CITY COUNCIL MEETING AGENDA September 19, :00pm

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1 CITY COUNCIL MEETING AGENDA September 19, :00pm 1) Call to Order a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Patricia Thoele, Mark Vanderlinde, Pam Mortenson, Bob Christians; Staff: City Administrator Michael Barone, Community Development Director David Abel, Finance Director Brian Grimm, Director of Public Safety Paul Falls, and City Clerk Kris Linquist. Consultants: City Attorney Ron Batty, Kennedy & Graven; and City Engineer Paul Hornby, WSB Engineering. c) Approval of Agenda 2) Special Presentations a) Ceil Strauss, Minnesota DNR, Minnesota State Floodplain Manager, regarding floodplain changes 3) Persons to Be Heard The City Council invites residents to share new ideas or concerns related to city business; however, individual questions and remarks are limited to three (3) minutes per speaker. No City Council action will be taken, although the Council may refer issues to staff for follow up or consideration at a future meeting. The mayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson for groups of individuals with similar views. Speakers should state their name and home address at the podium before speaking. 4) Consent Agenda a) Approve Work Session Meeting Minutes from September 6, 2016 b) Approve Regular Meeting Minutes from September 6, 2016 c) Res. No Approve Claims d) Res. No Accept Project and Authorize Final Payment for the Westwood Drive Drainage Improvement Project (CP 08-15) e) Res. No Approve Step Increase for Nick Rettke, Public Maintenance Worker f) Res. No Approve Extension for plat of Eagle Bluff 4 th Addition g) Approve Second Home Agreement for Craig Mader at 4885 North Arm Drive 5) Public Hearings a) Temporary One Day On-Sale Liquor License Northwest Tonka Lions 6) Business Items a) Adopt Ordinance 442 Amending Section Floodplain Management i) Res. No Ordinance 442 by Title and Summary b) Res. No Order Improvement and Authorize Preparation of Plans and Specifications for Halstead Drive Improvement Project (CP01-16) c) Res. No Approve a Conditional Offer of Employment for Jesse Szykulski as Building Official The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2016\Agendas\ CC RM Agenda.docx Page 1 of 2

2 d) Summary of Closed Session in accordance with MN Statutes 13D.05 subd. 3a for Monty Weiland s Employee Performance Evaluation Review 7) Administrative Items a) Staff Reports i) City Administrator b) Council Reports i) Mayor Lisa Whalen Economic Development Authority; Personnel Committee; Planning Commission (rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; Minnehaha Creek Watershed District; Pioneer-Sarah Creek Watershed Management Commission (alternate); Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate); Parks Commission (rotating) ii) Patricia Thoele Acting Mayor; Personnel Committee; Planning Commission (rotating); Parks Commission(rotating); Economic Development Authority iii) Mark Vanderlinde Economic Development Authority; St. Bonifacius Fire Advisory Committee; Planning Commission (rotating); Parks Commission (rotating) iv) Pam Mortenson Economic Development Authority; Planning Commission (rotating); Parks Commission (rotating); Spirit of the Lakes Festival v) Bob Christians Economic Development Authority; Mound Fire Advisory Committee (rep); Westonka Community & Commerce; Planning Commission (rotating); Parks Commission (rotating) 8) Adjournment The agenda packet with all background material is located at the back table for viewing by the public. Published agenda is subject to change without notice. Information and materials relating to the above items are available for review at city hall by appointment. The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. O:\City Council\Council 2016\Agendas\ CC RM Agenda.docx Page 2 of 2

3 Item 4a CITY COUNCIL WORK SESSION MINUTES Tuesday, September 6, :30 p.m. 1) Call to Order Mayor Whalen called the meeting to order at 5:30 p.m. Present Council: Mayor Lisa Whalen, Patricia Thoele, Mark Vanderlinde, Pam Mortenson and Bob Christians; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Public Safety Director Paul Falls, City Clerk Kris Linquist, and Public Works Superintendent Gary Peters; Consultant: City Engineer Paul Hornby, WSB Engineering Absent: None 2) 2017 Budget Discussion Finance Director Grimm overviewed the Staff report dated September 6, 2016 for the 2017 Preliminary Levy and Budget. Highlights included: Staff intends to present the plan at the regular council meeting. Increasing the roads budget from $75,000 to $100,000. The proposed preliminary tax levy is a 2.89% increase over the 2016 final tax levy. Vanderlinde commented that keeping up with a COLA each year is a good idea and likes the proposed Levy. Barone commented that the proposed 2017 levy is less than the levy was in Mortenson questioned where general sidewalk repairs are budgeted from. Peters stated that those types of repairs are budgeted for in the general maintenance fund. There was some discussion on creating a special fund for trail maintenance. This item will be on the regular meeting on September 6, ) Road Maintenance Fund/Pavement Management Plan Budget Discussion Minnetrista Work Session Minutes September 6, 2016 Page 1

4 Finance Director Grimm and City Engineer Hornby overviewed the Road Maintenance Fund outlined in the Staff report dated September 6, Highlights included: Projects for 2017 Budget of $250,000: Mill & Overlay Project Maple Forest - $105,000 Crack Fill/Sealcoat Project (North and South Saunders Area) - $90,000 Pavement Rating Program (re-rate bituminous roadways) - $20,000 Reclamation Project Enchanted Lane - $350,000 (Bond Project) Reclamation Project Tuxedo Road/Blvd - $450,000 (Bond Project) Reclamation Project - Grand View Avenue - $110,000 (Bond Project) Red Oak Developer $35,000 contribution (total project is $145,000) Halstead Drive Reconstruction (Farmhill Drive/Circle - $3,606,000 (Bond Project) 2018 Budget $375,000 Mill & Overlay Project Sunnyfield Road East - $250,000 Crack Fill/Sealcoat Project (Kings Point Road Area) -$150, Budget $450,000 Mill & Overlay Project Painters Creek Area - $285,000 Crack Fill/Sealcoat Project (Sunnybrook, Turtle Creek, Bayside Areas) -$110,000 Hornby overviewed the state aid funding. There was discussion about spreading out the bond projects over more years. Vanderlinde commented that it makes sense to do Tuxedo Road along with Enchanted Lane. Grimm stated that the projects proposed in 2017 construction year will be bonded for There was discussion on debt services. There was discussion on doing projects with bonding around one million per year so that the costs for bonding makes it worth while. Mayor Whalen commented she would like to see more projects get done in the next three years. Vanderlinde had questions regarding bidding the projects separately but together in one bid package. Hornby stated that the Tuxedo portion would be the larger project and most contractors would want the two projects together. Minnetrista Work Session Minutes September 6, 2016 Page 2

