CITY COUNCIL MEETING AGENDA June 18, :00pm

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1 CITY COUNCIL MEETING AGENDA June 18, :00pm 1) Call to Order a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, Shannon Bruce and John Tschumperlin,; Staff: City Administrator Michael Barone Community Development Director David Abel, Finance Director Brian Grimm, Director of Public Safety Paul Falls, Director of Administration Cassandra Tabor and City Clerk Kris Linquist. Consultants: City Attorney Ron Batty, Kennedy & Graven and City Engineer Paul Hornby, WSB Engineering. c) Approval of Agenda 2) Special Presentations a) Jeanne Brustad, Gillespie Center update b) SEH Water Tower c) 2017 Public Safety Annual Report Summary 3) Persons to Be Heard The City Council invites residents to share new ideas or concerns related to city business; however, individual question and remarks are limited to three (3) minutes per speaker. No City Council action will be taken, although the Council may refer issues to staff for follow up or consideration at a future meeting. The mayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson for groups of individuals with similar views. Speakers should state their name and home address at the podium before speaking. 4) Consent Agenda a) Approve Work Session Meeting Minutes from June 4, 2018 b) Approve Regular Meeting Minutes from June 4, 2018 c) Res. No Approve Claims d) Res. No Approve Step Increase for Randy Storms, Public Works Maintenance Worker e) Res. No Approve One Year Probation Completion for Mark Klein, Public Works Maintenance Worker f) Res. No Approve Agreement and Wavier of Claims for Harry Stillwell at 970 Maple Crest Drive g) Res. No Authorize Ad for Bids for the 2018 Mill and Overlay Project, City Project ) Public Hearings - None 6) Business Items a) Res. No Approve Change Order No. 2 for Halstead Drive, CP b) Res. No Receive Bids and Award Contract for 2018 Crack Fill and Sealcoat Project, City Project ) Administrative Items The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth. O:\City Council\Council 2018\Agendas\ CC RM Agenda.docx Page 1 of 2

2 a) Staff Reports i) City Administrator ii) Director of Administration b) Council Reports i) Mayor Lisa Whalen Economic Development Authority; Personnel Committee; Planning Commission (rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; Minnehaha Creek Watershed District; Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate); Parks Commission (rotating) ii) Pam Mortenson Acting Mayor; Personnel Committee; Economic Development Authority; Planning Commission (rotating); Parks Commission (rotating); Steering/Comprehensive Plan Committee; Westonka Community & Commerce iii) Mike Molitor Economic Development Authority; Planning Commission (rotating); Parks Commission (rotating); Steering/Comprehensive Plan Committee; LMCD iv) Shannon Bruce Economic Development Authority; Planning Commission (rotating); Parks Commission (rotating); Mound Fire Advisory Committee; St. Bonifacius Fire Advisory Committee; Pioneer- Sarah Creek Watershed Management Commission (alternate) v) John Tschumperlin Planning Commission (rotating); Parks Commission(rotating); Economic Development Authority; Pioneer-Sarah Creek Watershed District 8) Adjournment The agenda packet with all background material is located at the back table for viewing by the public. Published agenda is subject to change without notice. Information and materials relating to the above items are available for review at city hall by appointment. The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth. O:\City Council\Council 2018\Agendas\ CC RM Agenda.docx Page 2 of 2

3 Item 4a CITY COUNCIL WORK SESSION MINUTES June 4, :30 6:30pm 1) Call to Order Mayor Whalen called the meeting to order at 6:00 p.m. Present Council: Mayor Lisa Whalen, Mike Molitor, Shannon Bruce and John Tschumperlin; Staff: City Administrator Michael Barone, Public Safety Director Paul Falls, Director of Administration Cassandra Tabor and City Clerk Kris Linquist; Consultants: City Engineer Paul Hornby, WSB Engineering Absent: Pam Mortenson St. Bonifacius City Council was also present. 2) Presentation of the MRAP (Emergency Response) Vehicle Both Minnetrista and St. Bonifacius City Councils were given a tour of the MRAP vehicle 3) Adjourn Mayor Whalen adjourned the meeting at 6:43 p.m. Respectfully Submitted, Kris Linquist, MMMC, CMC City Clerk Minnetrista Work Session Minutes June 4, 2018 Page 1 of 1

4 Item 4b CITY COUNCIL MEETING MINUTES June 4, :00 p.m. 1) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m. a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Pam Mortenson (arrived at 7:06 pm), Mike Molitor, Shannon Bruce and John Tschumperlin; Staff: City Administrator Michael Barone, Community Development Director David Abel, Public Safety Director Paul Falls, Director of Administration Cassandra Tabor, City Clerk Kris Linquist and Public Works Superintendent Gary Peters; Consultants: City Attorney Ron Batty, Kennedy & Graven and City Engineer Paul Hornby, WSB Engineering. Absent: Finance Director Brian Grimm c) Approval of Agenda Motion by Bruce, seconded by Tschumperlin to approve the agenda as presented. Motion carried 4-0. Absent: Mortenson 2) Special Presentations a) Lindsay Brown, Executive Director of Harrison Bay Senior Living Lindsay Brown overviewed the new Harrison Bay Senior Living project that is being constructed in the City of Mound. b) Strategic Plan Update City Administrator Barone overviewed the power point presentation outlining the progress of the Strategic Plan. 3) Persons to Be Heard Mark Feldman, 8325 Ox Yoke Circle, Minnetrista has concerns that there is no high speed internet access to his residence. 4) Consent Agenda a) Approve Work Session Meeting Minutes from May 21, 2018 b) Approve Regular Meeting Minutes from May 21, 2018 c) Res. No Approve Claims d) Res. No Accept Polling Location Agreements for the 2018 Election Cycle e) Res. No Adopt Ordinance 453 by Title and Summary f) Res. No Approve Lakeside Setback Variance at 4595 Merrywood Lane g) Res. No Approve Purchase of Trees for Lisle Park Bruce requested to have item 4e) Res. No Adopt Ordinance 453 by Title and Summary. The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining rural character, while effectively managing growth. Minnetrista City Council Minutes June 4, 2018 Page 1 of 4

5 Mortenson requested to have item 4c) Res. No Approve Claims Motion by Tschumperlin, seconded by Mortenson to approve the Consent Agenda Items with the exception of items 4c and 4e. Motion carried 5-0. Absent: None 4c) Res. No Approve Claims Mortenson had a question on the $6,000 lawn maintenance bill from Advantage Property Maintenance. Peters explained that was for the spring clean-up and May lawn care. Mortenson also wanted to know what the reimbursement to Cal Atlantic Homes was for. Linquist explained that they were reimbursements for escrow monies for temporary Certificate of Occupancy and Tree deposits for four homes. Motion by Mortenson, seconded by Bruce to Adopt Res. No Approve Claims as presented in the packet. Motion carried 5-0. Absent: None 4e) Res. No Adopt Ordinance 453 by Title and Summary Bruce commented that she did not want to see this item on the consent agenda. She feels the Ordinance will not be enforceable and that she is not in favor of the Ordinance. Batty explained that the Ordinance was passed at the last Council meeting on May 21, 2018 and this was just a resolution allowing the City to publish it in the paper by Title and Summary instead of publishing the whole Ordinance. Motion by Molitor, seconded by Mortenson to Adopt Res. No Authorizing Publication of Ordinance No. 453 by Title and Summary. Motion carried 4-1. Absent: None. Opposed: Bruce 5) Public Hearings - None 6) Business Items a) Res. No Approve Conditional Offer of Employment to Robert Goodman for the Building Inspector position Director of Administration Tabor presented the staff report found in the City Council Packet dated June 4, She overviewed the conditional offer of employment. Highlights included: The city received four and interviewed three potential candidates for the position. Mr. Goodman emerged as the choice for hire. Potential start date is June 5, Motion by Mortenson, seconded by Tschumperlin to adopt Resolution No Approving the Conditional Offer of Employment to Robert Goodman as outlined in the offer letter and with an expected start date of June 5, Motion carried 5-0. Absent: None b) Res. No Approve Payment of Easement Agreement for Harry Stillwell, 970 Maple Crest Drive The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining rural character, while effectively managing growth. Minnetrista City Council Minutes June 4, 2018 Page 2 of 4

