CITY COUNCIL MEETING AGENDA August 15, :00pm

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1 CITY COUNCIL MEETING AGENDA August 15, :00pm 1) Call to Order a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Patricia Thoele, Mark Vanderlinde, Pam Mortenson, Bob Christians; Staff: City Administrator Michael Barone, Community Development Director David Abel, Finance Director Brian Grimm, Director of Public Safety Paul Falls, and City Clerk Kris Linquist. Consultants: City Attorney Ron Batty, Kennedy & Graven; and City Engineer Paul Hornby, WSB Engineering. c) Approval of Agenda 2) Special Presentations a) Jennings Bay Wetland Restoration MCWD b) Dog Bite Ordinance Discussion 3) Persons to Be Heard The City Council invites residents to share new ideas or concerns related to city business; however, individual questions and remarks are limited to three (3) minutes per speaker. No City Council action will be taken, although the Council may refer issues to staff for follow up or consideration at a future meeting. The mayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson for groups of individuals with similar views. Speakers should state their name and home address at the podium before speaking. 4) Consent Agenda a) Approve Work Session Meeting Minutes from July 18, 2016 b) Approve Closed Work Session Meeting Minutes from July 18, 2016 c) Approve Regular Meeting Minutes from July 18, 2016 d) Res. No Approve Claims e) Res. No Approve Front Yard Setback Variance at 5885 Loring Drive f) Res. No Authorize and Execute Transfers approved in 2016 Budget Amendments g) Res. No Approve Simple Subdivision between 4340 Highland Road & 4275 Creek View Circle h) Res. No Approve Status Change from Probationary to Full-time for Cassandra Tabor, HR/Communications Coordinator i) Res. No Accept Resignation of Jessica Archer, Building Official j) Res. No Approve Assignment of General Fund Balances for 2017 Budget purposes k) Res. No Approve Memorandum of Understanding with Local 49 Public Works to add a Water Treatment Plant position 5) Public Hearings a) Ordinance No. 441 Establishment of Waterset Storm Water Improvement Tax District i) Res. No Ordinance No. 441 by Title and Summary The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2016\Agendas\ CC RM Agenda.docx Page 1 of 2

2 6) Business Items a) Res. No Accept Quotes and Award Contract 2016 Fog Seal Project (City Project 08-16) b) Ordinance No. 440 Temporary Housing c) Res. No Approve After the Fact Variance at 1155 Cove Circle d) Res. No Approve Drug Task Force Contract e) Res. No Accept Bids and Award Contract for Parking Lot Project in Lisle Park (City Project 05-16) 7) Administrative Items a) Staff Reports i) City Administrator ii) City Engineer iii) Associate Planner b) Council Reports i) Mayor Lisa Whalen Economic Development Authority; Personnel Committee; Planning Commission (rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; Minnehaha Creek Watershed District; Pioneer-Sarah Creek Watershed Management Commission (alternate); Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate); Parks Commission (rotating) ii) Patricia Thoele Acting Mayor; Personnel Committee; Planning Commission (rotating); Parks Commission(rotating); Economic Development Authority iii) Mark Vanderlinde Economic Development Authority; St. Bonifacius Fire Advisory Committee; Planning Commission (rotating); Parks Commission (rotating) iv) Pam Mortenson Economic Development Authority; Planning Commission (rotating); Parks Commission (rotating); Spirit of the Lakes Festival v) Bob Christians Economic Development Authority; Mound Fire Advisory Committee (rep); Westonka Community & Commerce; Planning Commission (rotating); Parks Commission (rotating) 8) Adjournment The agenda packet with all background material is located at the back table for viewing by the public. Published agenda is subject to change without notice. Information and materials relating to the above items are available for review at city hall by appointment. The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2016\Agendas\ CC RM Agenda.docx Page 2 of 2

3 Item 4a CITY COUNCIL WORK SESSION MINUTES July 18, :30 p.m. 1) Call to Order Mayor Whalen called the meeting to order at 5:30 p.m. Present Council: Mayor Lisa Whalen, Patricia Thoele, Mark Vanderlinde, Pam Mortenson and Bob Christians; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Public Safety Director Paul Falls, and City Clerk Kris Linquist; Consultant: City Engineer Paul Hornby, WSB Engineering and City Attorney Ron Batty, Kennedy & Graven (arrived at 5:33 p.m.) Absent: None 2) Settlement of Claims Agreement for Jennings Cove Property - Discussion City Attorney Batty discussed the use of a Release of Claims agreement versus using a grant program. Christians likes the agreement approach. Mortenson commented that it should be a shared cost and is in favor of the agreement. Vanderlinde likes the agreement. He commented on the differences between the Jennings Cove project and the Westwood Drive project. Thoele likes the settlement agreement and not a grant program. Mayor Whalen also likes the agreement approach and expressed that the City should give the requested amount of $15,800. Consensus was to add this item to the Council agenda as item 6g. Mortenson commented that she still feels that there should be a shared cost and was hesitant on paying 100%. Minnetrista Work Session Minutes July 18, 2016 Page 1

4 3) Enchanted Lane Preliminary Design Improvements presentation and discussion City Engineer Hornby overviewed the power point presentation. Highlights included: Proposed improvements would include: widening the street from 20 ft. to 22 ft., bituminous pavement reclamation and reconstruction to existing pavement width, street grades are proposed to very closely match the existing grades, minor adjustments to some of the existing roadway to improve drainage and minor seasonal flooding conditions. Total Estimated Project Cost is to be $346,600 Assessment at 35% (25 units) would be $4,500-$5,000, at 50% (25 units) would be $6,500-$7,000, and 100% (25 units) would be $13,000-$14,000 per unit. Overviewed Preliminary Project Schedule Mayor Whalen questioned the assessment. Hornby stated that the project would be considered somewhere between a mill and overlay and a reclamation project. It was determined that a full reconstruct would not be feasible. Mortenson questioned the effects it would have to existing homes. Hornby stated that some of the driveways will have to be modified. There was discussion on what was talked about at the Public Information meeting. Mortenson asked for the life of the road with the proposed improvements. Hornby stated approximately years. Consensus of the council was to opt for the 35% special assessment and a neighborhood information meeting will be set for mid to late August. 4) Discussion of potential Purchase of land for Water Tower Closed Session pursuant to MN 13D.05, Subd. 3(c)(3) to develop or consider offers or counteroffers for the purchase or sale of real or personal property. Motion by Vanderlinde, seconded by Mortenson to adjourn to closed session to discuss the potential purchase of land for the Water Tower pursuant to MN 13D.05, Subd. 3(c)(3) to develop or consider offers or counteroffers for the purchase or sale of real or personal property located at Outlot B, Hunters Crest 6 th addition. Motion carried 5-0. Meeting reconvened at 6:41 p.m. Minnetrista Work Session Minutes July 18, 2016 Page 2

5 5) Adjourn Motion by Christians, seconded by Thoele to adjourn the Work Session Meeting. Motion carried 5-0. Absent: None Mayor Whalen adjourned the meeting at 6:41 p.m. Respectfully Submitted, K r i s L i n q u i s t Kris Linquist, MMMC, CMC City Clerk Minnetrista Work Session Minutes July 18, 2016 Page 3

6 Item 4b CITY COUNCIL WORK SESSION CLOSED MEETING MINUTES July 18, 2016 Attendees: City Council: Mayor Lisa Whalen, Patricia Thoele, Mark Vanderlinde, Pam Mortenson and Bob Christians; Staff: City Administrator Mike Barone, Finance Director Brian Grimm, Community Development Director David Abel, Public Safety Director Paul Falls, and City Clerk Kris Linquist; Consultants: City Engineer Paul Hornby, WSB Engineering and City Attorney Ron Batty, Kennedy & Graven Absent: None Mayor Whalen called the closed session to order at 6:10 p.m. Purpose of the closed session: Discussion of potential Purchase of land for Water Tower Closed Session pursuant to MN 13D.05, Subd. 3(c)(3) to develop or consider offers or counteroffers for the purchase or sale of real or personal property located at Outlot B, Hunters Crest 6 th addition. The Council and Staff discussed the pros and cons of the subject property for the city s intended purpose and what would be a fair price to offer. Council directed staff with negotiation instructions to pursue purchasing the land. Motion by Christians, seconded by Mortenson to adjourn the closed session and return to the open work session at 6:41 p.m. Motion carried: 5-0. Respectfully Submitted, K r i s L i n q u i s t Kris Linquist, MMMC, CMC City Clerk Minnetrista Work Session Closed Meeting Minutes July 18, 2016 Page 1

7 Item 4c CITY COUNCIL MEETING MINUTES July :00pm 1) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m. a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Patricia Thoele, Mark Vanderlinde, Pam Mortenson and Bob Christians; Staff: City Administrator Michael Barone, Community Development Director David Abel, Finance Director Brian Grimm, Public Safety Director Paul Falls, City Clerk Kris Linquist, and HR/Communications Coordinator Cassandra Tabor; Consultants: City Attorney Ron Batty, Kennedy & Graven and City Engineer Paul Hornby, WSB Engineering. Absent: None c) Approval of Agenda Mayor Whalen proposed adding item 6g) Settlement of Claims for Jennings Cove Property Motion by Vanderlinde, seconded by Christians to approve the agenda with the addition of item 6g) Settlement of Claims for Jennings Cove Property. Motion carried 5-0. Absent: None 2) Special Presentations a) Pam Myers Westonka Historical Society Update Ms. Myers gave a bi-annual report of the Westonka Historical Society. b) 2 nd Quarter Financial Update Finance Director Grimm Overviewed the second quarter financials. The total for all funds as of June 2016 is $15,225, ) Persons to Be Heard None 4) Consent Agenda a) Approve Work Session Meeting Minutes from June 20, 2016 b) Approve Regular Meeting Minutes from June 20, 2016 c) Res. No Approve Claims d) Res. No Approve Variance for David Opheim at 5370 Eastview Avenue e) Res. No Approve Variance for David and Catherine Olson at 3415 Warner Lane f) Res. No Approve Comp Plan Amendment for Serenity Hill on Halsted Bay. The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes July 18, 2016 Page 1 of 9

8 g) Approve Ordinance No. 436 Rezoning of Serenity Hill on Halsted Bay to PUD h) Res. No Ordinance No. 436 by Title and Summary i) Res. No Approve Preliminary Plat for Serenity Hill on Halsted Bay j) Res. No Approve 2016 Budget Amendments k) Res. No Approve Change Order No. 2 for the Water Treatment Facilities (City Project 02-15) l) Res. No Accept Improvements and Authorize Final Payment Lisle Park Tennis Court Improvement Project (City Project 01-15) m) Res. No Approve Change Order No Crack Fill and Sealcoat Project (City Project 03-16) Motion by Thoele, seconded by Vanderlinde to approve the Consent Agenda as presented. Motion carried 5-0. Absent: None 5) Public Hearings- None 6) Business Items a) Final Plat Waterset Development Community Development Director Abel presented the Staff report found in the City Council Packet dated July 18, He overviewed the final plat for Waterset Development. Highlights included: The proposed development started back in the fall of Hartman Communities submitted a preliminary plat application in May of Finding of Facts regarding the final plat of Waterset are: 1. The final plat is consistent with the City s comprehensive plan and, as conditioned herein, its zoning ordinance, its subdivision regulations and its other official controls. 2. The final plat is consistent with the terms and conditions of preliminary plat approval. Staff recommendation to the City Council is to approve the final plat based on the following comments/conditions: 1. The applicant shall comply with all comments and recommendations outlined by the city engineer in the memorandum dated July 13, 2016 prepared by WSB; 2. The Developer shall obtain all necessary permits from the Minnehaha Creek Watershed District, the Minnesota Department of Health, the Minnesota Pollution Control Agency, the Metropolitan Council, Hennepin County, and all other governmental entities and agencies having jurisdiction over Waterset; 3. No building permit will be issued for any lot until at least the base course for the street has been constructed in accordance with the plans or as otherwise acceptable to the city engineer; 4. The Developer must execute a subdivision agreement in a form satisfactory to the City to ensure the construction of subdivision improvements within Waterset and other matters related thereto; 5. Three copies of the final plat, mylars, a certified copy of the final plat, The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes July 18, 2016 Page 2 of 9

9 and an electronic digital copy of the final plat must be presented to the City; 6. The plat must be recorded within 120 days of the date of the plat of Waterset is executed by the City; 7. The Developer must reimburse the City for all fees and costs incurred by the City in review of the application for plat approval and drafting and negotiating the subdivision agreement; 8. The Developer shall install all improvements shown on the plans attached to the subdivision agreement. The design of all such improvements is subject to review and approval of the city engineer before the commencement of construction; 9. In accordance with the terms of the subdivision agreement, the Developer shall provide to the City a letter of credit prior to the commencement of construction, determined by the city engineer to be sufficient to ensure completion of the required improvements; 10. The Developer shall comply with the city attorney s recommendation regarding all title matters concerning the plat procedures for recording the plat, subdivision agreement and related documents; 11. The city planner is authorized to execute a sign permit for a subdivision entry monument sign which is satisfactory to the City. There was discussion about the street lights. Mayor Whalen wanted to know who would be maintaining the islands in the roadway. Abel stated it would be in the Homeowners Association Agreement. Mayor Whalen questioned if there was going to be a No Outlet sign. Abel stated that there would be. Thoele questioned if there are any prospective home buyers for the development yet. Abel stated that he was not aware of any. Vanderlinde questioned the Class 5 rock that would be put down. Hornby stated that it was in the developer s Geotech report. i) Resolution No Approve Final Plat Motion by Christians, seconded by Mortenson to Approve Resolution No Approving Final Plat application for Waterset Development subject to conditions outlined in the staff report. Motion carried 5-0. Absent: None ii) Resolution No Approve Subdivision Agreement Motion by Christians, seconded by Vanderlinde to Approve Resolution No Approving Waterset Development Subdivision Agreement with Hartman Communities LLC. Motion carried 5-0. Absent: None b) Ordinance No. 439 Amend Sections , subd. 3, and subd. 8(b) relating to the Riparian View Shed The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes July 18, 2016 Page 3 of 9

10 City Attorney Batty presented the Staff report found in the City Council Packet dated July 18, He overviewed the proposed Ordinance to amend the Riparian View Shed Ordinance. Highlights include: Due to a building permit in 2015, the Riparian View shed ordinance is in need of review. Three section of the Ordinance needs amending: Section the definition of Lake Shore setback needs clarification Section , Subd. 2 Board of Appeals and Adjustments. The time of when the 20 day clock to appeal would commence. Section , Subd. 8(b) Setbacks Riparian view shed protection. Staff surveyed surrounding communities to determine how many have a riparian view shed ordinance. The Planning Commission voted 3-2 recommending that the city council deny Ordinance No. 439 at their June 27, 2016 meeting. Staff recommends approval of the Ordinance as written and presented to the council. Mayor Whalen stated that she was not in favor of the proposed ordinance. Thoele commented that somewhere in the ordinance there should be something so that a home is not built unusually far away from the lake or too close to the street. Thoele commented that a resident doesn t have a legal right to a view over a neighbor s property. She feels that the building requirements should be 75 feet from the lakeshore and 35 feet from the street and a building could go anywhere within those setbacks. There was discussion about the property on Minneapolis Avenue. Mortenson commented that this ordinance is more complex. Vanderlinde doesn t want one person s placement of their house to determine setbacks for neighbors. Vanderlinde commented possibly tabling the ordinance and work on the verbiage to protect neighbors rights if a house is built too close to the street. Abel stated it would start the ordinance process over. Kenneth Schmeling, 5115 Minneapolis Avenue; handed out a letter to the council members and made comments in opposition to the proposed ordinance. Gerry Aman, 5103 Minneapolis Avenue; Spoke in opposition to the proposed ordinance. Gary Eastburn, 1510 Westwood Drive; Stated that he thought the existing ordinance works well. The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes July 18, 2016 Page 4 of 9

11 Mark Kauppi, 5107 Minneapolis Avenue; Commented that the existing ordinance does need some changes. Andrea Moody, 1260 Morningview Drive; Stated that she is not in favor of the proposed ordinance. Mayor Whalen commented that corner lot issues need to be addressed. Vanderlinde commented that for new construction there should be a building envelope to build in. Christians wants to see something in the ordinance for the destruction of an older home and building a new one. Mayor Whalen went over Section 3 and Section 4 of the proposed ordinance and stated that it will be included in the revised ordinance when it is brought back to council. Council directed staff to change Section 2 of the proposed ordinance. No action was taken by the Council on this item. c) Ordinance No. 438 Regarding Regulations of Sober Homes City Attorney Batty presented the Staff report found in the City Council Packet dated July 18, He overviewed the proposed Ordinance for Sober Homes. Highlights include: The proposed ordinance accomplishes three things: 1. It provides a review mechanism specifically related to sober homes. 2. The Ordinance establishes a process for review of a request for accommodation which is arguably closer to statutory intent. 3. The Ordinance is purposely vague on limits which may be imposed on a sober house. John Tschumperlin, 7575 Susan Lane; Stated that he thinks this proposed ordinance is a good one. Motion by Mortenson, seconded by Vanderlinde to Approve Ordinance No. 438 Regarding regulations of Sober Homes. Motion carried 5-0. Absent: None i) Resolution No Ordinance No. 439 by Title and Summary Motion by Vanderlinde, seconded by Christians to approve Resolution No Ordinance No. 438 to be published by Title and Summary. Motion carried 5-0. Absent: None d) Res No Receive Feasibility Report and Call for Public Hearing Halstead Drive Improvement Project (City Project 01-16) City Engineer Hornby presented the Staff report found in the City Council Packet The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes July 18, 2016 Page 5 of 9

12 dated July 18, He overviewed the feasibility report for Halstead Drive Improvement Project. Highlights include: At the June 20, 2016 Council meeting, staff presented Council with five design alternatives for consideration. The feasibility report, at the direction of the Council, include the reconstruction of the existing gravel segment of Halstead Drive (from Highland Road to approximately 200 feet west of Lakeside Drive) and reclamation of the existing bituminous pavement of Farmhill Drive and Farmhill Circle south of Halstead Drive. Halstead Drive has been classified as a state aid, collector roadway and will be reconstructed to City and State Aid design standards, whereas Farmhill Drive and Farmhill Circle have been classified as residential roadways and will be reclaimed and constructed to City design standards. The total estimate of probable project costs is in the amount of $3,606,000. With a breakdown of: Municipal State Aid funds $1,302,800 Assessments $ 724,500 at 35% Public Improvement Bonds $1,578,700 Proposed special assessments were based on the City of Minnetrista Special Assessment Policy adopted in 2010: Halstead Drive Properties $14,818.49/unit Farmhill Dr/Cir Properties $11,113.87/unit New water service install $ 3,374.80/unit Staff recommends approval of receiving the feasibility report and calling for a public hearing on Improvements for the proposed Halstead Drive Street Improvement Project There was discussion about the turn around and boat launch. There was discussion on the assessment amount. Mayor Whalen stated that the City should hold a Public Information Meeting. Vanderlinde questioned if a turnaround could have an island because of safety issues. Hornby stated an option could be a mini round about. A Public Information Meeting will be scheduled for Mid-August. Mayor Whalen called for a five minute break at 8:59 p.m. The meeting reconvened at 9:04 p.m. Motion by Mortenson, seconded by Christians to approve Resolution No , Receiving the Feasibility Report and Calling for Hearing on Improvements for the proposed Halstead Drive Street Improvement Project, City Project Motion carried 5-0. Absent: None e) Res. No Approve Professional Services Proposal Westwood The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes July 18, 2016 Page 6 of 9

13 Drive Drainage Improvements (segment 4) City Project City Engineer Hornby presented the Staff report found in the City Council Packet dated July 18, He overviewed the Westwood Drive Drainage Improvement segment 4. Highlights include: The existing drainage ravine (or channel) that conveys storm water runoff from County Road 110 North (including Mound Westonka High School, Langewood Drive and Morningview Terrace), was reviewed by the City Council and staff in 2015 during the preliminary and final design phases of the Westwood Drive Drainage Ravine Improvements project located between Westwood Drive and Lake Minnetonka. The property owner at 1395 Westwood Drive that receives much of the runoff has requested the City review the ravine erosion and repair the channel. WSB proposes to prepare preliminary plans, specifications, watershed permitting, erosion control permitting, final plans, final specifications, bidding and construction services for the proposed fee of $25,930. WSB will be working collaboratively with the Minnehaha Creek Watershed District (MCWD) and Hennepin County for proportional grant and funding for the project and has been working with these agencies toward this goal. The MCWD has indicated they prefer a no-pipe channel to meet long term water quality goals. Motion by Thoele, seconded by Vanderlinde to approve Resolution No Authorizing the preparation of plans, specifications, permitting, bidding and construction services for the Westwood Drive Segment 4 Drainage Ravine Improvements, and the professional services proposal by WSB and Associates to perform the services as outlined, in the amount of 25,930. Motion carried 5-0. Absent: None f) Res. No Accept Bids and Award Contract 2016 Mill and Overlay Improvements (City Project 02-16) City Engineer Hornby presented the Staff report found in the City Council Packet dated July 18, He overviewed the project. Highlights included: The 2016 Mill and Overlay project includes Crest Ridge Court, Fairway Ridge Drive and Fairway Ridge Court as approved by the City Council as part of the 2016 roadway maintenance improvements. Six (6) bids were received for the 2016 Mill and Overlay Improvement Project, ranging from $167, to $232, The Engineers opinion of construction cost was $195,840. The lowest responsive bid received was from Midwest Asphalt Corporation with their low bid of $167, Motion by Vanderlinde, seconded by Thoele to Approve Resolution No Accepting the Bids and Awarding the Contract for the 2016 Mill and Overlay Improvement (City Project 02-16) to Midwest Asphalt Corporation for their low bid of $167,824. Motion carried 5-0. Absent: None The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes July 18, 2016 Page 7 of 9