5 Mayor Whalen suggested looking at more projects for 2018 to bond. Thoele commented that she would like to focus on getting some of these projects completed. Council directed staff to come up with projects in 2018 that would be approximately $1 - $ 1.5 Million that could be bonded. 4) Adjourn Motion by Christians, seconded by Thoele to adjourn the Work Session Meeting. Motion carried 5-0. Absent: None Mayor Whalen adjourned the meeting at 6:29 p.m. Respectfully Submitted, K r i s L i n q u i s t Kris Linquist, MMMC, CMC City Clerk Minnetrista Work Session Minutes September 6, 2016 Page 3

6 Item 4b CITY COUNCIL MEETING MINUTES Tuesday, September 6, :00 p.m. 1) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m. a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Patricia Thoele, Mark Vanderlinde, Pam Mortenson and Bob Christians; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Public Safety Director Paul Falls, City Clerk Kris Linquist, Public Works Superintendent Gary Peters, and HR/Communications Coordinator Cassandra Tabor; Consultants: City Attorney Andrew Biggerstaff, Kennedy & Graven and City Engineer Paul Hornby, WSB Engineering. Absent: None c) Approval of Agenda Community Development Director Abel requested to remove items 6c) Res. No Deny Subdivision with Variance for Lake West Development, LLC at 4925 Minneapolis Avenue and 6d) Res. No Deny Subdivision with Variance for Lake West Development, LLC at 5310 Eastview Avenue from the agenda at the request of the Applicant. Motion by Christians, seconded by Mortenson to approve the agenda with the removal of Items 6c) Res. No Deny Subdivision with Variance for Lake West Development, LLC at 4925 Minneapolis Avenue and 6d) Res. No Deny Subdivision with Variance for Lake West Development, LLC at 5310 Eastview Avenue. Motion carried 5-0. Absent: None 2) Special Presentations a) Swearing In of Police Officer Justin Thompson Chief Falls overviewed Officer Justin Thompson s credentials. Mayor Whalen swore in Officer Justin Thompson b) 2017 Budget Finance Director Grimm overviewed the proposed 2017 Budget and Levy. 3) Persons to Be Heard None 4) Consent Agenda a) Approve Work Session Meeting Minutes from August 15, 2016 b) Approve Regular Meeting Minutes from August 15, 2016 c) Res. No Approve Claims d) Res. No Approve Front Yard Setback Variance for Ronning at 9390 County The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes September 6, 2016 Page 1 of 6

7 Road 26 e) Res. No Approve Simple Subdivision for Reinhart at 630 & 680 Game Farm Road f) Res. No Approve Simple Subdivision for Reinhart & Casaus at 630 Game Farm Road & 7155 County Road 26. g) Res. No Approve John Molin to interim Building Official Motion by Vanderlinde, seconded by Christians to approve the Consent Agenda as presented. Motion carried 5-0. Absent: None 5) Public Hearings a) Halstead Drive Improvement Project (City Project 01-16) City Engineer Hornby presented the Staff Report found in the City Council packet dated September 6, He overviewed the proposed public improvements to Halstead Drive. Highlights include: Council received the Feasibility Report for the Halstead Drive Street Improvement Project and called for a public hearing. The improvement would include the reconstruction of Halstead Drive from Highland Road to approximately 200 feet west of Lakeside Drive. The improvement would also include reclamation of the roadway pavement on Farmhill Drive and Farmhill Circle. The city hosted two public informational meetings on May 10, 2016 and August 16, The probable project cost is $3,606,000. Proposed special assessments are $14,818.49/unit for Halstead Drive Properties, $11,113.87/unit for Farmhill Drive/Circle Properties. New water service construction amount will be $3,374.80/unit Two residents have requested their properties be removed from the assessment roll. Mayor Whalen questioned if the city would get more Municipal State Aid (MSA) funds for Hornby stated yes the city would and the council could so choose to use it for this project. There was discussion about reclamation versus reconstruction for Farmhill. Mayor Whalen opened the public hearing at 7:33 p.m. Rick Buss, 3915 Farmhill Drive had question about redoing Farmhill Circle since it has already been torn up when the pipeline went through and is being fixed. Mike Eder, 7535 Halstead Drive really wants Halstead Drive paved. Raymond Berg, 3975 Farmhill Drive concerned about traffic and the expense to Farmhill residents. The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes September 6, 2016 Page 2 of 6

8 Wade Clarke, 7250 Halstead Drive questioned if the road could be done at 24 feet wide and still qualify for MSA. He also requested as small of assessment as possible. George Norling, 8300 Halstead Drive questioned the existing powerlines and if service was going to be buried. He also had comments about the wetlands by Highland Rd. Josh Sebasky, 7515 Halstead Drive concerned with the assessments. He would rather have the road done correctly with the wider road and decent shoulders. Mayor Whalen closed the public hearing at 8:03 p.m. There was discussion about deferment of assessments for parcels that could possibly be subdivided at a later date. Thoele commented about the proposed paving of Farmhill Circle that will be done by contractor that put in new watermain. Hornby stated that if state monies are used for this project then the city has to follow state standards for the roadway. Motion by Thoele, seconded by Christians to order the project and authorize staff to prepare plans and specifications for the September 19, 2016 meeting. Motion carried 5-0. Absent: None. 6) Business Items a) 2017 Budget Approvals i) Resolution No Approve 2017 Preliminary Tax Levy Finance Director Grimm overviewed the adoption of 2017 Preliminary Budget outlined in the September 6, 2016 Staff report. The proposed 2.89% levy increase provides for additional funding for roads, equipment and staffing levels to match service needs, as well as capturing growth that has continued to occur within the City. The total gross levy as included is $4,289,150 and once fiscal disparities are taken off the net levy applied to properties within Minnetrista is $4,173,110. The City s Preliminary levy will have to be certified to the County by the September 30 th deadline. Once the Preliminary Levy is set, it can only stay the same or be reduced. It cannot increase. Motion by Thoele, seconded by Mortenson to Approve Resolution No Adopting Proposed 2016 Tax Levy Collectible in Motion carried 5-0. Absent: None ii) Resolution No Approve Debt Levy at 100% of 2017 Bond Payment Finance Director Grimm overviewed the approval of the debt levy at 100% of 2017 Bond Payments outlined in the September 6, 2016 Staff report. Historically, the City Council has levied for 100% of the next year s bond payments on existing debt issues and then monitor for future budget cycles to see if the change to 105% levy of future bond payments is warranted. The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes September 6, 2016 Page 3 of 6

