopt and Approve Updated Financial Management Plan. Motion carried 4-1. Opposed: Bruce. Absent: None iv) Res. No Adopt and Approve Updated Utility Financial Management Plan Motion by Molitor, seconded by Mortenson to Adopt Resolution No Adopt and Approve Updated Utility Financial Management Plan. Motion carried 4-1. Opposed: Bruce. Absent: None The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes December 4, 2017 Page 5 of 9

19 b) Res. No Approve Preliminary Plat for Hunters Crest 7 th Addition Abel presented the Staff Report found in the City Council packet dated December 4, Highlights included: Homestead Partners, also known as HP Holdings, LLC has made an application to develop 31 single family lots on the properties of 9200 Towns Edge Road and 36 Address Unassigned. The City originally approved the Master Plan and Final Plat for the 1 st phase in There have been 5 additional phases (6 total phases) and one amendment to the Master Development Agreement (in 2005 prior to the 5 th phase). The Applicants have modelled their proposal after the standards set for Hunters Crest development. The Parks Commission, at their November 14, 2017 meeting, recommended the cash in lieu of land as park dedication for this development. The Applicant has developed a tree removal and replacement plan acceptable to the city. The Planning Commission reviewed the preliminary plat application at their November 27, 2017 meeting and recommended that the Council approve the preliminary plat application as presented, subject to the terms and conditions outlined in the staff report. The Planning Commission held a public hearing which constitutes the platting authority public hearing as required by MN Statutes. Three residents spoke during the hearing. Molitor requested the comments from the Planning Commission meeting. Mayor Whalen overviewed the comments from the Planning Commission meeting which she had attended. Bill Neumann, 4593 Hunters Trail, Minnetrista had concerns with the lot sizes in comparison with existing Hunters Crest lots. He expressed there were too many culde-sacs. He doesn t feel that the development esthetically fits within the Hunters Crest development. Luke Maas, 308 Deer Born Court, Edina he would like to have a street or cul-de-sac named after his parents, Wallen &Theda, specifically Theda if possible. Tom Bakritges, Developer J&M Custom Homes he overviewed the constraints with the property and what the development will look like. Molitor had concerns with the lots on the shared driveway. He had some suggestions on possible alternatives. There was further discussion on this. His intentions were to get rid of the shared driveway. There was discussion on the lift station and gravity flow utility. There was discussion on wetland mitigation and it is currently being reviewed by the watershed district. The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes December 4, 2017 Page 6 of 9

20 Molitor commented that if this development does go through then the need for water tower should be done sooner than later. There was discussion about the Tree Preservation monies that will be collected from this development. Motion by Thoele, seconded by Bruce to Adopt Resolution No Approving the requested preliminary plat to develop 31 single family units at the properties of 9200 Towns Edge Road, PID# and 36 Address Unassigned, PID# , subject to the following conditions: 1. This preliminary plat approval shall constitute the most current approval for all of the Property contained in the preliminary plat. To the extent that any of the property included in this preliminary plat has been subject to any previous preliminary plat approvals, this approval and the conditions thereto shall supersede such prior approvals; 2. The plans and improvements shall follow the required setbacks as outlined in the master plan per Resolution no and later amended by Resolution No ; 3. The Applicant shall submit a set of architectural guidelines for homes to be constructed in the subdivision which is acceptable to the City prior to or at the time of application for final plat approval; 4. The Applicant shall revise the plan set to combine Outlot C with Lot 22, Block 2 and establish a shared driveway maintenance agreement for Lots 20, 21, and 22, Block 2 in a form acceptable to the city attorney; 5. The Applicant shall comply with all comments and recommendation outlined by the city engineer in the memorandums dated November 13, 2017 & November 15, 2017 prepared by WSB & Associates; 6. The Applicant shall construct an emergency warning siren for the subdivision or pay the City the required fee of $1,984 as a contribution towards a siren to serve the area; 7. The Applicant shall pay the City a park dedication fee of $72,000 that would be dedicated in lieu of a land contribution at the time of final plat approval; 8. The Applicant shall pay the City a truck sanitary sewer fee of $1,100/acre above the OHW at the time of final plat approval; 9. The Applicant shall pay the City a trunk municipal water fee of $8,900/acre above the OHW at the time of final plan approval; 10. The Applicant shall develop a tree replacement plan acceptable to the City prior to or at the time of application for final plat approval or make a contribution of an amount equal to $100 per caliper inch of tree removed from the Property in excess of the 30 percent allowed by ordinance to the City s Tree Replacement and Environmental Enhancement Fund. As submitted, the Applicant shall contribute $142,400.00; 11. The Applicant shall comply with rules, regulations and permitting requirements of Hennepin County, the Minnehaha Creek Watershed District and all other governmental agencies having jurisdiction over the Property; 12. All utilities installed on the Property shall be located underground; 13. Standard drainage and utility easements shall be dedicated around the perimeter of all lots and improvements within the subdivision; The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes December 4, 2017 Page 7 of 9

21 14. The applicant must execute a development agreement acceptable in form and substance to the City prior to final plat approval that includes the delivery of proper letters of credit or other financial security acceptable to the city to ensure the required improvements are constructed adequately and according to the specifications of the city; 15. The Applicant shall establish a viable homeowners association, acceptable to the city which will be responsible for the ownership and maintenance of among other things: common facilities, storm drainage ways, storm drainage ponds, and any improvements which are not to be accepted by the city of for public ownership and maintenance. The Applicant will submit copies of the association agreement, bylaws, and articles of incorporation for incorporated associations to the city attorney for review; 16. The Applicant shall be required to construct, at its expense, all public improvements within the subdivision; 17. The Applicant shall submit title evidence satisfactory to the city attorney prior to final plat approval; 18. The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for all costs of reviewing the submissions for platting the Property and the negotiation and preparation of all related agreements and documents; and 19. A completed application for approval of the final plat must be submitted to the City within 180 days of the date of adoption of this preliminary plat resolution by the City Council. The completed application must comply with all conditions and requirements of applicable regulations and all terms and conditions of this preliminary plat approval. Motion carried 5-0. Absent: None 7) Administrative Items a) Staff Reports i) City Administrator Mound Fire Commission 11/21 Metro Cities Meeting 11/29 Next Council Meeting on January 2, 2018 Happy Holidays b) Council Reports i) Mayor Lisa Whalen Metro Cities meeting Planning Commission Meeting 11/27 Parks and Planning Commission Appointments in January Happy Holidays ii) Patricia Thoele Happy Holidays iii) Pam Mortenson WCC next week The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes December 4, 2017 Page 8 of 9

22 iv) Mike Molitor LMCD next week v) Shannon Bruce Mound Fire Meeting 8) Closed Session Meeting closed pursuant to Minnesota Statute, section 13D.5, subd. 3(a) to evaluate the performance of a city employee Motion by Mortenson, seconded by Bruce to adjourn to closed session at 8:46 p.m.to discuss Glenn Ring s Employee Performance Evaluation Review pursuant to MN Statute 13D.05, subd. 3a for Employee Performance Evaluation Review. Motion carried 5-0. Absent: None Meeting reconvened at 8:58 p.m. Motion by Mortenson, seconded by Bruce to deny moving Mr. Glenn Ring from Probationary status to full time status, ending his employment with the City of Minnetrista effective December 5, Motion carried 5-0. Absent: None 9) Adjournment Motion by Thoele, seconded by Molitor to adjourn the meeting at 8:59 p.m. Motion carried 5-0. Absent: None Respectfully submitted, Kris Linquist, MMMC, CMC City Clerk The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes December 4, 2017 Page 9 of 9

23 Item 4c CITY COUNCIL CLOSED SESSION MEETING MINUTES December 4, 2017 Attendees: City Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor and Shannon Bruce; Staff: City Administrator Mike Barone, Finance Director Brian Grimm, Director of Administration Cassandra Tabor, and City Clerk Kris Linquist; Consultants: City Attorney Ron Batty, Kennedy & Graven Absent: None Mayor Whalen called the closed session to order at 8:48 p.m. Purpose of the closed session: Discussion of Glenn Ring s Employee Performance Evaluation Review pursuant to Minnesota Statutes 13D.05 subd. 3a. There was discussion of the current status of Glenn Ring and his ability to perform his required job duties. He cannot work independently. His Supervisor and HR have been working with Mr. Ring since his six month review on August 18, 2017 to help him improve his performance and provided resources to use for support. In accordance with the I.O.U.E 49 contract and the City Personnel Handbook processes, it is not recommended by the Personnel Committee that Glenn Ring move from probationary status to full-time status and to discontinue employment effective December 5, Motion by Thoele, seconded by Mortenson to adjourn the closed session and return to the City Council Regular Meeting at 8:57 p.m. Respectfully Submitted, K r i s L i n q u i s t Kris Linquist, MMMC, CMC City Clerk Minnetrista Closed Session Minutes December 4, 2017 Page 1

24 Item 4d RESOLUTION NO CITY OF MINNETRISTA RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS WHEREAS, the City Council of the City of Minnetrista, pursuant to MS , shall have the full authority over the financial affairs of the City; and WHEREAS, the City Council reviewed the Claims for payment, with checks numbered through 61632; electronic checks E through E ; Claims batch includes an electronic transfers for payroll, and check number NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the attached list of claims in the amount of $ 997, and a transfer to our 4M Fund in the amount of $2,000, is hereby approved. ADOPTED this 2nd day of January 2018 by a vote of Ayes Nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk (seal)

25 CITY OF MINNETRISTA *Check Detail Register 12/28/17 9:50 AM Page 1 OCTOBER 2017 to JANUARY 2018 Check Amt Invoice Comment ST BK OF THE LAKES Paid Chk# /7/2017 CARVER COUNTY SHERIFFS DEPT. G WARRANT CLEARING $ Warrant Total CARVER COUNTY SHERIFFS DEPT. $ Paid Chk# /7/2017 CENTER POINT ENERGY E NATURAL GAS $ Gas Utility E NATURAL GAS $ Gas Utility E NATURAL GAS $ Gas Utility - Gov't Bldg E NATURAL GAS $ Gas - Well #5 E NATURAL GAS $ Gas Utility - PW E NATURAL GAS $ Gas Utility - PD E NATURAL GAS $ Gas Utility - PW Total CENTER POINT ENERGY $1, Paid Chk# /7/2017 CITY OF ST BONIFACIUS E MISCELLANEOUS EXPENSE $7, Sewer Connections Hunters Crest (13) Total CITY OF ST BONIFACIUS $7, Paid Chk# /18/2017 ACTION FLEET,INC. E VEHICLE & EQUIP MAINT $ I1113 Unit 72-Installabion and troubleshooting Total ACTION FLEET,INC. $ Paid Chk# /18/2017 AMERIPRIDE SERVICES INC E SHOP MATERIALS $ Shop towels E UNIFORMS $ Shop uniforms E CLEANING & MAINT SUPPLIES $ Service Charge E SHOP MATERIALS $ Shop towels E UNIFORMS $ Shop uniforms E CLEANING & MAINT SUPPLIES $ Service Charge Total AMERIPRIDE SERVICES INC $ Paid Chk# /18/2017 BAUER BUILT TIRE E VEHICLE & EQUIP MAINT $ Tires-16 E VEHICLE & EQUIP MAINT $1, Tires-34 Total BAUER BUILT TIRE $1, Paid Chk# /18/2017 BCA E PROFESSIONAL SERVICES $32.00 Background Loffer IT Total BCA $32.00 Paid Chk# /18/2017 BELLOMY, NICHOLAS R STORM WATER CHARGES $ Overpament on Accounts R RECYCLING SERVICE CHARGE $ Overpament on Accounts Total BELLOMY, NICHOLAS $1, Paid Chk# /18/2017 BOYER FORD TRUCKS E EQUIPMENT PARTS, TIRES $ Truck 17 parts Total BOYER FORD TRUCKS $ Paid Chk# /18/2017 BOYER TRUCKS ROGERS E EQUIPMENT PARTS, TIRES $ R Bushing for Truck 17 Front End Total BOYER TRUCKS ROGERS $57.14 Paid Chk# /18/2017 BROWN, JOSH E UNIFORMS $ Uniforms Total BROWN, JOSH $419.19