14 g) Settlement of Claims Agreement for the Jennings Cove Property City Attorney Batty overviewed what was discussed at the Work Session. Motion by Vanderlinde, seconded by Christians to authorize the Mayor and City Clerk to execute the Settlement of Claims Agreement not to exceed $15,500. Motion carried 4-1. Opposed: Mortenson Absent: None 7) Administrative Items a) Staff Reports i) City Administrator Discussed Safety Training contract with MMUA and the potential savings of having in house Safety Training Coordination. Motion by Mortenson, seconded by Vanderlinde to direct staff to draft a letter to MMUA cancelling their services as of September1, Motion carried 5-0. Absent: None August 1, 2016 Council meeting Motion by Christians, seconded by Thoele to cancel the August 1, 2016 Work Session and Regular Council Meeting due to a lack of quorum. Motion carried 5-0. Absent: None ii) HR/Communications Coordinator Police Candidate Justin Thompson starting August 2 nd. Security System update. iii) Public Safety Director National Night Out August 2 with 16 parties Citizens Academy Softball Game with Fire Department fundraiser for WeCAN iv) City Clerk Elections Canvas Meeting on August 11th b) Council Reports i) Mayor Lisa Whalen NW League Pioneer Sarah Creek Planning Commission July Met Council Waste water tour City Bus tour Spirit of the Lakes ii) Patricia Thoele The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes July 18, 2016 Page 8 of 9

15 Spirit of the Lakes National Night Out iii) Mark Vanderlinde Nothing to report iv) Pam Mortenson Spirit of the Lakes City Bus Tour Steering Committee v) Bob Christians Spirit of the Lakes Westonka Community Commerce August 6 th Dog Days Westonka Community Commerce Al & Alma s Cruise August 17th 8) Adjournment Motion by Christians, seconded by Thoele to adjourn the meeting at 9:42 p.m. Motion carried 5-0. Absent: None Respectfully submitted, Kris Linquist City Clerk The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes July 18, 2016 Page 9 of 9

16 Item 4d RESOLUTION NO RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS WHEREAS, the City Council of the City of Minnetrista, pursuant to MS , shall have the full authority over the financial affairs of the City; and WHEREAS, the City Council reviewed the Claims for payment, with checks numbered through 59421; electronic checks E through E ; including an electronic transfers for payroll. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the attached list of claims in the amount of $ 2,170, and wire transfers in the amount of $455, to or investment accounts is hereby approved. ADOPTED this 15th day of August 2016 by a vote of Ayes Nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk (seal)

17 CITY OF MINNETRISTA *Check Detail Register 08/12/16 10:49 AM Page 1 JULY 2016 to AUGUST 2016 Check Amt Invoice Comment ST BK OF THE LAKES Paid Chk# /15/2016 BLUE CROSS BLUE SHIELD MN E HEALTH & LIFE INS - E CONTR $1, BCBS Premium- PW Employer Paid E HEALTH & LIFE INS - E CONTR $1, BCBS Premium- PW Employer Paid E HEALTH & LIFE INS - E CONTR $ BCBS Premium- PW Employer Paid E HEALTH & LIFE INS - E CONTR $ BCBS Premium- PW Employer Paid E HEALTH & LIFE INS - E CONTR $ BCBS Premium- PW Employer Paid E HEALTH & LIFE INS - E CONTR $8, BCBS Premium- PD Employer Paid G PAYROLL CLEARING HEALTH INS $1, BCBS *HSA Premium Employee Paid E HEALTH & LIFE INS - E CONTR $ BCBS Premium- BLDG Official Employer Paid E HEALTH & LIFE INS - E CONTR $1, BCBS Premium- Planning Employer Pd E HEALTH & LIFE INS - E CONTR $1, BCBS Premium- PW Employer Paid E HEALTH & LIFE INS - E CONTR $2, BCBS Premium -Admin Employer Paid Total BLUE CROSS BLUE SHIELD MN $21, Paid Chk# /15/2016 JUBILEE FOODS E APPRECIATION EVENTS $ Extra Hot Dogs Trista Day E MISCELLANEOUS EXPENSE $16.19 Triatholon Detail E APPRECIATION EVENTS $1, Trista Day E MISCELLANEOUS EXPENSE $12.18 City Council Bus Tour E OFFICE SUPPLIES Total JUBILEE FOODS $69.00 $1, Recycling Day Supplies Paid Chk# /1/2016 A-1 MINNETONKA RENTAL, INC. E RENTAL $ Trencher Rental Total A-1 MINNETONKA RENTAL, INC. $ Paid Chk# /1/2016 ALDEN POOL & MUNICIPAL SUPPLY E UTILITY SYSTEM MAINT SUPPL $ Chlorine Regulator Total ALDEN POOL & MUNICIPAL SUPPLY $ Paid Chk# /1/2016 ALS COFFEE E CLEANING & MAINT SUPPLIES $ Coffee Total ALS COFFEE $63.35 Paid Chk# /1/2016 ARCHER, JESSICA E DUES & SUBSRIPT & TRAINING $ Reimbursement for Training Total ARCHER, JESSICA $ Paid Chk# /1/2016 BANYON DATA SYSTEMS, INC. E DUES & SUBSRIPT & TRAINING $ POS Support Total BANYON DATA SYSTEMS, INC. $ Paid Chk# /1/2016 BOLL, MEGAN R WATER SALES $ Utilities Overpayment Total BOLL, MEGAN $ Paid Chk# /1/2016 BOYER TRUCKS ROGERS E EQUIPMENT PARTS, TIRES $ R Truck 3-Parts E EQUIPMENT PARTS, TIRES ($238.49) CM170023R Credit Total BOYER TRUCKS ROGERS $ Paid Chk# /1/2016 BRAUN INTERTEC CORPORATION E PROFESSIONAL SERVICES $1, B Construction Materials-New Water Treatments E PROFESSIONAL SERVICES $ B Construction Materials-Water Main Improv Total BRAUN INTERTEC CORPORATION $2, Paid Chk# /1/2016 CENTER POINT ENERGY E NATURAL GAS $ Gas Utility - Gov't Bldg

18 CITY OF MINNETRISTA *Check Detail Register 08/12/16 10:49 AM Page 2 JULY 2016 to AUGUST 2016 Check Amt Invoice Comment E NATURAL GAS $ Gas - Well #5 E NATURAL GAS $ Gas Utility - PW E NATURAL GAS $ Gas Utility - PD E NATURAL GAS $ Gas Utility - PW Total CENTER POINT ENERGY $ Paid Chk# /1/2016 CLASSIC CLEANING COMPANY E CLEANING & MAINT SUPPLIES $ Monthly Cleaning-July ; Paper Towels, Toliet Paper, Bags E CLEANING & MAINT SUPPLIES $ Monthly Cleaning-July ; Paper Towels, Toliet Paper, Bags E CLEANING & MAINT SUPPLIES $ Monthly Cleaning-July ; Paper Towels, Toliet Paper, Bags Total CLASSIC CLEANING COMPANY $1, Paid Chk# /1/2016 DVS E VEHICLE & EQUIP MAINT $ Tabs Total DVS $ Paid Chk# /1/2016 EARL F. ANDERSON INC. E STREET MAINTENANCE SUPPL $ IN Signs Total EARL F. ANDERSON INC. $ Paid Chk# /1/2016 ECM PUBLISHERS, INC E COPY & PRINTING SUPPLIES $ Accuracy Testing E LEGAL NOTICE & ORD PUBLIC $ Storm Water Improv Public Hearing E LEGAL NOTICE & ORD PUBLIC $ Ord. 436 E LEGAL NOTICE & ORD PUBLIC $ Ord 438 Total ECM PUBLISHERS, INC $96.39 Paid Chk# /1/2016 ECM PUBLISHERS, INC E COPY & PRINTING SUPPLIES $ Filing Dates E LEGAL NOTICE & ORD PUBLIC $ Waterset Hearing Total ECM PUBLISHERS, INC $69.40 Paid Chk# /1/2016 EROSION PRODUCTS, LLC E STREET MAINTENANCE SUPPL $ Seed E STREET MAINTENANCE SUPPL $ Erosion Blanket for Ditchwork Kingswood E STREET MAINTENANCE SUPPL $ Seed Total EROSION PRODUCTS, LLC $ Paid Chk# /1/2016 FASTENAL COMPANY E BLDG/STRUCT MAINTENANCE $ MNWAC46810 Bollard Cover E SHOP MATERIALS $ MNWAC46913 Sign Bolts/Nuts Total FASTENAL COMPANY $ Paid Chk# /1/2016 FP MAILING SOLUTIONS E POSTAGE $66.00 RI Ultimail Meter E POSTAGE $12.00 RI Postage Reset Total FP MAILING SOLUTIONS $78.00 Paid Chk# /1/2016 FRONTIER NY E ELECTRIC UTILITIES $ Well #5 Phone Service Total FRONTIER NY $55.05 Paid Chk# /1/2016 GOPHER STATE ONE CALL E UTILITY SYSTEM MAINT SUPPL $ Sewer & Water Locates E UTILITY SYSTEM MAINT SUPPL $ Sewer & Water Locates Total GOPHER STATE ONE CALL $ Paid Chk# /1/2016 KENNEDY & GRAVEN, CHARTERED E LEGAL FEES - ATTORNEY $2, General

19 CITY OF MINNETRISTA *Check Detail Register 08/12/16 10:49 AM Page 3 JULY 2016 to AUGUST 2016 Check Amt Invoice Comment E LEGAL FEES - ATTORNEY $2, Ordinances E LEGAL FEES - ATTORNEY $1, MN Administration E LEGAL FEES - ATTORNEY $ MN Water Treatment Plant G LAND USE RECEIVABLE $ MN * Serenity Hill G LAND USE RECEIVABLE $ MN * Waterset Rezoning and Plat E LEGAL FEES - ATTORNEY $1, MN Minneapolis Ave G LAND USE RECEIVABLE $ MN * Hargreaves Easement Vacation G LAND USE RECEIVABLE $1, MN * Bocklage Easement Vacation G LAND USE RECEIVABLE $ MN * Anderson/Hugh Agreement E LEGAL FEES - ATTORNEY $ MN Personel Matters E PROFESSIONAL SERVICES $ MN Jennings Cove Storm Pond G LAND USE RECEIVABLE $ MN * Mader Wetlands Matter Total KENNEDY & GRAVEN, CHARTERED $12, Paid Chk# /1/2016 LANO EQUIPMENT - SHAKOPEE E EQUIPMENT PARTS, TIRES $ Glass for Kubata E EQUIPMENT PARTS, TIRES $ Bobcat Repair Total LANO EQUIPMENT - SHAKOPEE $ Paid Chk# /1/2016 LEGEND COMPANIES E BLDG/STRUCT MAINTENANCE $ Maintenance Invoicing per Contract Total LEGEND COMPANIES $ Paid Chk# /1/2016 LEIF, ISAAC E PROFESSIONAL SERVICES $ City Council Meeting 7/18/16 Total LEIF, ISAAC $ Paid Chk# /1/2016 LELS G PAYROLL CLEARING UNION DUES $ August 2016 PD Union Dues (10x$49) Total LELS $ Paid Chk# /1/2016 LOFFLER COMPANIES INC MO E COPY & PRINTING SUPPLIES $ Canon-Copier Total LOFFLER COMPANIES INC MO $ Paid Chk# /1/2016 LOFFLER, INC E COMPUTER SERVICES/FEES $ General Support 7/1/16-7/31/16 E COMPUTER SERVICES/FEES $ General Support 7/1/16-7/31/16 E COMPUTER SERVICES/FEES $ General Support 7/1/16-7/31/16 E COMPUTER SERVICES/FEES $1, General Support 7/1/16-7/31/16 E COMPUTER SERVICES/FEES $1, General Support 7/1/16-7/31/16 E COMPUTER SERVICES/FEES $ Copies-PD Total LOFFLER, INC $4, Paid Chk# /1/2016 MADISON NATIONAL LIFE INSURANC G PAYROLL CLEARING HEALTH INS $ August 2016 Disability Premium Total MADISON NATIONAL LIFE INSURANC $ Paid Chk# /1/2016 MCFOA E DUES & SUBSRIPT & TRAINING $65.00 Training-Kris Total MCFOA $65.00 Paid Chk# /1/2016 MENARDS E LAWN MAINTENANCE $ Primer, Cement, Conduit Caps E LAWN MAINTENANCE $ Irrigation Repair E SMALL TOOLS AND MINOR EQ $ Cedar for Repairing Bridge at Slow Creek Park E BLDG/STRUCT MAINTENANCE $ Cedar for Repairing Bridge at Slow Creek Park Total MENARDS $750.92

20 CITY OF MINNETRISTA *Check Detail Register 08/12/16 10:49 AM Page 4 JULY 2016 to AUGUST 2016 Check Amt Invoice Comment Paid Chk# /1/2016 MET COUNCIL (SAC) G SAC CLEARING $14, July 2016 * Monthly SAC Total MET COUNCIL (SAC) $14, Paid Chk# /1/2016 MID COUNTY E MOTOR FUELS AND LUBRICAN $ Died Diesel Fuel E MOTOR FUELS AND LUBRICAN $1, Died Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Died Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Squad Fuel E MOTOR FUELS AND LUBRICAN $ Squad Fuel E MOTOR FUELS AND LUBRICAN $ Died Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Died Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Died Diesel Fuel Total MID COUNTY $3, Paid Chk# /1/2016 MILLS FLEET FARM E VEHICLE & EQUIP MAINT $1, Trailer-Spray Tank Total MILLS FLEET FARM $1, Paid Chk# /1/2016 MN DEPT OF HEALTH E DUES & SUBSRIPT & TRAINING $23.00 Renewal-Peters Total MN DEPT OF HEALTH $23.00 Paid Chk# /1/2016 MN DEPT OF LABOR/INDUS E DUES & SUBSRIPT & TRAINING $10.00 ABR Pressure Vessels E DUES & SUBSRIPT & TRAINING $20.00 ABR Pressure Vessels Total MN DEPT OF LABOR/INDUS $30.00 Paid Chk# /1/2016 MORTENSON, PAM E MISCELLANEOUS EXPENSE $ Spirit of Lakes Parade candy Total MORTENSON, PAM $75.00 Paid Chk# /1/2016 NAPA AUTO-WACONIA E EQUIPMENT PARTS, TIRES $ Batteries for Truck #3 Total NAPA AUTO-WACONIA $ Paid Chk# /1/2016 NCPERS MINNESOTA E HEALTH & LIFE INS - E CONTR $ PERA Life Ins Employer PD Stw E HEALTH & LIFE INS - E CONTR $ PERA Life Ins Employer Pd PD E HEALTH & LIFE INS - E CONTR $ PERA Life Ins Employer Pd E HEALTH & LIFE INS - E CONTR $ PERA Life Ins Employer Parks E HEALTH & LIFE INS - E CONTR $ PERA Life Ins Employer Pd St E HEALTH & LIFE INS - E CONTR $ PERA Life Ins Employer PD WA E HEALTH & LIFE INS - E CONTR $ PERA Life Ins Employer PD SW E HEALTH & LIFE INS - E CONTR $ PERA Life Ins Employer Pd Admi G PAYROLL CLEARING LIFE INS $ *PERA life Ins Employer Paid E HEALTH & LIFE INS - E CONTR $ PERA Life Ins Employer Pd Snow Total NCPERS MINNESOTA $ Paid Chk# /1/2016 NORTHERN SALT INCOPORATED E STREET MAINTENANCE SUPPL $ Hickory -Dust Abatement Total NORTHERN SALT INCOPORATED $ Paid Chk# /1/2016 OFFICE DEPOT - CHICAGO E OFFICE SUPPLIES $ Plates, Cups, Labels E OFFICE SUPPLIES $ Plates, Cups, Labels E OFFICE SUPPLIES $ Plates, Cups, Labels E OFFICE SUPPLIES $ Plates, Cups, Labels

21 CITY OF MINNETRISTA *Check Detail Register 08/12/16 10:49 AM Page 5 JULY 2016 to AUGUST 2016 Check Amt Invoice Comment E OFFICE SUPPLIES $ Elections E OFFICE SUPPLIES $ Folder, Paper E OFFICE SUPPLIES $ Lanyards E OFFICE SUPPLIES $ Cord E OFFICE SUPPLIES $ Book E OFFICE SUPPLIES $ Toner and Sharpies E OFFICE SUPPLIES $ Labels Total OFFICE DEPOT - CHICAGO $ Paid Chk# /1/2016 OPTUM E MISCELLANEOUS EXPENSE $ HSA Quarterly Total OPTUM $ Paid Chk# /1/2016 OVERLINE & SON, INC E UTILITY SYSTEM MAINT SUPPL $2, Emergency Televising of Sewer Line for Water Main Proj Halstead Total OVERLINE & SON, INC $2, Paid Chk# /1/2016 Petty Cash E MISCELLANEOUS EXPENSE $13.23 City Council meeting Treats E POSTAGE $12.61 Postage E POSTAGE $0.57 Utility Postage Return E APPRECIATION EVENTS Total Petty Cash $25.70 $52.11 Parade Candy Paid Chk# /1/2016 PIPE SERVICES CORP E UTILITY SYSTEM MAINT SUPPL $1, Cleaning of Lift Stations Sewer Lines by GM Contracting on Halstead Dr Total PIPE SERVICES CORP $1, Paid Chk# /1/2016 PRIDE CONSTRUCTION E STREET MAINTENANCE SUPPL $11, Frost Boil and Ditch Work E IMPROVEMENTS Total PRIDE CONSTRUCTION $5, $16, Drainage Work on Lakeview Paid Chk# /1/2016 SEH E ENGINEERING SERV $26, Water Treatment Plants E ENGINEERING SERV $20, South Central Main System Improv Total SEH $46, Paid Chk# /1/2016 SITEONE LANDSCAPE SUPPLY E LAWN MAINTENANCE $ Sprinkler Repair Parts Total SITEONE LANDSCAPE SUPPLY $79.83 Paid Chk# /1/2016 SRSI E BLDG/STRUCT MAINTENANCE $ Fire Alarm Monitoring-PD E BLDG/STRUCT MAINTENANCE $ Fire Alarm Monitoring-PW Total SRSI $ Paid Chk# /1/2016 E UNIFORMS Streicher s $2, I Uniforms Total Streicher s $2, Paid Chk# /1/2016 UNITED FARMERS CORP E EQUIPMENT PARTS, TIRES $ Cut off Saw Parts Total UNITED FARMERS CORP $32.50 Paid Chk# /1/2016 E RECRUITING US HEALTH WORKS $ MN Pre Employment