6 City Administrator Barone presented the staff report found in the City Council Packet dated June 4, He overviewed the situation with the Easement Agreement from Highlights included: At the May 21, 2018 City Administrator explained the long standing issue between Mr. Stillwell and the City of Minnetrista regarding an Easement Agreement that was entered into To date, Mr. Stillwell has not been satisfied with the work that has been performed. Mr. Stillwell would like a cash payment in lieu of the repair. Mr. Stillwell received the low quotation amount of $3,725 (Plehal Blacktopping) The goal is to end this issue with Mr. Stillwell. After he has signed off on all the appropriate documentation releasing the city of any further obligation, the city will issue a check to Mr. Stillwell in the amount of $3,725. Motion by Bruce, seconded by Tschumperlin to adopt Resolution No Authorizing the City Administrator and City Attorney to prepare the legal documents/release form(s) for the signature of Mr. Harry Stillwell, 970 Maple Crest Drive, Minnetrista, whereby Mr. Stillwell agrees that the City of Minnetrista has fulfilled any and all of its obligations regarding the property easement from the Maple Crest Street and Utility project from 2006, in exchange for a cash payment in the amount of $3,725. Motion carried 5-0. Absent: None 7) Administrative Items a) Staff Reports i) City Administrator S.E.H. will be at the June 18, 2018 meeting to give a Water Tower update Opheim Ophaug Fan Noise Issue update ii) Director of Administration 3 rd Annual Bus Tour June 12, 2018 b) Council Reports i) Mayor Lisa Whalen Request to review ordinance regarding nuisance properties NW League LMC Annual Conference ii) Pam Mortenson Trista Day wrap up Bus Tour iii) Mike Molitor LMCD Request to continue Special Assessment discussion iv) Shannon Bruce Nothing to report The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining rural character, while effectively managing growth. Minnetrista City Council Minutes June 4, 2018 Page 3 of 4

7 v) John Tschumperlin Planning Commission meeting 8) Adjournment Motion by Molitor, seconded by Bruce to adjourn the meeting at 8:06 p.m. Motion carried 5-0. Absent: None Respectfully submitted, Kris Linquist, MMMC, CMC City Clerk The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining rural character, while effectively managing growth. Minnetrista City Council Minutes June 4, 2018 Page 4 of 4

8 Item 4c RESOLUTION NO RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS WHEREAS, the City Council of the City of Minnetrista, pursuant to MS , shall have the full authority over the financial affairs of the City; and WHEREAS, the City Council reviewed the Claims for payment, with checks numbered through 62384; electronic checks E through E ; Claims batch includes electronic transfers for payroll. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE, that the attached list of claims in the amount of $ 456, is hereby approved. ADOPTED this 18th day of June 2018 by a vote of Ayes Nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk (seal)

9 *Check Detail Register 06/14/18 11:35 AM Page 1 MAY 2018 to JUNE 2018 Check Amt Invoice Comment ST BK OF THE LAKES Paid Chk# /18/2018 A-1 RENTAL E APPRECIATION EVENTS $2, Trista Day E APPRECIATION EVENTS $ Trista Day E APPRECIATION EVENTS $ Trista Day Total A-1 RENTAL $2, Paid Chk# /18/2018 ACTION FLEET,INC. E VEHICLE & EQUIP MAINT $95.00 I1499 Repair #72 Total ACTION FLEET,INC. $95.00 Paid Chk# /18/2018 AMERIPRIDE SERVICES INC E SHOP MATERIALS $ Shop towels E UNIFORMS $ Shop uniforms E CLEANING & MAINT SUPPLIES $ Service Charge E SHOP MATERIALS $ Shop towels E UNIFORMS $ Shop uniforms E CLEANING & MAINT SUPPLIES $ Service Charge Total AMERIPRIDE SERVICES INC $ Paid Chk# /18/2018 BAUER BUILT TIRE E VEHICLE & EQUIP MAINT $ Tire Repair for Loader and Backhoe Total BAUER BUILT TIRE $ Paid Chk# /18/2018 BOYER FORD TRUCKS E EQUIPMENT PARTS, TIRES $ Window Repair Truck 17 Total BOYER FORD TRUCKS $ Paid Chk# /18/2018 BRENDA DUNLAP/JAMES REIDY G LAND USE RECEIVABLE $1, June 2018 Refund - Land Use ML Total BRENDA DUNLAP/JAMES REIDY $1, Paid Chk# /18/2018 BRYAN ROCK PRODUCTS E STREET MAINTENANCE SUPPL $5, Rock Total BRYAN ROCK PRODUCTS $5, Paid Chk# /18/2018 CAR-CO AUTO PARTS E EQUIPMENT PARTS, TIRES $ Various Appls E EQUIPMENT PARTS, TIRES $ AC repair on Grader Total CAR-CO AUTO PARTS $66.76 Paid Chk# /18/2018 CARDIAC LIFE PRODUCTS INC E EQIUP AND FURNISHINGS $7, AED units E VEHICLE & EQUIP MAINT $ Parts for Unit Total CARDIAC LIFE PRODUCTS INC $8, Paid Chk# /18/2018 CARQUEST E EQUIPMENT PARTS, TIRES $ Pressure Washer Hose E EQUIPMENT PARTS, TIRES $ Fittings for Truck 17 Hyd Tank Total CARQUEST $ Paid Chk# /18/2018 CEMSTONE E STREET MAINTENANCE SUPPL $ C Slab and Boulders for Dust Abatement Tank Total CEMSTONE $ Paid Chk# /18/2018 CITY OF MOUND E FIRE CONTRACT MOUND $57, July rd Quarterly Fire Service E BOND PRINCIPAL $17, July 2018 Quarterly Debt Payment

10 *Check Detail Register 06/14/18 11:35 AM Page 2 MAY 2018 to JUNE 2018 Check Amt Total CITY OF MOUND $74, Invoice Comment Paid Chk# /18/2018 CITY OF ST BONIFACIUS E FIRE CONTRACT ST BONIFACI $53, rd Qtr Fire Service Total CITY OF ST BONIFACIUS $53, Paid Chk# /18/2018 CLASSIC CLEANING COMPANY E CLEANING & MAINT SUPPLIES $ June Cleaning and Towels E CLEANING & MAINT SUPPLIES $ June Cleaning and Towels E CLEANING & MAINT SUPPLIES $ June Cleaning, Bags, Towels, Paper Products Total CLASSIC CLEANING COMPANY $1, Paid Chk# /18/2018 CLIFTONLARSONALLEN E AUDITING AND ACCOUNTING S $4, Final Billing for Audit of CAFR 2017 Total CLIFTONLARSONALLEN $4, Paid Chk# /18/2018 CULLIGAN SOLAR SALT E CLEANING & MAINT SUPPLIES ($61.80) Credit E CLEANING & MAINT SUPPLIES $ x Salt Total CULLIGAN SOLAR SALT $26.55 Paid Chk# /18/2018 CULLIGAN WATER E BLDG/STRUCT MAINTENANCE $ X Water Total CULLIGAN WATER $57.88 Paid Chk# /18/2018 DPC INDUSTRIES, INC. E UTILITY SYSTEM MAINT SUPPL $60.00 DE Chlorine Total DPC INDUSTRIES, INC. $60.00 Paid Chk# /18/2018 EARL F. ANDERSON INC. E STREET MAINTENANCE SUPPL $ IN Signs Total EARL F. ANDERSON INC. $91.00 Paid Chk# /18/2018 ECM PUBLISHERS, INC E LEGAL NOTICE & ORD PUBLIC $ Ord 453 E LEGAL NOTICE & ORD PUBLIC $ Hearing Total ECM PUBLISHERS, INC $50.12 Paid Chk# /18/2018 ELLIS, RAY E MISCELLANEOUS EXPENSE $ Irrigation Repair Total ELLIS, RAY $ Paid Chk# /18/2018 EMBEDDED SYSTEMS, INC E SIREN AND MAINTENANCE PO $4, Siren Maintenance Total EMBEDDED SYSTEMS, INC $4, Paid Chk# /18/2018 EROSION PRODUCTS, LLC E LAWN MAINTENANCE $ Seed for Park Irrigation Repairs Total EROSION PRODUCTS, LLC $ Paid Chk# /18/2018 FARNIOK, CORREY E TRAIN/MTG/EXP & SUPPLIES $ May 2018 IACP Reimbursement - Falls Total FARNIOK, CORREY $ Paid Chk# /18/2018 FASTENAL COMPANY E UTILITY SYSTEM MAINT SUPPL $37.29 MNWAC57401 Spade Shovel Total FASTENAL COMPANY $37.29 Paid Chk# /18/2018 FOBBE ELECTRIC INC