26 CITY OF MINNETRISTA *Check Detail Register 12/28/17 9:50 AM Page 2 OCTOBER 2017 to JANUARY 2018 Check Amt Invoice Comment Paid Chk# /18/2017 BRYAN ROCK PRODUCTS E STREET MAINTENANCE SUPPL $1, Red Rock Total BRYAN ROCK PRODUCTS $1, Paid Chk# /18/2017 CLASSIC CLEANING COMPANY E CLEANING & MAINT SUPPLIES $ Cleaning Services Dec E CLEANING & MAINT SUPPLIES $ Cleaning Services Dec E CLEANING & MAINT SUPPLIES $ Cleaning Services Dec Total CLASSIC CLEANING COMPANY $1, Paid Chk# /18/2017 CULLIGAN E CLEANING & MAINT SUPPLIES $ x Salt E CLEANING & MAINT SUPPLIES $ x Water Total CULLIGAN $ Paid Chk# /18/2017 D R HORTON G DEPOSITS PAYABLE $5, MB R-6 Rtn Temp Co 5589 Orchard Trail Total D R HORTON $5, Paid Chk# /18/2017 DELEGARD TOOL COMPANY E SMALL TOOLS AND MINOR EQ $ Tools E SMALL TOOLS AND MINOR EQ $ Tools E SMALL TOOLS AND MINOR EQ $ Tools E SMALL TOOLS AND MINOR EQ $ Tools E MISCELLANEOUS EXPENSE $ Service Creepers Total DELEGARD TOOL COMPANY $ Paid Chk# /18/2017 DPC INDUSTRIES, INC. E UTILITY SYSTEM MAINT SUPPL $50.00 DE Chlorine Total DPC INDUSTRIES, INC. $50.00 Paid Chk# /18/2017 EARL F. ANDERSON INC. E STREET MAINTENANCE SUPPL $ IN Sign Name Plates Total EARL F. ANDERSON INC. $ Paid Chk# /18/2017 ECM PUBLISHERS, INC E LEGAL NOTICE & ORD PUBLIC $ Ordinance 452 Total ECM PUBLISHERS, INC $19.28 Paid Chk# /18/2017 EMBEDDED SYSTEMS, INC G PREPAID ITEMS $4, Siren Maint Fee Total EMBEDDED SYSTEMS, INC $4, Paid Chk# /18/2017 EROSION PRODUCTS, LLC E STREET MAINTENANCE SUPPL $ Grass seed for Ditch Work on Highland E STREET MAINTENANCE SUPPL $ Seed for Ditch Work E STREET MAINTENANCE SUPPL $ Fabric and Staples for Ditch Work Total EROSION PRODUCTS, LLC $ Paid Chk# /18/2017 EVERLAST ENTERPRISES G DEPOSITS PAYABLE $8, MB R-7 Rtn Temp Co 5370 Eastview DR Total EVERLAST ENTERPRISES $8, Paid Chk# /18/2017 FRONTIER OH E ELECTRIC UTILITIES $1, Lines for Water (Treatment plants) E TELEPHONE $ Fire Alarm-PW Total FRONTIER OH $1, Paid Chk# /18/2017 GOPHER STATE ONE CALL

27 CITY OF MINNETRISTA *Check Detail Register 12/28/17 9:50 AM Page 3 OCTOBER 2017 to JANUARY 2018 Check Amt Invoice Comment E UTILITY SYSTEM MAINT SUPPL $ Sewer & Water Locates E UTILITY SYSTEM MAINT SUPPL $ Sewer & Water Locates Total GOPHER STATE ONE CALL $ Paid Chk# /18/2017 GREAT AMERICA FINANCIAL SVCS E PROFESSIONAL SERVICES $ Postage Meter Total GREAT AMERICA FINANCIAL SVCS $ Paid Chk# /18/2017 GREATER MN COMMUNICATIONS E MISCELLANEOUS EXPENSE $ Business Cards-Whalen Total GREATER MN COMMUNICATIONS $49.00 Paid Chk# /18/2017 HENN CO ELECTIONS E VEHICLE & EQUIP MAINT $1, DS200's and Automark E VEHICLE & EQUIP MAINT $ PVC's Election Equipment Total HENN CO ELECTIONS $2, Paid Chk# /18/2017 HENN CO INFO TECHNOLOGY E EQIUP AND FURNISHINGS $2, radio lease - PD E EQIUP AND FURNISHINGS $ Radio Lease Total HENN CO INFO TECHNOLOGY $2, Paid Chk# /18/2017 HENN CO MEDICAL CENTER E POLICE TRAINING $ EMT EMR Refresher Total HENN CO MEDICAL CENTER $ Paid Chk# /18/2017 HENN CO SHERIFF (PER DEIM) E CORRECTION FEES/CHGS $ Booking Fee Total HENN CO SHERIFF (PER DEIM) $ Paid Chk# /18/2017 HENN CO TREASU A-600 E MISCELLANEOUS EXPENSE $ Truth and Taxation Notices Total HENN CO TREASU A-600 $ Paid Chk# /18/2017 HENRYS WATERWORKS INC E UTILITY SYSTEM MAINT SUPPL $ Valve Markers and Rental Meter Valve E UTILITY SYSTEM MAINT SUPPL $ Valve Markers and Rental Meter Valve Total HENRYS WATERWORKS INC $1, Paid Chk# /18/2017 HOME DEPOT E SMALL TOOLS AND MINOR EQ $ Clamps, Blades, Socket Driver Adapter Total HOME DEPOT $ Paid Chk# /18/2017 INT L UNION OF OPER. ENGINEERS G PAYROLL CLEARING UNION DUES $ Dec 17 * Union dues Total INT L UNION OF OPER. ENGINEERS $ Paid Chk# /18/2017 KLEIN, MARK E DUES & SUBSRIPT & TRAINING $73.00 License Fees E DUES & SUBSRIPT & TRAINING $ License Fees Total KLEIN, MARK $ Paid Chk# /18/2017 LEIF, ISAAC E PROFESSIONAL SERVICES $ City Council Meeting Total LEIF, ISAAC $ Paid Chk# /18/2017 LELS G PAYROLL CLEARING UNION DUES $ Dec 17 PD Union Dues (12x$49)

28 CITY OF MINNETRISTA *Check Detail Register 12/28/17 9:50 AM Page 4 OCTOBER 2017 to JANUARY 2018 Check Amt Total LELS $ Invoice Comment Paid Chk# /18/2017 LETG G PREPAID ITEMS Paid Chk# /18/2017 LEXISNEXIS Total LETG $8, $8, Maintenance and Hosting 2018 E PROFESSIONAL SERVICES $ Contract Fee Total LEXISNEXIS $30.00 Paid Chk# /18/2017 LOFFLER COMPANIES INC MO E COPY & PRINTING SUPPLIES $ Copier-PD Total LOFFLER COMPANIES INC MO $ Paid Chk# /18/2017 MARTIN MARIETTA MATERIALS E STREET MAINTENANCE SUPPL $ Granite E STREET MAINTENANCE SUPPL $3, Granite E STREET MAINTENANCE SUPPL $ Granite Total MARTIN MARIETTA MATERIALS $4, Paid Chk# /18/2017 MENARDS E STREET MAINTENANCE SUPPL $ Cold Asphalt Patch for Winter Total MENARDS $ Paid Chk# /18/2017 MET COUNCIL (SAC) G SAC CLEARING $14, Nov 17 * Monthly SAC Total MET COUNCIL (SAC) $14, Paid Chk# /18/2017 MET COUNCIL ENVIRONMENTAL SVC E EXPENSE MWCC $22, * Monthly Sewer G PREPAID ITEMS $25, * Monthly Sewer otal MET COUNCIL ENVIRONMENTAL SVC $48, Paid Chk# /18/2017 METERING AND TECHNOLOGY E UTILITY SYSTEM MAINT SUPPL $1, Meter Ends Total METERING AND TECHNOLOGY $1, Paid Chk# /18/2017 METRO SALES INC E OFFICE SUPPLIES $ INV Copies E COPY & PRINTING SUPPLIES $ INV Copies E OFFICE SUPPLIES $80.00 INV Copies E COPY & PRINTING SUPPLIES $ INV Copies Total METRO SALES INC $ Paid Chk# /18/2017 MID COUNTY E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $1, Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $1, Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Squad Fuel E MOTOR FUELS AND LUBRICAN $ Squad Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel

29 CITY OF MINNETRISTA *Check Detail Register 12/28/17 9:50 AM Page 5 OCTOBER 2017 to JANUARY 2018 Check Amt Invoice Comment E MOTOR FUELS AND LUBRICAN $1, Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Squad Fuel Total MID COUNTY $6, Paid Chk# /18/2017 MILLS FLEET FARM E UNIFORMS $ Uniform (2) E UNIFORMS $ Uniform (1) Total MILLS FLEET FARM $ Paid Chk# /18/2017 MINNESOTA PLAYGROUND E IMPROVEMENTS $23, Douglas Park Playground Equipment and Mulch E IMPROVEMENTS $7, Douglas Park Installation Total MINNESOTA PLAYGROUND $31, Paid Chk# /18/2017 MINNESOTA SAFETY COUNCIL E PROFESSIONAL SERVICES $ Forklift Train the Trainer Total MINNESOTA SAFETY COUNCIL $ Paid Chk# /18/2017 MN CHIEFS OF POLICE G PREPAID ITEMS $ Membership Total MN CHIEFS OF POLICE $ Paid Chk# /18/2017 MN DEPARTMENT OF TRANS E PROFESSIONAL SERVICES $ P Material Testing and Inspection Total MN DEPARTMENT OF TRANS $ Paid Chk# /18/2017 MN POLLUTION CONTROL E DUES & SUBSRIPT & TRAINING $ Stormwater Permit Total MN POLLUTION CONTROL $ Paid Chk# /18/2017 MORTENSON, ROBERT R WATER SALES $ Overpayment on Account Total MORTENSON, ROBERT $ Paid Chk# /18/2017 MOUND TRUE VALUE HARDWARE E UTILITY SYSTEM MAINT SUPPL $ Batteries E LAWN MAINTENANCE $ Water Shut Off Repair E UTILITY SYSTEM MAINT SUPPL $ Sump Pump Repair Total MOUND TRUE VALUE HARDWARE $38.25 Paid Chk# /18/2017 MOUND TRUE VALUE-PD E CLEANING & MAINT SUPPLIES $ Glass Cleaner and Dishwasher Detergent Total MOUND TRUE VALUE-PD $13.47 Paid Chk# /18/2017 NORTHERN TOOL & EQUIPMENT E SMALL TOOLS AND MINOR EQ $79.99 Buffer for Cleaning Trucks Total NORTHERN TOOL & EQUIPMENT $79.99 Paid Chk# /18/2017 OFFICE DEPOT - CHICAGO E OFFICE SUPPLIES $ Paper, Folders, Wristrest E OFFICE SUPPLIES $ Batteries E OFFICE SUPPLIES $ Legal Pads E OFFICE SUPPLIES $ Paper and Keyboard E OFFICE SUPPLIES $ Paper E OFFICE SUPPLIES $ Paper E OFFICE SUPPLIES $ Colored Paper E OFFICE SUPPLIES $ Paper E OFFICE SUPPLIES $ Wall Calendar E OFFICE SUPPLIES $ Kleenes, Wipes