22 CITY OF MINNETRISTA *Check Detail Register 08/12/16 10:49 AM Page 6 JULY 2016 to AUGUST 2016 Check Amt Total US HEALTH WORKS $ Invoice Comment Paid Chk# /1/2016 WHITE, BRANDON E UNIFORMS $ Reimbursement Uniform Total WHITE, BRANDON $ Paid Chk# /1/2016 WM MUELLER & SONS INC. E STREET MAINTENANCE SUPPL $1, Blacktop E STREET MAINTENANCE SUPPL $1, Blacktop E STREET MAINTENANCE SUPPL $1, Blacktop E STREET MAINTENANCE SUPPL $2, Blacktop Total WM MUELLER & SONS INC. $7, Paid Chk# /1/2016 XCEL ENERGY-MN E BLDG/STRUCT MAINTENANCE $ Irrigation E ELECTRIC UTILITIES $ Lift Station 21 E ELECTRIC UTILITIES $ Signal E ELECTRIC UTILITIES $1, City Hall E BLDG/STRUCT MAINTENANCE $ Sprinkler E ELECTRIC UTILITIES $ Public Works E ELECTRIC UTILITIES $1, Electricity-Lift Stations E ELECTRIC UTILITIES $6, Electricity-Wells/Watertower E ELECTRIC UTILITIES $1, Electricity-Street Lights E ELECTRIC UTILITIES $ Electricity- E ELECTRIC UTILITIES $ Electricity- E ELECTRIC UTILITIES $ Electricity-Signal Sunnyfield E BLDG/STRUCT MAINTENANCE $ Electricity-Hunters Trail E ELECTRIC UTILITIES $ Electricity E ELECTRIC UTILITIES $1, Electricity-Police E ELECTRIC UTILITIES $ Electricity-PW E ELECTRIC UTILITIES $ Well Total XCEL ENERGY-MN $12, Paid Chk# /15/2016 ADVANTAGE PROPERTY MAINTENANCE E LAWN MAINTENANCE $ Mowing and Lawn Service E LAWN MAINTENANCE $ Mowing and Lawn Service E LAWN MAINTENANCE $3, Mowing and Lawn Service E LAWN MAINTENANCE $ Irrigation System -Repair E LAWN MAINTENANCE $ Mowing and Lawn Service al ADVANTAGE PROPERTY MAINTENANCE $6, Paid Chk# /15/2016 ALL SEASONS SPORTS E TRAIN/MTG/EXP & SUPPLIES $ Ammo Total ALL SEASONS SPORTS $ Paid Chk# /15/2016 ALS COFFEE E CLEANING & MAINT SUPPLIES $ Coffee Total ALS COFFEE $51.30 Paid Chk# /15/2016 AMERIPRIDE SERVICES INC E CLEANING & MAINT SUPPLIES $ Service Charge E SHOP MATERIALS $ Shop towels E UNIFORMS $ Shop uniforms E SHOP MATERIALS $ Shop towels E UNIFORMS $ Shop uniforms E CLEANING & MAINT SUPPLIES $ Service Charge Total AMERIPRIDE SERVICES INC $ Paid Chk# /15/2016 BRYAN ROCK PRODUCTS

23 CITY OF MINNETRISTA *Check Detail Register 08/12/16 10:49 AM Page 7 JULY 2016 to AUGUST 2016 Check Amt Invoice Comment E LAWN MAINTENANCE $ Landscaping Rock for PD E STREET MAINTENANCE SUPPL $ Rip Rap on Spillway Hardscrabble Total BRYAN ROCK PRODUCTS $1, Paid Chk# /15/2016 CAMPBELL, BEVERLY R WATER SALES $24.19 Overpmt on Utility Bill 6535 S Saunders Total CAMPBELL, BEVERLY $24.19 Paid Chk# /15/2016 CENTRA HOMES LLC G DEPOSITS PAYABLE $5, MB R-5 Rtn Temp Co 9378 Partridge Total CENTRA HOMES LLC $5, Paid Chk# /15/2016 CULLIGAN E BLDG/STRUCT MAINTENANCE $ x Salt Total CULLIGAN $89.55 Paid Chk# /15/2016 CUPP, KATIE E MISCELLANEOUS EXPENSE $1, Tree Reimbursement-Orchard Cove Total CUPP, KATIE $1, Paid Chk# /15/2016 EARL F. ANDERSON INC. E STREET MAINTENANCE SUPPL $2, IN Signs Total EARL F. ANDERSON INC. $2, Paid Chk# /15/2016 ECM PUBLISHERS, INC E LEGAL NOTICE & ORD PUBLIC $ Lisle Park Lot Bids E COPY & PRINTING SUPPLIES $ Primary Notice Total ECM PUBLISHERS, INC $ Paid Chk# /15/2016 ELECTION SYSTEM SERVICES E MISCELLANEOUS EXPENSE $ Precinct Bags Total ELECTION SYSTEM SERVICES $70.00 Paid Chk# /15/2016 EROSION PRODUCTS, LLC E LAWN MAINTENANCE $ PD and City Hall Landscaping Total EROSION PRODUCTS, LLC $ Paid Chk# /15/2016 ETERNITY HOMES G DEPOSITS PAYABLE $1, MB R-6 Rtn Tree Deposit 5644 Sunnybrook Cir G DEPOSITS PAYABLE $5, MB R-6 Rtn Temp CO 5644 Sunnybrook Circle Total ETERNITY HOMES $6, Paid Chk# /15/2016 FASTENAL COMPANY E EQUIPMENT PARTS, TIRES $1.24 MNWAC47072 Bolts for Cut Off Saw E OFFICE SUPPLIES $58.50 MNWAC47092 Elections E UTILITY SYSTEM MAINT SUPPL $23.17 MNWAC47170 Fuses for Lift Stations Total FASTENAL COMPANY $82.91 Paid Chk# /15/2016 FINANCE AND COMMERCE E LEGAL NOTICE & ORD PUBLIC $ Lisle Parking Lot Project Total FINANCE AND COMMERCE $ Paid Chk# /15/2016 FRONTIER NY E TELEPHONE $ Monthly Phone E TELEPHONE $ Monthly Phone E TELEPHONE $ Monthly Phone Total FRONTIER NY $1, Paid Chk# /15/2016 FRONTIER PRECISION

24 CITY OF MINNETRISTA *Check Detail Register 08/12/16 10:49 AM Page 8 JULY 2016 to AUGUST 2016 Check Amt Invoice Comment E VEHICLE & EQUIP MAINT $2, Antenna for GIS Total FRONTIER PRECISION $2, Paid Chk# /15/2016 GBI HOMES G DEPOSITS PAYABLE $5, MB R-6 Rtn Temp CO Escrow 4612 Merganser Total GBI HOMES $5, Paid Chk# /15/2016 GRAINGER INC. E UTILITY SYSTEM MAINT SUPPL $ Heater Lift Station 2 E UTILITY SYSTEM MAINT SUPPL $ Thermostats Total GRAINGER INC. $ Paid Chk# /15/2016 HARRISON, SUSAN E MISCELLANEOUS EXPENSE $1, Tree Reimbursement -Red Oak Total HARRISON, SUSAN $1, Paid Chk# /15/2016 HENN CO INFO TECHNOLOGY E EQIUP AND FURNISHINGS $2, radio lease - PD E RADIO LEASE $ Radio Lease Total HENN CO INFO TECHNOLOGY $2, Paid Chk# /15/2016 HENN CO SHERIFF (PER DEIM) E CORRECTION FEES/CHGS $ Booking Fee Total HENN CO SHERIFF (PER DEIM) $75.00 Paid Chk# /15/2016 HENRYS WATERWORKS INC E UTILITY SYSTEM MAINT SUPPL $1, Curb Stop Parts Total HENRYS WATERWORKS INC $1, Paid Chk# /15/2016 ID VILLE E COPY & PRINTING SUPPLIES $ Printer Ribbon Total ID VILLE $ Paid Chk# /15/2016 KUSTOM SIGNALS, INC E EQIUP AND FURNISHINGS $2, Laser Radar Unit Total KUSTOM SIGNALS, INC $2, Paid Chk# /15/2016 KWIK TRIP E OFFICE SUPPLIES $ Elections Training Total KWIK TRIP $17.41 Paid Chk# /15/2016 LAKE MINNETONKA CONSERVATION E PROFESSIONAL SERVICES $6, rd Qtr Levy Payment Total LAKE MINNETONKA CONSERVATION $6, Paid Chk# /15/2016 LENNAR BUILDERS G DEPOSITS PAYABLE $1, R-5372 Rtn Tree Dep 6067 Hermitage G DEPOSITS PAYABLE $5, R-6065 Rtn Temp Co 6067 Hermitage Total LENNAR BUILDERS $6, Paid Chk# /15/2016 LEXISNEXIS E PROFESSIONAL SERVICES $ Contract Fee Total LEXISNEXIS $30.00 Paid Chk# /15/2016 LOFFLER, INC E COMPUTER SERVICES/FEES $ General Support 8/1/16-8/31/16 E COMPUTER SERVICES/FEES $ General Support 8/1/16-8/31/16 E COMPUTER SERVICES/FEES $1, General Support 8/1/16-8/31/16 E COMPUTER SERVICES/FEES $1, General Support 8/1/16-8/31/16

25 CITY OF MINNETRISTA *Check Detail Register 08/12/16 10:49 AM Page 9 JULY 2016 to AUGUST 2016 Check Amt Invoice Comment E COMPUTER SERVICES/FEES $ General Support 8/1/16-8/31/16 Total LOFFLER, INC $4, Paid Chk# /15/2016 MARK D WILLIAMS CUSTOM HOMES G DEPOSITS PAYABLE $5, MB R-6 Rtn Temp Co 6575 South Bay G DEPOSITS PAYABLE $5, MB R-6 Rtn Temp Co 2560 Highland Rd Total MARK D WILLIAMS CUSTOM HOMES $10, Paid Chk# /15/2016 MARK J TRAUT WELLS E IMPROVEMENTS $69, Pay No 3 Well No 6 and Well No 7 Total MARK J TRAUT WELLS $69, Paid Chk# /15/2016 MARTIN MCALLISTER E RECRUITING $ Assessment Total MARTIN MCALLISTER $ Paid Chk# /15/2016 MATTAMY MPLS USE G DEPOSITS PAYABLE $5, MB R-6 Temp Co Rtn 4264 Cottagewood Ct G DEPOSITS PAYABLE $5, MB R-6 Temp Co Rtn 4296 Cottagewood Ct G DEPOSITS PAYABLE $10, MB R-6 Temp Co Rtn 4324 Cottagewood Ct Total MATTAMY MPLS USE $20, Paid Chk# /15/2016 MENARDS E BLDG/STRUCT MAINTENANCE $ City Hall Down Spout E LAWN MAINTENANCE $ Cedar to Repair Hand Rail E LAWN MAINTENANCE $ Stain for City Logo Signs Total MENARDS $ Paid Chk# /15/2016 MET COUNCIL ENVIRONMENTAL SVC E EXPENSE MWCC $21, * Monthly Sewer otal MET COUNCIL ENVIRONMENTAL SVC $21, Paid Chk# /15/2016 MID COUNTY E MOTOR FUELS AND LUBRICAN $ Squad Fuel E MOTOR FUELS AND LUBRICAN $ Squad Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN ($45.93) 8776 Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN ($19.52) 8789 Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel E MOTOR FUELS AND LUBRICAN $ Dyed Diesel Fuel Total MID COUNTY $2, Paid Chk# /15/2016 MN BUREAU OF CRIMINAL APPREHEN E COPY & PRINTING SUPPLIES $ Search Warrants otal MN BUREAU OF CRIMINAL APPREHEN $65.00 Paid Chk# /15/2016 MOUND TRUE VALUE HARDWARE E UTILITY SYSTEM MAINT SUPPL $ Well 4 Repair E BLDG/STRUCT MAINTENANCE $ Concrete E BLDG/STRUCT MAINTENANCE $ Concrete for Irrigation E EQUIPMENT PARTS, TIRES $ Tarp for Truck E BLDG/STRUCT MAINTENANCE $ Irrigation E UTILITY SYSTEM MAINT SUPPL $ Pipe Closure E UTILITY SYSTEM MAINT SUPPL $ Cement E EQUIPMENT PARTS, TIRES $ Irrigation Box E UTILITY SYSTEM MAINT SUPPL ($4.50) Credit

26 CITY OF MINNETRISTA *Check Detail Register 08/12/16 10:49 AM Page 10 JULY 2016 to AUGUST 2016 Check Amt Invoice Comment E UTILITY SYSTEM MAINT SUPPL ($12.49) Credit E BLDG/STRUCT MAINTENANCE $ Coupling E UTILITY SYSTEM MAINT SUPPL $ Chlorine Tank E BLDG/STRUCT MAINTENANCE $ Bolts, Screws E SHOP MATERIALS $ Bolts E BLDG/STRUCT MAINTENANCE $ Key Lock Box Total MOUND TRUE VALUE HARDWARE $ Paid Chk# /15/2016 MOUND TRUE VALUE-PD E CLEANING & MAINT SUPPLIES $ Keys E CLEANING & MAINT SUPPLIES $ Refrigerator Filters E CLEANING & MAINT SUPPLIES ($58.99) Credit E CLEANING & MAINT SUPPLIES $ Refrigerator Filters, Lysol Wipes Total MOUND TRUE VALUE-PD $88.93 Paid Chk# /15/2016 OFFICE DEPOT - CHICAGO E OFFICE SUPPLIES $ Dividers E OFFICE SUPPLIES $ Labels, Tape, Paper E OFFICE SUPPLIES $ Election Supplies E OFFICE SUPPLIES $ Sign E OFFICE SUPPLIES $ Ink E OFFICE SUPPLIES $ Postits, Highlighters, Notepads E OFFICE SUPPLIES $ Election Supplies E OFFICE SUPPLIES $ Office Supplies E OFFICE SUPPLIES $ Office Supplies E OFFICE SUPPLIES $ Office Supplies Total OFFICE DEPOT - CHICAGO $ Paid Chk# /15/2016 PAULSON, MARK E MISCELLANEOUS EXPENSE $1, Tree Reimbursement -Red Oak Total PAULSON, MARK $1, Paid Chk# /15/2016 PAWELK, MICHAEL E UNIFORMS $ Boot Reimbursement Total PAWELK, MICHAEL $ Paid Chk# /15/2016 PEAK HEATING AND COOLING E BUILDING REPAIR PARTS $ Repair of Unit 6-City Hall Total PEAK HEATING AND COOLING $ Paid Chk# /15/2016 PEARSON BROS. INC. E STREET MAINTENANCE SUPPL $28, Pay No 1 Crack Fill and Seal Coat Improv Total PEARSON BROS. INC. $28, Paid Chk# /15/2016 Petty Cash E MISCELLANEOUS EXPENSE $3.50 Ice-Elections E MISCELLANEOUS EXPENSE $6.35 Water for Judges Total Petty Cash $9.85 Paid Chk# /15/2016 PLUNKETTS E BLDG/STRUCT MAINTENANCE $ Pest Control E BLDG/STRUCT MAINTENANCE $ Pest Control E BLDG/STRUCT MAINTENANCE $ Pest Control Total PLUNKETTS $ Paid Chk# /15/2016 POVOLNY SPECIALTIES E LAWN MAINTENANCE $ Irrigation Box for Gillespie Park Total POVOLNY SPECIALTIES $750.00

27 CITY OF MINNETRISTA *Check Detail Register 08/12/16 10:49 AM Page 11 JULY 2016 to AUGUST 2016 Check Amt Invoice Comment Paid Chk# /15/2016 PREMIUM WATERS, INC E CLEANING & MAINT SUPPLIES $ Water Total PREMIUM WATERS, INC $ Paid Chk# /15/2016 PRESS PERFECT PRINTING E COPY & PRINTING SUPPLIES $ Business Cards Total PRESS PERFECT PRINTING $64.90 Paid Chk# /15/2016 PRIDE CONSTRUCTION E UTILITY SYSTEM MAINT SUPPL $2, Repair of Waterline up to Curb Stop E STREET MAINTENANCE SUPPL $2, Reshaping Ditches-Game Farm Road, Oak Road E UTILITY SYSTEM MAINT SUPPL Total PRIDE CONSTRUCTION $2, $7, Emergency Repair of Curb Stop Hit Paid Chk# /15/2016 RIGID HITCH INC. E EQUIPMENT PARTS, TIRES $ Trailer Hitch Parts Total RIGID HITCH INC. $ Paid Chk# /15/2016 ROBERT THOMAS HOMES G DEPOSITS PAYABLE $1, MB R55 Rtn Tree Dep 1601 Dutch G DEPOSITS PAYABLE $5, MB R-6 Rtn Temp Co 1601 Dutch G DEPOSITS PAYABLE $1, MB R-5 Rtn Tree Dep 1621 Dutch G DEPOSITS PAYABLE $5, MB R62 Rtn Temp Co 1621 Dutch G DEPOSITS PAYABLE $5, MB R-6 Rtn Temp Co 5600 Dutch G DEPOSITS PAYABLE $1, MB R-5 Rtn Tree Dep 5713 Dutch G DEPOSITS PAYABLE $5, MB R62 Rtn Temp Co 5713 Dutch G DEPOSITS PAYABLE $1, MB R-6 Rtn Tree Dep 5649 Dutch G DEPOSITS PAYABLE $5, MB R-6 Rtn Temp Co 5649 Dutch G DEPOSITS PAYABLE $5, MB R-6 Rtn Temp Co 1701 Dutch Total ROBERT THOMAS HOMES $34, Paid Chk# /15/2016 SITEONE LANDSCAPE SUPPLY E LAWN MAINTENANCE $ Irrigation repair at Police for New Landscaping Total SITEONE LANDSCAPE SUPPLY $ Paid Chk# /15/2016 SPECIALIZED ENVIROMENTAL TECH E LAWN MAINTENANCE $1, Linden Park Total SPECIALIZED ENVIROMENTAL TECH $1, Paid Chk# /15/2016 E UNIFORMS E UNIFORMS Streicher s $ I Uniform $ I Uniform Total Streicher s $ Paid Chk# /15/2016 SUN BADGE CO. E UNIFORMS $ Badge Total SUN BADGE CO. $53.00 Paid Chk# /15/2016 SUN LIFE FINANCIAL G PAYROLL CLEARING LIFE INS $1, Aug 2016 Life Insurance Total SUN LIFE FINANCIAL $1, Paid Chk# /15/2016 TASC FLEX SYSTEMS REIMBURSEMEN E MISCELLANEOUS EXPENSE $47.34 Admin Fees tal TASC FLEX SYSTEMS REIMBURSEMEN $47.34 Paid Chk# /15/2016 E UTILITY SYSTEM MAINT SUPPL TEAM LABORATORY CHEMICAL CORP $1, INV Lift Station Degreaser

28 CITY OF MINNETRISTA *Check Detail Register 08/12/16 10:49 AM Page 12 JULY 2016 to AUGUST 2016 Check Amt otal TEAM LABORATORY CHEMICAL CORP $1, Invoice Comment Paid Chk# /15/2016 THE DALE GREEN COMPANY E STREET MAINTENANCE SUPPL $ Black Dirt Total THE DALE GREEN COMPANY $ Paid Chk# /15/2016 UNIFORMS UNLIMITED, INC. E UNIFORMS $1, Uniform Total UNIFORMS UNLIMITED, INC. $1, Paid Chk# /15/2016 UNITED FARMERS CORP E STREET MAINTENANCE SUPPL $ New Blower and Saw Parts Total UNITED FARMERS CORP $ Paid Chk# /15/2016 US BANK CORPORATE SYSTEMS E MISCELLANEOUS EXPENSE $ Fire Box south Treatment Plant E EQUIPMENT PARTS, TIRES $57.94 Parts for Trailer 23 E PROFESSIONAL SERVICES $ Permit Henn Co Watermain E MISCELLANEOUS EXPENSE $36.47 Council Mtg Food E DUES & SUBSRIPT & TRAINING $ International Building Code E DUES & SUBSRIPT & TRAINING $ Grimm-MNGFOA Conf E DUES & SUBSRIPT & TRAINING $95.00 Lindquist-Clerks Academy E DUES & SUBSRIPT & TRAINING $ Line Tracing Class (3) E MISCELLANEOUS EXPENSE $ Fire Box north Treatment Plant E MISCELLANEOUS EXPENSE $ Elections Supplies E LAWN MAINTENANCE Total US BANK CORPORATE SYSTEMS $ $2, Plants for Buildings Paid Chk# /15/2016 VERIZON WIRELESS E TELEPHONE $ PD Cell phones E TELEPHONE $ M2M E TELEPHONE $ PW Cell Phones E TELEPHONE $ Admin Cell phones E EQIUP AND FURNISHINGS $ PD Cell phones Total VERIZON WIRELESS $1, Paid Chk# /15/2016 WACONIA FORD MERCURY E EQUIPMENT PARTS, TIRES $45.64 FOCS Unit 67-Multipoint Inspection E EQUIPMENT PARTS, TIRES $ FOCS Unit 66-Exterior lamps E EQUIPMENT PARTS, TIRES $45.64 FOCS Unit 68-The Works E VEHICLE & EQUIP MAINT $99.00 FOCS Unit 71-Mount and Balance Total WACONIA FORD MERCURY $ Paid Chk# /15/2016 WASTE MANAGEMENT E REFUSE REMOVAL $9, * Recycling Total WASTE MANAGEMENT $9, Paid Chk# /15/2016 WM MUELLER & SONS INC. E STREET MAINTENANCE SUPPL $ Blacktop E STREET MAINTENANCE SUPPL $ Blacktop E STREET MAINTENANCE SUPPL $1, Blacktop E STREET MAINTENANCE SUPPL $ Blacktop E STREET MAINTENANCE SUPPL $2, Blacktop Total WM MUELLER & SONS INC. $5, Paid Chk# /15/2016 WSB & ASSOCIATES, INC. G LAND USE RECEIVABLE $ * St Boni Interceptor G LAND USE RECEIVABLE $ * Westonka Field Expansion E ENGINEERING SERV $3, Well Head Protection Plan Amendment