9 Motion by Mortenson, seconded by Vanderlinde to Approve Resolution No Adopting a Debt Levy for 100% of 2017 Bond Payments on existing debt instead of the statutory allowed 105% of 2017 bond payments. Motion carried 5-0. Absent: None iii) Approve Meeting Date for Public Comments on 2017 Levy and Budget Finance Director Grimm is requesting that the Council call for a Public Comment on the 2017 Levy and Budget at its December 5, 2016 Council Meeting at 7:00 p.m. Motion by Mortenson, seconded by Thoele to Set the Public Comment for the 2017 Levy and Budget for the December 5, 2016 Council Meeting at 7:00 p.m. Motion carried 5-0. Absent: None b) Tuxedo Rd/Enchanted Lane Discussion City Engineer Hornby overviewed the possibility of adding Tuxedo Boulevard and Tuxedo Road to the 2017 Roadway Improvement project with Enchanted Lane. Highlights include: More than 75% of Tuxedo Boulevard and Tuxedo Road have the lowest projected PMP rating. The roadways would be a candidate for reconstruction or reclamation. The potential pre-feasibility report costs for Tuxedo Boulevard and Tuxedo Road reclamation improvement to be $450,000 with a possible property assessment of $6,500 to $7,000 per parcel. The total projected project cost for both Tuxedo and Enchanted would be $800,000. Christians asked if Tuxedo Road had been reclaimed in the last 20 years. Hornby stated that it had not been. There was some discussion about Grand View Avenue. Hornby stated that the next step would be to hold a public informational meeting once it is determined that Tuxedo Road will be included in the Enchanted Lane Project. Motion by Christians, seconded by Vanderlinde to include Tuxedo Road in the Enchanted Lane Project. Motion carried 5-0. Absent: None Thoele commented that the Pavement Management Plan was done in 2012 and didn t see the need to have it done again for $20,000. Barone commented that a lot has changed in the last four years and the plan from 2012 was a working document. Peters commented that it s important to have an updated Management Plan to work with. c) Res. No Deny Subdivision with Variance for Lake West Development, LLC at 4925 Minneapolis Avenue This item was removed from the agenda at the request of the Applicant. The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes September 6, 2016 Page 4 of 6

10 d) Res No Deny Subdivision with Variance for Lake West Development, LLC at 5310 Eastview Avenue This item was removed from the agenda at the request of the Applicant. 7) Administrative Items a) Staff Reports i) City Administrator Landscaping done by Public Works at City Hall and Police Department Meeting about shared Fire Services on October 19 ii) Director of Public Safety Citizens Academy deadline September 13, 2016 iii) City Engineer Detour on County Road 19 from West Branch to North Arm Mayor Whalen called for a short break at 9:00 p.m. Meeting reconvened at 9:05 p.m. b) Council Reports i) Mayor Lisa Whalen WeCAN Guns and Hoses NW League Tree Spraying Program ii) Patricia Thoele Commented on proposed subdivision iii) Mark Vanderlinde St. Boni Fire Advisory Board iv) Pam Mortenson Planning Commission Steering Committee Deer Creek Road v) Bob Christians WeCAN Guns and Hoses 8) Closed Session in accordance with MN Statutes 13D.05 subd. 3a for Employee Performance Evaluation Review Motion by Vanderlinde, seconded by Mortenson to adjourn to closed session to discuss Monty Weiland s Employee Performance Evaluation Review pursuant to MN Statutes 13D.05 subd. 3a for Employee Performance Evaluation Review. Motion carried 5-0. Absent: None The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes September 6, 2016 Page 5 of 6

11 Meeting reconvened at 10:20 p.m. 9) Adjournment Motion by Vanderlinde, seconded by Christians to adjourn the meeting at 10:20 p.m. Motion carried 5-0. Absent: None Respectfully submitted, Kris Linquist City Clerk The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character. Minnetrista City Council Minutes September 6, 2016 Page 6 of 6

12 Item 4c RESOLUTION NO RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS WHEREAS, the City Council of the City of Minnetrista, pursuant to MS , shall have the full authority over the financial affairs of the City; and WHEREAS, the City Council reviewed the Claims for payment, with checks numbered through 59592; electronic checks E through E ; Voided E and replaced with E , posted electronic check to incorrect vendor, no monetary change. Claims batch includes an electronic transfer for payroll. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the attached list of claims in the amount of $ 1,379, is hereby approved. ADOPTED this 19th day of September 2016 by a vote of Ayes Nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk (seal)

13 CITY OF MINNETRISTA *Check Detail Register 09/16/16 11:19 AM Page 1 SEPTEMBER 2016 Check Amt Invoice Comment ST BK OF THE LAKES Paid Chk# /13/2016 AMERIPRIDE SERVICES INC E CLEANING & MAINT SUPPLIES $ Service Charge E UNIFORMS $ Shop uniforms E SHOP MATERIALS $ Shop towels Total AMERIPRIDE SERVICES INC $83.73 Paid Chk# /13/2016 BLUE CROSS BLUE SHIELD MN E HEALTH & LIFE INS - E CONTR $ BCBS Premium- PW Employer Paid E HEALTH & LIFE INS - E CONTR $ BCBS Premium-Bldg Off E HEALTH & LIFE INS - E CONTR $10, BCBS Premium- PD Employer Paid E HEALTH & LIFE INS - E CONTR $ BCBS Premium- PW Employer Paid E HEALTH & LIFE INS - E CONTR $ BCBS Premium- PW Employer Paid E HEALTH & LIFE INS - E CONTR $1, BCBS Premium- PW Employer Paid E HEALTH & LIFE INS - E CONTR $1, BCBS Premium- PW Employer Paid E HEALTH & LIFE INS - E CONTR $2, BCBS Premium- PW Employer Paid E HEALTH & LIFE INS - E CONTR $1, BCBS Premium- Planning Employer Pd E HEALTH & LIFE INS - E CONTR $2, BCBS Premium -Admin Employer Paid G PAYROLL CLEARING HEALTH INS $2, BCBS *HSA Premium Employee Paid Total BLUE CROSS BLUE SHIELD MN $25, Paid Chk# /13/2016 FRONTIER NY E TELEPHONE $ Monthly Phone Service (2) E TELEPHONE $ Monthly Phone Service (2) E TELEPHONE $ Monthly Phone Service (2) Total FRONTIER NY $2, Paid Chk# /13/2016 KWIK TRIP E VEHICLE & EQUIP MAINT $ Meeting Total KWIK TRIP $3.58 Paid Chk# /13/2016 MET COUNCIL (SAC) G SAC CLEARING $9, AUG 2016 * Monthly SAC Total MET COUNCIL (SAC) $9, Paid Chk# /13/2016 POST BOARD E DUES & SUBSRIPT & TRAINING $90.00 Peace Officer License Total POST BOARD $90.00 Paid Chk# /19/2016 ADVANTAGE PROPERTY MAINTENANCE E UTILITY SYSTEM MAINT SUPPL $ Lawn Service E UTILITY SYSTEM MAINT SUPPL $ Lawn Service E LAWN MAINTENANCE $ Lawn Service E LAWN MAINTENANCE $4, Lawn Service al ADVANTAGE PROPERTY MAINTENANCE $6, Paid Chk# /19/2016 AMERIPRIDE SERVICES INC E SHOP MATERIALS $ Shop towels E UNIFORMS $ Shop uniforms E CLEANING & MAINT SUPPLIES $ Service Charge E CLEANING & MAINT SUPPLIES $ Service Charge E SHOP MATERIALS $ Shop towels E UNIFORMS $ Shop uniforms Total AMERIPRIDE SERVICES INC $ Paid Chk# /19/2016 BEAR TREE CARE-USE E LAWN MAINTENANCE Total BEAR TREE CARE-USE $ $ North Cusoke Park