30 CITY OF MINNETRISTA *Check Detail Register 12/28/17 9:50 AM Page 6 OCTOBER 2017 to JANUARY 2018 Check Amt Total OFFICE DEPOT - CHICAGO $ Invoice Comment Paid Chk# /18/2017 OSTLIE, CARTER E UNIFORMS $ Boot Reimbursement Total OSTLIE, CARTER $ Paid Chk# /18/2017 PETERS, GARY E UNIFORMS $40.02 Boot Reimbursement Total PETERS, GARY $40.02 Paid Chk# /18/2017 PIKE TRANSFER E STREET MAINTENANCE SUPPL $7, Delivery of Granite Total PIKE TRANSFER $7, Paid Chk# /18/2017 PREMIUM WATERS, INC E CLEANING & MAINT SUPPLIES $ Water Total PREMIUM WATERS, INC $ Paid Chk# /18/2017 SEBOLD HEATING AND COOLING E BLDG/STRUCT MAINTENANCE $ New Heater and Installation for Well 5 E BLDG/STRUCT MAINTENANCE $1, New Heater and Installation for Well 5 Total SEBOLD HEATING AND COOLING $1, Paid Chk# /18/2017 SHRED IT USA INC E PROFESSIONAL SERVICES $ Shredding Total SHRED IT USA INC $77.88 Paid Chk# /18/2017 STAR TRIBUNE E DUES & SUBSRIPT & TRAINING $ Paper Total STAR TRIBUNE $42.25 Paid Chk# /18/2017 E UNIFORMS Paid Chk# /18/2017 Streicher s $65.98 I Uniform Total Streicher s $65.98 SUN BADGE CO. E UNIFORMS $ Badges Total SUN BADGE CO. $ Paid Chk# /18/2017 TASC FLEX SYSTEMS REIMBURSEMEN E MISCELLANEOUS EXPENSE $ IN Admin Fees E MISCELLANEOUS EXPENSE $62.52 IN Renewal Fees tal TASC FLEX SYSTEMS REIMBURSEMEN $ Paid Chk# /18/2017 TEAM LABORATORY CHEMICAL CORP E UTILITY SYSTEM MAINT SUPPL $66.00 INV Waterless Hand Cleaners otal TEAM LABORATORY CHEMICAL CORP $66.00 Paid Chk# /18/2017 TOLL GAS & WELDING SUPPLY E SHOP MATERIALS $ Med Acetylene Cyl Total TOLL GAS & WELDING SUPPLY $21.36 Paid Chk# /18/2017 TREE TRUST E IMPROVEMENTS $1, Tree Distribution Contr. Total TREE TRUST $1, Paid Chk# /18/2017 UNITED FARMERS CORP E MOTOR FUELS AND LUBRICAN $ Gas for Forklift Total UNITED FARMERS CORP $25.99

31 CITY OF MINNETRISTA *Check Detail Register 12/28/17 9:50 AM Page 7 OCTOBER 2017 to JANUARY 2018 Check Amt Invoice Comment Paid Chk# /18/2017 US BANK CORPORATE SYSTEMS E EQUIPMENT PARTS, TIRES $ Undercoating kit for New Truck E MOTOR FUELS AND LUBRICAN $ Electric Pump for Diesel Exhaust Fuel Drum E MISCELLANEOUS EXPENSE $41.00 Food-Council Meeting E MISCELLANEOUS EXPENSE $50.00 Food-Council Meeting E DUES & SUBSRIPT & TRAINING $95.00 Sykulski-Icc Renewals E DUES & SUBSRIPT & TRAINING $16.62 Annual Gov City Seminar E DUES & SUBSRIPT & TRAINING $ Grimm-CPA License Renewal E UNIFORMS Total US BANK CORPORATE SYSTEMS $13.98 $ Uniforms- Galls Paid Chk# /18/2017 US BANK EQUIPMENT FINANCE E PROFESSIONAL SERVICES $ Copier E PROFESSIONAL SERVICES $ Copier E PROFESSIONAL SERVICES $ Copier E PROFESSIONAL SERVICES $ Copier E PROFESSIONAL SERVICES $ Copier Total US BANK EQUIPMENT FINANCE $ Paid Chk# /18/2017 VALLEY PAVING- SHAKOPEE E IMPROVEMENTS $52, Pay Voucher 2 Enchanted lane Reclamation Total VALLEY PAVING- SHAKOPEE $52, Paid Chk# /18/2017 VERIZON WIRELESS E TELEPHONE $ PD Cell phones E TELEPHONE $ Admin Cell phones E TELEPHONE $ PW Cell Phones E TELEPHONE $ M2M E EQIUP AND FURNISHINGS $ MDC Connections Total VERIZON WIRELESS $1, Paid Chk# /18/2017 WACONIA FORD MERCURY E VEHICLE & EQUIP MAINT $23.95 FOCS Unit 71- Tire Repair E EQUIPMENT PARTS, TIRES $45.64 FOCS Unit 73- The Works Total WACONIA FORD MERCURY $69.59 Paid Chk# /18/2017 WASTE MANAGEMENT E REFUSE REMOVAL $9, * Recycling Total WASTE MANAGEMENT $9, Paid Chk# /18/2017 WM MUELLER & SONS INC. E STREET MAINTENANCE SUPPL $ Blacktop E STREET MAINTENANCE SUPPL $ Blacktop E STREET MAINTENANCE SUPPL $ Blacktop Total WM MUELLER & SONS INC. $2, Paid Chk# /18/2017 XCEL ENERGY-MN E ELECTRIC UTILITIES $1, Electricity-Lift Stations E ELECTRIC UTILITIES $ Electricity-Well #2 Total XCEL ENERGY-MN $1, Paid Chk# /2/2018 AMERIPRIDE SERVICES INC E SHOP MATERIALS $ Shop towels E UNIFORMS $ Shop uniforms E CLEANING & MAINT SUPPLIES $ Service Charge Total AMERIPRIDE SERVICES INC $ Paid Chk# /2/2018 BARRETT, TREVOR

32 CITY OF MINNETRISTA *Check Detail Register 12/28/17 9:50 AM Page 8 OCTOBER 2017 to JANUARY 2018 Check Amt Invoice Comment E UNIFORMS $90.01 December Boot Allowance Total BARRETT, TREVOR $90.01 Paid Chk# /2/2018 BOYER FORD TRUCKS E EQUIPMENT PARTS, TIRES $ Parts for # 17 Total BOYER FORD TRUCKS $ Paid Chk# /2/2018 BRYAN ROCK PRODUCTS E STREET MAINTENANCE SUPPL $9, Rock Total BRYAN ROCK PRODUCTS $9, Paid Chk# /2/2018 CAR-CO AUTO PARTS E EQUIPMENT PARTS, TIRES $ oil filter for #37 Total CAR-CO AUTO PARTS $5.18 Paid Chk# /2/2018 CENTER POINT ENERGY E NATURAL GAS $ Gas Utility- Generator E NATURAL GAS $ Gas Utility- WTP Total CENTER POINT ENERGY $ Paid Chk# /2/2018 CLASSIC CARPET AND FLOOR CARE E BLDG/STRUCT MAINTENANCE $ Wax Floors PW side Total CLASSIC CARPET AND FLOOR CARE $ Paid Chk# /2/2018 ENVIRONMENTAL CONTROL SYSTEMS E STREET MAINTENANCE SUPPL $1, Erosion Control Blanket Supplies otal ENVIRONMENTAL CONTROL SYSTEMS $1, Paid Chk# /2/2018 FASTENAL COMPANY E UTILITY SYSTEM MAINT SUPPL $38.24 MNWAC54706 Misc Supplies E UTILITY SYSTEM MAINT SUPPL $ MNWAC54706 Misc Supplies E STREET MAINTENANCE SUPPL $89.24 MNWAC54706 Misc Supplies Total FASTENAL COMPANY $ Paid Chk# /2/2018 FRONTIER OH E ELECTRIC UTILITIES $ Phone line - WTP E ELECTRIC UTILITIES $ Phone Line Total FRONTIER OH $ Paid Chk# /2/2018 GRAINGER INC. E SMALL TOOLS AND MINOR EQ $ Ground Tester for LS pumps E BLDG/STRUCT MAINTENANCE $ CH Bulbs and Ballasts Total GRAINGER INC. $ Paid Chk# /2/2018 GREATER MN COMMUNICATIONS E COPY & PRINTING SUPPLIES $ Building Inspection Booklets Total GREATER MN COMMUNICATIONS $ Paid Chk# /2/2018 GRIMM, BRIAN E DUES & SUBSRIPT & TRAINING $25.68 December Mileage Reimbursement Total GRIMM, BRIAN $25.68 Paid Chk# /2/2018 HOME DEPOT E SHOP MATERIALS $45.88 W Degreaser E SHOP MATERIALS $ W Shelving for PW Storage Room E UTILITY SYSTEM MAINT SUPPL $99.85 W Portable Heaters for Well Emergencies Total HOME DEPOT $ Paid Chk# /2/2018 KENNEDY & GRAVEN, CHARTERED