29 CITY OF MINNETRISTA *Check Detail Register 08/12/16 10:49 AM Page 13 JULY 2016 to AUGUST 2016 Check Amt Invoice Comment E PROFESSIONAL SERVICES $2, Municipal Prod Well 6 & 7 E ENGINEERING SERV $ MS4 Services E ENGINEERING SERV $1, Westwood Drive Drainage Improv G LAND USE RECEIVABLE $1, ML Serenity Hill G LAND USE RECEIVABLE $ * Woodland Cove Lake Addition G LAND USE RECEIVABLE $1, * Woodland Cove G LAND USE RECEIVABLE $ * Red Oak E ENGINEERING SERV $2, Enchanted Lane Reconstruction E PROFESSIONAL SERVICES $4, Lisle Parking Lot G LAND USE RECEIVABLE $12, * Woodland Cove Final Plat E PROFESSIONAL SERVICES $ Data Link Maintenance E ENGINEERING SERV $ Water Supply Plan G LAND USE RECEIVABLE $ * Waterset ML E ENGINEERING SERV $ GIS Services E ENGINEERING SERV $ GIS Services E ENGINEERING SERV $ GIS Services E ENGINEERING SERV $2, Halstead Drive Reconstruction E ENGINEERING SERV $3, Comprehensive Plan E ENGINEERING SERV $1, Crack and Seal Coat Improv Proj E ENGINEERING SERV $1, Mill and Overlay Improv Proj E PROFESSIONAL SERVICES $ General Engineering Svcs E ENGINEERING SERV $1, General Engineering Svcs E PROFESSIONAL SERVICES $ General Engineering Svcs E PROFESSIONAL SERVICES $ General Engineering Svcs E ENGINEERING SERV $ WCA Services E ENGINEERING SERV $4, * Bldg Permits/Review E ENGINEERING SERV $ Water System Improv-Engineering Coordination Total WSB & ASSOCIATES, INC. $53, Paid Chk# /15/2016 ZACKS INC. E SHOP MATERIALS $ Blacktop Rakes Total ZACKS INC. $ Paid Chk# E 7/19/2016 INTERNAL REVENUE SERVICE G PAYROLL CLEARING FICA $8, * PR - SS/Medicare w/h G PAYROLL CLEARING FED W/H $8, * PR - Fed w/h Total INTERNAL REVENUE SERVICE $17, Paid Chk# E 7/19/2016 MN DEPARTMENT OF REVENUE G PAYROLL CLEARING STATE W/H $3, * State w/h Total MN DEPARTMENT OF REVENUE $3, Paid Chk# E 7/19/2016 PUBLIC EMPLOYEES RETIREMENT G PAYROLL CLEARING PERA $16, * Pera w/h Total PUBLIC EMPLOYEES RETIREMENT $16, Paid Chk# E 7/19/2016 VOYA G PAYROLL CLEARING DEFERRED CO $ * Deferred Comp w/h Total VOYA $ Paid Chk# E 7/19/2016 EDWARD JONES G PAYROLL CLEARING DEFERRED CO $1, * Deferred Comp w/h Total EDWARD JONES $1, Paid Chk# E 7/19/2016 OPTUM G HSA CLEARING ACCT $4, HSA Quarterly Total OPTUM $4, Paid Chk# E 7/19/2016 TASC FLEX SYSTEMS REIMBURSEMEN

30 CITY OF MINNETRISTA *Check Detail Register 08/12/16 10:49 AM Page 14 JULY 2016 to AUGUST 2016 Check Amt Invoice Comment G PR CLEARING HEALTH FSA $16.99 ] * Health Flexible Spending tal TASC FLEX SYSTEMS REIMBURSEMEN $16.99 Paid Chk# E 7/19/2016 TASC FLEX SYSTEMS REIMBURSEMEN G PR CLEARING DAYCARE FSA $ * Dependent Care tal TASC FLEX SYSTEMS REIMBURSEMEN $ Paid Chk# E 7/21/2016 TASC FLEX SYSTEMS REIMBURSEMEN G PR CLEARING DAYCARE FSA $1, * Dependent Care tal TASC FLEX SYSTEMS REIMBURSEMEN $1, Paid Chk# E 7/26/2016 WELLS FARGO - BOND WIRES E BOND INTEREST $38, A Interest Payment E FISCAL AGENT FEES $ A Paying Agent Payment E FISCAL AGENT FEES $ B Paying Agent Payment E BOND INTEREST $63, B Interest Payment E BOND INTEREST $5, A Interest Payment E BOND INTEREST $5, A Interest Payment E BOND INTEREST $47, B Interest Payment E BOND INTEREST $47, A Interest Payment E FISCAL AGENT FEES Total WELLS FARGO - BOND WIRES $ $210, A Paying Agent Payment Paid Chk# E 7/26/2016 KLEIN BANK E BOND INTEREST $2, A Equip Cert Interest Payment Total KLEIN BANK $2, Paid Chk# E 7/26/2016 G INVESTMENTS MORGAN STANLEY INVESTMENT WIRE otal MORGAN STANLEY INVESTMENT WIRE $250, Paid Chk# E 7/26/2016 G INVESTMENTS Paid Chk# E 8/1/2016 WELLS FARGO ADVISORS Total WELLS FARGO ADVISORS $205, DELTA DENTAL $250, WIRE FROM CHECKING TO MORGAN STANLEY (INVESTMENT PURCHASE) $205, WIRE FROM CHECKING TO WELLS FARGO ADVISORS (INVESTMENT PURCHASE) E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem-Bdg E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - Admin E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PD E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem-PL E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW Total DELTA DENTAL $1, Paid Chk# E 7/29/2016 TASC FLEX SYSTEMS REIMBURSEMEN G PR CLEARING DAYCARE FSA $ * Dependent Care tal TASC FLEX SYSTEMS REIMBURSEMEN $ Paid Chk# E 8/1/2016 TASC FLEX SYSTEMS REIMBURSEMEN G PR CLEARING HEALTH FSA $51.94 * FSA Medical tal TASC FLEX SYSTEMS REIMBURSEMEN $51.94 Paid Chk# E 8/2/2016 MN DEPARTMENT OF REVENUE

31 CITY OF MINNETRISTA *Check Detail Register 08/12/16 10:49 AM Page 15 JULY 2016 to AUGUST 2016 Check Amt Invoice Comment G PAYROLL CLEARING STATE W/H $3, * State w/h Total MN DEPARTMENT OF REVENUE $3, Paid Chk# E 8/2/2016 VOYA G PAYROLL CLEARING DEFERRED CO $ * Deferred Comp w/h Total VOYA $ Paid Chk# E 8/2/2016 OPTUM E MISCELLANEOUS EXPENSE $4, HSA Quarterly Total OPTUM $4, Paid Chk# E 8/2/2016 INTERNAL REVENUE SERVICE G PAYROLL CLEARING FICA $8, * PR - SS/Medicare w/h G PAYROLL CLEARING FED W/H $8, * PR - Fed w/h Total INTERNAL REVENUE SERVICE $16, Paid Chk# E 8/2/2016 PUBLIC EMPLOYEES RETIREMENT G PAYROLL CLEARING PERA $15, * Pera w/h Total PUBLIC EMPLOYEES RETIREMENT $15, Paid Chk# E 8/2/2016 EDWARD JONES G PAYROLL CLEARING DEFERRED CO $1, * Deferred Comp w/h Total EDWARD JONES $1, Paid Chk# E 8/2/2016 G AFLAC INS Paid Chk# E 7/29/2016 AFLAC $ * Aflac Insurance-Supplemental Employee Pd Total AFLAC $ MN DEPARTMENT OF REVENUE G PAYROLL CLEARING STATE W/H $0.44 * State w/h 2nd Quarter Total MN DEPARTMENT OF REVENUE $0.44 Paid Chk# E 8/8/2016 PSN E PROFESSIONAL SERVICES $ MONTHLY ONLINE PAYMENT FEES - JULY E PROFESSIONAL SERVICES $ MONTHLY ONLINE PAYMENT FEES - JULY E PROFESSIONAL SERVICES $ MONTHLY ONLINE PAYMENT FEES - JULY E PROFESSIONAL SERVICES $ MONTHLY ONLINE PAYMENT FEES - JULY Total PSN $ Paid Chk# E 8/15/2016 GM CONTRACTING INC E IMPROVEMENTS $745, WATER MAIN IMPROVEMENT PROJECT Total GM CONTRACTING INC $745, Paid Chk# E 8/15/2016 KNUTSON CONSTRUCTION SERVICES E IMPROVEMENTS $510, PMT #9 WATER TREATMENT FACILITIES otal KNUTSON CONSTRUCTION SERVICES $510, ST BK OF THE LAKES $2,511,854.71

32 CITY OF MINNETRISTA *Check Detail Register 08/12/16 10:49 AM Page 16 JULY 2016 to AUGUST 2016 Check Amt Invoice Comment Fund Summary ST BK OF THE LAKES 101 GENERAL FUND $749, CAPITAL IMPROVEMENT PROGRAM $5, PARK DEDICATION FUND $4, ROAD MAINTENANCE FUND $32, TREE REPLACEMENT FUND $3, STREET IMP CAPITAL PROJECTS $4, WATER IMP CAPITAL PROJECTS $1,376, SEWER IMP CAPITAL PROJECTS $5, CIP EQUIPMENT CERTIFICATES $2, CIP BONDS (WAS EDA) DEBT FUND $63, GAME FARM/SOUTH BAY DEBT $39, HIGHLAND ROAD DEBT $5, HWY7/KPR REALIGN DEBT FUND $47, KINGS POINT ROAD STREET DEBT $48, WATER FUND $25, SEWER FUND $48, STORM WATER MGMT FUND $15, RECYCLING FUND $9, LANDUSE AGENCY $22, $2,511,854.71

33 Item 4e CITY OF MINNETRISTA REQUEST FOR CITY COUNCIL ACTION Subject: Prepared By: VARIANCE: Application from Dale & Sue Klous for a front yard setback variance from Maple Forest to reduce the required setback from 35 feet to 20 feet for a new garage and mudroom at 5885 Loring Drive; R1 Low Density Single Family Residence Zoning District; PID# Nickolas Olson, Associate Planner Meeting Date: August 15, 2016 Overview: Dale & Sue Klous (the Applicants ) are requesting a variance to reduce the required front yard setback from 35 feet to 20 feet for a new garage and mudroom addition at 5885 Loring Drive (the Property ). The front setback variance request is from Maple Forest. Background: The existing home was built in 1977 in the Loring Acres development. At this time, the property to the south was undeveloped. At that time the south property line required a side yard setback of 15 feet which the home complied with. In 1993, the city approved the final plat of Maple Forest Addition. As a result, right-of-way of Maple Forest now runs along the southern property line. The approval of the plat made the Property non-conforming with respect to the front yard setback requirement of 35 feet. Given the existing location of the home, it is difficult to construct an addition to the home in a conforming location. It is due to this reason that a variance has been applied for. The variance request is from Minnetrista City Code Section Subd. 2 Lot area, depth, width, coverage, setbacks, and height standards. A summary of the request can be found in the table below. South Property Line Setback (feet) Originally built (1977) Plat of Maple Forest (1993) Current Variance Request (2016) Variance Request: City Code Section Subd. 9 allows the City to issues variances from the provisions of the zoning code. A variance is a modification or variation of the provisions of the zoning code as applied to a specific piece of property. A variance is only permitted when: Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

34 a. It is in harmony with the general purposes and intent of this ordinance The Applicants have worked to design the project to match the existing character and design of current home. The project does not increase the non-conformity of the current home, but rather aims at increasing the accessibility of the Property which allows for a more proper use of the property. Protecting the natural landscape of the Property has also been maintained through the design process. b. The variance is consistent with the comprehensive plan. Again, the project has been designed with the existing home and neighborhood in mind. It attempts to preserve the character of the property while making it more functional and easier to navigate. Future land use of the property will not change as a result of the project and neighbors should not see an impact on the enjoyment of their property as a result. A variance may be granted when the applicant establishes there are practical difficulties in complying with this ordinance. Practical difficulties, as used in connection with granting a variance, means: 1. The property owner proposes to use the property in a reasonable manner not permitted by this ordinance. The Applicants are proposing to reconfigure the driveway and garage to make the property more accessible. Given the steep topography and driveway of the Loring Drive entrance, the proposed location of the building addition seems like the most reasonable to make the property easier to use. The proposal does not encroach further into the now non-conforming home location. 2. The plight of the landowner is due to circumstances unique to the property not created by the landowner. The existing location of the home limits the Applicants in the possible direction they can go. Topography also plays a large role in determining what can be done with the driveway access, which impacts where the addition can be placed. Lastly, had the proposed project been constructed prior to the development of Maple Forest Addition, a variance would not be required as setbacks would have been met. 3. The variance would not alter the essential character of the locality. The proposed plan and design are consistent with the character of the existing home. The variance request does not further increase the non-conformity of the existing home. Neighborhood Comments: Staff sent notices to all residents within 500 feet of the subject property. To date, staff has not received any comments or concerns with the variance request. Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

35 Planning Commission: On Monday July 25, 2016, the Planning Commission held a public hearing regarding the variance request. The public hearing was opened and closed with no one present to speak. After reviewing the staff report, holding a public hearing, and considering the record before it, the Planning Commission voted 5-0 (absent: Pettis) in favor of recommending approval of the variance request. Conclusion: The City Council should review the staff report and consider the entire record, including the Planning Commission s recommendation, before it as it relates to the specific variance request. Findings of fact should be established as to why the variance should be granted or denied. A summary of the findings of fact made by staff are as follows: 1. The property to the south was not developed when the home was built in 1977; 2. The home complied with the required setback of 15 feet from the south property line when it was built; 3. Right-of-way on the plat of Maple Forest Addition has increased the required south property line setback from 15 feet to 35 feet; 4. The increase in required setback made the existing home non-conforming; 5. The proposed project does not encroach further into the required setback; and 6. The large amount of right-of-way to the south keeps to home well away from the edge of Maple Forest. Recommended Action: Motion to approve the requested front yard setback variance based on the findings of fact outlined in the staff report, with the following conditions: 1. The Applicants obtain all necessary permits and approvals from the City and other applicable entities with jurisdiction prior to any construction; 2. Any required grading should maintain existing drainage patterns or improve the existing drainage of the lot and adjacent lots; 3. The Applicants are responsible for all fees incurred by the City in review of this application; 4. The variance approval is valid for one year from the date of approval and will become void and expire unless a building permit has been issued for the site; and 5. Any other conditions discussed by the City Council. Attachments: 1. Location Map 2. Applicant Narrative 3. Existing Conditions Survey 4. Concept Plan 5. Site Plan with Grading 6. Photo of Existing Home Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

36 7. Proposed Elevation 8. Res. No Approving Variance at 5885 Loring Drive Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

37 5885 Loring Drive 1 inch = 94 feet July 20, 2016 Map Powered by DataLink from WSB & Associates

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46 RESOLUTION NO RESOLUTION APPROVING A FRONT YARD SETBACK VARIANCE FROM 35 FEET TO 20 FEET TO ALLOW FOR THE CONSTRUCTION OF A GARAGE AND MUDROOM AT 5885 LORING DRIVE WHEREAS, the City of Minnetrista (the City ) is a municipal corporation, organized and existing under the laws of the State of Minnesota; and WHEREAS, the City Council of the City of Minnetrista has adopted zoning and subdivision regulations, per Chapter 5 of the Municipal Code, to promote the orderly, economic and safe development and utilization of land within the city; and WHEREAS, Dale and Susan Klous (the Applicants ) have made an application for a variance to reduce the front yard setback from 35 feet to 20 feet for the construction of a garage and mudroom on the property located generally at 5885 Loring Drive, and which is legally described as; Lot 8, Block 2, Loring Acres, Hennepin County, Minnesota; WHEREAS, on July 25, 2016, the Minnetrista Planning Commission considered the requested front yard setback variance, held a public hearing and, after consideration of the record before it, voted 5-0 (absent: Pettis) in favor of recommending approval of the front yard setback variance request; and WHEREAS, the City Council has reviewed the application, as submitted, and have made the following findings of fact: 1. The property to the south was not developed when the home was built in 1977; 2. The home complied with the required setback of 15 feet from the south property line when it was built; 3. Right-of-way on the plat of Maple Forest Addition has increased the required south property line setback from 15 feet to 35 feet; 4. The increase in required setback made the existing home non-conforming; 5. The proposed project does not encroach further into the required setback; and 6. The large amount of right-of-way to the south keeps to home well away from the edge of Maple Forest. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Minnetrista hereby approves the variance to reduce the front yard setback from 35 feet to 20 feet on the property located at 5885 Loring Drive for the construction of a garage and mudroom, as submitted with the variance application, subject to the following conditions: 1. The Applicants obtain all necessary permits and approvals from the City and other applicable entities with jurisdiction prior to any construction; 2. The proposed grading should maintain existing drainage patterns or improve the existing drainage of the lot and adjacent lots; 3. The Applicants are responsible for all fees incurred by the City in review of this application; and

47 4. The variance approval is valid for one year from the date of approval and will become void and expire unless a building permit has been issued for the site. This resolution was adopted by the City Council of the City of Minnetrista on the 15 th day of August, 2016 by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (SEAL)

48 Item 4f CITY OF MINNETRISTA REQUEST FOR CITY COUNCIL ACTION/DISCUSSION Subject: Approve and Execute 2016 Budget Amendment Transfers Prepared By: Brian Grimm, Finance Director Meeting Date: August 15, 2016 Item: As part of the July 18 th 2016 Council meeting the budgeted was amended to incorporate items that had been discussed at previous meetings regarding one-time items to use the 2015 General Fund surplus dollars. The items include dollars for additional mill and overly and gravel as well as the purchase of security system and potential purchase of Salt Brine/Dust Abatement Equipment These funds are available to be transferred as per the amended budget and the attached list should be approved to complete the transaction of actually transferring these funds. Recommended City Council Action: Approve Res No approving actual transfers that were budgeted for 2016 on the attached listing Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: Adapt to a changing economy monitor budget This agenda item is part of financial monitoring of the current year budget. Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

49 RESOLUTION NO RESOLUTION APPROVING AND FINALIZING BUDGETED TRANSFERS FOR 2016 AND AUTHORIZING ACTUAL TRANSACTIONS WHEREAS, the City of Minnetrista is a municipal corporation, organized and existing under the laws of the State of Minnesota; and WHEREAS, there are funds available in the general fund to transfer to Road Maintenance and Capital Equipment Funds for one time expenditures for specific road maintenance and capital purchases. AND WHERAS, the City of Minnetrista has budgeted for the above transactions through the 2016 budget. BE IT RESOLVED, that the City Council of the City of Minnetrista hereby approves the transfers as outlined on the attached listing This resolution was adopted on the 15th day of August 2016 by a vote of Ayes and Nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk (SEAL)

50 Transfers Transfer IN: R $ 125,000 Transfer in from General Fund Capital Improvement Fund transfer in Capital Improvement Purchases R Road Mainteance Fund transfer in $ 150,000 Transfer in from General Fund for additional Mill Overlay, Additional Gravel Total Transfers IN $ 275,000 Transfer OUT: E Transfer out to Capital Improvement Fund General Fund Transfers Out $ 125,000 Capital Improvement Purchases E Transfer out to Road Maintenance Fund General Fund Transfers Out $ 150,000 for additional Mill Overlay, Additional Gravel Total Transfers OUT $ 275,000

51 Item 4g CITY OF MINNETRISTA REQUEST FOR CITY COUNCIL ACTION Subject: SIMPLE SUBDIVISION: Application to adjust the common property line between the properties located at 4340 Highland Road, C-2 Highway Service Business Zoning District, PID# & 4275 Creek View Circle, C-2 Highway Service Business Zoning District, PID# Prepared By: Nickolas Olson, Associate Planner Meeting Date: August 15, 2016 Issue: The Metropolitan Council, owner of 4340 Highland Road, & Kevin Tritz, owner of 4275 Creek View Circle, (the Applicants ) have applied for a simple subdivision to adjust their common property line. Adjusting the common property line allows for the construction of a new MCES L-24 Lift Station at 4340 Highland Road. Background: The Metropolitan Council is acquiring additional land to be able to construct a new MCES L-24 lift station while keeping the existing lift station operational. Keeping the existing lift station will avoid any lapse in service. Other site locations were considered, but were found not to be feasible due to site, conveyance, and financial reasons. Discussion: The planning commission and city council reviewed the proposed MCES L-24 lift station when a variance application was submitted earlier in The proposed simple subdivision accommodates these variances that have already been approved. Conclusion: The City Council should examine the proposed simple subdivision, suggest changes and conditions if needed, and determine if the application should be approved or denied. Staff recommends that the City Council approves the request, based on the following findings of fact: 1. The applicant has applied for a simple subdivision, according to City Code; 2. The request does not involve the creation of any new lots; and Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