11 *Check Detail Register 06/14/18 11:35 AM Page 3 MAY 2018 to JUNE 2018 Check Amt Invoice Comment E STREET MAINTENANCE SUPPL $1, Electrical Hook Up Pump for Dust Abatement Tank Total FOBBE ELECTRIC INC $1, Paid Chk# /18/2018 FRONTIER OH E TELEPHONE $ Phone Service E TELEPHONE $ Phone Service E TELEPHONE $ Phone Service Total FRONTIER OH $1, Paid Chk# /18/2018 GALLS INCORPORATED E UNIFORMS $ Uniforms - Hintz Total GALLS INCORPORATED $82.24 Paid Chk# /18/2018 GFOA E DUES & SUBSRIPT & TRAINING $ CAFR Award Application Total GFOA $ Paid Chk# /18/2018 GILLESPIE CENTER E PROFESSIONAL SERVICES $17, Semi Annual Support Total GILLESPIE CENTER $17, Paid Chk# /18/2018 GOPHER STATE ONE CALL E UTILITY SYSTEM MAINT SUPPL $ Sewer & Water Locates E UTILITY SYSTEM MAINT SUPPL $ Sewer & Water Locates Total GOPHER STATE ONE CALL $ Paid Chk# /18/2018 GREAT AMERICA FINANCIAL SVCS E POSTAGE $ Meter Rental Total GREAT AMERICA FINANCIAL SVCS $ Paid Chk# /18/2018 GRIGGS, CHAD E OFFICE SUPPLIES $26.99 June 2018 Laptop Case Total GRIGGS, CHAD $26.99 Paid Chk# /18/2018 GRIMM, BRIAN E DUES & SUBSRIPT & TRAINING $55.05 Mieage Reimbursement Total GRIMM, BRIAN $55.05 Paid Chk# /18/2018 HEALTH PARTNERS E HEALTH & LIFE INS - E CONTR $1, July 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $1, July 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $ July 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $ July 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $1, July 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $2, July 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $1, July 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $3, July 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $ July 2018 Premium Employer Pd E HEALTH & LIFE INS - E CONTR $10, July 2018 Premium Employer Pd G PAYROLL CLEARING HEALTH INS $2, July 2018 * Employee Pd Premium Total HEALTH PARTNERS $28, Paid Chk# /18/2018 HENN CO INFO TECHNOLOGY E EQIUP AND FURNISHINGS $2, radio lease - PD E EQIUP AND FURNISHINGS $ Radio Lease Total HENN CO INFO TECHNOLOGY $2, Paid Chk# /18/2018 HENN CO SHERIFF (PER DEIM) E CORRECTION FEES/CHGS $ Booking Fee

12 *Check Detail Register 06/14/18 11:35 AM Page 4 MAY 2018 to JUNE 2018 Check Amt Total HENN CO SHERIFF (PER DEIM) $ Invoice Comment Paid Chk# /18/2018 JUBILEE FOODS E APPRECIATION EVENTS $ Trista Day E RECYCLING DAY EXPENSES $ Clean Up Day Total JUBILEE FOODS $ Paid Chk# /18/2018 LANO EQUIPMENT - SHAKOPEE E MISCELLANEOUS EXPENSE $ Rental for Excavator for Maple Crest Total LANO EQUIPMENT - SHAKOPEE $ Paid Chk# /18/2018 LEXISNEXIS E PROFESSIONAL SERVICES $ May Contract Fee Total LEXISNEXIS $30.00 Paid Chk# /18/2018 LOFFLER COMPANIES INC MO E COPY & PRINTING SUPPLIES $ Copier Lease Total LOFFLER COMPANIES INC MO $ Paid Chk# /18/2018 LOFFLER, INC E COMPUTER SERVICES/FEES $ PD Copies Total LOFFLER, INC $95.37 Paid Chk# /18/2018 MARTIN MARIETTA MATERIALS E STREET MAINTENANCE SUPPL $ Granite E STREET MAINTENANCE SUPPL $2, Granite E STREET MAINTENANCE SUPPL $ Stone E STREET MAINTENANCE SUPPL $ Stone Total MARTIN MARIETTA MATERIALS $2, Paid Chk# /18/2018 MAYER LUMBER COMPANY E UTILITY SYSTEM MAINT SUPPL $ Trillium Signs Total MAYER LUMBER COMPANY $ Paid Chk# /18/2018 MENARDS E UTILITY SYSTEM MAINT SUPPL $ Treatment Plant Pipe Install Total MENARDS $ Paid Chk# /18/2018 MET COUNCIL (SAC) G SAC CLEARING $19, May * Monthly SAC Total MET COUNCIL (SAC) $19, Paid Chk# /18/2018 MET COUNCIL ENVIRONMENTAL SVC E EXPENSE MWCC $25, * Monthly Sewer E EXPENSE MWCC $25, * Monthly Sewer otal MET COUNCIL ENVIRONMENTAL SVC $51, Paid Chk# /18/2018 METRO SALES INC E COPY & PRINTING SUPPLIES $ INV PW Copier & Copies Total METRO SALES INC $ Paid Chk# /18/2018 MID COUNTY E MOTOR FUELS AND LUBRICAN $ Squad Fuel E MOTOR FUELS AND LUBRICAN $ Squad Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel Total MID COUNTY $2,651.82

13 *Check Detail Register 06/14/18 11:35 AM Page 5 MAY 2018 to JUNE 2018 Check Amt Invoice Comment Paid Chk# /18/2018 MINI BIFF INC E BLDG/STRUCT MAINTENANCE $72.42 A Biffs E BLDG/STRUCT MAINTENANCE $72.42 A Biffs Total MINI BIFF INC $ Paid Chk# /18/2018 MINNESOTA VALLEY NURSERY E IMPROVEMENTS $ Trees for Lisle Park Total MINNESOTA VALLEY NURSERY $ Paid Chk# /18/2018 MINUTEMAN PRESS MINNETONKA INC E COPY & PRINTING SUPPLIES $ Forms otal MINUTEMAN PRESS MINNETONKA INC $ Paid Chk# /18/2018 MORRELL ENTERPRISES E RECYCLING DAY EXPENSES $3, Recycling Day Total MORRELL ENTERPRISES $3, Paid Chk# /18/2018 MORRIS ELECTRONICS INC E COMPUTER SERVICES/FEES $ Service call - Network Total MORRIS ELECTRONICS INC $ Paid Chk# /18/2018 MOUND TRUE VALUE HARDWARE E UTILITY SYSTEM MAINT SUPPL $ Treatment Plants Total MOUND TRUE VALUE HARDWARE $8.48 Paid Chk# /18/2018 MOUND TRUE VALUE-PD E APPRECIATION EVENTS $ Trista Day E SMALL TOOLS AND MINOR EQ $ Gorilla Glue E SMALL TOOLS AND MINOR EQ $ Hose/Regulator Kit Total MOUND TRUE VALUE-PD $47.96 Paid Chk# /18/2018 NCPERS MINNESOTA G PAYROLL CLEARING LIFE INS $ *PERA life Ins Employer Paid Total NCPERS MINNESOTA $ Paid Chk# /18/2018 OFFICE DEPOT E OFFICE SUPPLIES $ CD Case, Cups E OFFICE SUPPLIES $ CD, Post Its, Advil E COPY & PRINTING SUPPLIES $ Ink, Toner, Labels Total OFFICE DEPOT $ Paid Chk# /18/2018 PIKE TRANSFER E STREET MAINTENANCE SUPPL $3, Delivery of Class 5 E STREET MAINTENANCE SUPPL $4, Granite Delivery E STREET MAINTENANCE SUPPL $ Rock Delivery Total PIKE TRANSFER $8, Paid Chk# /18/2018 PREMIUM WATERS, INC E CLEANING & MAINT SUPPLIES $ Water Total PREMIUM WATERS, INC $ Paid Chk# /18/2018 READY WATT ELECTRIC E SIREN AND MAINTENANCE PO $6, Siren Maintenance Total READY WATT ELECTRIC $6, Paid Chk# /18/2018 RITEWAY E COPY & PRINTING SUPPLIES $ Utility Bills E COPY & PRINTING SUPPLIES $ Utility Bills E COPY & PRINTING SUPPLIES $ Utility Bills