33 CITY OF MINNETRISTA *Check Detail Register 12/28/17 9:50 AM Page 9 OCTOBER 2017 to JANUARY 2018 Check Amt Invoice Comment E LEGAL FEES - ATTORNEY $2, November General E LEGAL FEES - ATTORNEY $ November Ordinances E LEGAL FEES - ATTORNEY $1, November Administration G LAND USE RECEIVABLE $2, November *Sunnyfield Addition Two Final Plat ML17041 G LAND USE RECEIVABLE $ November * Woodland Cove Trails Addition G LAND USE RECEIVABLE $ November * Reinhart Reg Land Survey ML17003 G LAND USE RECEIVABLE $10, November * Woodland Cove 3rd Addition G LAND USE RECEIVABLE $29.50 November *Serenity Hills Prelim Plat ML G LAND USE RECEIVABLE $4, November *Farmhill Third Addition ML E LEGAL FEES - ATTORNEY $ November Halstead Drive Improvement Project E HR ATTORNEY $72.00 November General Personnel Matters E PROFESSIONAL SERVICES $ November Document Recordings G LAND USE RECEIVABLE $ November *Mader Easement Subordination ML G LAND USE RECEIVABLE $2, November *Hunters Cres 7th Addition ML Total KENNEDY & GRAVEN, CHARTERED $27, Paid Chk# /2/2018 LANO EQUIPMENT - SHAKOPEE E EQUIPMENT PARTS, TIRES $ Parts for Roller #37 Total LANO EQUIPMENT - SHAKOPEE $ Paid Chk# /2/2018 LEGEND COMPANIES E BLDG/STRUCT MAINTENANCE $1, Scheduled Maintenance Total LEGEND COMPANIES $1, Paid Chk# /2/2018 LOFFLER, INC E COMPUTER SERVICES/FEES $ Desktop Computer - PD Total LOFFLER, INC $ Paid Chk# /2/2018 MID COUNTY E MOTOR FUELS AND LUBRICAN $ Fuel E MOTOR FUELS AND LUBRICAN $ Fuel E MOTOR FUELS AND LUBRICAN $ Fuel E MOTOR FUELS AND LUBRICAN $ Fuel E MOTOR FUELS AND LUBRICAN $1, Fuel Total MID COUNTY $1, Paid Chk# /2/2018 MIDWEST ASPHALT CORPORATION E STREET MAINTENANCE SUPPL $4, Final Pay 5 Final Pay Voucher No. 5 Total MIDWEST ASPHALT CORPORATION $4, Paid Chk# /2/2018 MORICAL, KEITH AND WENDY G LAND USE RECEIVABLE $ ML Return Land Use deposit ML16004 Total MORICAL, KEITH AND WENDY $ Paid Chk# /2/2018 MORTENSON, PAM E MISCELLANEOUS EXPENSE $25.00 December Meeting Reimbursement Total MORTENSON, PAM $25.00 Paid Chk# /2/2018 MOTZKO, DAWN E TRAVEL EXPENSE $23.54 December Milage Reimbursement Total MOTZKO, DAWN $23.54 Paid Chk# /2/2018 NORTHERN SAFETY TECHNOLOGY, IN E EQUIPMENT PARTS, TIRES $ Strobe for Bobcat otal NORTHERN SAFETY TECHNOLOGY, IN $ Paid Chk# /2/2018 OFFICE DEPOT - CHICAGO E OFFICE SUPPLIES $ Tissue, Advil, sharpies

34 CITY OF MINNETRISTA *Check Detail Register 12/28/17 9:50 AM Page 10 OCTOBER 2017 to JANUARY 2018 Check Amt Invoice Comment E OFFICE SUPPLIES $ Copy Paper E OFFICE SUPPLIES $ Heater E OFFICE SUPPLIES $ Land Use Folders E OFFICE SUPPLIES $ Desk Calendar, Forks, Plates E OFFICE SUPPLIES $ Post Its, Tape E OFFICE SUPPLIES $ Envelopes E OFFICE SUPPLIES $ Manilla Folders E OFFICE SUPPLIES $ Gel Pens E OFFICE SUPPLIES $ Copy Holder Total OFFICE DEPOT - CHICAGO $ Paid Chk# /2/2018 PIKE TRANSFER E STREET MAINTENANCE SUPPL $6, Class 5 Delivery of Rock Total PIKE TRANSFER $6, Paid Chk# /2/2018 RITEWAY E COPY & PRINTING SUPPLIES $ W2 and 1099 Supplies Total RITEWAY $ Paid Chk# /2/2018 THOMPSON, JUSTIN E UNIFORMS $ December Uniform Allowance Total THOMPSON, JUSTIN $ Paid Chk# /2/2018 TOWN & COUNTRY FENCE E BLDG/STRUCT MAINTENANCE $ PW Gate service call Total TOWN & COUNTRY FENCE $ Paid Chk# /2/2018 WACONIA FORD MERCURY E VEHICLE & EQUIP MAINT $ taillight for #9 E VEHICLE & EQUIP MAINT $48.39 FOCS Service Expedition Bldg Insp E VEHICLE & EQUIP MAINT $96.95 FOCS Service for Truck #1 Total WACONIA FORD MERCURY $ Paid Chk# /2/2018 Whalen, Lisa E MISCELLANEOUS EXPENSE $45.00 Meetings Meeting Reimbursements Total Whalen, Lisa $45.00 Paid Chk# /2/2018 XCEL ENERGY-MN E BLDG/STRUCT MAINTENANCE $ / Elec - Sprinkler E ELECTRIC UTILITIES $ Electricity-LS 21 E BLDG/STRUCT MAINTENANCE $ Elect Partridge Irrigation E ELECTRIC UTILITIES $ Electricity-City Hall E ELECTRIC UTILITIES $ Electricity-PW E ELECTRIC UTILITIES $ Electricity-Signal Sunnyfield E ELECTRIC UTILITIES $ Electricity - PW E SIREN AND MAINTENANCE PO $ Signal - Sunnyfield & CR 110 E ELECTRIC UTILITIES $1, Elect - Lift Stations E ELECTRIC UTILITIES $ Elec - Well 3 E ELECTRIC UTILITIES $ Elec - Lift Station E ELECTRIC UTILITIES $ Elec - Well 5 E ELECTRIC UTILITIES $ Elect - Well 4 E ELECTRIC UTILITIES $ Elect - Water Tower E ELECTRIC UTILITIES $ KPR E ELECTRIC UTILITIES $3, Elec - SWTP E ELECTRIC UTILITIES $1, Electricity-Street Lights E ELECTRIC UTILITIES $ Elect - Flow Station 18 E ELECTRIC UTILITIES $ Elect - Lift Station 19 E ELECTRIC UTILITIES $ Electricity-Lift Station 16

35 CITY OF MINNETRISTA *Check Detail Register 12/28/17 9:50 AM Page 11 OCTOBER 2017 to JANUARY 2018 Check Amt Invoice Comment E BLDG/STRUCT MAINTENANCE $ Electricity-Hunters Trail E ELECTRIC UTILITIES $ Elect - Signals at TH7 & CR44 E ELECTRIC UTILITIES $3, Elect - Police Bldg E ELECTRIC UTILITIES $ Elect - PW new Shed Total XCEL ENERGY-MN $12, Paid Chk# /2/2018 DVS RENEWAL E VEHICLE & EQUIP MAINT $ Tab Renewal #24 Trailer E VEHICLE & EQUIP MAINT $ Tab Renewal #13 E VEHICLE & EQUIP MAINT $ Tab Renewal #16 E VEHICLE & EQUIP MAINT $ Tab Renewal #17 E VEHICLE & EQUIP MAINT $ Tab Renewal # 7 Water Service Truck E VEHICLE & EQUIP MAINT $ Tab Renewal #2 E VEHICLE & EQUIP MAINT $ Tab Renewal # 11 Total DVS RENEWAL $ Paid Chk# /2/2018 HEALTH PARTNERS E HEALTH & LIFE INS - E CONTR $1, January 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $1, January 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $ January 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $ January 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $1, January 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $2, January 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $1, January 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $4, January 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $ January 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $10, January 2018 Premium Employer Pd G PAYROLL CLEARING HEALTH INS $1, January 2018 * Employee Pd Premium Total HEALTH PARTNERS $27, Paid Chk# /2/2018 IIMC REGION VI E DUES & SUBSRIPT & TRAINING $60.00 January Meeting - City Clerk Total IIMC REGION VI $60.00 Paid Chk# /2/2018 INTL ASSN FOR PROPERTY & EVIDE E DUES & SUBSRIPT & TRAINING $50.00 M Membership Renewal Total INTL ASSN FOR PROPERTY & EVIDE $50.00 Paid Chk# /2/2018 LAKE MINNETONKA ERU E DUES & SUBSRIPT & TRAINING $1, January 2018 Lk Mtka ERU Memberships Total LAKE MINNETONKA ERU $1, Paid Chk# E 11/3/2017 AFLAC G AFLAC INS $ * Aflac Insurance Total AFLAC $ Paid Chk# E 11/22/2017 POSTMASTER E POSTAGE $ POSTAGE Total POSTMASTER $ Paid Chk# E 12/1/2017 G INVESTMENTS Paid Chk# E 12/5/2017 Four M Fund $2,000, TRANSFER FROM CHECKING TO INVESTMENT 4M FUND Total Four M Fund $2,000, DELTA DENTAL E HEALTH & LIFE INS - E CONTR E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - Admin $ Delta Dental Prem - PW

36 CITY OF MINNETRISTA *Check Detail Register 12/28/17 9:50 AM Page 12 OCTOBER 2017 to JANUARY 2018 Check Amt Invoice Comment E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $56.38 Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PD E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $62.40 Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $42.00 Delta Dental Prem-PL E HEALTH & LIFE INS - E CONTR Total DELTA DENTAL $ $2, Delta Dental Prem-Bdg Paid Chk# E 12/1/2017 AFLAC G AFLAC INS $ * AFLAC Insurance Total AFLAC $ Paid Chk# E 12/1/2017 INTERNAL REVENUE SERVICE G PAYROLL CLEARING FED W/H $10, * PR - Fed w/h G PAYROLL CLEARING FICA $9, * PR - SS/Medicare w/h Total INTERNAL REVENUE SERVICE $20, Paid Chk# E 12/1/2017 MN DEPARTMENT OF REVENUE G PAYROLL CLEARING STATE W/H $4, * State w/h Total MN DEPARTMENT OF REVENUE $4, Paid Chk# E 12/1/2017 PUBLIC EMPLOYEES RETIREMENT G PAYROLL CLEARING PERA $19, * Pera w/h Total PUBLIC EMPLOYEES RETIREMENT $19, Paid Chk# E 12/1/2017 VOYA G PAYROLL CLEARING DEFERRED CO $ * Deferred Comp w/h Total VOYA $ Paid Chk# E 12/1/2017 EDWARD JONES G PAYROLL CLEARING DEFERRED CO $1, * Deferred Comp w/h Total EDWARD JONES $1, Paid Chk# E 12/1/2017 ICMA G PAYROLL CLEARING DEFERRED CO $ * Roth IRA Contributions G PAYROLL CLEARING DEFERRED CO $ * Deferred Comp Contributions Total ICMA $ Paid Chk# E 12/1/2017 OPTUM G HSA CLEARING ACCT $5, Hsa Employer and Employee Contributions Total OPTUM $5, Paid Chk# E 12/7/2017 INTERNAL REVENUE SERVICE G PAYROLL CLEARING FED W/H $ * PR - Fed w/h G PAYROLL CLEARING FICA $ * PR - SS/Medicare w/h Total INTERNAL REVENUE SERVICE $ Paid Chk# E 12/7/2017 MN DEPARTMENT OF REVENUE G PAYROLL CLEARING STATE W/H $69.40 * State w/h Total MN DEPARTMENT OF REVENUE $69.40 Paid Chk# E 12/7/2017 PUBLIC EMPLOYEES RETIREMENT G PAYROLL CLEARING PERA $ * Pera w/h Total PUBLIC EMPLOYEES RETIREMENT $ Paid Chk# E 10/6/2017 EDWARD JONES G PAYROLL CLEARING DEFERRED CO ($522.93) ADJUST E-CHECK #