14 CITY OF MINNETRISTA *Check Detail Register 09/16/16 11:19 AM Page 2 SEPTEMBER 2016 Check Amt Invoice Comment Paid Chk# /19/2016 BILDEAUX SERVICES E PROFESSIONAL SERVICES $ Chainsaw training Total BILDEAUX SERVICES $ Paid Chk# /19/2016 BRYAN ROCK PRODUCTS E STREET MAINTENANCE SUPPL $6, Rock for Stock Total BRYAN ROCK PRODUCTS $6, Paid Chk# /19/2016 CITY OF MOUND E FIRE CONTRACT MOUND $53, th Qtr 2016 Quarterly Fire Service E BOND PRINCIPAL $17, th Qtr 2016 Quarterly Debt Payment Total CITY OF MOUND $70, Paid Chk# /19/2016 CITY OF ST BONIFACIUS E FIRE CONTRACT ST BONIFACI $52, th Qtr 2016 Quarterly Fire Service Total CITY OF ST BONIFACIUS $52, Paid Chk# /19/2016 ECM PUBLISHERS, INC E LEGAL NOTICE & ORD PUBLIC $ Public Hearing -Halstead Total ECM PUBLISHERS, INC $92.52 Paid Chk# /19/2016 EROSION PRODUCTS, LLC E LAWN MAINTENANCE $ Rip Rap for City Hall Landscaping Total EROSION PRODUCTS, LLC $ Paid Chk# /19/2016 FASTENAL COMPANY E SMALL TOOLS AND MINOR EQ $3.98 MNWAC 4766 Lift Station Supplies E SMALL TOOLS AND MINOR EQ $ MNWAC47663 Gloves and Socket Bits Total FASTENAL COMPANY $ Paid Chk# /19/2016 FP MAILING SOLUTIONS E POSTAGE $12.00 RI Postage Reset Total FP MAILING SOLUTIONS $12.00 Paid Chk# /19/2016 FRONTIER NY E TELEPHONE $ Fire Alarm-PW Total FRONTIER NY $ Paid Chk# /19/2016 GOPHER STATE ONE CALL E MISCELLANEOUS EXPENSE $ Sewer & Water Locates E MISCELLANEOUS EXPENSE $ Sewer & Water Locates Total GOPHER STATE ONE CALL $ Paid Chk# /19/2016 HARGREAVES, PATIA & DARIN G LAND USE RECEIVABLE $ Rtn Land Use Deposit ML Total HARGREAVES, PATIA & DARIN $ Paid Chk# /19/2016 HENN CO INFO TECHNOLOGY E EQIUP AND FURNISHINGS $2, radio lease - PD E RADIO LEASE $ Radio Lease Total HENN CO INFO TECHNOLOGY $2, Paid Chk# /19/2016 HENN CO SHERIFF (PER DEIM) E CORRECTION FEES/CHGS $ Booking Fee Total HENN CO SHERIFF (PER DEIM) $ Paid Chk# /19/2016 HOME DEPOT E VEHICLE & EQUIP MAINT $ Dishwasher

15 CITY OF MINNETRISTA *Check Detail Register 09/16/16 11:19 AM Page 3 SEPTEMBER 2016 Check Amt Total HOME DEPOT $ Invoice Comment Paid Chk# /19/2016 J.P. COOKE CO. E KENNEL CHARGES $ Dog Licenses Total J.P. COOKE CO. $70.50 Paid Chk# /19/2016 JUBILEE FOODS E TRAIN/MTG/EXP & SUPPLIES $16.84 National Night Out Total JUBILEE FOODS $16.84 Paid Chk# /19/2016 LEAGUE OF MINNESOTA CITIES E DUES & SUBSRIPT & TRAINING $7, League Dues 2016 Total LEAGUE OF MINNESOTA CITIES $7, Paid Chk# /19/2016 LEXISNEXIS E PROFESSIONAL SERVICES $ Contract Fee Total LEXISNEXIS $30.00 Paid Chk# /19/2016 LINQUIST, KRIS E DUES & SUBSRIPT & TRAINING $ Travel Reimbursement-MMCA Total LINQUIST, KRIS $ Paid Chk# /19/2016 LOFFLER COMPANIES INC MO E COPY & PRINTING SUPPLIES $ Monthy Copier-PD Total LOFFLER COMPANIES INC MO $ Paid Chk# /19/2016 LOFFLER, INC E COMPUTER SERVICES/FEES $1, General Support 9/1/16-9/30/16 E COMPUTER SERVICES/FEES $1, General Support 9/1/16-9/30/16 E COMPUTER SERVICES/FEES $ General Support 9/1/16-9/30/16 E COMPUTER SERVICES/FEES $ General Support 9/1/16-9/30/16 E COMPUTER SERVICES/FEES $ General Support 9/1/16-9/30/16 Total LOFFLER, INC $4, Paid Chk# /19/2016 MARTIN MCALLISTER E PROFESSIONAL SERVICES $ Assessment Total MARTIN MCALLISTER $ Paid Chk# /19/2016 MATRIX COMMUNICATIONS, INC. E TELEPHONE $ Phone Work Order Total MATRIX COMMUNICATIONS, INC. $67.50 Paid Chk# /19/2016 MET COUNCIL ENVIRONMENTAL SVC E EXPENSE MWCC $21, * Monthly Sewer otal MET COUNCIL ENVIRONMENTAL SVC $21, Paid Chk# /19/2016 METERING AND TECHNOLOGY E UTILITY SYSTEM MAINT SUPPL $7, Meters and readers Total METERING AND TECHNOLOGY $7, Paid Chk# /19/2016 MID COUNTY E MOTOR FUELS AND LUBRICAN $ Squad Fuel E MOTOR FUELS AND LUBRICAN $ Squad Fuel Total MID COUNTY $ Paid Chk# /19/2016 MILLS FLEET FARM E SMALL TOOLS AND MINOR EQ Total MILLS FLEET FARM $ $ Waders