52 3. The proposed simple subdivision does not increase the nonconformity of either property included in the application. Staff recommends approval with the following conditions: 1. The new legal descriptions of the properties are those included on Exhibit B attached hereto; 2. The approval of the simple subdivision shall expire within one year of the date of the resolution unless recorded within Hennepin County within that period of time; 3. The Applicants shall reimburse the City for all costs and expenses associated with the review of this application; and 4. Any other conditions deemed necessary by the city council. Recommended City Council Action: Approve Res. No Approving a simple subdivision between the properties located at 4340 Highland Rd. & 4275 Creek View Cir. Attachments: 1. Location Map 2. Applicant Memo 3. Survey showing property transfer 4. Survey showing proposed L-24 lift station after property transfer 5. Res. No Approve Simple Subdivision between 4340 Highland Road & 4275 Creek View Circle Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

53 4340 Highland Road & 4275 Creek View Circle 1 inch = 188 feet August 4, 2016 Map Powered by DataLink from WSB & Associates

54 Eagle Point II 8550 Hudson Blvd. North, Suite 105 Lake Elmo, MN (651) Fax: (651) July 2, 2016 Mr. Nickolas Olson Community Director of Development City of Minnetrista 7701 Co. Rd 110 West Minnetrista, MN Dear Mr. Olson: RE: Simple Subdivision for the proposed L-24 Lift Station MCES Project Please find enclosed the simple subdivision application for the proposed MCES L-24 Lift Station within the City of Minnetrista, located at 4340 Highland Road. MCES will be acquiring the adjacent property as described in the attached legal description and shown on the survey map, to construct a new lift station. The addition of this property along with the variances to front yard, rear yard, and wetland setbacks will allow wastewater conveyance to continue during the construction process and allow for a relatively seamless transition from the old lift station to the new one. The acquisition of this property is necessary, along with the variances to the setback distances to be able to construct the new lift station structure according to current building and safety standards on the existing site. Other site locations were considered, however were found not to be feasible due to site, conveyance, and financial reasons. Please review the attached application and let us know when we can get on the next City Council meeting Agenda. Thank you for your consideration for this application. Sincerely, Foth Infrastructure & Environment, LLC Tim M. Stockman, P.E. Lead Civil Engineer cc: John Hemming - MCES C:\pw_workdir\pw_ie\tms3\dms51083\L-Land Simple Subdivision Application.docx

55 TUG G L:\PROJECTS\FOT20093\SHEETS\X-C-CERT.DWG CTV CTV CTV CTV CTV CTV CTV CTV G W W BENCHMARK #2 EOH WESTERLY LINE OF OUTLOT A > > > > CTV CTV CTV CTV CTV CTV CTV G G G W EOH EOH EOH XC XC XC XC TUG FO FO FO FO HIGHLAND ROAD FO FO FO FO EUG L=54.67 =0 27'28" R= EOH EOH OUTLOT A > TUG TOH TOH TOH EOH EOH EOH W W W W BLDG. ENTRANCE ELEVATION: G STATE HWY. NO. 7 EUG EUG XC XC XC G G G G EUG EOH EOH EOH W W W W W MH OUTLOT C EOH EOH WET METROPOLITAN SEWER BOARD PERPETUAL SANITARY SEWER EASEMENT PER DOC. NO RE: EX. 24" G EOH EOH EOH EOH EOH EOH EOH EOH W EUG FM W G W G TUG FM TUG FO FM TUG FM W FO FO TUG TUG CTV CTV G G TUG FO FO XC XC XC G CTV CTV CTV G G G G XC XC XC > > > > > > > INTERCEPTOR A PT. OF CURVE IN A SW'LY LINE OF LOT 1 BLK. 1, CREEKVIEW BUSINESS PARK AND MOST S'LY COR. OF PROPERTY DESC. IN HENNEPIN COUNTY CERTIFICATE OF TITLE NO CONC. MH RE:934.8 EX. L-24 LIFT STA. BLDG. ASPHALT DRIVE CONC. 8" BLOCK EX. 12" FORCEMAIN RET. WALL A SOUTHWESTERLY LINE OF LOT 1, BLOCK 1, CREEKVIEW BUSINESS PARK 24" FES INV: BUILDING HEIGHT: 17.6' EX. STANDBY GENERATOR CONC. >> XC XC WET WET FM FM FM FM FM CTV CTV CTV FOFO FO CTV CTV CTV FM FM FM BENCHMARK #1 HENNEPIN COUNTY CERT. OF TITLE NO A SW'LY LINE OF LOT 1 BLK,. 1, CREEKVIEW BUSINESS PARK AND THE SE'LY LINE OF STATE WELL THE PROPERTY DESC. ON HENNEPIN COUNTY CERT. OF TITLE NO FOFO FO XC TUG TUG TUG W W G G G G XC XC CHORINE TANK (NOT TO SCALE) G G G 24" FES INV: EXCEPTION (NOT IN PLAT) NORTHERN NATURAL GAS CO STATE HIGHWAY NO. 7 PID: EX. CHEMICAL FEED STATION ASSUMED ABANDONED BURIED FUEL TANK PER PLAN (NOT TO SCALE) GG EX. BLDG. XC XC G G GG NORTHERN NATURAL GAS COMPANY PIPE LINE ESMT PER DOC. NO G > > > LOT 1 CITY OF MINNETRISTA OPEN SPACE EASEMENT PER DOC. NO FORCEMAIN LOCATION PER INFORMATION PROVIDED BY THE CITY OF MINNETRISTA BLOCK 1 SEWER LOCATION PER INFORMATION PROVIDED BY THE CITY OF MINNETRISTA FM FM FM MH 346 NOT FOUND 0 20 PROPERTY LEGAL DESCRIPTION That part of the South Half of the Northeast Quarter of Section 32, Township 117, Range 24, described as follows: Beginning at a point on the Northeasterly line of Six Mile Creek Road, as shown on the plat of Kennedy Drive and Six Mile Road recorded in the office of the County Recorder in Book 1 of Highway Plats, page 25, which point is the Northerly end of a curve concave to the West having a radius of feet and a central angle of 59 degrees 24 minutes 10 seconds; thence North 51 degrees 31 minutes 42 seconds East (assuming the tangent of the above described curve as bearing North 38 degrees 28 minutes 18 seconds West) a distance of 120 feet; thence North 38 degrees 28 minutes 18 seconds West a distance of 120 feet; thence South 51 degrees 31 minutes 42 West a distance of feet, more or less, to the Northeasterly line of said road; thence Southeasterly along said Northeasterly line to the point of beginning. Registered Title Land Certificate of Title Number And All that part of LOT 1, BLOCK 1, CREEKVIEW BUSINESS PARK, according to the recorded plat thereof, Hennepin County, Minnesota, described as follows: Beginning at point of curve in a southwesterly line of said LOT 1; said point of curve also being the most southerly corner of that certain property described in Certificate of Title Number , files of the Registrar of Titles in and for said Hennepin County; thence on an assumed bearing of North 51 degrees 31 minutes 42 seconds East, along said southwesterly line, also being the southeasterly line of said property described in Certificate of Title Number for feet; thence South 07 degrees 49 minutes 50 seconds West for feet to a southwesterly line of LOT 1; thence northwesterly along said southwesterly line to the point of beginning. 1. The bearing system is based on the westerly line of Outlot A, CREEKVIEW BUSINESS PARK having an assumed bearing of North 37 degrees 01 minutes 48 second West. 2. The vertical datum is based on NAVD88. The originating bench marks are 2704 B and 2704 E 1, both referenced from the MnDOT Geodetic Database. EUG XC TUG SURVEY NOTES BENCHMARK # B BENCHMARK # E 1 3. The property address is 4340 Highland Road, Minnetrista, MN 55375, its PID is: The subject property lies within a Hennepin County, Minnesota (all jurisdiction) FIRM MAP 27053C0270E, (panel not printed- no special flood hazard areas). 5. The gross land area of the subject property is Acres or 21,869 Square Feet. 6. The subject property is zoned C-2 (Highway service business), per the City of Minnetrista's zoning map dated 2015, with Six Mile Marsh protection zone overlay. The setback requirements, height and floor space area restrictions and parking requirements are as follows: Minimum Setbacks: Building Front: 50' Side: 15' Rear: 25' Maximum Building Height: LEGEND BOUNDARY LINE RIGHT-OF-WAY LINE UNDERLYING / ADJACENT LOT BUILDING TIE LINE SECTION LINE WATERMAIN SANITARY SEWER SANITARY SEWER STORM SEWER UNDERGROUND ELECTRIC CHAINLINK FENCE UNDERGROUND COMM. UNDERGROUND FIBER OPTIC UNDERGROUND CABLE OVERHEAD ELECTRIC UNDERGROUND GAS DRIP LINE WET LAND BUILDING LINE BUILDING OVERHANG CONTOUR EASEMENT LINE 2 stories or 35', whichever is greater 7. The building and exterior dimensions of the outside wall at ground level are shown on the survey, which may or may not be the foundation wall. 8. The square footage of the building is 712 square feet, measured at ground level. 9. The measured heights of all buildings above grade are shown on the survey. 8. A Gopher State One Call (GSOC) request was placed on 01/12/2015 for utility locates on this site and assigned GSOC Ticket No The surveyor makes no guarantees that the underground utilities shown hereon comprise all such utilities in the area, either in service or abandoned. Utility suppliers often do not respond to these requests in the field but may provide maps, plans, and drawings in lieu of physical location. Utility information shown hereon is a compilation of the provided map information and those visible utilities and marked utilities which were located during the survey field work. The surveyor further does not warrant that the underground utilities shown hereon are in the exact location as indicated, although they are located as accurately as possible from the available information. The surveyor has not physically located the underground utilities. Pursuant to MS 216.D contact Gopher State One Call at ( ) prior to any excavation. 13. The names of adjoining land owners according to the current county tax records are shown on the survey. V W V FM V OF CTV EOH G WET 902 LEGAL DESCRIPTION COMM. PEDESTAL FENCE GATE SIGN POWER POLE ELECTRIC PANEL AIR CONDITIONER BOLLARD HYDRANT GATE VALVE WATER MANHOLE SANITARY MANHOLE TELEPHONE PEDESTAL FOUND IRON PIPE DECIDUOUS TREE SOIL BORING CERTFICATE OF SURVEY EXISTING HARDCOVER CALCULATION LOT SIZE OPEN SPACE AND LANDSCAPE BUILDING COVERAGE BITMINUOUS CONCRETE SF % OF TOTAL 21, % 19, % % % %

56 TUG G L:\PROJECTS\FOT20093\SHEETS\X-C-CERT.DWG CTV CTV CTV CTV CTV CTV CTV CTV EOH > > > > G G G G G G G G W W W BENCHMARK #2 WESTERLY LINE OF OUTLOT A CTV CTV CTV CTV CTV CTV CTV EOH EOH EOH XC XC XC XC TUG HIGHLAND ROAD XC S WET FO FO FO FO FO FO FO FO =0 27'28" R= EUG L= EOH EOH > TUG TOH TOH TOH EOH EOH EOH W W W W G STATE HWY. NO. 7 EUG EUG XC XC XC EUG > > > EOH EOH EOH W W W W W OUTLOT A OUTLOT C METROPOLITAN SEWER BOARD PERPETUAL SANITARY SEWER EASEMENT PER DOC. NO S51 31'41"W A PT. OF CURVE IN A SW'LY LINE OF LOT 1 BLK. 1, CREEKVIEW BUSINESS PARK AND MOST S'LY COR. OF PROPERTY DESC. IN HENNEPIN COUNTY CERTIFICATE OF TITLE NO EOH EOH HENNEPIN COUNTY CERT. OF TITLE NO G EUG XC TUG FM TUG FO TUG FM FO FO TUG TUG CTV CTV TUG FO FO CTV CTV CTV XC WET WET XC XC XC WET FM FM FM FM EOH EOH EOH EOH EOH EOH EOH EOH W FM W G W G FM XC XC XC G G G XC XC XC > > > > > > > S38 28'19"E EX. L-24 LIFT STA. BLDG. A SW'LY LINE OF LOT 1 BLK,. 1, CREEKVIEW BUSINESS PARK AND THE SE'LY LINE OF THE PROPERTY DESC. ON HENNEPIN COUNTY CERT. OF TITLE NO A SOUTHWESTERLY LINE OF LOT 1, BLOCK 1, CREEKVIEW BUSINESS PARK >> XC XC 8210 STATE HIGHWAY NO. 7 PID: XC CTV CTV CTV FOFO FO CTV CTV CTV FM FM FM FOFO FO W W W G G G ASPHALT DRIVE PROPOSED L-24 LIFT STATION 2,475 SQ. FT G ASPHALT DRIVE BENCHMARK #1 N38 28'19"W FM FM FM FM FM N51 31'42"E STATE WELL S07 49'50"W TUG TUG TUG G G G G XC XC EXCEPTION (NOT IN PLAT) NORTHERN NATURAL GAS CO. RELOCATE STANDBY GENERATOR 420 SQ. FT. G GG ODOR CONTROL 400 SQ. FT. G EX. BLDG. G G XC XC G GG NORTHERN NATURAL GAS COMPANY PIPE LINE ESMT PER DOC. NO G ISOLATION VALVE VAULT 205 SQ. FT. > > > > > S38 29'36"E LOT 1 CITY OF MINNETRISTA OPEN SPACE EASEMENT PER DOC. NO FM FM FM FM FM FM FM FM FM FM S FM FM FM S03 13'52"E PROPOSED UTILITY EASEMENT FORCEMAIN LOCATION PER INFORMATION PROVIDED BY THE CITY OF MINNETRISTA BLOCK 1 SEWER LOCATION PER INFORMATION PROVIDED BY THE CITY OF MINNETRISTA MH 346 NOT FOUND PROPERTY LEGAL DESCRIPTION That part of the South Half of the Northeast Quarter of Section 32, Township 117, Range 24, described as follows: Beginning at a point on the Northeasterly line of Six Mile Creek Road, as shown on the plat of Kennedy Drive and Six Mile Road recorded in the office of the County Recorder in Book 1 of Highway Plats, page 25, which point is the Northerly end of a curve concave to the West having a radius of feet and a central angle of 59 degrees 24 minutes 10 seconds; thence North 51 degrees 31 minutes 42 seconds East (assuming the tangent of the above described curve as bearing North 38 degrees 28 minutes 18 seconds West) a distance of 120 feet; thence North 38 degrees 28 minutes 18 seconds West a distance of 120 feet; thence South 51 degrees 31 minutes 42 West a distance of feet, more or less, to the Northeasterly line of said road; thence Southeasterly along said Northeasterly line to the point of beginning. Registered Title Land Certificate of Title Number And SURVEY NOTES 1. The bearing system is based on the westerly line of Outlot A, CREEKVIEW BUSINESS PARK having an assumed bearing of North 37 degrees 01 minutes 48 second West. 2. The vertical datum is based on NAVD88. The originating bench marks are 2704 B and 2704 E 1, both referenced from the MnDOT Geodetic Database. BENCHMARK # B BENCHMARK # E 1 3. The property address is 4340 Highland Road, Minnetrista, MN 55375, its PID is: The subject property lies within a Hennepin County, Minnesota (all jurisdiction) FIRM MAP 27053C0270E, (panel not printed- no special flood hazard areas). 5. The gross land area of the subject property is Acres or 21,869 Square Feet. 6. The subject property is zoned C-2 (Highway service business), per the City of Minnetrista's zoning map dated 2015, with Six Mile Marsh protection zone overlay. The setback requirements, height and floor space area restrictions and parking requirements are as follows: Minimum Setbacks: Building Front: 50' Side: 15' Rear: 25' Maximum Building Height: EXISTING LEGEND 2 stories or 35', whichever is greater 7. The building and exterior dimensions of the outside wall at ground level are shown on the survey, which may or may not be the foundation wall. 8. The square footage of the building is 712 square feet, measured at ground level. 9. The measured heights of all buildings above grade are shown on the survey. 8. A Gopher State One Call (GSOC) request was placed on 01/12/2015 for utility locates on this site and assigned GSOC Ticket No The surveyor makes no guarantees that the underground utilities shown hereon comprise all such utilities in the area, either in service or abandoned. Utility suppliers often do not respond to these requests in the field but may provide maps, plans, and drawings in lieu of physical location. Utility information shown hereon is a compilation of the provided map information and those visible utilities and marked utilities which were located during the survey field work. The surveyor further does not warrant that the underground utilities shown hereon are in the exact location as indicated, although they are located as accurately as possible from the available information. The surveyor has not physically located the underground utilities. Pursuant to MS 216.D contact Gopher State One Call at ( ) prior to any excavation. 13. The names of adjoining land owners according to the current county tax records are shown on the survey. V W V FM V EUG XC TUG OF CTV EOH G WET 902 WET LEGAL DESCRIPTION All that part of LOT 1, BLOCK 1, CREEKVIEW BUSINESS PARK, according to the recorded plat thereof, Hennepin County, Minnesota, described as follows: Beginning at point of curve in a southwesterly line of said LOT 1; said point of curve also being the most southerly corner of that certain property described in Certificate of Title Number , files of the Registrar of Titles in and for said Hennepin County; thence on an assumed bearing of North 51 degrees 31 minutes 42 seconds East, along said southwesterly line, also being the southeasterly line of said property described in Certificate of Title Number for feet; thence South 07 degrees 49 minutes 50 seconds West for feet to a southwesterly line of LOT 1; thence northwesterly along said southwesterly line to the point of beginning. BOUNDARY LINE RIGHT-OF-WAY LINE UNDERLYING / ADJACENT LOT BUILDING TIE LINE SECTION LINE WATERMAIN SANITARY SEWER SANITARY SEWER STORM SEWER UNDERGROUND ELECTRIC CHAINLINK FENCE UNDERGROUND COMM. UNDERGROUND FIBER OPTIC UNDERGROUND CABLE OVERHEAD ELECTRIC UNDERGROUND GAS DRIP LINE WET LAND BUILDING LINE BUILDING OVERHANG CONTOUR EASEMENT LINE PROPOSED LEGEND DRAINAGE ARROW BUILDING LINE BUILDING TIES WET LAND 902 COMM. PEDESTAL FENCE GATE SIGN POWER POLE ELECTRIC PANEL AIR CONDITIONER BOLLARD HYDRANT GATE VALVE WATER MANHOLE SANITARY MANHOLE TELEPHONE PEDESTAL FOUND IRON PIPE DECIDUOUS TREE SOIL BORING CONTOUR ASPHALT XC CHAINLINK FENCE FM FORCEMAIN CERTFICATE OF SURVEY PROPOSED HARDCOVER CALCULATION LOT SIZE OPEN SPACE AND LANDSCAPE BUILDING COVERAGE BITMINUOUS CONCRETE SF % OF TOTAL 21, % 15, % 3, % 2, % % PROPOSED ELEVATIONS BUILDING ENTRANCE ELEVATION, ELECTRICAL ROOM ROOF LINE METER ROOM LOWEST FLOOR ELEVATION, PUMP ROOM INVERT ELEVATION

57 CITY OF MINNETRISTA RESOLUTION NO RESOLUTION APPROVING A SIMPLE SUBDIVISION FOR THE METROPOLITAN COUNCIL WHEREAS, the city of Minnetrista (the City ) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, the City has adopted zoning and subdivision regulations to promote the orderly, economic and safe development of land within the community; and WHEREAS, the Metropolitan Council and Kevin Tritz (the Applicants ) are the fee owners of two lots generally described at 4340 Highland Road and 4275 Creek View Circle and legally described on Exhibit A attached hereto; and WHEREAS, the Applicants have applied for a simple subdivision under the City s subdivision regulations to divide the Property into two parcels of a different configuration than currently exists; and and WHEREAS, the proposed simple subdivision does not involve the creation of any new lots; WHEREAS, the proposed simple subdivision does not increase the nonconformity of either property included in the application. WHEREAS, the City Council reviewed the proposed simple subdivision on August 15, 2016; and WHEREAS, the City Council finds that the proposed simple subdivision is consistent with the City s comprehensive plan and all relevant City code provisions. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Minnetrista hereby approves the requested simple subdivision, subject to the following terms and conditions: 1. The new legal descriptions of the properties are those included on Exhibit B attached hereto; 2. The approval of the simple subdivision shall expire within one year of the date of the resolution unless recorded within Hennepin County within that period of time; 3. The Applicants shall reimburse the City for all costs and expenses associated with the review of this application