37 CITY OF MINNETRISTA *Check Detail Register 12/28/17 9:50 AM Page 13 OCTOBER 2017 to JANUARY 2018 Check Amt Total EDWARD JONES ($522.93) Invoice Comment Paid Chk# E 10/31/2017 BRIDGEWATER BANK E MISCELLANEOUS EXPENSE $70.00 OCTOBER REMOTE DEPOSIT FEE Total BRIDGEWATER BANK $70.00 Paid Chk# E 11/30/2017 BRIDGEWATER BANK E MISCELLANEOUS EXPENSE $70.00 NOVEMBER REMOTE DEPOSIT FEE Total BRIDGEWATER BANK $70.00 Paid Chk# E 12/7/2017 PSN E PROFESSIONAL SERVICES $ MONTHLY ONLINE PAYMENT FEES NOVEMBER E PROFESSIONAL SERVICES $ MONTHLY ONLINE PAYMENT FEES NOVEMBER E PROFESSIONAL SERVICES $ MONTHLY ONLINE PAYMENT FEES NOVEMBER E PROFESSIONAL SERVICES Total PSN $ $1, MONTHLY ONLINE PAYMENT FEES NOVEMBER Paid Chk# E 12/5/2017 OPTUM G HSA CLEARING ACCT $ HSA supplemental payroll Total OPTUM $ Paid Chk# E 12/18/2017 RAM EXCAVATING E IMPROVEMENTS $406, HALSTEAD DRIVE RECONSTRUCTION PMT #4 Total RAM EXCAVATING $406, Paid Chk# E 12/18/2017 TASC FLEX SYSTEMS REIMBURSEMEN G PR CLEARING DAYCARE FSA $ * Dependent Care tal TASC FLEX SYSTEMS REIMBURSEMEN $ Paid Chk# E 12/18/2017 INTERNAL REVENUE SERVICE G PAYROLL CLEARING FED W/H $9, * PR - Fed w/h G PAYROLL CLEARING FICA $9, * PR - SS/Medicare w/h Total INTERNAL REVENUE SERVICE $19, Paid Chk# E 12/18/2017 MN DEPARTMENT OF REVENUE G PAYROLL CLEARING STATE W/H $3, * State w/h Total MN DEPARTMENT OF REVENUE $3, Paid Chk# E 12/18/2017 OPTUM G HSA CLEARING ACCT $4, HAS Employee and Employer Contributions Total OPTUM $4, Paid Chk# E 12/18/2017 ICMA G PAYROLL CLEARING DEFERRED CO $ * Roth IRA Contributions G PAYROLL CLEARING DEFERRED CO $ * Defferred Comp Total ICMA $ Paid Chk# E 12/18/2017 EDWARD JONES G PAYROLL CLEARING DEFERRED CO $1, * Deferred Comp w/h Total EDWARD JONES $1, Paid Chk# E 12/18/2017 VOYA G PAYROLL CLEARING DEFERRED CO $ * Deferred Comp w/h Total VOYA $ Paid Chk# E 12/18/2017 PUBLIC EMPLOYEES RETIREMENT G PAYROLL CLEARING PERA $18, * Pera w/h Total PUBLIC EMPLOYEES RETIREMENT $18,432.21

38 CITY OF MINNETRISTA *Check Detail Register 12/28/17 9:50 AM Page 14 OCTOBER 2017 to JANUARY 2018 Check Amt Invoice Comment Paid Chk# E 12/18/2017 Petty Cash R REFUNDS AND REIMB $32.36 Petty Cash Misc Total Petty Cash $32.36 Fund Summary ST BK OF THE LAKES ST BK OF THE LAKES $2,864, GENERAL FUND $2,258, CAPITAL IMPROVEMENT PROGRAM $3, PARK DEDICATION FUND $31, ROAD MAINTENANCE FUND $4, TREE REPLACEMENT FUND $1, SEWER IMP CAPITAL PROJECTS $7, STREET PROJECTS $460, WATER FUND $16, SEWER FUND $44, STORM WATER MGMT FUND $4, RECYCLING FUND $9, LANDUSE AGENCY $22, $2,864,388.17

39 Item 4e CITY OF MINNETRISTA CONSENT AGENDA ITEM Subject: Prepared By: Open Book Meeting Kris Linquist, City Clerk Meeting Date: January 2, 2018 Issue: The City of Minnetrista has opted to have an Open Book meeting in place of a Local Board of Appeal and Equalization meeting. The meeting is informal and is designed to provide property owners with information about sales activity in the area and an opportunity to discuss their property values and/or class with an assessor on a one to one basis. Hennepin County Assessor s Office contacted the City to schedule the Open Book meeting. They have proposed Wednesday, April 25, 2018 from 4:00 pm to 7:00 pm in the Minnetrista Council Chambers. Conclusion: Staff recommends approving the date and time for the Open Book Meeting that Hennepin County Assessor s Office has proposed. Recommended City Council Action: Approve the date and time of the Open Book meeting and add it to the City s Meeting Calendar. Does Recommended Action meet City Mission Statement? Does Recommended Action meet City Goals/Priorities? Yes No Yes No _ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

40 HENNEPIN COUNTY MINNESOTA To: From: Date: Re: Minnetrista City Clerk/City Administrator Kim Jensen, Senior Appraiser November 28, Open Book Meeting Wednesday, April 25, 2018 Date 4-7:00 PM Time Minnesota Statute , Subdivision 1, requires that the County Assessor set the date and time for your local board of appeal and equalization meeting. Your city has opted for an Open Book meeting in place of a Local Board of Appeal and Equalization meeting. We are proposing the date and time referenced above based upon last year's meeting date. Please confirm the date and time above, or if you wish to change the date, call us with an alternative by January 26. In addition to the date, please complete the form {please print) with the name of the Mayor and Council Members. This will allow for Notices of Valuation and Classification to be prepared timely. If you have any questions, please call me at {612) or send me an at kimberly.jensen@hennepin.us. Please return the confirmation to Kim Jensen, A-2103 Government Center, Minneapolis, MN, 55487, or to AO.Admin@hennepin.us. CONFIRMATION City: Date: Time: Minnetrista Wednesday, April 25, p.m. Mayor: Lisa Whalen _ Council: Patricia Thoele Pam Mortenson Council: Place: Minnetrista Council Chambers Council: Mike Molitor Council: Shannon Bruce Council: City Clerk/City Administrator Signature:

41 Item 4f CITY OF MINNETRISTA REQUEST FOR CITY COUNCIL ACTION/DISCUSSION Subject: Prepared By: Accept Improvements and Authorize Final Payment for the 2016 Mill and Overlay Improvement Project (City Project 02-16) Paul Hornby, City Engineer Meeting Date: January 2, 2018 Issue: The 2016 Mill and Overlay Improvement Project, City Project has been satisfactorily completed and project acceptance and final payment is requested by the contractor. Background/Discussion: The City of Minnetrista awarded the construction contract for the 2016 Mill and Overlay Improvement Project, City Project on July 18, 2016 to Midwest Asphalt Corporation. The 2016 Mill and Overlay project includes the following improvements along Crest Ridge Court, Fairway Ridge Drive and Fairway Ridge Court: Bituminous surface milling of entire width, up to 2-inch depth Adjustment of manhole and valve castings to grade Manhole chimney seals for I & I reduction Removal and replacement of curb and gutter that has advanced cracking Installation of drain tile on the east side of Crest Ridge Court near the intersection with Minneapolis Avenue to address drainage. Following milling operations, it was discovered that the bituminous base on Crest Ridge Court was not suitable to support the overlay. The City of Minnetrista approved Change Order 1 revising the improvements along Crest Ridge Court to include complete removal of the bituminous base course, new bituminous base construction and bituminous wear course paving. Midwest Asphalt Corporation has completed the scheduled work in general conformance with the Contract documents and has requested final payment. The City Engineer has determined that the project is complete and final payment is appropriate. The final Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

42 payment request was delayed due to personnel changes with the contractor which delayed completion of the construction punch list. Midwest Asphalt Corporation is submitting the two-year Maintenance Bond, Minnesota Form IC-134 Withholdings Affidavit, lien waivers and the signed request for final payment. A Resolution Accepting Improvements for the 2016 Mill and Overlay Improvement Project, City Project 02-16, and Authorizing Final Payment is included for Council consideration of approval. Conclusion: Staff recommends that the 2016 Mill and Overlay Improvement Project, City Project be accepted and that final payment be issued to Midwest Asphalt Corporation. Fiscal Impact: The bid awarded to Midwest Asphalt Corporation with a total of $167,824.00, as approved by City Council, and the final project construction amount is $211, including Change Order No. 1. The 2016 Mill and Overlay Improvement Project costs are funded by the street maintenance fund, storm water fund, and sanitary sewer fund in accordance with Pavement Management Plan and Capital Improvement Plan. The amount remaining for payment with Payment Request No. 5/Final is $15, Recommended City Council Action: Staff recommends approving Resolution No , accepting the 2016 Mill and Overlay Improvement Project, City Project 02-16, and authorizing final payment to Midwest Asphalt Corporation in the amount of $15, Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

43 RESOLUTION NO CITY OF MINNETRISTA HENNEPIN COUNTY, MINNESOTA A RESOLUTION ACCEPTING IMPROVEMENTS AND AUTHORIZING FINAL PAYMENT FOR THE 2016 MILL AND OVERLAY IMPROVEMENT PROJECT CITY PROJECT NO WHEREAS, pursuant to a written contract signed with the City on July 18, 2016, Midwest Asphalt Corporation has satisfactorily completed the 2016 Mill and Overlay Improvement Project, City Project No , in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Minnetrista, Minnesota, the work completed under said contract is hereby accepted and approved, and, BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract in the amount of $15, This resolution was adopted by the City Council of the City of Minnetrista on the 2 nd day of January, 2018, by a vote of Ayes and Nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk (seal) O:\City Council\Council 2018\Packets\ Packet\Word\RESLTN-AcceptProj doc