16 CITY OF MINNETRISTA *Check Detail Register 09/16/16 11:19 AM Page 4 SEPTEMBER 2016 Check Amt Invoice Comment Paid Chk# /19/2016 MINNESOTA MAYORS ASSOCIATION E DUES & SUBSRIPT & TRAINING $ Mayors Association Total MINNESOTA MAYORS ASSOCIATION $30.00 Paid Chk# /19/2016 MN DEPT OF HEALTH E DUES & SUBSRIPT & TRAINING $32.00 Water Supply System Operator Exam (2) E DUES & SUBSRIPT & TRAINING $32.00 Water Supply System Operator Exam (2) Total MN DEPT OF HEALTH $64.00 Paid Chk# /19/2016 MN RURAL WATER ASSOCIATION E DUES & SUBSRIPT & TRAINING $ Class C and D Exam Refresher (2) E DUES & SUBSRIPT & TRAINING $ Class C and D Exam Refresher (2) Total MN RURAL WATER ASSOCIATION $ Paid Chk# /19/2016 MN VALLEY LANDSCAPING SUPPLY E IMPROVEMENTS $ Plants for Logo Signs Total MN VALLEY LANDSCAPING SUPPLY $ Paid Chk# /19/2016 MOUND TRUE VALUE HARDWARE E UTILITY SYSTEM MAINT SUPPL $ Water Samples E SHOP MATERIALS $ Bolts E SMALL TOOLS AND MINOR EQ $ Handsaw for Wood Shop E UTILITY SYSTEM MAINT SUPPL $ Curb Stop Repair E SMALL TOOLS AND MINOR EQ $ Extension Cord Reel-Squad Car E SHOP MATERIALS $ Bolts for Sign E SHOP MATERIALS $ Logo Sign City Hall E POSTAGE $ Water Samples Total MOUND TRUE VALUE HARDWARE $ Paid Chk# /19/2016 MOUND TRUE VALUE-PD E CLEANING & MAINT SUPPLIES $ Soap and Deoderant E CLEANING & MAINT SUPPLIES $ Pet Bowl E CLEANING & MAINT SUPPLIES $ Tide, Cleaners Total MOUND TRUE VALUE-PD $57.37 Paid Chk# /19/2016 OFFICE DEPOT - CHICAGO E OFFICE SUPPLIES $ Paper, Clips, Pens, Cups E OFFICE SUPPLIES $ Paper, Clips, Cups E OFFICE SUPPLIES $ Paper, Clips, Pens, Cups E OFFICE SUPPLIES $ Paper, Cups, Tape, Clips E OFFICE SUPPLIES $ Plates, Clipboards E OFFICE SUPPLIES $ Napkins Total OFFICE DEPOT - CHICAGO $ Paid Chk# /19/2016 PEAK HEATING AND COOLING E BLDG/STRUCT MAINTENANCE $ Heating Service Total PEAK HEATING AND COOLING $ Paid Chk# /19/2016 PETERS, GARY E SMALL TOOLS AND MINOR EQ $ Dual Wheel Seperator Total PETERS, GARY $ Paid Chk# /19/2016 Petty Cash E MISCELLANEOUS EXPENSE $46.67 City Council Food Total Petty Cash $46.67 Paid Chk# /19/2016 PLASTIC BAGMART E OFFICE SUPPLIES $ Permit Bags

17 CITY OF MINNETRISTA *Check Detail Register 09/16/16 11:19 AM Page 5 SEPTEMBER 2016 Check Amt Total PLASTIC BAGMART $32.00 Invoice Comment Paid Chk# /19/2016 PREMIUM WATERS, INC E CLEANING & MAINT SUPPLIES $ Water Total PREMIUM WATERS, INC $ Paid Chk# /19/2016 PRIDE CONSTRUCTION E IMPROVEMENTS $7, Culvert Replacement on Deer Creek and CIP Project Total PRIDE CONSTRUCTION $7, Paid Chk# /19/2016 RITEWAY E MISCELLANEOUS EXPENSE $ Utility Bills E COPY & PRINTING SUPPLIES $ Utility Bills E COPY & PRINTING SUPPLIES $ Utility Bills E COPY & PRINTING SUPPLIES $ Utility Bills Total RITEWAY $ Paid Chk# /19/2016 SANDQUIST, JOAN E TRAVEL EXPENSE $35.64 July and Aug Mileage Total SANDQUIST, JOAN $35.64 Paid Chk# /19/2016 SITEONE LANDSCAPE SUPPLY E BLDG/STRUCT MAINTENANCE $ Park Irrigation Parts Total SITEONE LANDSCAPE SUPPLY $ Paid Chk# /19/2016 STAR TRIBUNE E DUES & SUBSRIPT & TRAINING $ Paper Subscriptions E DUES & SUBSRIPT & TRAINING $ Paper Subscription Total STAR TRIBUNE $84.50 Paid Chk# /19/2016 SUNRAM CONSTRUCTION E IMPROVEMENTS $22, Pay 3 & Final Westwood Drive Drainage Improvements Total SUNRAM CONSTRUCTION $22, Paid Chk# /19/2016 TASC FLEX SYSTEMS REIMBURSEMEN E MISCELLANEOUS EXPENSE $47.34 INV Admin Fees tal TASC FLEX SYSTEMS REIMBURSEMEN $47.34 Paid Chk# /19/2016 TASER INTERNATIONAL E EQIUP AND FURNISHINGS $1, SI Taser Total TASER INTERNATIONAL $1, Paid Chk# /19/2016 THE DALE GREEN COMPANY E STREET MAINTENANCE SUPPL $ Sept 2016 Black dirt Total THE DALE GREEN COMPANY $ Paid Chk# /19/2016 TRI COUNTY LAW ENF ASSN E DUES & SUBSRIPT & TRAINING $ Dues Total TRI COUNTY LAW ENF ASSN $75.00 Paid Chk# /19/2016 UNIFORMS UNLIMITED, INC. E UNIFORMS $ Uniforms E UNIFORMS $ Uniforms E UNIFORMS $ Uniforms Total UNIFORMS UNLIMITED, INC. $ Paid Chk# /19/2016 US BANK CORPORATE SYSTEMS E MISCELLANEOUS EXPENSE E DUES & SUBSRIPT & TRAINING $50.40 Council Meeting Food $ Sensible Land Use Session -Abel, Olson