58 NOW, THEREFORE, BE IT FURTHER RESOLVED, by the City Council of the City of Minnetrista that the City, by approving this simple subdivision, has created parcels of the size and configuration requested by the Applicants. This resolution was adopted by the City Council of the City of Minnetrista this 15 th day of August, 2016 by a vote of ayes and nays. ATTEST: Kris Linquist, City Clerk Lisa Whalen, Mayor

59 EXHIBIT A Existing Legal Description of 4340 Highland Road: That part of the South Half of the Northeast Quarter of Section 32, Township 117, Range 24, described as follows: Beginning at a point on the Northeasterly line of Six Mile Creek Road, as shown on the plat of Kennedy Drive and Six Mile Road recorded in the office of the County Recorder in Book 1 of Highway Plats, page 25, which point is the Northerly end of a curve concave to the West having a radius of feet and a central angle of 59 degrees 24 minutes 10 seconds; thence North 51 degrees 31 minutes 42 seconds East (assuming the tangent of the above described curve as bearing North 38 degrees 28 minutes 18 seconds West) a distance of 120 feet; thence North 38 degrees 28 minutes 18 seconds West a distance of 120 feet; thence South 51 degrees 31 minutes 42 West a distance of feet, more or less, to the Northeasterly line of said road; thence Southeasterly along said Northeasterly line to the point of beginning. Registered Title Land Certificate of Title Number Existing Legal Description of 4275 Creek View Circle: LOT 1, BLOCK 1, CREEKVIEW BUSINESS PARK, HENNEPIN COUNTY, MINNESOTA

60 EXHIBIT B Proposed Legal Description of 4340 Highland Road: That part of the South Half of the Northeast Quarter of Section 32, Township 117, Range 24, described as follows: Beginning at a point on the Northeasterly line of Six Mile Creek Road, as shown on the plat of Kennedy Drive and Six Mile Road recorded in the office of the County Recorder in Book 1 of Highway Plats, page 25, which point is the Northerly end of a curve concave to the West having a radius of feet and a central angle of 59 degrees 24 minutes 10 seconds; thence North 51 degrees 31 minutes 42 seconds East (assuming the tangent of the above described curve as bearing North 38 degrees 28 minutes 18 seconds West) a distance of 120 feet; thence North 38 degrees 28 minutes 18 seconds West a distance of 120 feet; thence South 51 degrees 31 minutes 42 West a distance of feet, more or less, to the Northeasterly line of said road; thence Southeasterly along said Northeasterly line to the point of beginning. Registered Title Land Certificate of Title Number And All that part of LOT 1, BLOCK 1, CREEKVIEW BUSINESS PARK, according to the recorded plat thereof, Hennepin County, Minnesota, described as follows: Beginning at point of curve in a southwesterly line of said LOT 1; said point of curve also being the most southerly corner of that certain property described in Certificate of Title Number , files of the Registrar of Titles in and for said Hennepin County; thence on an assumed bearing of North 51 degrees 31 minutes 42 seconds East, along said southwesterly line, also being the southeasterly line of said property described in Certificate of Title Number for feet; thence South 07 degrees 49 minutes 50 seconds West for feet to a southwesterly line of LOT 1; thence northwesterly along said southwesterly line to the point of beginning. Proposed Legal Description of 4275 Creek View Circle: LOT 1, BLOCK 1, CREEKVIEW BUSINESS PARK, according to the recorded plat thereof, Hennepin County, Minnesota, EXCEPT that part described as follows: Beginning at point of curve in a southwesterly line of said LOT 1; said point of curve also being the most southerly corner of that certain property described in Certificate of Title Number , files of the Registrar of Titles in and for said Hennepin County; thence on an assumed bearing of North 51 degrees 31 minutes 42 seconds East, along said southwesterly line, also being the southeasterly line of said property described in Certificate of Title Number for feet; thence South 07 degrees 49 minutes 50 seconds West for feet to a southwesterly line of LOT 1; thence northwesterly along said southwesterly line to the point of beginning.

61 Item 4h CITY OF MINNETRISTA CONSENT AGENDA ITEM Subject: Prepared By: Request for Approval of a Status Change from Probationary to Full-time status for Cassandra Tabor, HR/Communications Coordinator, for completion of one-year probation Cassandra Tabor, HR/Communications Coordinator Meeting Date: August 15, 2016 Issue Ms. Cassandra Tabor began as HR/Communications Coordinator on August 3, 2016, and was required to successfully complete a probation period of one year in order to move from probationary status to full-time status consistent with the personnel handbook. Background Ms. Tabor bested 11 applicants for the HR/Communications Coordinator position and began her employment with the City of Minnetrista on August 3, 2015; and as a new hire, is required to spend one year as a probationary employee. After receiving an excellent performance review from Mr. Michael Barone, City Administrator and Cassandra s immediate supervisor, it is recommended that Cassandra Tabor move from probationary status to full-time status. A 2% rate of pay increase is associated with this transitional move. Summary The Council action is to move Ms. Cassandra Tabor from probationary to full-time status, effective August 3, Recommended City Council Action: Recommend approval of moving Ms. Cassandra Tabor from probationary status to full-time status effective August 3, 2016, the one year anniversary from her date of hire, based on an excellent performance review and staff recommendation. Does Recommended Action meet City Mission Statement? Does Recommended Action meet City Goals/Priorities? Explain: Yes No Yes No Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

62 RESOLUTION NO RESOLUTION APPROVING A STATUS CHANGE FROM PROBATIONARY TO FULL-TIME FOR CASSANDRA TABOR, HR/COMMUNICATIONS COORDINATOR EFFECTIVE AUGUST 3, 2016 WHEREAS, Ms. Cassandra Tabor was hired on August 3, 2015, and served the required one year as a probationary employee, consistent with the city s Personnel Handbook; and WHEREAS, Cassandra Tabor received an excellent performance review by her direct supervisor, City Administrator Michael Barone, on her performance during her initial 12 months of employment; and THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, to approve the change from probationary status to full-time status for Cassandra Tabor, HR/Communications Coordinator, effective August 3, 2016, the anniversary date of her hire. This resolution was adopted by the City Council of the City of Minnetrista on the 15 th day of August, 2016, by a vote of Ayes and Nays. Mayor Lisa Whalen ATTEST: Kris Linquist, City Clerk (seal)

63 Item 4i CITY OF MINNETRISTA BUSINESS / DISCUSSION ITEM Subject: Prepared By: Request to Accept Resignation of Jessica Archer, Building Official, effective August 19, 2016 Cassandra Tabor, HR/Communications Coordinator Meeting Date: August 15, 2016 Issue Ms. Jessica Archer has submitted her resignation as Building Official, effective August 19, Background Ms. Jessica Archer submitted her resignation on August 1, 2016, as she has decided to accept a position in Arizona. Jessica s last day of employment is August 19, Ms. Archer leaves in good standing, and is eligible for COBRA benefits, if she chooses, for a period of 18 months beginning September 1, 2016; and is entitled to a payout of her unused vacation leave. Summary Ms. Archer has been an employee of the City of Minnetrista for 16 months, and we wish her well in her new position. Recommended City Council Action: Recommend Approving Res. No Accepting the resignation of Ms. Jessica Archer effective August 19, 2016 and in doing so, approve the position to be backfilled immediately. Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain: Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

64 RESOLUTION NO RESOLUTION ACCEPTING RESIGNATION OF JESSICA ARCHER, BUILDING OFFICIAL, EFFECTIVE AUGUST 19, 2016 WHEREAS, Ms. Jessica Archer submitted her resignation on August 1, 2016 to have her last day of employment be August 19, 2016, as she recently decided to accept a full-time role out of state; and WHEREAS, Jessica Archer leaves employment with the City of Minnetrista in good standing, having been employed since April of 2015; and THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, to accept the resignation from Jessica Archer effective August 19, 2016, and wish her the best of luck in her future endeavors. This resolution was adopted by the City Council of the City of Minnetrista on the 15 th day of August, 2016, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

65 Item 4j CITY OF MINNETRISTA REQUEST FOR CITY COUNCIL ACTION/DISCUSSION Subject: Approve Assignment of General Fund Balances for 2017 Budget Purposes Prepared By: Brian Grimm, Finance Director Meeting Date: August 15, 2016 Item: As part of the 2015 Audit, there was a general fund surplus. Staff presented options and recommendations to Council as to how to best use these funds. A couple of the items that were recommended was to assign some of the balance for use in 2017 general fund levy and 2017 Capital Improvement Plan. The amounts that were discussed to be assigned for each purpose were: 1) $125,000 of the surplus that went into our general fund reserve be used to help reduce the potential levy increase related to the general fund operations levy for This has been incorporated into our 2017 budget planning process at the staff level. 2) $125,000 of the surplus should be transferred during 2017 for funding part of the 2017 Capital Improvement Plan budgeted purchases. This helps to reduce the size of a potential equipment certificate. Both of these items will be discussed as part of the initial presentation of the overall 2017 budget package at the August 15 th worksession. Recommended City Council Action: Approve Res No approving the assignment of General Fund Balances for 2017 Budget purposes Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: Adapt to a changing economy monitor budget This agenda item is part of financial monitoring of the current year and 2017 budget. Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

66 RESOLUTION NO Approve Assignment of General Fund Balances for 2017 Budget Purposes WHEREAS, The City monitors its financial position and fund balances and has the ability to have the Finance Director assign fund balance for certain items. WHEREAS, In previous meetings including our 2015 audit presentation it has been discussed that assigning a portion of our general fund-fund balance for the 2017 general fund levy and 2017 Capital Improvement Plan may be warranted NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Minnetrista, 1. The City adopts the attached assignments of our general fund - fund balance This resolution was adopted by the City Council of the City of Minnetrista on the 15 th day of August 2016, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

67 2016 Fund Balance Asssignment Assignment # 1 Move $125,000 of our general fund unassigned fund balance to $125,000 assigned general fund balance for 2017 general fund levy use Assignment # 2 Move $125,000 of our general fund unassigned fund balance to $125,000 assigned general fund balance for potential transfer in 2017 for Capital Improvement Fund Purchases

68 Item 4k CITY OF MINNETRISTA CONSENT ITEM Subject: Prepared By: Approval of Memorandum of Understand between City of Minnetrista and I.U.O.E. Local 49 Public Works to add a Water Treatment Plant position Cassandra Tabor, HR/Communications Coordinator, on behalf of the Personnel Committee: Mayor Lisa Whalen and Council Member Patricia Thoele, Finance Director Brian Grimm, City Administrator Michael Barone, and Cassandra Tabor Meeting Date: August 15, 2016 Issue A two-year labor agreement was entered into for 2016 and 2017 between the City and I.U.O.E-Local 49. After this agreement was finalized, the City determined there was a need to add a Water Treatment Plant Operator this year. Those discussions have led to a Memorandum of Understanding (MOU) that has been accepted by the Union representative, Ron Boesel, has the authorization of the Personnel Committee, and now we are seeking approval from the City Council. Market research was conducted, a job description created, and the pay program was determined in cooperation with George Gmach, Compensation Consultant to reflect the current market. The MOU sets forth the respective parties agreement regarding the increase of a new and additional union eligible position that shall be in effect for the remainder of 2016 and a permanent addition going forward. Background The City and the Union were both aware of the need, with the building of the two water treatment plants, an additional position this calendar year. Recommended City Council Action: The Personnel Committee recommends the approval of the Memorandum of Understanding to add an additional position, Water Treatment Plant Operator, for the I.U.O.E.-Local 49 under the agreement. Does Recommended Action meet City Mission Statement? Does Recommended Action meet City Goals/Priorities? Explain: Yes No Yes No Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

69 RESOLUTION NO RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MINNETRISTA AND INTERNATIONAL UNION OF OPERATING ENGINEERS (IUOE), LOCAL 49. WHEREAS, The current union agreement between the City of Minnetrista and the International Union of Operating Engineers (IUOE), Local 49 allows for the employer to add additional employees who will be performing collective bargaining work and eligible for Union participation, and; WHEREAS, it is in the interests of all parties that a Water Treatment Plant Operator position be added to provide staff for the new water treatment plants, and; WHEREAS, the City proposes to increase the Public Works Department s headcount by one (1), hiring a Water Treatment Plant Operator, and; THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, to approve Memorandums of Understanding for the International Union of Operating Engineers (IUOE), Local. This resolution was adopted by the City Council of the City of Minnetrista on the 15 th day of August, 2016, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

70 Memorandum of Understanding Between The City of Minnetrista -and- I.U.O.E. Local No. 49 This Memorandum of Understanding (MOU) entered into between the City of Minnetrista ( Employer ) and the International Union of Operating Engineers, Local No. 49 ( Union ) sets forth the respective parties agreement regarding the addition of a Water Treatment Plant Operator position. It is hereby understood and agreed to between the parties that: 1. The City is currently constructing water treatment plant facilities that will need to be operated by a licensed and qualified employee. 2. The intent of hiring this position is to increase the size of the workforce. In the event that a current full-time public works employees is hired for this position, their former position would be backfilled. 3. The Water Treatment Plant Operator position will be compensated in alignment with the attached Step Program. 4. The Water Treatment Plant Operator will be performing collectively bargained work and be eligible for participation in the IUOE, Local 49 Union. It is further understood and agreed to between the parties that this new position is a permanent role and shall be accepted and deemed as such, now and in the future. This Memorandum of Understanding shall be in effect from the time of acceptance and approval of this agreement by both parties and with approval of the Minnetrista City Council. In addition, it is understood that this Memorandum of Understanding may be extended or terminated by the mutual agreement of both parties. For the City of Minnetrista For I.U.O.E., Local 49 Michael Barone, City Administrator Ron Boesel, Business Agent

71 Appendix B - Wages Public Works Water Treatment Plant Operator Wages 2016 Step Annual Base Pay Monthly Base Pay Hourly Base Pay Step 1 - Start $51, $4, $24.76 Step 2 - After 1 year of service $54, $4, $26.40 Step 3 - After 2 years of service $58, $4, $27.98 Step 4 - After 3 years of service $61, $5, $29.65 Step 5 - After 4 years of service $65, $5, $31.43 Under Appendix A, wages for 2017 will include a 2% increase over 2016 wages for all classifications for the period of January 1, 2017 through June 30, 2017; then wages will increase an additional 1% for the period of July 1, 2017 through December 31, Jan 1 - Jun 30, 2017 Step Annual Base Pay Monthly Base Pay Hourly Base Pay Step 1 - Start $52, $4, $25.26 Step 2 - After 1 year of service $56, $4, $26.93 Step 3 - After 2 years of service $59, $4, $28.54 Step 4 - After 3 years of service $62, $5, $30.24 Step 5 - After 4 years of service $66, $5, $32.06 Jul 1 - Dec 31, 2017 Step Annual Base Pay Monthly Base Pay Hourly Base Pay Step 1 - Start $53, $4, $25.51 Step 2 - After 1 year of service $56, $4, $27.20 Step 3 - After 2 years of service $59, $4, $28.83 Step 4 - After 3 years of service $63, $5, $30.54 Step 5 - After 4 years of service $67, $5, $32.38

72 Item 5a CITY OF MINNETRISTA PUBLIC HEARING Subject: Prepared By: Adoption of Ordinance No. 441, an ordinance establishing the Waterset Storm Sewer Improvement Tax District David Abel, Community Dev. Director Meeting Date: August 15, 2016 Issue: Staff proposes to establish a storm sewer improvement tax district covering all of the land recently platted as Waterset. The purpose of the district is to allow the city to maintain, repair or reconstruct storm water improvements within Waterset in the event the developer or homeowners association fails to do so and to recover the cost thereof through a tax levied solely against property within the district. Property elsewhere in the city would not be subject to the tax. Background/Discussion: Minnesota Statutes, sections (the Act ) authorizes cities to establish storm sewer improvement tax districts. The Act allows a city to acquire, construct, reconstruct, extend, maintain and otherwise improve storm sewer systems and related facilities within a district and to acquire, construct, maintain and improve stormwater holding areas and ponds outside of the district which are for the benefit of the district. The Waterset developer will construct the improvements and the homeowners association will have responsibility for maintenance of them. The subdivision agreement the city has recently entered into makes it explicitly clear that the city is not responsible for maintenance of the stormwater facilities. There is always the possibility, however, that the city may need to step in to protect public health and safety in the event the private parties fail to carry out their obligations. By establishing the storm sewer improvement tax district, if the city needed to maintain, repair or reconstruct the stormwater facilities serving Waterset, it could recoup its costs through a tax levied solely against all taxable property within that subdivision. Property outside of the district would not be taxed and the city would not be required to prove benefit as would be the case with special assessments under Chapter 429. Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

73 Conclusion: The city council must hold a public hearing prior to adoption of Ordinance No The ordinance requires the vote of at least 4 members (2/3rds) of the city council. It is in the city s interest to establish the storm sewer improvement tax district. While it is likely the homeowners association will maintain the stormwater facilities within Waterset and it will never be necessary to activate the district, having the district in place prior to build-out of the subdivision provides important security to the city that taxpayers elsewhere will not be responsible for correcting stormwater problems within the subdivision. Fiscal Impact: There is no immediate fiscal impact on the city by the creation of the storm sewer improvement tax district and if the district is never utilized, it will never have an impact. However, if the city is required to maintain, repair or reconstruct stormwater improvements due to the failure of the responsible private parties, the district will provide a mechanism to ensure that the properties benefited by such work will bear the cost. Recommended City Council Action: Conduct the required public hearing. After closing the public hearing, adopt Ordinance No. 441 establishing the Waterset Storm Sewer Improvement Tax District. Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

74 CITY OF MINNETRISTA COUNTY OF HENNEPIN STATE OF MINNESOTA ORDINANCE NO. 441 AN ORDINANCE ESTABLISHING WATERSET STORM SEWER IMPROVEMENT TAX DISTRICT THE CITY COUNCIL OF THE CITY OF MINNETRISTA, MINNESOTA ORDAINS AS FOLLOWS: Section I. Background: Findings The City is authorized by Minnesota Statutes, sections (the Act ) to establish a storm sewer improvement tax district (the District ) in connection with the Waterset subdivision to acquire, construct, reconstruct, extend, maintain and otherwise improve storm sewer systems and related facilities within the District and to acquire, construct, maintain and improve stormwater holding areas, ponds and filtration basins outside of the District which are for the benefit of the District and to levy a tax on all taxable property within the District to finance such activities, all in accordance with the Act It is found and determined that it is in the best interests of Minnetrista and its storm water management program that the District be established. The District shall be comprised of the land legally described on Exhibit A attached hereto. Section II. Establishment; Authorizations The Waterset Storm Sewer Improvement Tax District is hereby established. The City shall have all powers and authority conferred by the Act in the operation and financing of the activities of the District The boundaries of the District are as described on Exhibit A attached hereto The City Clerk is authorized and directed to file a certified copy of this ordinance with the Auditor, the Recorder and the Registrar of Titles of Hennepin County. Section III. This ordinance shall become effective upon its adoption and publication in the city s official newspaper. 1

75 Adopted by the city council of the city of Minnetrista this 15 th day of August, 2016 by a vote of ayes and nays. Attest: Kris Linquist, City Clerk Lisa Whalen, Mayor 2

76 EXHIBIT A The land subject to the Waterset Storm Sewer Improvement Tax District is legally described as follows: Lots 1 Through 5, Block 1; Lots 1 Through 5, Block 2; Lot 1, Block 3; and Outlots A and B, all in the plat of Waterset, Hennepin County, Minnesota A-1

77 CITY OF MINNETRISTA RESOLUTION NO RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 441 BY TITLE AND SUMMARY WHEREAS, the city of Minnetrista (the City ) is a municipal corporation organized and existing under the laws of Minnesota; and WHEREAS, the city council of the city of Minnetrista has adopted Ordinance No. 441, an ordinance establishing the Waterset storm sewer improvement tax district; and WHEREAS, Minnesota Statutes, , subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is three pages in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Minnetrista that the city clerk shall cause the following summary of Ordinance No. 441 to be published in the official newspaper in lieu of the entire ordinance: Public Notice The city council of the city of Minnetrista has adopted Ordinance No. 441, an ordinance establishing the Waterset storm sewer improvement tax district. The district is being established under a provision in state law which authorizes the city to acquire, construct, reconstruct, extend, maintain or otherwise improve storm sewer systems and related facilities within the district and to acquire, construct, maintain and improve stormwater holding areas and ponds outside of the district which are for the benefit of the district. The district includes all the land platted as Waterset. The developer and the homeowners association bear responsibility for construction and maintenance of the stormwater improvements within the development. If the private parties fail to maintain or repair the stormwater facilities and the city is forced to do so to protect public health and safety, the district allows the city to perform the necessary work and recover its costs through a tax levied 1