44 Pay Voucher Page 1 of 5 CITY OF MINNETRISTA 7701 County Road 110 West Minnetrista, MN Project MNTR Mill and Overlay Improvement Project Final Pay Voucher No. 5 Contractor: Midwest Asphalt Corporation- Hopkins PO Box 5477 Hopkins, MN Contract No. Vendor No. For Period: 3/25/ /31/2017 Warrant # Date Contract Amounts Original Contract $167, Contract Changes $36, Revised Contract $204, Work Certified To Date Base Bid Items $163, Backsheet $0.00 Change Order $48, Supplemental Agreement $0.00 Work Order $0.00 Material On Hand $0.00 Total $211, Funds Encumbered Original $167, Additional N/A Total $167, Work Certified This Pay Voucher Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Pay Voucher Total Amount Paid To Date $4, $211, $0.00 $196, $15, $211, Percent Retained: 0% Amount Paid This Final Pay Voucher $15, I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed, that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher. Approved By Approved By Midwest Asphalt Corporation- Hopkins Project Engineer Contractor Date Date Approved By City of Minnetrista Date

45 Pay Voucher Page 2 of 5 CITY OF MINNETRISTA 7701 County Road 110 West Minnetrista, MN Project No Final Pay Voucher No Payment Summary No. From Date To Date Work Certified Amount Retained Amount Paid Per Pay Voucher Per Pay Voucher Per Pay Voucher 1 07/18/ /07/2016 $151, $7, $143, /08/ /28/2016 $34, $1, $33, /29/ /14/2017 $9, $ $8, /15/ /24/2017 $11, $ $10, /25/ /31/2017 $4, ($10,326.30) $15, Totals: $211, $0.00 $211, Funding Category Report Funding Work Less Less Amount Paid Total Category Certified Amount Previous This Amount Paid No. To Date Retained Payments Pay Voucher To Date UNF 211, , , , Totals: $211, $0.00 $196, $15, $211, Funding Source Report Accounting No. Amount Paid This Revised Contract Funds Encumbered Paid To Contractor Funding Source Pay Voucher Amount To Date To Date UNF Unfunded 15, , , , Totals: $15, $204, $167, $211,468.01

46 Pay Voucher Page 3 of Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher CITY OF MINNETRISTA 7701 County Road 110 West Minnetrista, MN Project No Final Pay Voucher No. 5 Quantity To Date Amount To Date SCHEDULE A - SURFACE IMPROVEMENTS MOBILIZATION LS $8, $ $8, REMOVE CONCRETE DRIVEWAY S Y $ $ $0.00 PAVEMENT REMOVE BITUMINOUS DRIVEWAY S Y $ $ $ PAVEMENT REMOVE BITUMINOUS PAVEMENT S Y $ $ $ REMOVE CASTING EACH $ $ $ SAWING CONCRETE L F $ $ $0.00 PAVEMENT SAWING BITUMINOUS L F $ $ $ PAVEMENT SALVAGE AND REINSTALL LANDSCAPE LS $ $ $0.00 STRUCTURES REMOVE & REPLACE CONCRETE L F $ $4, $42, CURB & GUTTER SALVAGE AND REINSTALL EACH $ $ $0.00 MAILBOX SALVAGE & REINSTALL S F $ $ $0.00 BRICK PAVER STREET SWEEPER (WITH HOUR $ $ $ PICKUP BROOM) BITUMINOUS PATCHING TON $ $ $1, MIXTURE MILL BITUMINOUS S Y $ $ $14, SURFACE JOINT ADHESIVE - MASTIC L F $ $ $4, BITUMINOUS MATERIAL FOR TACK COAT GAL $ $ $1, TYPE SP 9.5 WEARING TON $ $ $69, COURSE MIX (2,B)

47 Pay Voucher Page 4 of 5 CITY OF MINNETRISTA 7701 County Road 110 West Minnetrista, MN Project No Final Pay Voucher No Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK " PERF PE PIPE DRAIN CASTING ASSEMBLY ADJUST FRAME & RING CASTING ADJUST FRAME & RING CASTING CHIMNEY SEALS (INTERNAL) CONCRETE CURB & GUTTER DESIGN SURMOUNTABLE 6" CONCRETE DRIVEWAY PAVEMENT MAIL BOX (TEMPORARY) REPAIR DOG FENCE TRAFFIC CONTROL STORM DRAIN INLET PROTECTION SODDING, TYPE LAWN (INCL TOPSOIL & FERT) SQ YD $ $ $ L F $ $ $4, EACH $ $ $ EACH $ $ $1, EACH $ $ $5, EACH $ $ $1, L F $ $ $ S Y $ $ $0.00 EACH $ $ $0.00 EACH $ $ $50.00 LS $2, $ $2, EACH $ $ $0.00 S Y $ $ $3, Totals For Section SCHEDULE A - SURFACE IMPROVEMENTS: $4, $163, Change Order 1 - ADDITIONAL WORK ALONG CREST RIDGE COURT MOBILIZATION LS $2, $ $2, SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F $ $ $ SUBGRADE PREPARATION AGGREGATE BASE CLASS 5 (100% CRUSHED LIMESTONE) REMOVE BITUMINOUS PAVEMENT ROAD STA $ $ $3, TON $ $ $11, S Y $ $ $7,830.00

48 Pay Voucher Page 5 of Project Material Status Line Item Description Units TYPE SP 12.5 NON-WEARING COURSE MIX (2,B) Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher CITY OF MINNETRISTA 7701 County Road 110 West Minnetrista, MN Project No Final Pay Voucher No. 5 Quantity To Date Amount To Date TON $ $ $21, Totals For Change Order 1 - ADDITIONAL WORK ALONG CREST RIDGE COURT: $0.00 $48, Project Totals: $4, $211, Contract Changes No. Type Date Explanation Estimated Amount Amount Paid To Date CO1 Change Order 9/21/2016 ADDITIONAL WORK ALONG CREST RIDGE COURT $36, $48, Contract Change Totals: $36, $48,136.21

49 Item 4g CITY OF MINNETRISTA BUSINESS / DISCUSSION ITEM Subject: Prepared By: Resolution Approving Final Plat of Woodland Cove Trails Addition David Abel, Cmty. Dev. Director Meeting Date: January 2, 2018 Issue: The final plat known as Woodland Cove Trails Addition has been submitted for review and approval of the City Council. The plat includes a total of 27 outlots, a majority of which will remain with the Woodland Cove Master Homeowners Association. There are 7 outlots which will dedicated to the city for park dedication as trail outlots. Ultimately, the goal will be to transfer the 7 outlots to the Three Rivers Park District (TRPD) for a future regional trail. This segment would add 1.5 miles to the future regional trail. The transfer to TRPD would happen when a substantial segment is obtained (likely a corridor from the Dakota Rail Trail to Carver Park Preserve). Background: The plat Woodland Cove Trails Addition is a product of the master development agreement which the city entered into back in April of This is an outcome of prior collaboration with the developer, city and the TRPD regarding a future regional trail through the city. TRPD and the city entered into a regional trail cooperative agreement in 2015 which describes more detail on the trail corridor. The trail has been constructed on the 7 outlots which are being dedicated to the city. Recommended City Council Action: Motion to adopt Resolution No approving the final plat of Woodland Cove Trails Addition. Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

50 Woodland Cove LLC 301 Carlson Parkway, Suite 100 Minnetonka, MN October 9, 2017 To: Nickolas Olson, City Planner From: Woodland Cove LLC. RE: Woodland Cove Trail Plat - Narrative for Replating Open Space Outlots with Trail Outlots for Dedication to City Narrative: The Woodland Cove trail plat is being processed as part of our approvals and master development agreement obligations. With our preliminary plat and subsequent final plats we identified the general location of the trails throughout the open space. We left the exact location open to best field fit the trails in the open spaces and through the woods. Now the trails are constructed and outlots have been created so that these trails can be dedicated to the City. This plat replats portion of Woodland Cove and Woodland Cove Second Addition. Below for additional background are the applicable portions of the Preliminary Plat Narrative and Master Development Agreement. Preliminary Plat Narrative B. Trails Woodland Cove has 5.3 miles of trails that include over a mile of regional trail linking the Lake Minnetonka Regional Park to the Carver Park Reserve. The PUD Plan also incorporates a series of outlots totaling 8.4 acres for a potential regional trail connection to the northwest, ultimately linking to the Luce Line Trail. This would add 1.5 miles of regional trail. In addition to the current and potential regional trail, Woodland Cove has 2.8 miles of public and private trails. This system of trails is linked to the neighborhoods by 7.4 miles of sidewalks which creates a network of trails and sidewalks totaling almost 13 miles. Additionally, the trails system will provide excellent opportunities for recreation, as well as, help foster and create a sense of connectedness within Woodland Cove. Subsequent to the PUD Concept plan review, there have been several refinements to the trails shown on Exhibit E. In addition to these refinements we have had conversations with Martha Meyer the owner of the Von Blon Conservation Easement Property as well as the Minnesota Land Trust, regarding a trail link through their property. At this time we do not have a formal agreement but are working together on a mutual arrangement to allow a public trail with interpretive signage in the Conservation Easement. This is shown conceptually as a dashed line on Exhibit E. Most if not all of the trails shown on the PUD Plan will need to be field located. It is our intent to plat outlots for the public trails that run through private outlots. Once the trails are field located, the final location may be modified from what is shown on the plat in order to better accommodate trees and existing features. It is our intent to re-plat the affected outlots once construction is completed and then designate these trails and outlots as public.

51 Master Development Agreement Article IV Land Use Control; Phased Development Development Flexibilities; Core Values (n) All trails shall remain generally where depicted in the Preliminary Plat. The location of a public trail not contained within an outlot may be shifted, provided that at no time shall the trail be closer than 10 feet to an abutting property line of a lot containing a residential unit, unless the trail is currently shown within 10 feet of such property line and the area of tree removal shall not increase from what is shown in the Plans, subject to the permitted removal set forth in the Plans. Article VIII Parks and Dedication Public Parks and Improvements (c) There are approximately 9.8 acres of land to be developed as public trail areas throughout the Development as depicted on Exhibit G. This land shall be deeded to the City or other governmental agency at the time of final plat of the appropriate phase of the Development. The paved trails shall comply with Exhibit G in width and general location and shall be constructed within the public outlots at the sole expense of the Developer and be completed within one year of granting of a certificate of occupancy by the City for the first home in that phase or prior to acceptance of the subdivision improvements in that phase, whichever occurs first. The land and trails deeded to the City shall be maintained by the City, except the regional trail corridor, if established, which will be maintained by the Park District. All trails will be field located in consultation between the Developer and the City and located in outlots or rights-of-way. It is understood that the final locations of the trails may be adjusted to take into account topography and vegetation. If any public trails have been constructed outside previously platted outlots, replatting may be required to ensure that they are fully within the deeded outlot. Providing that the Developer is in compliance with all other requirements of this Master Agreement, the City agrees to cooperate with the Developer regarding the replatting.