18 CITY OF MINNETRISTA *Check Detail Register 09/16/16 11:19 AM Page 6 SEPTEMBER 2016 Check Amt Total US BANK CORPORATE SYSTEMS $ Invoice Comment Paid Chk# /19/2016 VERIZON WIRELESS E TELEPHONE $ Admin Cell phones E TELEPHONE $ M2M E TELEPHONE $ PW Cell Phones E TELEPHONE $ PD Cell phones Total VERIZON WIRELESS $1, Paid Chk# /19/2016 WACONIA FORD MERCURY E VEHICLE & EQUIP MAINT $2, FOCS Unit 7-Exhaust/Brakes Repairs E VEHICLE & EQUIP MAINT $ FOCS The Works-Unit 6 Total WACONIA FORD MERCURY $2, Paid Chk# /19/2016 WASTE MANAGEMENT E REFUSE REMOVAL $9, * Recycling Total WASTE MANAGEMENT $9, Paid Chk# /19/2016 WEIDENBACH, PAUL R WATER SALES $ Rtn Overpayment on Clsd Acct 1245 Langewood Dr Total WEIDENBACH, PAUL $ Paid Chk# /19/2016 WM MUELLER & SONS INC. E STREET MAINTENANCE SUPPL $2, Blacktop E STREET MAINTENANCE SUPPL $ Blacktop E STREET MAINTENANCE SUPPL $1, Blacktop E STREET MAINTENANCE SUPPL $1, Blacktop Total WM MUELLER & SONS INC. $5, Paid Chk# /19/2016 WSB & ASSOCIATES, INC. E ENGINEERING SERV $ Westwood Drive Segment Drainage Improv G LAND USE RECEIVABLE $ * Woodland Cove AUAR Update G LAND USE RECEIVABLE $ * MCES L38 Forcemain -Met Council G LAND USE RECEIVABLE $1, * Waterset Final Plat ML16029 E ENGINEERING SERV $ AMS/GIS Support Services E ENGINEERING SERV $ AMS/GIS Support Services E ENGINEERING SERV $ AMS/GIS Support Services E ENGINEERING SERV $ AMS/GIS Support Services E PROFESSIONAL SERVICES $ Lisle Park Tennis Court E PROFESSIONAL SERVICES $ Municipal Prod Wells 6 & 7 E ENGINEERING SERV $ Westwood Drive Drainage Improv E PROFESSIONAL SERVICES $1, General Stormwater G LAND USE RECEIVABLE $ * Woodland Cove 2nd Addition G LAND USE RECEIVABLE $1, * ML Serenity Hill on Halstead Bay G LAND USE RECEIVABLE $ * ML Red Oak G LAND USE RECEIVABLE $6, * ML13014 Woodland Cove G LAND USE RECEIVABLE $ * Mader Site Wetland Review E ENGINEERING SERV $ Enchanted Lane Reconstruction E PROFESSIONAL SERVICES $13, Lisle Parking Lot E PROFESSIONAL SERVICES $ Data Link Maintenance E ENGINEERING SERV $ Water Supply Plan G LAND USE RECEIVABLE $ * Waterset Development ML E ENGINEERING SERV $ GIS Services E ENGINEERING SERV $3, Halstead Drive Reconstruction E ENGINEERING SERV $3, Comprehensive Plan E ENGINEERING SERV $ Crack Fill and Seal Coat Improvement Project E ENGINEERING SERV $ Mill and Overlay Improvement Project E PROFESSIONAL SERVICES $ General Engineering Svcs

19 CITY OF MINNETRISTA *Check Detail Register 09/16/16 11:19 AM Page 7 SEPTEMBER 2016 Check Amt Invoice Comment E PROFESSIONAL SERVICES $ General Engineering Svcs E PROFESSIONAL SERVICES $ General Engineering Svcs E ENGINEERING SERV $1, General Engineering Svcs G LAND USE RECEIVABLE $3, * 2016 WCA Services E ENGINEERING SERV $5, * Bldg Permits/Review E ENGINEERING SERV $ Water System Improv Total WSB & ASSOCIATES, INC. $53, Paid Chk# /19/2016 XCEL ENERGY-MN E BLDG/STRUCT MAINTENANCE $ Electricity-Irrigation Meter E ELECTRIC UTILITIES $ Electricity-Lift Station E ELECTRIC UTILITIES $ Electricity-Signal Sunnyfield E ELECTRIC UTILITIES $ Electricity-PW E BLDG/STRUCT MAINTENANCE $ Electricity-Hunters Trail E ELECTRIC UTILITIES $1, Electricity-City Hall E ELECTRIC UTILITIES $ Electricity-Well #2 Total XCEL ENERGY-MN $1, Paid Chk# E 9/2/2016 DELTA DENTAL E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PD E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem-PL E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem-Bdg E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - PW E HEALTH & LIFE INS - E CONTR $ Delta Dental Prem - Admin Total DELTA DENTAL $1, Paid Chk# E 9/9/2016 G AFLAC INS AFLAC $ * AFLAC Supplemental Insurance Employee Paid Total AFLAC $ Paid Chk# E 9/9/2016 TASC FLEX SYSTEMS REIMBURSEMEN G PR CLEARING DAYCARE FSA $ * Dependent Care tal TASC FLEX SYSTEMS REIMBURSEMEN $ Paid Chk# E 9/13/2016 INTERNAL REVENUE SERVICE G PAYROLL CLEARING FED W/H $8, * PR - Fed w/h G PAYROLL CLEARING FICA $8, * PR - SS/Medicare w/h Total INTERNAL REVENUE SERVICE $16, Paid Chk# E 9/13/2016 MN DEPARTMENT OF REVENUE G PAYROLL CLEARING STATE W/H $3, * State w/h Total MN DEPARTMENT OF REVENUE $3, Paid Chk# E 9/13/2016 PUBLIC EMPLOYEES RETIREMENT G PAYROLL CLEARING PERA $15, * Pera w/h Total PUBLIC EMPLOYEES RETIREMENT $15, Paid Chk# E 9/13/2016 EDWARD JONES G PAYROLL CLEARING DEFERRED CO $1, * Deferred Comp w/h Total EDWARD JONES $1, Paid Chk# E 9/13/2016 VOYA G PAYROLL CLEARING DEFERRED CO $ * Deferred Comp w/h

20 CITY OF MINNETRISTA *Check Detail Register 09/16/16 11:19 AM Page 8 SEPTEMBER 2016 Check Amt Total VOYA $ Invoice Comment Paid Chk# E 9/13/2016 OPTUM G HSA CLEARING ACCT $4, HSA Quarterly Total OPTUM $4, Paid Chk# E 9/6/2016 PSN E PROFESSIONAL SERVICES $ MONTHLY ONLINE PAYMENT FEES AUGUST E PROFESSIONAL SERVICES $ MONTHLY ONLINE PAYMENT FEES AUGUST E PROFESSIONAL SERVICES $ MONTHLY ONLINE PAYMENT FEES AUGUST E PROFESSIONAL SERVICES $ MONTHLY ONLINE PAYMENT FEES AUGUST Total PSN $ Paid Chk# E 9/16/2016 KNUTSON CONSTRUCTION SERVICES E IMPROVEMENTS $861, PMT NO. 10 WATER TREATMENT FACILITIES SERVICES otal KNUTSON CONSTRUCTION SERVICES $861, Paid Chk# E 9/16/2016 GM CONTRACTING INC E IMPROVEMENTS $83, WATER MAIN IMPROVEMENT PROJECT Total GM CONTRACTING INC $83, Paid Chk# E 9/16/2016 ICMA G PAYROLL CLEARING DEFERRED CO $ * ICMA Roth Employee Contributions Total ICMA $ ST BK OF THE LAKES $1,322, Fund Summary ST BK OF THE LAKES 101 GENERAL FUND $224, CAPITAL IMPROVEMENT PROGRAM $3, PARK DEDICATION FUND $14, ROAD MAINTENANCE FUND $2, STREET IMP CAPITAL PROJECTS $3, WATER IMP CAPITAL PROJECTS $945, MOUND FIRE IMPROVEMENT FUND $17, WATER FUND $17, SEWER FUND $35, STORM WATER MGMT FUND $33, RECYCLING FUND $9, LANDUSE AGENCY $16, $1,322,865.85