14 *Check Detail Register 06/14/18 11:35 AM Page 6 MAY 2018 to JUNE 2018 Check Amt Invoice Comment E MISCELLANEOUS EXPENSE $ Utility Bills Total RITEWAY $ Paid Chk# /18/2018 SEBOLD HEATING AND COOLING E BLDG/STRUCT MAINTENANCE $ Replace AC motor at Well 1 Total SEBOLD HEATING AND COOLING $ Paid Chk# /18/2018 SHRED IT USA INC E PROFESSIONAL SERVICES $ Shredding Total SHRED IT USA INC $86.75 Paid Chk# /18/2018 SITEONE LANDSCAPE SUPPLY E LAWN MAINTENANCE $ Park Irrigation Parts Total SITEONE LANDSCAPE SUPPLY $ Paid Chk# /18/2018 STAR TRIBUNE E DUES & SUBSRIPT & TRAINING $ Paper Total STAR TRIBUNE $42.25 Paid Chk# /18/2018 STILLWELL, HARRY E MISCELLANEOUS EXPENSE $3, Maple Crest Project-Agreement Total STILLWELL, HARRY $3, Paid Chk# /18/2018 Streicher s E SMALL TOOLS AND MINOR EQ $24.99 I Dispenser Total Streicher s $24.99 Paid Chk# /18/2018 TASC FLEX SYSTEMS REIMBURSEMEN E MISCELLANEOUS EXPENSE $58.94 IN Admin Fees tal TASC FLEX SYSTEMS REIMBURSEMEN $58.94 Paid Chk# /18/2018 TOLL GAS & WELDING SUPPLY E SHOP MATERIALS $ Oxy / Acetylene Total TOLL GAS & WELDING SUPPLY $22.08 Paid Chk# /18/2018 TOWMASTER E EQUIPMENT PARTS, TIRES $ Hydraulic Tank Total TOWMASTER $ Paid Chk# /18/2018 TRUGREEN CHEMLAWN E LAWN MAINTENANCE $ Weed Control E LAWN MAINTENANCE $ Weed Control E LAWN MAINTENANCE $1, Weed Control Total TRUGREEN CHEMLAWN $1, Paid Chk# /18/2018 UNITED FARMERS CORP E APPRECIATION EVENTS $ Helium - Trista Day Total UNITED FARMERS CORP $ Paid Chk# /18/2018 US BANK CORPORATE SYSTEMS E MISCELLANEOUS EXPENSE $ /11/18 Bldg Plans Map-Reimbursed by Builder E APPRECIATION EVENTS $ /11/18 Ice Packs and Paint E DUES & SUBSRIPT & TRAINING ($60.00) 5/18/18 Lend Use Seminar Training E UNIFORMS $ /18/18 Rifle Parts E MISCELLANEOUS EXPENSE $ /21/18 Food Council Mtg E APPRECIATION EVENTS $ /25/18 Trista Day Expenses E APPRECIATION EVENTS $ /25/18 Trista Day Expenses E MISCELLANEOUS EXPENSE $ /4/18 Food Council Mtg E MISCELLANEOUS EXPENSE $ /8/18 Food Bus Tour

15 *Check Detail Register 06/14/18 11:35 AM Page 7 MAY 2018 to JUNE 2018 Check Amt Invoice Comment E DUES & SUBSRIPT & TRAINING $ /8/18 AICP Exam-Olson Total US BANK CORPORATE SYSTEMS $ Paid Chk# /18/2018 US BANK EQUIPMENT FINANCE E PROFESSIONAL SERVICES $ Copier E PROFESSIONAL SERVICES $ Copier E PROFESSIONAL SERVICES $ Copier E PROFESSIONAL SERVICES $ Copier E PROFESSIONAL SERVICES $ Copier Total US BANK EQUIPMENT FINANCE $ Paid Chk# /18/2018 USA SECURITY E PROFESSIONAL SERVICES $ Monitoring Total USA SECURITY $ Paid Chk# /18/2018 VERIZON WIRELESS E TELEPHONE $ PD Cell phones E TELEPHONE $ Admin Cell phones E TELEPHONE $ PW Cell Phones E TELEPHONE $ M2M E EQIUP AND FURNISHINGS $ PD Cell phones Total VERIZON WIRELESS $1, Paid Chk# /18/2018 WACONIA FORD MERCURY E EQUIPMENT PARTS, TIRES $45.64 FOCS PD Service #65 E VEHICLE & EQUIP MAINT $1, FOCS PD Repair #72 E EQUIPMENT PARTS, TIRES $45.64 FOCS PD Service #74 E BLDG/STRUCT MAINTENANCE $ FOCS The Works E VEHICLE & EQUIP MAINT $51.14 FOCS The Works -Unit 10 E VEHICLE & EQUIP MAINT $96.95 FOCS Oil Change-Unit 7 Total WACONIA FORD MERCURY $2, Paid Chk# /18/2018 WASTE MANAGEMENT E REFUSE REMOVAL $9, * Recycling Total WASTE MANAGEMENT $9, Paid Chk# /18/2018 WILLIAMS TOWING G FORFEITED PROPERTY $ Tow Total WILLIAMS TOWING $ Paid Chk# /18/2018 WM MUELLER & SONS INC. E STREET MAINTENANCE SUPPL $ Asphalt E STREET MAINTENANCE SUPPL $ Asphalt E STREET MAINTENANCE SUPPL $ Asphalt E STREET MAINTENANCE SUPPL $ Asphalt Total WM MUELLER & SONS INC. $ Paid Chk# /18/2018 XCEL ENERGY-MN E ELECTRIC UTILITIES $1, Electricity-City Hall E ELECTRIC UTILITIES $ Electricity-PW E ELECTRIC UTILITIES $ Electricity-Signal Sunnyfield E BLDG/STRUCT MAINTENANCE $ Electricity-Hunters Trail E ELECTRIC UTILITIES $ Electricity-Well #2 Total XCEL ENERGY-MN $1, Paid Chk# E 5/31/2018 Petty Cash E POSTAGE E APPRECIATION EVENTS E TRAIN/MTG/EXP & SUPPLIES $19.10 postage $34.97 Trista day supplies $22.42 Training expenses