52 WOODLAND COVE TRAILS ADDITION - Outlot Ownership/Use With the recording the of the plat the ownership of the most Outlots will remain with the Woodland Cove Master Homeowners Association except the following Outlots which will be dedicated to the City for park dedication as trail outlots: Outlot A, Outlot B, Outlot F, Outlot L, Outlot Q, Outlot T, and Outlot V. Lot 1, Block 1 Woodland Cove Master Homeowners Association Community Clubhouse and Pool Complex Outlot A City of Minnetrista - Trail Outlot Outlot B City of Minnetrista - Trail Outlot Potential for Future Regional Status Outlot C Woodland Cove Master Homeowners Association - Open Space Outlot D Woodland Cove Master Homeowners Association - Open Space Outlot E Woodland Cove Master Homeowners Association - Open Space Outlot F City of Minnetrista - Trail Outlot Outlot G Woodland Cove Master Homeowners - Association Open Space/Monument Entrance Area Outlot H - Woodland Cove Master Homeowners Association - Open Space Outlot I City of Minnetrista - Trail Outlot Outlot J Woodland Cove Master Homeowners Association - Open Space Outlot K - Woodland Cove Master Homeowners Association - Open Space Outlot L City of Minnetrista - Trail Outlot Outlot M Woodland Cove Master Homeowners Association - Open Space Outlot N Woodland Cove Master Homeowners Association - Open Space Outlot O Woodland Cove Master Homeowners Association - Open Space Outlot P Woodland Cove Master Homeowners Association - Open Space Outlot Q City of Minnetrista - Trail Outlot Outlot R Woodland Cove Master Homeowners Association - Open Space Outlot S Woodland Cove Master Homeowners Association - Open Space Outlot T City of Minnetrista - Trail Outlot - Potential for Future Regional Status Outlot U Woodland Cove Master Homeowners Association - Open Space Outlot V City of Minnetrista - Trail Outlot - Potential for Future Regional Status Outlot W Woodland Cove Master Homeowners Association - Open Space Outlot X Woodland Cove Master Homeowners Association - Open Space Outlot Y Woodland Cove Master Homeowners Association - Open Space Outlot Z Woodland Cove Master Homeowners Association - Open Space

53 KNOW ALL PERSONS BY THESE PRESENTS: That Woodland Cove Master Association, a Minnesota nonprofit corporation, and Woodland Cove Homeowners Association, a Minnesota nonprofit corporation, owners of the following described property: Lot 1, Block 3, Outlot J, Outlot R, Outlot V, Outlot AA, Outlot BB, Outlot MM, Outlot NN and Outlot QQ, all in WOODLAND COVE, according to the plat thereof, Hennepin County, Minnesota and Outlot K, WOODLAND COVE 2ND ADDITION, according to the plat thereof, Hennepin County, Minnesota Has caused the same to be surveyed and platted as WOODLAND COVE TRAILS ADDITION and does hereby dedicate to the public for public use the drainage and utility easements as created on this plat. In witness whereof said Woodland Cove Master Association, a Minnesota nonprofit corporation, has caused these presents to be signed by its proper officer this day of, 20. By: Woodland Cove Master Association its I Marcus F. Hampton do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes, Section , Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. Dated this day of, 20 Marcus F. Hampton, Licensed Land Surveyor, Minnesota License No STATE OF MINNESOTA COUNTY OF This instrument was acknowledged before me on this day of, 20, by Marcus F. Hampton. CITY COUNCIL, CITY OF MINNETRISTA, MINNESOTA This plat of WOODLAND COVE TRAILS ADDITION was approved and accepted by the City Council of the City of Minnetrista, Minnesota at a regular meeting thereof held this day of, 20, If applicable, the written comments and recommendations of the Commissioner of Transportation and the County Highway Engineer have been received by the City or the prescribed 30 day period has elapsed without receipt of such comments and recommendations, as provided by Minnesota Statutes, Section , Subdivision 2. By: Mayor Clerk RESIDENT AND REAL ESTATE SERVICES, Hennepin County, Minnesota I hereby certify that taxes payable in 20 and prior years have been paid for land described on this plat, dated this day of, 20. Mark V. Chapin, Hennepin County Auditor By:, Deputy SURVEY DIVISION, Hennepin County, Minnesota STATE OF COUNTY OF County, My commission expires January 31, Printed Name Pursuant to Minnesota Statutes Section 383B.565 (1969), this plat has been approved this day of, 20. This instrument was acknowledged before me on day of, 20, by, the of Woodland Cove Master Association, a Minnesota nonprofit corporation, on behalf of the corporation. Chris F. Mavis, Hennepin County Surveyor By: REGISTRAR OF TITLES, Hennepin County, Minnesota My commission expires County, Printed Name I hereby certify that the within plat of WOODLAND COVE TRAILS ADDITION was filed in this office this day of, 20, at o'clock. M. Martin McCormick, Hennepin County Recorder In witness whereof said Woodland Cove Homeowners Association, a Minnesota nonprofit corporation, has caused these presents to be signed by its proper officer this day of, 20. By:, Deputy Woodland Cove Homeowners Association COUNTY RECORDER, Hennepin County, Minnesota By: its I hereby certify that the within plat of WOODLAND COVE TRAILS ADDITION was recorded in this office this day of, 20, at o'clock. M. STATE OF Martin McCormick, Hennepin County Recorder COUNTY OF By:, Deputy This instrument was acknowledged before me on day of, 20, by, the of Woodland Cove Homeowners Association, a Minnesota nonprofit corporation, on behalf of the corporation. My commission expires County, Printed Name

54 BEARINGS ARE BASED ON THE SOUTH LINE OF OUTLOT MM, WOODLAND COVE, WHICH IS ASSUMED TO HAVE A BEARING OF S 89 38'00" E DENOTES FOUND 1/2 INCH IRON MONUMENT MARKED R.L.S. NO DENOTES SET 1/2 INCH IRON MONUMENT WITH CAP MARKED R.L.S. NO

55 BEARINGS ARE BASED ON THE SOUTH LINE OF OUTLOT MM, WOODLAND COVE, WHICH IS ASSUMED TO HAVE A BEARING OF S 89 38'00" E DENOTES FOUND 1/2 INCH IRON MONUMENT MARKED R.L.S. NO DENOTES SET 1/2 INCH IRON MONUMENT WITH CAP MARKED R.L.S. NO

56 BEARINGS ARE BASED ON THE SOUTH LINE OF OUTLOT MM, WOODLAND COVE, WHICH IS ASSUMED TO HAVE A BEARING OF S 89 38'00" E DENOTES FOUND 1/2 INCH IRON MONUMENT MARKED R.L.S. NO DENOTES SET 1/2 INCH IRON MONUMENT WITH CAP MARKED R.L.S. NO

57 BEARINGS ARE BASED ON THE SOUTH LINE OF OUTLOT MM, WOODLAND COVE, WHICH IS ASSUMED TO HAVE A BEARING OF S 89 38'00" E DENOTES FOUND 1/2 INCH IRON MONUMENT MARKED R.L.S. NO DENOTES SET 1/2 INCH IRON MONUMENT WITH CAP MARKED R.L.S. NO

58 BEARINGS ARE BASED ON THE SOUTH LINE OF OUTLOT MM, WOODLAND COVE, WHICH IS ASSUMED TO HAVE A BEARING OF S 89 38'00" E DENOTES FOUND 1/2 INCH IRON MONUMENT MARKED R.L.S. NO DENOTES SET 1/2 INCH IRON MONUMENT WITH CAP MARKED R.L.S. NO

59 BEARINGS ARE BASED ON THE SOUTH LINE OF OUTLOT MM, WOODLAND COVE, WHICH IS ASSUMED TO HAVE A BEARING OF S 89 38'00" E DENOTES FOUND 1/2 INCH IRON MONUMENT MARKED R.L.S. NO DENOTES SET 1/2 INCH IRON MONUMENT WITH CAP MARKED R.L.S. NO

60

61 PARKS AND TRAILS PLAN EXHIBIT G E Page 1 of 3-EXHIBIT G

62 Page 2 of 3-EXHIBIT G

63 Page 3 of 3-EXHIBIT G

64 RESOLUTION NO CITY OF MINNETRISTA RESOLUTION GRANTING FINAL APPROVAL OF THE PLAT OF WOODLAND COVE TRAILS ADDITION WHEREAS, the city of Minnetrista (the City ) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, the City has adopted a zoning ordinance and subdivision regulations, codified in chapter 5 of the city code, in order to promote the orderly, economic and safe development and utilization of land; and WHEREAS, Woodland Cover Master Association, (the Applicant ) is the fee owner of the land being platted as Woodland Cove Trails Addition (the Property ) and which is legally described in Exhibit A attached hereto; and WHEREAS, on September 6, 2011, the City adopted Resolution No granting preliminary approval of the plat of Woodland Cove; and WHEREAS, in April, 2012 the City and Woodland Cove LLC, entered into that certain Master Development Agreement (the Master Development Agreement ), which was recorded on April 26, 2012 as document no. A in the Office of the Hennepin County Recorder and as document no. T in the Office of the Hennepin County Registrar of Titles; and WHEREAS, the Master Development Agreement provided the overall framework for development of the Property and recognized that the Property would be developed in phases over time due to its size and the diversity of approved uses; and WHEREAS, the Applicant has now requested final approval of the plat of Woodland Cove Trails Addition and has submitted the necessary documents related to the final plat; and WHEREAS, the City has reviewed the Applicant s submission and reviewed it with other elements for their compliance with the terms and conditions of preliminary plat approval and its consistency with all City ordinances and requirements; and WHEREAS, the final plat of Woodland Cove Trails Addition will create 27 outlots. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Minnetrista, Minnesota that the City makes the following findings of fact regarding the final plat of Woodland Cove Trails Addition: 1. The final plat is consistent with the City s comprehensive plan and, as conditioned herein, its zoning ordinance, its subdivision regulations and its other official controls. 1

65 Res. No Final Trail Plat Woodland Cove 2. The final plat is consistent with the terms and conditions of preliminary plat approval, including the time for submission of the final plat following preliminary plat approval. 3. The final plat is consistent with the Master Development Agreement. NOW, THEREFORE, BE IT FURTHER RESOLVED, that final approval is granted to the plat of Woodland Cove Trails Addition, subject to the following terms and conditions: 1. Three copies of the final plat, mylars, a certified copy of the final plat, and an electronic digital copy of the final plat must be presented to the City; 2. The final plat shall be recorded within 180 days of the date of the plat of Woodland Cove Trails Addition is executed by the City; 3. The Applicant must reimburse the City for all fees and costs incurred by the City in review of this application; 4. The Applicant shall comply with the city attorney s recommendation regarding title matters and recording procedures; and 5. The mayor and city clerk are authorized and directed to execute the final plat. This resolution was adopted by the City Council of the City of Minnetrista on the 2 nd day of January, 2018 by a vote of ayes and nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk 2

66 Res. No Final Trail Plat Woodland Cove EXHIBIT A Legal Description of the land being platted as Woodland Cove Trails Addition: Lot 1, Block 3, Outlot J, Outlot R, Outlot V, Outlot AA, Outlot BB, Outlot MM, Outlot NN and Outlot QQ, all in WOODLAND COVE, according to the plat thereof, Hennepin County, Minnesota And Outlot K, WOODLAND COVE 2ND ADDITION, according to the plat thereof, Hennepin County, Minnesota A-1