78 solely on taxable property within the district. The tax would not be levied on property outside of the district. The full text of Ordinance No. 441 is available for inspection at Minnetrista city hall during regular business hours. Kris Linquist, City Clerk BE IT FURTHER RESOLVED by the city council of the city of Minnetrista that the city clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. The resolution was adopted by the city council of the city of Minnetrista on this 15 th day of August, 2016 by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk 2

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81 Item 6a CITY OF MINNETRISTA REQUEST FOR CITY COUNCIL ACTION/DISCUSSION Subject: 2016 Fog Seal Improvement Project, City Project Accept Quotes and Award Contract Prepared By: Paul Hornby, City Engineer Meeting Date: August 15, 2016 Issue: The City received and opened quotes for the 2016 Fog Seal Improvement Project, City Project Attached is Resolution No , a resolution accepting quotes and awarding the contract for this project is provided for Council consideration of approval. Background/Discussion: The 2016 Fog Seal Improvement Project includes fog sealing improvements along various trails throughout the City of Minnetrista (see attached figure). The City received one (1) quote for Council consideration of award. Conclusion: One (1) quote was received for the 2016 Fog Seal Improvement Project, in the amount of $5, The Engineers opinion of construction cost was $11,700. City Council did not award the fog seal schedule (Schedule D) of the 2016 Crack Fill and Seal Coat Improvement Project due to the wide variation in bids received for this work. The lowest responsive quote received was from Allied Blacktop Corporation with their low quote of $5, Fiscal Impact: The 2016 Fog Seal Improvement Project costs are funded by the street maintenance fund from budgeted gravel roadway maintenance and the pavement management plan. This maintenance project is not proposed for funding by assessments. The project as quoted, in the amount of $5, is a unit price contract, meaning that the contractor is paid for the actual contract units completed. Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

82 Recommended City Council Action: Staff recommends approving Resolution No , accepting bids and awarding the 2016 Fog Seal Improvement Project, City Project 03-16, to Allied Blacktop Company for their low bid of $5, Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain: K:\ \Admin\Docs\CC Resolutions and Memos\ CC\AGN ITM-receivebidsawardcontract_ City Project docx Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

83 Chateau Fernside Minnie Avenue Deer Creek Road Sunnyfield Road North Blair Road Fairway Lane Cathcart Drive Dalchow Road Linden Park Bandy Lane Games Trai l Prairie Meadow Road Partridge Ro ad Glacier Circle Nike Road West Hill Road H u Walnut Woo dlanddrive C o Games Drive vey Lane Towns Edge Wehle Place Oakwood Road nters C ourt R o a d R oad Indian Hill Road Elmwoo d Trista Lane ri ve D Main Street Forest R o ad Quail Court Coun County Road 92 H illview D riv e Ea W oodland Pauly Lane C urve Hillside Avenue ty Road 92 HighlandRoad West st Hickory Drive Park Avenue Oakland Street Palmer Place Rainb ow R o ad S qu Reed Road Highland Road C enten n i alav enu e Way ir e Lan e Deer Creek Road West Preserve Bertram Drive Kennedy Court B oulevard Highland Road Viking Road County Road 15 Deer Creek Circle Grimm Road Northview Drive Susan Lane Adler Nature Trail Merz Marsh Park Maple Lane Upland Farm Road F Kingswood Road State Highway 7 ielding Trail Game Farm Roa d Cord 110W E xtension Oak Road North Kings Point Road RetreatCir cle Crosby Court Hcrra Trail Pinnacle Way Lily Lane Crosby Court Trista Bend Manor Drive Game Farm Road Walnut Halstead Avenue Lotus Bluffs Lane County Rd 110 W Trail Drive Maple Lane Pine Lane Woodedge Road Dr Cedar Court Highview Lane Bluffs Drive SouthBay Drive ive West Branch Road Sunnyfield Road East Perennial Park East Dutch Lane H alste a d L a n e Woodlyn Ridge Court Westedge Boulevard Lotus Dickens Lane County Road Millpond Lane Hazelwood Lane 44 Clover Cir cl e Oaklawn Lane Garden Lane Loring D Drive Maple Forest Sycamore Lane Holt Lane Grandview Court Langdon Lane Kram Bellaire Lane Glenwood Road Hardscr abble r ive Lan e Shady le Circ r e oad R Sunny brook Drive Commerce Boulevard Orchard Trail Westwood Drive Belmont Lane Villa Lane County Road 151 Lane Cedar Ce da r Poin t R oad Gene Lehner Park Yellows L a ne Jones tonetrail Off Road Parking Bay Avocet Lane Cardinal Lane Dove Lane Apple Lane Tuxedo Waterbury Road Phelps Road Sulgrove Road Fairview La ne Finch Lane Avon Drive B Orchid Drive Glen Elyn Road Heron Lan e Lane Afton Road Hillside Lane oulevard Windsor Road East Shore Drive W ildhu rst Sumach Lane Northern Road Bedford Road Brunswick Road Brunswick Road Tuxedo rive D A v o n Dexter Lane Road Lee Road Lane Shoreline Drive Kildare Road Clare Lane Donald Drive Garden Court Manchester Road Cumberland Road Is Drury Lane West Branch Road Rest Point Lane land Island Drive Wilshire Dorchester Road Clyde Road Vie w Wildhu Enchanted Cove Enc h a nt ed L ane D rive L ag oo n Bould er rst Trail Vine Place B oulevard D rive Highwood Pattees Lane Channel Road Kathleen Court Circle Windjam mer Lane Brynmawr Place Woodside Road Boulder Bridge Lane Virginia Cove Dahl Road Spruce Place R oad Howards Cherry Place Cherry Ave nue Sunset Drive Del Ote ro Ave nue R oad Concordia St reet Point Noble Cajed Lane Maple Place Budd Lane Togo R oad Roa d Road t Casco Poin Document Path: K:\ \GIS\Maps\Minnetrista_FogSealImprovements.mxd 2016 Fog Seal Improvement City of Minnetrista, MN ± City Boundary 0 4,000 Feet Fog Seal Improvements

84 RESOLUTION NO CITY OF MINNETRISTA HENNEPIN COUNTY, MINNESOTA A RESOLUTION RECEIVING QUOTES AND AWARDING A CONTRACT FOR THE 2016 FOG SEAL IMPROVEMENT PROJECT (CITY PROJECT NO ) WHEREAS, the City Council of Minnetrista previously directed the City Engineer to solicit for quotes for the 2016 Fog Seal Improvement Project, City Project 03-16, and WHEREAS, quotes were received and opened on July 14, NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Minnetrista, Minnesota, as follows: 1. All quotes for the construction of the 2016 Fog Seal Improvement, City Project have been received and are tabulated on the attached summary. 2. The quote of Allied Blacktop Company, in the amount of $5,290.00, for the construction of said improvements, is in accordance with the plans and specifications and request for quotes and is the lowest responsible quote. 3. The Mayor and Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Minnetrista. This resolution was adopted by the City Council of the City of Minnetrista on the 15th day of August, 2016, by a vote of Ayes and Nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk (seal) O:\City Council\Council 2016\Packets\ Packet\Word\RESLTN-ReceiveBidsAwdContract doc

85 Item 6b CITY OF MINNETRISTA BUSINESS ITEM Subject: ORDINANCE 440: An ordinance opting out of the requirements per MN Statutes, Section regarding temporary family healthcare dwellings. Prepared By: Nickolas Olson, Associate Planner Meeting Date: August 15, 2016 Issue: A bill creating a new process for local governments to permit certain types of recreational vehicles as temporary family dwellings was signed into law by Gov. Dayton on May 12, Background: The main stated motivation behind the new law is to provide transitional housing for seniors. For example, if a family wanted to keep a close eye on grandma while she recuperates from surgery, they could have grandma stay in a temporary family health care dwelling in the yard or driveway. The law has a broader effect than that, however, with anyone who needs assistance with two or more instrumental activities of daily life for mental or physical reasons eligible to be housed in this manner. Local governments may opt out of this program if they determine that this type of expedited land use permitting for temporary dwellings is not well-suited to their community. Many communities have communicated that property owners in their jurisdiction have adequate access to a permit for this type of use through existing local land use controls and permitting authority. Discussion: Cities must pass an ordinance or opt out. To be clear, unless a city chooses not to participate in this program by passing an ordinance specifically opting out, the law will require the city to issue permits to qualified applicants starting on September 1, A permit can be denied for appropriate cause. The law lists the information required and requirements that maybe considered in that decision. Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

86 The final act has the following key components: Creates a new type of permit referred to as a temporary dwelling permit that has a six-month duration, with an option to extend the permit for six months. Requires that the permit be for a property where the caregiver or relative resides. Allows modular and manufactured housing (instead of just recreational vehicles) to use this permit process as long as the unit meets all of the listed criteria. Lists the criteria for the structure and the information required in the permit application. Addresses sewer safety issues with required backflow valves and advance verification of septic service contracts. Requires the inclusion of site maps showing where the unit will be placed and notification of adjacent neighbors prior to application. Requires applications to specify the individual authorized to live in the unit. Applies the permit approval process found in Minnesota Statutes, section 15.99, but allows the local government unit only 15 days to make a decision on granting the permit (no extension). It waives the public hearing requirement and allows the clock to be restarted if an application is deemed incomplete, as long as the applicant is notified of how the application is incomplete within five days. A 30- day decision is allowed if the regular council meeting occurs only once a month. Requires unit placement to meet existing stormwater, shoreland, setback, and easement requirements. A permit exempts the units only from accessory unit ordinances and recreational vehicle parking and storage ordinances. Sets a default permit fee level that may be replaced by a local ordinance. Allows cities to pass an ordinance opting out of using this new permitting system. Planning Commission: On Monday July 25, 2016, the Planning Commission held a public hearing regarding the proposed ordinance. The public hearing was opened and closed with no one present to speak. After reviewing the staff report, holding a public hearing, and reviewing the draft ordinance, the Planning Commission voted 5-0 (absent: Pettis) in favor of recommending approval of the proposed ordinance. The Planning Commission also discussed the possibility of allowing this type of housing within the rural, larger lot areas of the city. A motion was made by Sandholm and seconded by Tschumperlin to consider allowing this type of housing in certain zoning districts or on certain lot sizes. The motion passed 3-2 (opposed: Molitor & Vickery absent: Pettis). Staff has reviewed the motions made by the Planning Commission. Given that this legislation requires an all or nothing adoption, staff feels it is best to opt out of the requirements per MN Statutes, Section regarding temporary family healthcare dwellings as recommend by the Planning Commission. In regards to possibly allowing Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

87 this type of housing in certain zoning districts or certain lot sizes, staff feels there is currently adequate access for a similar type of housing with current city code. Conclusion: This item was discussed at the June 20, 2016 city council work session. Council concluded that it would be best to opt out of the temporary dwelling legislation and directed staff to draft an ordinance accordingly. Recommended Action: Motion to adopt ordinance 440 opting out of the temporary dwelling legislation. Attachments: Ordinance 440 Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

88 CITY OF MINNETRISTA COUNTY OF HENNEPIN STATE OF MINNESOTA ORDINANCE NO. 440 AN ORDINANCE AMENDING THE MINNETRISTA CITY CODE BY AMENDING SECTION Section 1. The City Council of the City of Minnetrista hereby amends Section of the City Code by deleting the strikethroughs and adding the following double-underlined language: Subd. 16. Temporary Family Health Care Dwellings. Pursuant to authority granted by Minnesota Statutes, Section , subdivision 9, the City of Minnetrista opts-out of the requirements of Minn. Stat , which defines and regulates Temporary Family Health Care Dwellings. Section 2. Effective Date. This Ordinance shall be effective immediately upon its passage and publication. Adopted this 15 th day of August, 2016 by a vote of ayes and nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk

89 Item 6c CITY OF MINNETRISTA BUSINESS ITEM Subject: Prepared By: VARIANCE: Application from Preferred Builders, Inc. for after-the-fact variances to the required front and side yards at 1155 Cove Circle; R1 Low Density Single Family Residence Zoning District; PID# The request is to reduce the front setback from previously approved 20 feet to 18.6 feet. The request is also to reduce the required north side yard setback from 15 feet to 14.6 feet and reduce the required south side yard setback from 15 feet to 14.4 feet, which were not previously approved. Nickolas Olson, Associate Planner Meeting Date: August 15, 2016 Overview: Preferred Builders, Inc. (the Applicant ) is requesting after-the-fact variances from the required front and side yard setback requirements at 1155 Cove Circle (the Property ) for a recently constructed new home. Background: The Applicant applied for and was granted a variance to reduce the required front yard setback from 35 feet to 20 feet in A new home application was submitted by the Applicant for the proposed new home at the Property. The application went through the review process and was issued on December 3, As part of the building inspection process, applicants are required to submit a foundation as built survey to verify compliance with setbacks and elevations. This was submitted and approved on February 26, After completion of the foundation, the Applicant hired the Alexander Design Group to fit a new home on the existing foundation to make the home more appealing. The Applicant stated that the previous building official gave blessing to this change so long as the foundation did not change. The Applicant worked directly with the previous building official on this change and the city was never notified. With the new plans, the Applicant proceeded with the new home construction. Plumbing and mechanical rough-in inspections were performed in April of 2015 and these were the last inspections under the previous building official. The city hired its own building official to take over inspections on June 1, Since the city was not notified of plan changes, inspections continued using the revised plans. Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

90 In order to receive a certificate of occupancy, one of the final review requirements is approval of the grading as built survey. This was submitted to the city on June 2, During review, staff noticed the setbacks did not comply with either the initial or foundation surveys. The Applicant was informed of this error and told a variance would be necessary. The specific requests are outlined in the table below: Required Previously Approved Actual Front Yard Setback (ft.) North Side Yard Setback (ft.) South Side Yard Setback (ft.) Variance Request: City Code Section Subd. 9 allows the City to issues variances from the provisions of the zoning code. A variance is a modification or variation of the provisions of the zoning code as applied to a specific piece of property. A variance is only permitted when: a. It is in harmony with the general purposes and intent of this ordinance The existing home follows the neighboring homes on either side of the Property in an orderly fashion. Given the required setbacks at the time of plat approval are different then they are today with the adoption of a bluff setback requirement, the home is placed in the most proper location on the Property. The requested variances are generally similar to the required and approved in 2014 by the previous variance. b. The variance is consistent with the comprehensive plan. The existing use of the property, a single family home, is permitted within the zoning district associated with the Residential Low land use designation of the current compressive plan. The plan all along for the Property, both with a previously approved variance in 2014 and the revised plans, was to protect the bluff. The requested after-the-fact variance maintains this intent. Also, the existing home does not impede on views from the neighboring properties. Both of these factors are consistent with the comprehensive plan. A variance may be granted when the applicant establishes there are practical difficulties in complying with this ordinance. Practical difficulties, as used in connection with granting a variance, means: 1. The property owner proposes to use the property in a reasonable manner not permitted by this ordinance. After finishing construction, there is now a single family home on the Property. Single family homes are an allowed use in the R-1 zoning district. The location of the home, however, is not permitted by the ordinance. In 2014, a variance was granted to reduce the front setback from 35 feet to 20 feet. This was required in order to meet the bluff setback requirement, which was adopted after this lot was platted. A foundation as built survey is required for all new homes. This was performed and approved. The error in setback requirements is due to the Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

91 cantilevering of the home outside of the foundation. The current placement of the home is the most reasonable given the required setbacks. 2. The plight of the landowner is due to circumstances unique to the property not created by the landowner. The adoption of a bluff setback making the Property virtually unbuildable is still applicable. The variance in 2014 was to the front setback which helped preserve the bluff. The requested variance now is for the front and side yards as the result of cantilevering into the setbacks, which is not allowed by code. The Applicant worked with and was given the blessing of the previous building inspector on the change and the city was never notified. With the city hiring its own building official who never saw the previously approved plan, there was no way to catch the error until the grading as built survey was submitted. 3. The variance would not alter the essential character of the locality. The home that exists today still maintains similar setbacks to the homes on either side of the Property. The size and aesthetics of the home are consistent with other homes within the neighborhood. Neighborhood Comments: Staff sent notices to all residents within 500 feet of the subject property. To date, staff has not received any comments or concerns with the variance request. Planning Commission: On Monday July 25, 2016, the Planning Commission held a public hearing regarding the variance request. The public hearing was opened and closed with no one present to speak. After reviewing the staff report, holding a public hearing, and considering the record before it, the Planning Commission voted 4-1 (opposed: Molitor absent: Pettis) in favor of recommending approval of the variance requests. The Planning Commission discussed the possibility of increasing the fees associated with applying for a variance after-the-fact. A motion was made by Molitor and seconded by Sandholm to consider amending the fee schedule to include such a fee. The motion passed 5-0 (absent: Pettis). Staff has reviewed the motions made by the Planning Commission. A summary of the findings of fact and recommended action can be found in the conclusion section. In regards to an additional or increased fee for after-the-fact variances, council should consider that change when working on the 2017 fee schedule. After-the-fact variances are rare and it s unlikely for another to occur before the end of Conclusion: The City Council should review the staff report and consider the entire record, including the Planning Commission s recommendation, before it as it relates to the specific variance request. Findings of fact should be established as to why the variance should be granted or denied. A summary of the findings of fact made by staff are as follows: Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

92 1. The existing home is in general compliance with the city s zoning ordinance and previously approved variance; 2. The existing home is in line with the goals and objectives of the city s comprehensive plan; 3. The variance requests are the minimum needed to alleviate the deviation; 4. It is unreasonable to expect the Applicant to demolish a portion of the house in order to comply with setbacks; 5. The existing home maintains similar setbacks to the homes on either side of the Property; 6. The size and aesthetics of the home is consistent with other homes within the neighborhood; and 7. There has been no issues or complaints from neighbors during or after construction. Recommended Action: Motion approve the requested front and side yard setback variances based on the findings of fact outlined in the staff report, with the following conditions: 1. The Applicant obtain all necessary permits and approvals from the City and other applicable entities with jurisdiction prior to any construction; 2. The Applicant is responsible for all fees incurred by the City in review of this application; 3. Maximum driveway width is 24 feet within the right-of-way; and 4. Any other conditions discussed by the City Council. Attachments: 1. Location Map 2. Applicant Narrative 3. Surveys 4. Old Building Plans 5. Existing Building Plans 6. Res. No Approving After-the-fact Variances at 1155 Cove Circle Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

93 1155 Cove Circle 1 inch = 94 feet July 21, 2016 Map Powered by DataLink from WSB & Associates

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111 RESOLUTION NO RESOLUTION APPROVING AFTER-THE-FACT FRONT AND SIDE YARD SETBACK VARIANCES TO ALLOW FOR AN EXISTING SINGLE FAMILY HOME AT 1155 COVE CIRCLE WHEREAS, the City of Minnetrista (the City ) is a municipal corporation, organized and existing under the laws of the State of Minnesota; and WHEREAS, the City Council of the City of Minnetrista has adopted zoning and subdivision regulations, per Chapter 5 of the Municipal Code, to promote the orderly, economic and safe development and utilization of land within the city; and WHEREAS, Preferred Builders, Inc. (the Applicant ) has made an application for an after-the-fact variances to reduce the front yard setback from previously approved 20 feet to 18.6 feet, the north side yard setback from 15 feet to 14.6 feet, and the south side yard setback from 15 feet to 14.4 feet for an existing single family home on the property located generally at 1155 Cove Circle, and which is legally described as; Lot 17, Block 1, Jennings Cove, Hennepin County, Minnesota; WHEREAS, on July 25, 2016, the Minnetrista Planning Commission considered the requested front yard setback variance, held a public hearing and, after consideration of the record before it, voted 4-1 (opposed: Molitor absent: Pettis) in favor of recommending approval of the after-the-fact front and side yard setback variance requests; and WHEREAS, the City Council has reviewed the application, as submitted, and have made the following findings of fact: 1. The existing home is in general compliance with the city s zoning ordinance and previously approved variance; 2. The existing home is in line with the goals and objectives of the city s comprehensive plan; 3. The variance requests are the minimum needed to alleviate the deviation; 4. It is unreasonable to expect the Applicant to demolish a portion of the house in order to comply with setbacks; 5. The existing home maintains similar setbacks to the homes on either side of the Property; 6. The size and aesthetics of the home is consistent with other homes within the neighborhood; and 7. There has been no issues or complaints from neighbors during or after construction. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Minnetrista hereby approves the variance to reduce the front yard setback from 35 feet to 20 feet on the property located at 1155 Cove Circle for an existing single family home, as submitted with the variance application, subject to the following conditions: 1. The Applicant obtain all necessary permits and approvals from the City and other applicable entities with jurisdiction prior to any construction;

112 2. The Applicant is responsible for all fees incurred by the City in review of this application; and 3. Maximum driveway widths are 24 feet within the right-of-way. This resolution was adopted by the City Council of the City of Minnetrista on the 15 th day of August, 2016 by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (SEAL)