16 *Check Detail Register 06/14/18 11:35 AM Page 8 MAY 2018 to JUNE 2018 Check Amt Total Petty Cash $76.49 Invoice Comment Paid Chk# E 6/4/2018 ICMA G PAYROLL CLEARING DEFERRED CO $ * Roth IRA Contributions G PAYROLL CLEARING DEFERRED CO $ * Deferred Comp Contributions Total ICMA $ Paid Chk# E 6/4/2018 OPTUM G HSA CLEARING ACCT G HSA CLEARING ACCT Total OPTUM $4, $4, HSA Employer and Employee Contributions ($104.61) HSA credit Paid Chk# E 6/4/2018 EDWARD JONES G PAYROLL CLEARING DEFERRED CO $1, * Deferred Comp w/h Total EDWARD JONES $1, Paid Chk# E 6/4/2018 PUBLIC EMPLOYEES RETIREMENT G PAYROLL CLEARING PERA $19, * Pera w/h Total PUBLIC EMPLOYEES RETIREMENT $19, Paid Chk# E 6/4/2018 VOYA G PAYROLL CLEARING DEFERRED CO $ * Deferred Comp w/h Total VOYA $ Paid Chk# E 6/1/2018 MN DEPARTMENT OF REVENUE G PAYROLL CLEARING STATE W/H $4, * State w/h Total MN DEPARTMENT OF REVENUE $4, Paid Chk# E 6/1/2018 INTERNAL REVENUE SERVICE G PAYROLL CLEARING FED W/H $8, * PR - Fed w/h G PAYROLL CLEARING FICA $9, * PR - SS/Medicare w/h Total INTERNAL REVENUE SERVICE $18, Paid Chk# E 6/4/2018 G AFLAC INS Paid Chk# E 5/31/2018 AFLAC $ * Supplemental Insurance Total AFLAC $ POSTMASTER E POSTAGE $ POSTAGE FOR MACHINE Total POSTMASTER $ Paid Chk# E 5/31/2018 BRIDGEWATER BANK E MISCELLANEOUS EXPENSE $70.00 MAY REMOTE DEPOSIT FEE Total BRIDGEWATER BANK $70.00 Paid Chk# E 6/5/2018 PSN E PROFESSIONAL SERVICES $ MONTHLY ONLINE PAYMENT FEES MAY E PROFESSIONAL SERVICES $ MONTHLY ONLINE PAYMENT FEES MAY E PROFESSIONAL SERVICES $ MONTHLY ONLINE PAYMENT FEES MAY E PROFESSIONAL SERVICES Total PSN $ $ MONTHLY ONLINE PAYMENT FEES MAY Paid Chk# E 6/1/2018 BRIDGEWATER BANK E OFFICE SUPPLIES $50.00 SAFE DEPOSIT BOX RENTAL E OFFICE SUPPLIES $50.00 SAFE DEPOSIT BOX RENTAL Total BRIDGEWATER BANK $ ST BK OF THE LAKES $387,567.36

17 *Check Detail Register 06/14/18 11:35 AM Page 9 MAY 2018 to JUNE 2018 Check Amt Invoice Comment Fund Summary ST BK OF THE LAKES 101 GENERAL FUND $265, CAPITAL IMPROVEMENT PROGRAM $11, TREE REPLACEMENT FUND $ STREET PROJECTS $ MOUND FIRE IMPROVEMENT FUND $17, WATER FUND $3, SEWER FUND $73, STORM WATER MGMT FUND $ RECYCLING FUND $13, LANDUSE AGENCY $1, $387,567.36

18 Item 4d CONSENT AGENDA ITEM Subject: Prepared By: Request for Approval of a Step Increase from 2018 Step Level 5 to 2018 Step Level 6 for Randy Storms, Public Works Maintenance Worker, effective July 7, 2018 Cassandra Tabor, Director of Administation Meeting Date: June 18, 2018 Issue Mr. Randy Storms is eligible to move from 2018 Step Level 5 to 2018 Step Level 6. Mr. Storms is to be compensated in accordance with the current labor agreement between the City of Minnetrista and I.U.O.E. Local 49. Background Randy Storms began employment as a Public Works Maintenance Worker on July 7, 2014 and is eligible for a step increase upon completion of four years of employment and excellent job performance. Fiscal Impact and Summary At this time, there will be a rate increase from $26.15/hr to $27.88/hr for Mr. Storms. Randy Storms will be eligible for his next step increase on January 1, 2019, provided he is successfully making progress in all areas of the position. So far, Randy Storms has been a very valuable asset to the City and Public Works department, and his efforts are greatly appreciated. Recommended City Council Action: Adopt Resolution No Approving a Step Increase for Mr. Randy Storms from 2018 Step 5 to 2018 Step 6 as Public Works Maintenance Worker, effective July 7, Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain: Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

19 RESOLUTION NO RESOLUTION APPROVING A STEP INCREASE FOR MR. RANDY STORMS, PUBLIC WORK MAINTENANCE WORKER, EFFECTIVE JULY 7, 2018 WHEREAS, Mr. Randy Storms is eligible for a step increase from Step 5 to Step 6 based on the successful completion of four years of employment as a full-time Public Works Maintenance Worker with the City of Minnetrista, effective July 7, 2018; and WHEREAS, Randy Storms successfully completed his fourth year of service with excellent performance appraisals performed by his supervisor, Gary Peters; and THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, to approve a step increase for Randy Storms under the terms and conditions of the labor agreement between the City of Minnetrista and I.U.O.E. Local 49, effective July 7, This resolution was adopted by the City Council of the City of Minnetrista on the 18 th day of June, 2018, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

20 Item 4e CONSENT AGENDA ITEM Subject: Prepared By: Meeting Date: Request for Approval of a Status Change from Probationary to Full-time status for Mark Klein, Public Works Maintenance Worker, for completion of one-year probation Cassandra Tabor, Director of Administration June 18, 2018 Issue Mr. Mark Klein began as a Public Works Maintenance Worker on June 19, 2017, and was required to successfully complete a probation period of one year in order to move from probationary status to full-time status consistent with the personnel handbook. Background Mr. Mark Klein bested 4 other applicants and began his employment with the City of Minnetrista on June 19, 2017; and as a new hire, is required to spend one year as a probationary employee. After receiving an excellent performance review from Mr. Gary Peters, Public Works Superintendent and Mark s immediate supervisor, it is recommended that Mark Klein move from probationary status to full-time status. A rate of pay increase is associated with this transitional move in accordance with our IUOE Local 49 Labor Agreement and will move from Step 2 to Step 3 on the 2018 Pay Program. Summary The Council action is to move Mr. Mark Klein from probationary to full-time status, effective June 19, Recommended City Council Action: Adopt Resolution No Approval of moving Mr. Mark Klein from probationary status to full-time status, effective June 19, 2018, the one year anniversary from his date of hire, based on an excellent performance review and staff recommendation. Does Recommended Action meet City Mission Statement? Does Recommended Action meet City Goals/Priorities? Explain: Yes No Yes No Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

21 RESOLUTION NO RESOLUTION APPROVING A STATUS CHANGE FROM PROBATIONARY TO FULL-TIME FOR MARK KLEIN, MAINTENANCE WORKER EFFECTIVE JUNE 19, 2018 WHEREAS, Mr. Mark Klein was hired on June 19, 2017, and served the required one year as a probationary employee, consistent with the city s Personnel Handbook; and WHEREAS, Mark Klein received an excellent performance review by his direct supervisor, Public Works Superintendent Gary Peters, on his performance during his initial 12 months of employment; and THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, to approve the change from probationary status to full-time status for Mark Klein, Public Workers Maintenance Worker, effective June 19, 2018, the anniversary date of his hire. This resolution was adopted by the City Council of the City of Minnetrista on the 18th day of June, 2018, by a vote of Ayes and Nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk (seal)