67 Item 4h CITY OF MINNETRISTA BUSINESS / DISCUSSION ITEM Subject: Prepared By: Resolution Approving the Frist Amendment to the Subd Agreement with Mattamy Minneapolis LLC Regarding Woodland Cove 3 rd Addition David Abel, Cmty. Dev. Director Meeting Date: January 2, 2018 Issue: An amendment to the Woodland Cove 3 rd Addition subdivision agreement is desired with respect to the timeline related to necessary future agreements and approvals. This is regarding the future construction of Lotus Drive. The current agreement indicates that the City, the Developer and MCES must all approve the final plans and specifications by no later than December 31, To date, the plans and specifications are very near complete, but not to a point where all three parties can approve of them. It is the desire of the parties hereto to extend the timelines by one month. Background: On November 6, 2017 the City and the Developer entered into that certain Subdivision Agreement by and between the City and Developer Regarding Woodland Cove 3 rd Addition (the Subdivision Agreement ). The Subdivision Agreement included, among other items, a provision related to the timing associated with the necessary future agreements and approvals for the future construction of Lotus Drive to be undertaken by the Developer. Recommended City Council Action: Motion to adopt Resolution No approving the first amendment to the Subdivision Agreement regarding Woodland Cove 3 rd Addition Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

68 RESOLUTION NO CITY OF MINNETRISTA RESOLUTION APPROVING FIRST AMENDMENT TO THE SUBDIVISION AGREEMENT BY AND BETWEEN THE CITY OF MINNETRISTA AND MATTAMY MINNEAPOLIS LLC. FOR WOODLAND COVE 3 rd ADDITION OF MINNETRISTA WHEREAS, the city of Minnetrista (the City ) is a municipal corporation organized and existing under the law of Minnesota; and WHEREAS, on November 6, 2017 the City and the Developer entered into that certain Subdivision Agreement by and between the City and Developer Regarding Woodland Cove 3 rd Addition (the Subdivision Agreement ); and WHEREAS, the Subdivision Agreement included, among other items, a provision related to the timing associated with the necessary future agreements and approvals for the future construction of Lotus Drive to be undertaken by the Developer; and WHEREAS, the parties hereto desire to amend the Subdivision Agreement with respect to such timelines; and WHEREAS, the First Amendment is described on Exhibit A attached hereto. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Minnetrista, Minnesota that the mayor and city clerk are authorized and directed to execute the First Amendment to the Subdivision for Woodland Cove 3 rd Addition of Minnetrista Consent to the attached Agreement on behalf of the City. This resolution was adopted by the City Council of the City of Minnetrista this 2 nd day of January, 2018 by a vote of ayes and nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk Seal

69 Res. No First Amendment to Subd Agree Woodland Cove 3rd EXHIBIT A FIRST AMEDMENT TO THE SUBDIVISION AGREEMENT

70 FIRST AMENDMENT TO THE SUBDIVISION AGREEMENT BY AND BETWEEN THE CITY OF MINNETRISTA AND MATTAMY MINNEAPOLIS LLC REGARDING WOODLAND COVE 3 rd ADDITION This document drafted by: Kennedy & Graven, Chartered 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN (612) (RHB) v2 AMB MN

71 This First Amendment to the Subdivision Agreement (the First Amendment ) by and between the city of Minnetrista (the City ) and Mattamy Minneapolis LLC (the Developer ) regarding Woodland Cove 3 rd Addition is made this day of January, WITNESSETH: WHEREAS, on November, 2017 the City and the Developer entered into that certain Subdivision Agreement by and between the City and Developer Regarding Woodland Cove 3 rd Addition (the Subdivision Agreement ); and WHEREAS, the Subdivision Agreement included, among other items, a provision related to the timing associated with the necessary future agreements and approvals for the future construction of Lotus Drive to be undertaken by the Developer; and WHEREAS, the parties hereto desire to amend the Subdivision Agreement with respect to such timelines; and WHEREAS, the land to which this First Amendment pertains is legally described on Exhibit A attached hereto. NOW, THEREFORE, it is hereby agreed by and between the City and the Developer as follows: 1. The first two paragraphs of Section 8c) of the Subdivision Agreement is amended as follows, with the stricken language being deleted and the double-underlined language being inserted: 1) Option A. The City and MCES may determine that it is in the public interest to construct the Lotus Drive Project in conjunction with MCES s L-38 interceptor improvements. MCES has, through its engineer, produced plans and specifications for the Lotus Drive Project portion of the larger project and has provided copies of those plans and specifications to the City and the Developer. The City and the Developer agree to review and comment on the plans and specifications. The City, the Developer and MCES must all approve the final plans and specifications by no later than December 31, 2017 January 31, Following approval, the City will determine the estimated cost of the Lotus Drive Project for purposes of calculating the amount of the required cash escrow. The City, the Developer and MCES must agree on the allocation of the cost of the larger MCES project which will be paid by the Developer (the Lotus Drive Project) and the portion to be paid by MCES. The amount of the cash escrow and the allocation of costs between the Developer and MCES must be agreed upon by the City, Developer and MCES no later than January 31 February 28, Failure to meet the December 31, 2017 or January 31, 2018 or the February 28, 2018 deadlines will result in the termination of Option A. If the above deadlines are met and the parties continue to pursue Option A, it will be necessary for the City and MCES to enter into a cooperative agreement. Such agreement will include details regarding construction of the larger project, including the completion date of the Lotus Drive Project. The City agrees to notify the Developer when it and MCES have v2 AMB MN

72 executed a cooperative agreement. Within 15 days of notification, the Developer agrees to make a cash deposit with the City or enter into an escrow agreement with the City and a third party escrow agent to fund the Developer s portion of the costs. If the City and MCES have not executed a cooperative agreement and notified the Developer by April 1, 2018, Option A shall be terminated. 2. Except as specifically provided for in this First Amendment, the terms and conditions of the Subdivision Agreement shall remain in full force and effect. 3. This First Amendment may be executed in any number of counterparts, each of which shall constitute one and the same instrument. This First Amendment may be modified only in writing signed by the parties hereto. IN WITNESS WHEREOF, the parties have executed this First Amendment on the date first written above. CITY OF MINNETRISTA By: Lisa Whalen, Mayor By: Kris Linquist City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of January, 2018, by Lisa Whalen and Kris Linquist, the mayor and city clerk, respectively, of the city of Minnetrista, a Minnesota municipal corporation, on behalf of the municipal corporation. Notary Public v2 AMB MN

73 MATTAMY MINNEAPOLIS LLC By: STATE OF ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of January, 2018, by, the of Mattamy Minneapolis LLC, a Delaware limited liability company, on behalf of the company. Notary Public v2 AMB MN

74 EXHIBIT A TO FIRST AMENDMENT Legal Description The land to which this First Amendment to the Subdivision Agreement applies is located in Hennepin County, Minnesota and is legally described as follows: Outlots VV, WW, XX, Woodland Cove and those parts of vacated Kings Point Road accruing thereto (Torrens) And Outlots YY, ZZ, AAA, BBB, CCC, Woodland Cove and those parts of vacated Kings Point Road accruing thereto (Abstract) All in Hennepin County, Minnesota v2 AMB MN A-1

75 Item 4i CITY OF MINNETRISTA CONSENT AGENDA Subject: Prepared By: Incorrect legal descriptions (Vanderlinde parcels) David Anderson, assistant city attorney Meeting Date: January 2, 2018 Background: In 1988, the Minnetrista City Council adopted Resolution 45-88, which effectively approved a lot split of a parcel of land owned by Mark Vanderlinde. Exhibit A of Resolution contained legal descriptions for the two resulting lots (referred to as Parcel A and Parcel B). Mr. Vanderlinde still owns these parcels today and is in the process of selling one or both of them. City staff was recently contacted by the title company involved in the sale and learned that the legal descriptions contained in Resolution for Parcel A and Parcel B were slightly incorrect. Therefore, it has been requested that the City fix this issue in order to clean up the title records and to allow for Mr. Vanderlinde to effectuate the sale. Discussion: In order to correct the legal descriptions contained in Resolution 45-88, the City Council needs to adopt a corrective resolution that contains accurate legal descriptions for the two parcels. Once adopted, the new resolution can be recorded with the Office of the Hennepin County Recorder. Conclusion: This is a reasonable request and it is in the city s interest to accurately reflect the legal descriptions that were meant to be contained in Resolution Fiscal Impact: There is no fiscal impact on the city. Recommended City Council Action: Staff is recommending the adoption of the resolution no amending the incorrect legal descriptions in order to fix this issue and conform with the intent of the City Council when it adopted Resolution Does Recommended Action meet City Mission Statement? X Yes No Does Recommended Action meet City Goals/Priorities? X Yes No Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

76 CITY OF MINNETRISTA RESOLUTION NO A RESOLUTION CORRECTING CERTAIN LEGAL DESCRIPTIONS CONTAINED IN CITY RESOLUTION NO WHEREAS, on April 18, 1988, the city of Minnetrista (the City ) adopted Resolution No , which is attached hereto as Exhibit A (the Original Resolution ); and WHEREAS, on March 9, 1989, the Original Resolution was recorded with the Office of the Hennepin County Recorder as Document No ; and WHEREAS, the Original Resolution approved a subdivision of certain real property from one parcel into two parcels and, accordingly, contained legal descriptions for the two resulting parcels (identified in the Original Resolution, and hereinafter, as Parcel A and Parcel B ); and WHEREAS, it recently came to the City s attention that the legal descriptions contained in the Original Resolution incorrectly describe Parcel A and Parcel B; and WHEREAS, the clear intent of the City in adopting the Original Resolution was to accurately describe Parcel A and Parcel B; and WHEREAS, the correct legal descriptions for Parcel A and Parcel B are attached hereto as Exhibit B; and WHEREAS, in order to fulfill the intent of the City when it adopted the Original Resolution and to protect the interests of the property owner, the City desires to correct the legal descriptions for Parcel A and Parcel B. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Minnetrista, Minnesota that: 1

77 1. The Original Resolution (Resolution No ) is hereby amended and corrected by replacing the legal descriptions for Parcel A and Parcel B, as contained on Exhibit A of said Original Resolution, with the legal descriptions contained on Exhibit B of this resolution. 2. City staff is hereby authorized to permit the recording of a certified copy of this resolution with the Office of the Hennepin County Recorder and shall take any further actions as may be required to correct the legal descriptions to properly reflect the original intent of the City. This resolution was adopted by the City Council of the City of Minnetrista on the 2 nd day of January, 2018 by a vote of ayes and nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk (SEAL) STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) Signed and sworn to before me on the day of January, 2018, by Lisa Whalen and Kris Linquist, the Mayor and the City Clerk, respectively, of the city of Minnetrista. Notary Drafted by: Kennedy & Graven, Chartered (DTA) 470 U.S. Bank Plaza 200 South 6 th Street Minneapolis, MN (612)

78 EXHIBIT A The Original Resolution A-1

79 A-2

80 A-3

81 A-4

82 A-5

83 A-6

84 A-7

85 A-8

86 A-9

87 EXHIBIT B Corrected Legal Descriptions v1 DTA MN415-1 B-1