113 Item 6d CITY OF MINNETRISTA REQUEST FOR CITY COUNCIL ACTION/DISCUSSION Subject: Prepared By: West Metro Drug Task Force Agreement Paul Falls, Director of Public Safety Meeting Date: August 15, 2016 Issue: The West Metro Drug Task Force (WMDTF) is a joint powers agreement currently between Hennepin County and the cities of Orono, Medina, and Independence. The WMDTF has been in existence since 2004 and provides dedicated proactive narcotics investigation and enforcement to all members of the agreement. The Hennepin County Sheriff s Office and each of the law enforcement agencies responsible for the member cities provide an agent to form the task force. The Minnetrista Public Safety Department has long identified the need for dedicated proactive narcotics investigation and enforcement both within our jurisdiction and affecting our jurisdiction. In 2015, I made several presentations outlining the need and desire to become part of the WMDTF. Ultimately, the city council agreed and later adopted the 2016 budget, which included an additional officer to be part of the drug task force. Before you tonight is an amended and restated agreement which includes the city of Minnetrista as a member of the WMDTF. Recommended City Council Action: Motion to approve Res No approving an amended and restated agreement which includes the city of Minnetrista as a member of the WMDTF. Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain: Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

114 CITY OF MINNETRISTA RESOLUTION NO RESOLUTION APPROVING AMENDED AND RESTATED WEST METRO DRUG TASK FORCE AGREEMENT WHEREAS, the city of Minnetrista (the City ) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, in 2004 several western metro jurisdictions created the West Metro Drug Task Force ( WMDTF ); and WHEREAS, Minnetrista is scheduled to join the WMDTF; and WHEREAS, to facilitate Minnetrista s addition to the WMDTF and to make certain revisions to the joint powers agreement governing the entity, the constituent members of the WMDTF have decided to adopt an Amended and Restated West Metro Drug Task Force Agreement (the Amended and Restated Agreement ). NOW, THEREFORE, BE IT RESOLVED, by the city council of the city of Minnetrista as follows: 1. The mayor and city clerk are hereby authorized and directed to execute the Amended and Restated Agreement in the general form attached hereto as Exhibit A. 2. The city staff are authorized and directed to take all actions necessary or convenient to facilitate the City s participation in the WMDTF. The foregoing resolution was adopted by the city council of the city of Minnetrista on this 15th day of August, 2016 by a vote of ayes and nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk (SEAL) v1 RHB MN

115 AMENDED AND RESTATED WEST METRO DRUG TASK FORCE AGREEMENT THIS AMENDED AND RESTATED WEST METRO DRUG TASK FORCE AGREEMENT (the Agreement ) is made this day of, 2016, by and among the undersigned units of government who are responsible for the enforcement of controlled substance laws in their respective jurisdictions. WHEREAS, the parties hereto previously determined to create a regional joint powers entity for the purpose of enforcing the laws of their respective jurisdictions; and WHEREAS, the parties hereto entered into a joint powers agreement creating the West Metro Drug Task Force dated July 27, 2004 (the Agreement ); and WHEREAS, the parties hereto wish to amend and restate the Agreement to add additional parties, remove original parties, and make other administrative changes. NOW, THEREFORE in consideration of the covenants herein contained the parties hereto agree as follows: 1. Name. The parties hereby establish the West Metro Drug Task Force. (WMDTF). 2. General Purpose. The purpose of this Agreement is to define the rights and obligations of the Governmental Units with respect to the duties and activities performed by the Task Force throughout the term of the Agreement. 3. Members. The members of this Agreement are the following Governmental Units: 4. Term. Hennepin County Sheriff s Office City of Medina City of Minnetrista City of Orono West Hennepin Department of Public Safety 3.1. The Governmental Units shall cooperate and use their best efforts to ensure that the various provisions of the Agreement are fulfilled. The members agree in good faith to undertake resolution of disputes, if any, in an equitable and timely manner and in accordance with the provisions of this Agreement The term of this Agreement shall be for one year, commencing August 15, 2016 and terminating August 14, 2017, unless terminated earlier pursuant to section 12.3 of this agreement. This Agreement shall be automatically extended for successive one-year terms v3 AMB MN

116 upon the same terms, conditions, and covenants, unless the Task Force is dissolved prior to expiration of the initial or successive term Upon termination of this Agreement, all property owned jointly by the Task Force members shall be sold or distributed to the members of the Task Force at the time of dissolution in proportion to the "full-time equivalent" contributions of each member of this agreement as approved by the Board as of the date of dissolution. Personal property shall return to the agency/owner. 5. Administrative Board The governing board of the Task Force shall be a Board of Directors consisting of the Chief Law Enforcement Officer (CLEO), or designee representing each participating unit of government. The chief law enforcement officer or designee of each agency shall be hereinafter referred to as a director. All directors shall serve at the pleasure of the appointing authority Directors shall not be deemed employees of the Task Force and shall not be compensated by it The Board will delegate the authority and responsibility of carrying out the purpose of the Task Force to the Task Force Supervisor The Board shall meet as needed to evaluate the progress of the Task Force. A meeting may be called by any Director, or the Task Force Supervisor The Board may approve contracts, including agreements for the rental of real property, incur expenses and make expenditures necessary and incidental to the effectuation of its purposes and consistent with its powers The Board may recommend changes in this Agreement to its members The Board may receive real or personal property by grant, devise, or bequest for the use of the Task Force. 6. Powers and Duties of the Task Force 6.1. To accomplish the objectives herein, all Task Force members shall assign at least one peace officer licensed pursuant to Minnesota Statutes, , subd.l, to the Task Force who must have a minimum of one year prior experience in law enforcement Each officer/deputy must be assigned to the Task Force on a full-time basis for at least one year unless he/she is reassigned by the head of the officer/deputy's agency upon the recommendation of the Task Force supervisor v3 AMB MN

117 6.3. The Task Force Supervisor will direct investigative activities based on intelligence provided by the task force members with priority given to case investigations that directly impact the jurisdictions represented by the member agencies While assigned to the Task Force, all personnel shall be under the direct supervision and control of one Hennepin County Sheriff's Office detective supervisor or his/her designee, who shall be responsible for the following duties: which shall include, but not be limited to: a. scheduling assigned personnel; b. providing input on employee evaluations, if requests; and c. allocating overtime work, if necessary The Task Force Supervisor may cooperate with other federal, state, and local law enforcement agencies to accomplish the purpose for which the Task Force is organized The Hennepin County Sheriff's Office shall cause to be made an annual audit of the books and accounts of the Task Force and shall make and file a report to its members which includes the following information: a. The financial condition of the Task Force; b. The status of all Task Force projects; c. The business transacted by the Task Force; and Financial Activity Report System (FARS) Report; d. Quarterly financial report; e. Other matters which affect the interests of the Task Force The Task Force's books, reports, and records shall be open to inspection by its members at all reasonable times The Task Force members may not incur obligations or approve contracts that extend beyond the calendar year in which the contract is made or which will require the expenditure of funds in excess of funds available Nothing herein is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting one of the participating Government Units as the agent, representative or employee of another Task Force member for any purpose or in v3 AMB MN

118 any manner whatsoever. Personnel assigned to the Task Force by one of the participating Governmental Units shall not be considered temporary or permanent employees of any other participating Government Unit or the Task Force for any purpose whatsoever or be entitled to tenure rights or any rights or benefits by way of workers compensation, re-employment insurance, medical and hospital care, sick and vacation leave, severance pay, PERA or any other right or benefit of another participating Government Unit Participating Government Units acknowledge that it is their sole responsibility to provide all salary compensation and fringe benefits to employees. Benefits may include, but are not limited to, health care, disability insurance, life insurance, re-employment insurance, FICA, Medicare, and PERA. 7. Insurance and Indemnification 7.1. The Task Force will maintain liability coverage with the League of Minnesota Cities Insurance Trust with a limit of at least $2,000,000 per occurrence, under standard LMCIT liability coverage forms. Alternatively, the Task Force may maintain equivalent private liability insurance coverage. Such coverage may be provided through separate policies for commercial general liability and law enforcement liability. Such private liability insurance policies must comply with the following requirements: Each policy shall have a limit of at least $2 million per occurrence. If the policy contains a general aggregate limit, the general aggregate limit shall not be less than $2,000,000. The CGL insurance shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and contractually-assumed liability. Each member, and each member's officers, employees, and volunteers, shall be named as additional covered parties on each policy for all claims arising from Task Force activities or operations The Task Force may in its discretion procure coverage for auto liability and damage to or loss of property. If the Task Force at any time hires employees, it will immediately acquire and maintain workers' compensation coverage The Task Force agrees to defend and indemnify its members for any liability claims arising from Task Force activities or operations, and decisions of the Task Force Board. Nothing in this Agreement shall constitute a waiver of the statutory limits on liability set forth in Minnesota Statutes Chapter 466 or a v3 AMB MN

119 waiver of any available immunities or defenses, and the limits of liability under Minnesota Statutes Chapter 466 for some or all of the parties may not be added together to determine the maximum amount of liability for any party Nothing herein shall be construed to provide insurance coverage or indemnification to an officer, employee, or volunteer of any member for any act or omission for which the officer, employee, or volunteer is guilty of malfeasance in office, willful neglect of duty, or bad faith Any excess or uninsured liability shall be borne equally by all the members, but this does not include the liability of any individual officer, employee, or volunteer which arises from his or her own malfeasance, willful neglect of duty, or bad faith Each member shall be responsible for injuries to or death of its own personnel. Each member will maintain workers' compensation insurance or self-insurance coverage, covering its own personnel while they are assigned to the Task Force or are otherwise participating in or assisting with Task Force operations or activities. Each member waives the right to, and agrees that it will not, bring any claim or suit against the Task Force or any other member for any workers' compensation benefits paid to its own employee or dependents, that arise out of participation in or assistance with Task Force operations or activities, even if the injuries were caused wholly or partially by the negligence of any other member or its officers, employees, or volunteers Each member shall be responsible for damages to or loss of its own equipment. Each member waives the right to, and agrees that it will not, bring any claim or suit against the Task Force or any other member for damages to or loss of its equipment arising out of participation in or assistance with Task Force operations or activities, even if the damages or losses were caused wholly or partially by the negligence of any other members or its officers, employees, or volunteers All insurance policies and certificates required under this Agreement shall be open to inspection by any member and copies of the policies or certificates shall be submitted to a member upon written request. 8. Finances 8.1. The Hennepin County Sheriff's Office, through its Accounting Division, shall serve as sole administrator of all funds contributed by Task Force member agencies and in such capacity is authorized to receive all funds for deposit and make disbursements therefrom in accordance with standard Hennepin County practice and procedure. In conjunction therewith, the Hennepin County Sheriff's Office Accounting Division shall maintain current and accurate records of all obligations and expenditures of Task Force funds pursuant to generally accepted accounting principles. It shall also produce a quarterly financial report which shall be disseminated to the Task Force supervisor and all member agency v3 AMB MN

120 heads. Such reports and related records shall be maintained by the Hennepin County Sheriff s Office Accounting Division for a period of three (3) years after termination of the Task Force The Board shall approve an annual operating budget for the Task Force. The Board may amend the budget as necessary The Task Force s funds may be expended by the Board in accordance with this Agreement in a manner determined by the Board. In no event shall there be an expenditure of Task Force funds from the Hennepin County Sheriff's Office depository except per the approved budget The Board may not incur debts The Board shall receive a quarterly statistical report and a financial report on all activities conducted by the Task Force Task Force operations will be financed from grant funds, drug forfeitures, and any funds voluntarily contributed by any member. Members will provide agents for the Task Force but will not otherwise be required to provide funds without the prior amendment of this Agreement approved by all members. 9. Agent Each member shall assign experienced, licensed peace officers/deputies (agents) to serve on the Task Force. Assignments for the year 2016 are as follows: Hennepin County Sheriff s Office City of Medina City of Minnetrista City of Orono West Hennepin Department of Public Safety (2 FTE) 1 Supervisor (1 FTE) (1 FTE) (1 FTE) (l FTE) For each subsequent year, each member will advise the Board, prior to October 1 st, of the number of employees which that member will provide in the subsequent calendar year All personnel assigned to the Task Force shall comply with rules of conduct prescribed by the Task Force supervisor developed in consultation with the head of Task Force member agencies and in recognition of the rules of their respective agencies. The Task Force supervisor, or his designee, shall refer disciplinary matters involving assigned personnel to the respective agency for investigation and disposition unless, based on the judgment of the Task Force supervisor, or his/her designee, a particular matter represents prima facie grounds for the v3 AMB MN

121 issuance of a criminal complaint, in which case the matter shall be referred directly to an external law enforcement agency for investigation provided the appropriate Task Force agency head(s) is(are) notified in advance thereof Agents will be responsible for drug investigation, including intelligence management, case development, and case charging. Agents may also assist other agents in surveillance and undercover operations. Task Force agents will work cooperatively with assisting agencies. Assigned officers acting under this agreement in the jurisdiction of another party to this agreement are acting in the line of duty and in the course of employment and are authorized to exercise the powers of a peace officer therein The Governmental Unit appointing the Agent shall furnish the Agent a weapon, vehicle, computer, and pay any lease payments, insurance, major maintenance, and/or other equipment. Clerical assistance will be furnished by member agencies and/or through the annual budget. 10. Forfeiture, Seizures and Fines. Pursuant to Minnesota Statutes, , the Task Force members are entitled to money or proceeds from the sale of forfeited property after payment of seizure, storage, forfeiture and sale expenses and satisfaction of valid liens against forfeited property. It is agreed by Task Force members that forfeiture monies and proceeds shall be distributed equally after deduction of all costs and expenses herein stated. The receipt and disbursement of forfeiture sale proceeds shall be referenced in the Hennepin County Sheriff's Office Accounting Division's quarterly financial report disseminated to the Task Force supervisor and member agencies in accordance with Headquarters. The Task Force is physically located in separate offices at a location agreed upon by the Board. Rent shall be paid from Task Force funds. All utilities, including electricity, heat, air conditioning, and the like shall be included in the cost of rent. 12. Additional Members and Change in Membership Any City sharing a common boundary with any department listed in paragraph 3 may join the Task Force and become a member upon approval and execution of a copy of this Agreement by such department and approval by a majority of the Directors In any case in which a City identified in paragraph 3 joins the Task Force after the effective date of this agreement or any other City joins the Task Force pursuant to paragraph 12.1, contributions by and reimbursement to such members shall be equitably determined and adjusted by the Board to reflect the participation by that member for less than one full year. The decision of the Board shall be final v3 AMB MN

122 12.3. Each Governmental Unit, upon ninety (90) days' written notice to all member agencies, may withdraw and cancel its participation in this Agreement. The members by mutual written consent may abolish this Agreement at any time. 13. State and Local Assistance for Narcotics Control Program. 14. Media A member agency, acting on behalf of the West Metro Drug Task Force and its members, may apply for Federal, state, or local narcotics enforcement. The member agency shall be the "authorized official", as defined in the general policies and procedures for the program Media coverage of Task Force activities, including the dissemination of all press releases must reference each Task Force member agency, and shall be coordinated through the HCSO Public Information Officer or designee. 15. Evidence Except for seized motor vehicles, all evidence/property seized by licensed Task Force personnel, while acting within the scope of this Agreement, shall be inventoried and stored temporarily at a secure, designated area within the West Metro Drug Task facility that is under the exclusive control of active agents/officers/deputies of the Task Force. Such inventoried evidence/property shall be subject to subsequent transfer to the HCSO Crime Lab Property Room for safekeeping pending lawful release or to another facility at the discretion of the Task Force Supervisor. Seized motor vehicles shall be stored in an impound area designated by the Hennepin County Sheriff until lawfully released. IN WITNESS WHEREOF, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statutes v3 AMB MN

123 CITY OF MEDINA The Medina City Council duly approved this Agreement on the day of, City of Medina By: Its Mayor And: Its City Administrator v3 AMB MN

124 CITY OF MINNETRISTA The Minnetrista City Council duly approved this Agreement on the day of, City of Minnetrista By: And: Its Mayor Its City Administrator v3 AMB MN

125 CITY OF ORONO The Orono City Council duly approved this Agreement on the day of, City of Orono By: And: Its Mayor Its City Administrator v3 AMB MN

126 HENNEPIN COUNTY SHERIFF S OFFICE The duly approved this Agreement on the day of, Hennepin County Sheriff s Office By: Its: And: Its Approved as to form and legality: Hennepin County Attorney v3 AMB MN

127 WEST HENNEPIN DEPARTMENT OF PUBLIC SAFETY The duly approved this Agreement on the day of, West Hennepin Department of Public Safety By: Its Approved as to form and legality: And: Its West Hennepin Department of Public Safety Attorney v3 AMB MN

128 Item 6e CITY OF MINNETRISTA REQUEST FOR CITY COUNCIL ACTION/DISCUSSION Subject: Lisle Park Parking Lot Improvement Project (City Project No ) Accept bids and Award Contract Prepared By: Paul Hornby, City Engineer Meeting Date: August 15, 2016 Issue: The City received and opened bids for the Lisle Park Parking Lot Improvement Project (City Project No ) on August 9, Attached is Resolution No , a resolution accepting bids and awarding the contract for this project is provided for Council consideration of approval. Background/Discussion: The Council previously approved plans and authorized advertisement four bids for the Lisle Park Parking Lot Improvement Project (City Project No ). The City received four bids and opened the bids on August 9, The bids contained a base bid that includes: 30 stall parking lot with 30 stalls Bituminous trail Stormwater drainage facilities Stormwater and erosion control permitting Electrical system for parking lot lighting The bids contained Alternates that include: Alternate A: Parking Lot Expansion (Expansion from 30 to 60stalls) Alternate B: Tennis Court Swale Improvements (draintile added in low area adjacent to the court) Alternate C: Street Stormwater Improvements (add a catch basin in an existing low area along Hunters Trail) Alternate D: Swale Drainage Improvements (filling in the low area holding water along the north end of the park by the residential lots that is currently not making it to the pipe) Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

129 The City received four (4) bids and a tabulation summary of the bids is enclosed for Council consideration of award. Conclusion: Four (4) bids were received for Lisle Park Parking Lot Improvement Project (City Project No ), ranging from $323, to $408, for the Base Bid, and $424, to $578, for the Base Bid plus Alternate Bids. The Opinion of probable construction cost is $329,300 for the Base Bid and $419,100 for the Base Bid plus Alternate Bids. The lowest responsive bid received was from Buck Blacktop, Inc. with their low bid of $323, for the Base Bid, and $424, for the Base Bid plus Alternate Bids. Fiscal Impact: The Lisle Park Parking Lot Improvement Project (City Project No ) is funded by the Park fund budgeted at $500,000. The lowest bid received is summarized as follows: Base Bid $323, Alternate Bids Alternate A (Parking Lot Expansion) $ 57, Alternate B (Tennis Court Swale) $ 14, Alternate C (Street Stormwater Improvement) $ 25, Alternate D (Swale Drainage Improvement) $ 3, Total Base Bid Plus Alternates $424, Staff recommends Council consider the Base Bid plus Alternate Bids for award and that at least Alternates A and C be considered for award if budget allows. Staff recommends Council set aside a minimum construction contingency of 10% of the total approved construction amount to allow for any unknowns during construction. The project has been bid on a unit price basis, meaning that if awarded, the contractor is paid for the actual quantities of materials furnished and installed for the project. Recommended City Council Action: Staff recommends approving Resolution No , Accepting Bids and Awarding the Lisle Park Parking Lot Improvement Project (City Project No ), to Buck Blacktop for their low bid as Base Bid plus Council selected alternates. Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain: K:\ \Admin\Docs\CC Action Items\AGN ITM-receivebidsawardcontract_ City Project docx Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

130 BID TABULATION SUMMARY PROJECT: Lisle Park Parking Lot Improvement Project (City Project No ) OWNER: City of Minnetrista, MN WSB PROJECT NO.: Bids Opened: August 9, :00 p.m. Contractor Addendums Rcvd Bid Security (5%) Base Bid Total Alternate A Total Alternate B Total Alternate C Total Alternate D Total Base Bid Plus Alternates A-D 1 Buck Blacktop, Inc. X X $323, $57, $14, $25, $3, $424, Midwest Asphalt Corporation X X $377, $51, $18, $28, $7, $482, Park Construction Company X X $391, $60, $10, $28, $4, $494, Barber Construction, Inc. X X $408, $81, $27, $50, $10, $578, Engineer's Opinion of Cost $329, $57, $9, $19, $3, $419, I hereby certify that this is a true and correct tabulation of the bids as received on August 9, 2016 Candace Amberg, Project Manager Denotes corrected figure K:\ \Admin\Construction Admin\ Bid Tab Summary