22 Item 4f CONSENT AGENDA ITEM Subject: Prepared By: Meeting Date: Resolution Approving Agreement and Waiver of Claims for Mr. Harry Stillwell, 970 Maple Crest Drive, Minnetrista MN Michael Barone, City Administrator June 18, 2018 Issue This agenda item follows up on the Council packet item presented on June 4, 2018, formalizing a new agreement and waiver of claims between the City of Minnetrista and Mr. Harry Stillwell, 970 Maple Crest Drive, Minnetrista, and ultimately a payment to Mr. Stillwell based on signatures of both parties on the new agreement/waiver and Council approval of said agreement/waiver. Background After describing to the City Council at both the May 21, 2018, City Council meeting under the City Administrator s staff report, and the information documenting the long-standing issue with the driveway at Mr. Stillwell s property on the June 4, 2018, City Council meeting, the City Council authorized a payment of $3, to Mr. Stillwell predicated on acquiring the signatures of both parties on the new Agreement and Waiver of Claims shown in this packet item. The issue has been ongoing since 2006, when the City, in exchange for granting an easement through Mr. Stillwell s property for the Maple Crest Street and Utility project, agreed to pave his auxiliary driveway area back to its original status and correct all drainage functionality with the project. A few attempts to correct this issue to Mr. Stillwell s satisfaction were tried in subsequent years without a resolution. Conclusion By executing this agreement and waiver of claims with Mr. Stillwell, we will concluded this longstanding issue between the parties. Recommended City Council Action: Adopt Resoltuion No Approving the new Agreement and Waiver of Claims with Mr. Harry Stillwell, 970 Maple Crest Drive, Minnetrista, concluding the issue between the City of Minnetrista and Mr. Stillwell, and provide a payment in the amount of $3,725, to Mr. Stillwell once both parties have executed the agreement. Does Recommended Action meet City Mission Statement? Does Recommended Action meet City Goals/Priorities? Explain: Yes No Yes No Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

23 RESOLUTION NO RESOLUTION APPROVING AGREEMENT AND WAIVER OF CLAIMS BETWEEN THE AND HARRY STILLWELL, 970 MAPLE CREST DRIVE, MINNETRISTA, MN WHEREAS, Mr. Harry Stillwell, 970 Maple Crest Drive, Minnetrista, MN, granted an easement through his property for the Maple Crest Street and Utility project back in 2006, with a Letter of Agreement and Memorandum of Understanding that repairs to his driveway and all drainage issues would be resolved to his liking; and WHEREAS, a number of attempts to correct these issues took place in 2007, 2008, and 2009; with the ultimate outcome remaining unresolved between the City of Minnetrista and Mr. Stillwell; and WHEREAS, to conclude this issue, a new Agreement and Waiver of Claims has been produced requiring both parties to agree, and in return, the City will provide Mr. Stillwell a payment in the amount of $3,725; and NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE, that the City Council authorizes the new Agreement and Waiver of Claims between the City and Mr. Stillwell, in return for payment of $3,725 to Mr. Stillwell. This resolution was adopted by the City Council of the City of Minnetrista on the 18 th day of June, 2018, by a vote of Ayes and Nays. Attest: Lisa Whalen, Mayor Kris Linquist, City Clerk (seal)

24 AGREEMENT AND WAIVER OF CLAIMS This Agreement and Waiver of Claims (the Agreement ) is entered into this 18 th day of June, 2018 by and between the city of Minnetrista, a Minnesota municipal corporation (the City ), and Harry A. Stillwell, a single person (the Owner ). The City and the Owner may be referred to collectively herein as the Parties. WHEREAS, the Owner is fee owner of real property located at 970 Maple Crest Drive, Minnetrista, Minnesota (the Property ); and WHEREAS, in 2007, the Owner granted the City a permanent drainage and utility easement across the Property (the Easement ) as part of the City s Maple Crest Street and Utility Project; and WHEREAS, the Owner agreed to grant the Easement on the condition that the City enter into a separate agreement and memorandum of understanding, which together required the City to perform work on the Property that would resolve certain driveway and drainage issues on the Property to the Owner s liking (collectively, the 2007 Agreement ); and WHEREAS, although the City has made numerous attempts since 2007 to fully and adequately perform the aforementioned work and resolve the issues to the Owner s satisfaction, the Owner maintains that certain driveway repairs are still necessary; and WHEREAS, the Owner recently obtained quotations to make the driveway repairs and the low quotation was $3,725.00; and WHEREAS, rather than having the work performed on the Property by the City, the Owner wishes to instead receive a direct payment from the City in the amount of $3,725.00, the quoted cost to perform the requested work; and WHEREAS, the Parties are desirous of a compromise to finalize this matter and are both willing to do so in accordance with the terms and conditions contained in this Agreement. NOW, THEREFORE, in consideration of the promises and the mutual obligations of the Parties hereto, each of them does hereby covenant and agree with the other as follows: 1. Payment. Upon the execution of this Agreement by the Parties, the City shall issue payment to the Owner in the amount of $3, The Parties agree and acknowledge that said payment will fulfill, finalize and satisfy all of the City s obligations contained in the 2007 Agreement and any and all other oral promises, representations or agreements which may have been made with regard to the driveway. The Parties further agree and acknowledge that said payment shall be made in lieu of the City performing or contracting for any additional work on the Property. 2. Waiver of Claims. In exchange for the above consideration, the Owner hereby irrevocably and unconditionally fully and forever waives, releases, and discharges the City, its v1 DTA MN

25 officers, agents and employees, from any and all claims, demands, actions, causes of action, obligations, rights, fees, damages, liabilities and expenses (inclusive of attorneys fees) of any kind whatsoever related to or arising out of the 2007 Agreement and any other related promise or agreement and the City s obligations thereunder, including, but not limited to, any work that the City has previously performed on the Property under the 2007 Agreement. Said waiver includes each and every claim, demand, charge, action and cause of action of any kind or matter at law or in equity, contract or tort which the Owner has ever had, now has or may ever have, whether or not any such claim is presently know to the Owner. 3. Governing Law. This Agreement shall be governed by, construed, and enforced in accordance with the laws of Minnesota. IN WITNESS WHEREOF, the Parties to this Agreement have caused it to be executed as of the date first written above. THE OWNER: THE CITY: Harry A. Stillwell Lisa Whalen, Mayor Kris Linquist, City Clerk v1 DTA MN

26 Item 4g CONSENT AGENDA ITEM Subject: Prepared By: Authorizing the Advertisement for Bids for the 2018 Mill and Overlay Improvement Project (City Project No ) Paul Hornby, City Engineer Meeting Date: June 18, 2018 Issue: Preparation of plans and specifications for the 2018 Mill and Overlay Improvement Project (City Project No ) is underway and staff requests authorization to advertise for bidding. Background/Discussion: The 2018 Mill and Overlay Improvement Project includes the following roadways as approved by the City Council as part of the 2018 roadway maintenance improvements: Burl Oaks Court, Burl Oaks Drive, Hunters Court, Pheasant Crossing, and Glacier Court. Mill and overlay improvements proposed in 2018 includes: Bituminous surface milling of entire width, up to 2-inch depth Adjustment of manhole and valve castings to grade Manhole chimney seals for I & I reduction Removal and replacement of curb and gutter that has advanced cracking Additional improvements included with the 2018 Mill and Overlay Improvement Project include replacing the existing pavement and concrete curb and gutter within the City Hall parking lot, shaping and paving the existing gravel driveway to Well No. 7, and paving a portion of the existing aggregate trail in Slow Creek Park. As the City Council will not be holding a regular Council meeting the first week of July, Staff is requesting authorization to advertise for bids to attract bidders and reduce the construction period on the public streets. Staff proposes the following schedule to allow for improvements along the roadways to be completed by the fall of 2018: Authorize the Advertisement for Bids June 18, 2018 Advertise for Bids June 30, 2018 and July 7, 2018 Accept Plans and Specifications July 16, 2018 Open Bids July 24, 2018 Accept Bids and Award Contract August 6, 2018 Begin Construction Mid-August Mill and Overlay Substantial Completion September 28, 2018 Remaining Project Substantial Completion October 19, 2018 Final Completion October 30, 2018 Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

27 Conclusion: Preparation of plans and specifications is underway and authorization for advertisement for bidding is requested to accommodate a bidding and construction. Recommended City Council Action: Staff recommends adopting Resolution No , Authorizing the Advertisement for Bids for the 2018 Mill and Overlay Improvement Project (City Project No ). Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