21 Item 4d CITY OF MINNETRISTA REQUEST FOR CITY COUNCIL ACTION/DISCUSSION Subject: Westwood Drive Drainage Improvement Project, City Project Accept Improvements and Authorize Final Payment Prepared By: Paul Hornby, City Engineer Meeting Date: September 19, 2016 Issue: The Westwood Drive Drainage Improvement Project, City Project 08-15, has been satisfactorily completed and the contractor is requesting final payment. Background/Discussion: On November 2, 2015, the City of Minnetrista awarded the Westwood Drive Drainage Improvement Project, City Project 08-15, to Sunram Construction. All punch list items have been completed and closeout paperwork has been received from the contractor. Acceptance of the project will start the two-year warranty period. Conclusion: Staff recommends that the Westwood Drive Drainage Improvement Project, City Project be accepted and Council authorize final payment to Sunram Construction. Fiscal Impact: The project construction cost is in the amount of $97,606.56, and is below the contract price including Work Order No. 1 of $104,790. This project will be paid for using the City s Stormwater Fund, which was budgeted for up to $130, Recommended City Council Action: Staff recommends adopting Resolution No , accepting the project and making the final payment to Sunram Construction in the amount of $22, Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain: K:\ \Admin\Docs\Accept Imps-Auth Final Payment\AGN ITM-accept project Mill-Overlay Imps.docx Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

22 Owner: City of Minnetrista Date: 8/8/ County Road 110 West Minnetrista, MN For Period: 3/4/2016 to 8/8/2016 Request No.: 3 & FINAL Contractor: Sunram Construction th Avenue North Corcoran, MN Pay Voucher Westwood Drive Drainage Improvements Client Contract No.: Project No.: Client Project No.: Project Summary 1 Original Contract Amount $97, Contract Changes - Addition $7, Contract Changes - Deduction $ Revised Contract Amount $104, Value Completed to Date $97, Material on Hand $ Amount Earned $97, Less Retainage $ Subtotal $97, Less Amount Paid Previously $74, Liquidated Damages $ AMOUNT DUE THIS PAY VOUCHER NO. 3 & FINAL $22, I HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT, THAT THE CONTRACT HAS BEEN COMPLETED, THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH, AND PURSUANT TO, THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER. Recommended for Approval by: WSB & Associates, Inc. Approved by Contractor: Sunram Construction Construction Observer: Approved by Owner: City of Minnetrista Specified Contract Completion Date: Date: 6/15/2016 Comment:

23 Item No. Project Material Status Item Description Units Unit Price Contract Quantity Quantity to Date Current Amount to Quantity Date Westwood Drive Drainage Improvement Project and Appurtenant Work MOBILIZATION LS $6, $6, CLEARING & GRUBBING LS $8, $8, SALVAGE AND REINSTALL LANDSCAPE STRUCTURES LUMP SUM $2, $2, SALVAGE AND REINSTALL SHORELINE PROTECTION BOULDERS L F $ $3, COMMON EXCAVATION (P) C Y $ $17, STREET SWEEPER (WITH PICKUP BROOM) HOUR $ $ UTILITY COORDINATION LUMP SUM $ $ RANDOM RIPRAP CLASS II C Y $ $6, RANDOM RIPRAP CLASS III C Y $ $15, SILT FENCE, TYPE MS L F $ $3, FLOTATION SILT CURTAIN TYPE STILL WATER L F $ $ STORM DRAIN INLET PROTECTION EACH $ $ FILTER LOG TYPE WOOD FIBER BIOROLL L F $ $ TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH $ $ J HOOK VANE EACH $ $2, CROSS VANE EACH $2, $8, ROCK STILLING BASIN EACH $2, $2, COMMON TOPSOIL BORROW C Y $ $ SEED MIXTURE LB $ $2, SEED MIXTURE LB $ $ SEED MIXTURE LB $ $ SEED MIXTURE LB $ $ SEED MIXTURE LB $ $1, EROSION CONTROL BLANKETS CATEGORY 3 S Y $ $4, SEED MIXTURE MODIFIED LB $ $ SEEDING (INCL TOPSOIL & FERT) ACRE $6, $3, Change Order 1 Totals For Section Westwood Drive Drainage Improvement Project and Appurtenant Work: $91, CLEARING AND GRUBBING LUMP SUM $ $ EROSION CONTROL BLANKETS CATEGORY 2 S Y $ $5, Totals For Change Order 1: $5, Project Totals: $97,606.56

24 Project Payment Status Owner: City of Minnetrista Client Project No.: Client Contract No.: Project No.: Contractor: Sunram Construction Contract Changes No. Type Date Description Amount CO1 Change Order 1/19/2016 Remove Erosion control and clear/grub tree $7, Change Order Totals: $7, Payment Summary No. From Date To Date Payment Total Payment Retainage Per Payment Total Retainage Total Payment + Retainage Work Certified Per Payment Total Work Certified 1 12/3/2015 1/13/2016 $66, $66, $3, $3, $70, $70, $70, /14/2016 3/3/2016 $8, $74, $ $3, $78, $8, $78, & FINAL 3/4/2016 8/8/2016 $22, $97, ($3,947.21) $0.00 $97, $18, $97, Payment Totals: $97, $0.00 $97, $97, Project Summary Material On Hand: $0.00 Total Payment to Date: $97, Original Contract: $97, Total Retainage: $0.00 Contract Changes: $7, Total Amount Earned: $97, Revised Contract: $104,790.00

25 RESOLUTION NO CITY OF MINNETRISTA HENNEPIN COUNTY, MINNESOTA A RESOLUTION ACCEPTING THE WORK AND AUTHORIZE FINAL PAYMENT WESTWOOD DRIVE DRAINAGE IMPROVEMENT PROJECT (CITY PROJECT 08-15) WHEREAS, pursuant to a written contract signed with the City on November 2, 2015, Sunram Construction has satisfactorily completed the Westwood Drive Drainage Improvement Project (City Project 08-15), in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Minnetrista, Minnesota, the work completed under said contract is hereby accepted and approved, and, BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract. This resolution was adopted by the City Council of the City of Minnetrista on the 19 th day of September, 2016, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal) O:\City Council\Council 2016\Packets\ Packet\Word\RESLTN-AcceptProj doc