28 RESOLUTION NO HENNEPIN COUNTY, MINNESOTA RESOLUTION AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR THE 2018 MILL AND OVERLAY IMPROVEMENT PROJECT (CITY PROJECT NO ) WHEREAS, pursuant to a resolution passed by the City Council May 21, 2018, the City Engineer is currently preparing plans and specifications for the 2018 Mill and Overlay Improvement Project (City Project No ); NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, MINNESOTA: 1. The City Engineer shall prepare and cause to be inserted in the official City newspaper, the Finance & Commerce, and QuestCDN.com an advertisement for bids upon the making of such improvement under such approved plans and specifications. 2. The advertisement shall be published in each of said publications at least once not less than three (3) weeks before the date set for opening bids, shall specify the work to be done, shall state the bids will be publicly opened on Tuesday, July 24, 2018, at 3:00 p.m. at the Minnetrista City Hall in said City and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier s check, bid bond, or certified check payable to the City of Minnetrista for five (5%) percent of the amount of such bid. BE IT FINALLY RESOLVED that the City Council hereby authorizes the Advertisement for Bids for the 2018 Mill and Overlay Improvement Project (City Project No ). This resolution was adopted by the City Council of the City of Minnetrista on the 18 th day of June, 2018, by a vote of Ayes and Nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk (seal) O:\City Council\Council 2018\Packets\ Packet\Word\RESLTN-AuthAFB doc

29 Item 6a BUSINESS/DISCUSSION ITEM Subject: Halstead Drive Street Improvement Project (City Project No ) Resolution Approving Work Order 2 Prepared By: Paul Hornby, City Engineer Meeting Date: June 18, 2018 Issue: Request for Council approval of Work Order No. 2 for the Halstead Drive Street Improvement Project (City Project No ). Background: On June 19, 2017, the City of Minnetrista awarded the Halstead Drive Street Improvement Project, City Project 01-16, to RAM Excavating, Inc. The city previously approved Work Order No. 1, that had a net contract cost reduction in the amount of $34, The purpose of Work Order No. 1 was to resize various driveway and roadway culverts in accordance with MnDOT plan review, and revise restoration seed mix to accommodate residential turf (low maintenance roadside mix was originally proposed). Additional traffic control items were required by permit by Three Rivers Park District for work within the Dakota Rail Regional Trail and the reclamation and paving of Farmhill Circle was removed from the project due to the good condition of the pavement after construction of the 2016 Trunk Watermain Improvements. Work Order No. 2 includes several items we have been working on with the contractor since construction ended last fall. Work Order No. 2 includes adjustments to quantities identified a Plan Quantity where an increase or decrease in quantity requires a work order (change order) to modify the amount used. The changed quantities are for subgrade excavation, select granular borrow material, aggregate base material, removal of a 51 span arch pipe culvert replaced with 42 round steel pipe to meet MCWD comments, retaining wall on a driveway negotiated as part of temporary easement at 7515 Halstead Drive, and additional watermain pipe in excess of planned length in relocating a hydrant. RAM Excavating Inc. has signed Work Order 2, detailing the change in work items which have been reviewed by staff and MnDOT with regard to the work scope and costs, and recommend approval. MnDOT reviews all work orders, Work Orders, and supplemental agreements on State funded projects. The work order is proposed as a unit-based Work Order, so the contractor is paid for actual quantity of the item installed. Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

30 Conclusion: Staff is recommending that the Work Order No. 2 be approved to compensate the contractor for the described items for the necessary work revisions for the Halstead Drive Street Improvement Project. Fiscal Impact: Work Order No. 2 results in a contract addition in the amount of $14,866.61, increasing the contract from $2,429, to $2,444, Recommended City Council Action: Staff recommends adopting Resolution No , Approving Work Order 2 for the Halstead Drive Street Improvement Project (City Project No ). Payment for this Work Order will occur at a future meeting. Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No K:\ \Admin\Docs\Council Report\ Approve CO 2\1. AGN EXEC SUM-Approve WO doc Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

31 RESOLUTION NO HENNEPIN COUNTY, MINNESOTA A RESOLUTION APPROVING WORK ORDER NO. 2 FOR HALSTEAD DRIVE STREET IMPROVEMENT PROJECT (CITY PROJECT NO ) WHEREAS, the City of Minnetrista Council awarded the contract for the Halstead Drive Street Improvement Project to RAM Excavating, Inc. of Winsted, Minnesota; and WHEREAS, Work Order No. 2 is necessary to construct the improvements and associated work; and WHEREAS, Work Order 2 will increase the project construction costs in the amount of $14,866.61, from the contract amount of $2,429,991.85to $2,444,858.46; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MINNETRISTA, MINNESOTA: 1. Work Order 2 in the total amount of $14,866.61is hereby approved. This resolution was adopted by the City Council of the City of Minnetrista on the 18 th day of June, 2018, by a vote of Ayes and Nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk (seal) O:\City Council\Council 2018\Packets\ Packet\Word\2. RESLTN-Approve WO doc

32 STATE AID FOR LOCAL TRANSPORTATION Rev.July 2010 WORK ORDER FOR MINOR EXTRA WORK Page 1 of 4 SAP Minn. Proj. No. ( ) WO No. 2 Project Location: Halstead Drive-Minnetrista Local Agency: City of Minnetrista Local Project No Contractor: RAM Excavating, Inc. Contract No. Address/City/State/Zip: 592 Industrial Drive; PO Box 660; Winsted, MN Total Work Order Amount $ $14, In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. Change Pay Item No SUBGRADE EXCAVATION (P) Add quantity of 2,167 at Unit Price of $5.25/C Y to rectify discrepancies in the original earthwork calculations including the roundabout area and geofoam section. Change Pay Item No SELECT GRANULAR BORROW (CV) (P) Add quantity of at Unit Price of $23.09/C Y to rectify discrepancies in the original earthwork calculations including the roundabout area and geofoam section. Change Pay Item No AGGREGATE BASE CL 5 (100% CRUSHED LIMESTONE) (P) Add quantity of at Unit Price of $37.26/C Y to rectify discrepancies in the original earthwork calculations including the roundabout area and geofoam section. Change Pay Item No " SPAN RC PIPE-ARCH APRON Subtract quantity of 2 at Unit Price of $6,000.00/EACH to install replacement 42 steel aprons in lieu of the originally proposed new 51 Span Arch RC Pipe aprons due to limited cover. Change Pay Item No " SPAN RC PIPE-ARCH SEWER CL IIA Subtract quantity of 39 at Unit Price of $250.00/L F to install a replacement 42 steel culvert in lieu of the originally proposed new 51 Span Arch RC Pipe due to limited cover. Add Pay Item No AGGREGATE BASE CL 5 (100% CRUSHED LIMESTONE) (P) - DEDUCT Add quantity of at Unit Price of (-$37.26)/C Y for installed material not meeting project gradation requirements. Add Pay Item No RETAINING WALL CONSTRUCTION HALSTEAD DR Add quantity of 410 at Unit Price of $28.75/S F for all equipment, material and labor to install a retaining wall at 7515 Halstead Drive to accommodate the grade transition from the driveway which was relocated due to the project road design. Add Pay Item No " CS PIPE CULVERT Add quantity of 60 at Unit Price of $185.50/L F to install a replacement 42 steel culvert in lieu of the originally proposed new 51 Span Arch RC Pipe due to limited cover.

33 STATE AID FOR LOCAL TRANSPORTATION Rev.July 2010 WORK ORDER FOR MINOR EXTRA WORK Page 2 of 4 Add Pay Item No " CS PIPE APRON Add quantity of 2 at Unit Price of $4,000.00/EACH to install replacement 42 steel aprons in lieu of the originally proposed new 51 Span Arch RC Pipe aprons due to limited cover. Add Pay Item No " WATERMAIN DUCTILE IRON CL 52 Add quantity of 34 at Unit Price of $86.27/L F for all equipment, material, fittings and labor to extend an existing hydrant the additional distance outside of the clear zone of the proposed roadway.

34 STATE AID FOR LOCAL TRANSPORTATION Rev.July 2010 WORK ORDER FOR MINOR EXTRA WORK Page 3 of 4 Estimate Of Cost: (Include any increases or decreases in contract items, any negotiated or force account items.) **Group/Fun ding Category Item No. Description Unit Unit Price + or Quantity + or Amount $ SUBGRADE EXCAVATION (P) C Y $ ,167 $11, SELECT GRANULAR BORROW (CV) (P) C Y $ $18, AGGREGATE BASE CL 5 (100% CRUSHED C Y $ $1, LIMESTONE) (P) " SPAN RC PIPE-ARCH APRON EA $ $12, " SPAN RC PIPE-ARCH SEWER CL IIA L F $ , AGGREGATE BASE CL 5 (100% CRUSHED LIMESTONE) (P) - C Y $ $28, DEDUCT RETAINING WALL CONSTRUCTION S F $ $11, HALSTEAD DR " CS PIPE CULVERT L F $ $11, " CS PIPE APRON EA $ $8, " WATERMAIN DUCTILE IRON CL 52 L F $ $2, Net Change Work Order No. 2 $14,866.61

35 STATE AID FOR LOCAL TRANSPORTATION Rev.July 2010 WORK ORDER FOR MINOR EXTRA WORK Page 4 of 4 **Group/Funding category is required for Federal Aid projects Due to this change, the contract time: (check one) (X) Is NOT changed ( ) May be revised as provided in Mn/DOT Specification 1806 ( ) Is Increased by Working Days ( ) Is Decreased by Working Days ( ) Is Increased by Calendar Days ( ) Is Decreased by Calendar Days Approved by Project Engineer: Date: 6/11/2018 _ Print Name: Kris Keller Phone: (651) _ Approved by Contractor: Date: Print Name: Phone: Distribution: Project Engineer (Original), Contractor (copy), DSAE (copy for funding review) DSAE Portion: The State of Minnesota is not a participant in this contract. Signature by the District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This work is eligible for: Federal Funding State Aid Funding Local funds District State Aid Engineer: Date:

36 Item 6b BUSINESS/DISCUSSION ITEM Subject: Prepared By: 2018 Crack Fill and Seal Coat Improvement Project (City Project 01-18) - Receive Bids and Award Contract Paul Hornby, PE, City Engineer Meeting Date: June 18, 2018 Issue: The City received bids which were publically opened and read aloud for the 2018 Crack Fill and Seal Coat Project (City Project 01-18) on Tuesday, May 22, The bid results have been tabulated for City consideration of awarding the contract. Enclosed is a bid results letter from staff and a resolution receiving bids and awarding the contract for Council consideration of approval. Background/Discussion: The 2018 Crack Fill and Seal Coat Improvement Project plans and specifications were prepared as a collaborative project effort with the Cities of Minnetrista, Victoria and Shorewood to reduce overall project costs. The Minnetrista Streets included in the project are: Lakeside Circle and Lakeside Drive north of Halstead Drive Pinnacle Way east of Halstead Drive Wind Ridge Trail south of CR 110 West Fairway Ridge Drive and Court southeast of CR 110 North Crest Ridge Court north of Minneapolis Avenue Bayside Lane south of CR 151 Sunnybrook Circle, Drive and Lane Trails between Minneapolis Avenue and Jennings Cove Road The cities received two bids with the lowest responsive bid received from Allied Blacktop Co. of Maple Grove, Minnesota with their grand total bid of $381, The grand total City of Minnetrista s schedules of the project bid is $106, Conclusion: The project is bid to award to the lowest responsive bidder for the grand total bid for the three cities. City of Minnetrista received the lowest responsive bid from Allied Blacktop Co., in the amount of $106,841.00, including the roadway crack fill and seal coat, fog seal, trail sealcoat and fog seal improvements. Fiscal Impact: The Minnetrista portion of the project is funded from the street maintenance fund and park/trail fund. As bid, the crack fill and sealcoat bid exceeds the city CIP project budget of $78,087. Indirect costs were approved in the amount of $6,500 which results in a remaining construction budget of $71,587. We have reviewed the bid schedules and Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

37 reviewed the roadways proposed for sealcoating with Public Works after snowmelt. Wind Ridge Trail has more patch work needed than anticipated in the fall of 2017, and we recommend the roadway is reassigned to the future mill and overlay schedule. In order to bring the project within the construction budget we recommend the following actions: 1. Remove Wind Ridge Trail from the project ($12,200 +/-) 2. Remove Fairway Ridge Court and Fairway Ridge Drive from the project ($7,910 +/-) These streets could be pushed a year but will result in shuffling the 2019 CIP. 3. Remove the pavement marking form the project ($2,920 - we can have the contractor protect the markings or have Public Works quote through their vendor) 4. Reject Alternate No. 1 Roadway Fog Seal ($15,680) 5. Include Crack Fill and Sealcoat of the trails (Trail/Park budget) The project is bid as a unit price contract with estimated quantities. The contractor is paid for the actual quantities constructed for the project. The actions recommended by staff result in construction amount of $69,400 including a 5-percent construction contingency. A resolution prepared to award the project based upon staff recommendation is enclosed for Council consideration of approval. Recommended City Council Action: Staff recommends approving Resolution No , Receive Bids and Awarding the Contract to Allied Blacktop Co., for their bid amount without Wind Ridge Trail, Fairway Ridge Court, Fairway Ridge Drive, pavement markings, and roadway fog seal, and awarding the trail seal coat and fog seal in the amount of $68,131. Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain: K:\ \Admin\Docs\CC Memos\ Receive Bids-Award\AGN ITM-receivebidsawardcontract Crack Fill Sealcoat Project.docx Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

38 477 Temperance Street St. Paul, MN (651) May 23, 2018 Honorable Mayor and City Council City of Minnetrista 7701 Co Road 110 W Minnetrista, MN Re: 2018 Seal Coat Project City of Minnetrista, MN Project No City of Shorewood, MN Project No City of Victoria, MN WSB Project Nos. R , R and R Dear Mayor and Council Members: Bids were received for the above-referenced project on Tuesday, May 22, 2018, and were opened and read aloud. Two bids were received. The bids were checked for mathematical accuracy. Please find enclosed the bid summary indicating the low bid as submitted by Allied Blacktop Co., of Maple Grove, Minnesota for a total bid amount of $381, for work in Minnetrista Shorewood, and Victoria. The Engineer s Estimate was $355, The bid schedule for the City of Minnetrista was $106,841.00, including alternates. Bid amounts for each city were as follows: Allied Blacktop City of Shorewood Schedule A - Shorewood Roadways $169, TOTAL SHOREWOOD CONTRACT $169, City of Victoria Schedule B - Victoria Roadways $92, Schedule C - Victoria Parking Lots $13, TOTAL VICTORIA CONTRACT $105, City of Minnetrista Schedule D - Minnetrista Roadways $89, Schedule E - Minnetrista Trails $1, Alternate 1 - Minnetrista Fog Seal $15, Alternate 2 - Minnetrista Fog Seal (Trails) $ TOTAL MINNETRISTA CONTRACT $106, GRAND TOTAL BID $381, We recommend that the City Council consider these bids and if desired to award in whole or in part, the lowest bidder is Allied Blacktop Co. based on the results of the bids received. Sincerely, WSB & Associates, Inc. Paul Hornby, PE City Engineer Attachment / kkp Building a legacy your legacy. Equal Opportunity Employer wsbeng.com K:\ \Admin\Construction Admin\ LOR Minnetrista PRELIM.docx

39 BID TABULATION SUMMARY PROJECT: 2018 Seal Coat Project OWNER: City of Shorewood (Project No ) City of Victoria, MN City of Minnetrista, MN (Project No ) WSB PROJECT NOs.: R , R and R Bids Opened: Tuesday, May 22, 2018, at 2:00 pm Contractor Bid Security (5%) Grand Total Bid 1 Allied Blacktop X $381, Pearson Bros., Inc. X $398, Engineer's Opinion of Cost $355, I hereby certify that this is a true and correct tabulation of the bids as received on May 22, Alyson Fauske, PE Denotes corrected figure K:\ \Admin\Construction Admin\ Bid Summary