26 Item 4e CITY OF MINNETRISTA CONSENT ITEM Subject: Prepared By: Request for Approval of a Step Increase from 2016 Step Level 3 to 2016 Step Level 4 for Nick Rettke, Public Works Maintenance Worker, effective October 1, 2016 Cassandra Tabor, HR/Communications Coordinator Meeting Date: September 19, 2016 Issue Mr. Nick Rettke is eligible to move from 2016 Step Level 3 to 2016 Step Level 4 upon completion of three years of employment and excellent job performance. Mr. Rettke is to be compensated in accordance with the current labor agreement between the City of Minnetrista and I.U.O.E. Local 49. Background Nick Rettke began employment as a Public Works Maintenance Worker on October 1, 2013, after working exceptionally as a Seasonal employee and then as an extended seasonal during a staffing shortage in Fiscal Impact and Summary At this time, there will be a rate increase from $22.36/hr to $23.48/hr. Mr. Rettke will be eligible for his next step increase on his anniversary date of October 1, 2017, provided he is successfully making progress in all areas of the position. So far, Mr. Rettke has been a very valuable asset to the City and Public Works department, and his efforts are greatly appreciated. Recommended City Council Action: Recommend approval of Res. No Step increase for Mr. Nick Rettke from 2016 Step 3 to 2016 Step 4 as Public Maintenance Worker, effective October 1, 2016 Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain: Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

27 RESOLUTION NO RESOLUTION APPROVING A STEP INCREASE FOR MR. NICK RETTKE, PUBLIC WORKS MAINTENANCE WORKER, EFFECTIVE OCTOBER 1, 2016 WHEREAS, Mr. Nick Rettke is eligible for a step increase from Step 3 to Step 4 based on the successful completion of three years of employment as a full-time Public Works Maintenance Worker with the City of Minnetrista, effective October 1, 2016; and WHEREAS, Nick Rettke successfully completed his third year of service with successful performance appraisals performed by his supervisor, Mr. Gary Peters, Public Works Superintendent; and THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, to approve a step increase for Nick Rettke under the terms and conditions of the labor agreement between the City of Minnetrista and I.U.O.E. Local 49, effective October 1, This resolution was adopted by the City Council of the City of Minnetrista on the 19 th day of September, 2016, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

28 Item 4f CITY OF MINNETRISTA REQUEST FOR CITY COUNCIL ACTION Subject: Prepared By: Through: Meeting Date: Extension request for Joseph & Berva Bocklage for the plat of Eagle Bluff 4 th Addition at 3265 Eagle Bluff Road; R-1 Low Density Single-Family Residence Zoning District; PID# Nick Olson, Associate Planner David Abel, Community Development Director September 19, 2016 Issue: Joseph & Berva Bocklage (the Applicants ) are the owners of 3265 Eagle Bluff Road (the Property ). The Applicants received approval for platting the Property as Eagle Bluff 4 th Addition on June 20, Unable to meet the 120 day deadline, the Applicants have requested an extension until June 20, 2017 or 1 year after plat approval. Discussion: Due to recent buyer interest in the Property as a whole and the required conditions of approval, the Applicants will not be able to meet the deadline to file the plat within 120 days of approval as set forth in resolution number It is for these reasons that the Applicants have requested an extension until June 20, 2017, or 1 year after approval of Eagle Bluff 4 th Addition. Staff feels the extension request is reasonable given the time of year and necessary corrections needed as conditioned for approval. Recommended City Council Action: Motion to approve an extension until June 20, 2017 for the plat of Eagle Bluff 4 th Addition at 3265 Eagle Bluff Road Attachments: Location Map Letter from Chuck Alcon, Project Coordinator on behalf of Applicants Res. No Approving Extension of Eagle Bluff 4 th Addition Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

29 3265 Eagle Bluff Road 1 inch = 94 feet February 18, 2016 Map Powered by DataLink from WSB & Associates

30 September 8, 2016 City of Minnetrista 7701 County Road 110 West Minnerista, MN Subj: Plat Filing Extension Request for 3265 Eagle Bluff Road 1. The purpose of this correspondence, submitted on behalf of Berva and Joe Bocklage, is to request an extension of the plat filing deadline from October 18, 2016, 120 days after plat approval by the City Council on June 20, 2016, to June 20, 2017, or 1 year after plat approval. 2. The reason for this request is that very recent buyer interest in the purchase of the property as a whole will take several weeks to finally conclude. In the event this expected purchase does not satisfactorily complete, the required actions to bring the property into compliance with the hardcover requirement may not be completed prior to the onset of winter and will require construction activity next spring. 3. Any questions regarding this request may be directed to the undersigned at Chuck Alcon, Project Coordinator

31 RESOLUTION NO RESOLUTION APPROVING AN EXTENSION FOR FINAL PLAT APPROVAL OF EAGLE BLUFF 4 TH ADDITION FOR JOSEPH AND BERVA BOCKLAGE WHEREAS, the City of Minnetrista is a municipal corporation, organized and existing under the laws of the State of Minnesota; and WHEREAS, the City Council of the City of Minnetrista has adopted zoning and subdivision regulations, per Chapter 5 of the Municipal Code, to promote the orderly, economic and safe development and utilization of land within the city; and WHEREAS, Joseph & Berva Bocklage (the Applicants ) have requested an extension to the final plat approval of Eagle Bluff 4 th Addition for the property generally located at 3265 Eagle Bluff Road and which is legally described as: Lots 1 and 2, Block 1, Eagle Bluff 3 rd Addition, according to the plat of record, Hennepin County, Minnesota. WHEREAS, the City Council originally approved the final plat of Eagle Bluff 4 th Addition for the Applicants on June 20, 2016; WHEREAS, the final plat of Eagle Bluff 4 th Addition was required to be filed within 120 days of approval; WHEREAS, recent buyer interest and required conditions of approval do not allow the property to be developed in accordance with the approved plan at this time; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Minnetrista hereby approves an extension to the final plat approval for Joseph & Berva Bocklage allowing the applicants additional time, until June 20, 2017, to file the final plat. This resolution was adopted by the City Council of the City of Minnetrista on this 19 th day of September, 2016 by a vote of Ayes and Nays. ATTEST: Lisa Whalen, Mayor Kris Linquist, City Clerk (SEAL) 1

32 Item 4g CITY OF MINNETRISTA REQUEST FOR CITY COUNCIL ACTION Subject: Prepared By: Through: Meeting Date: Second Home Agreement for Craig Mader at 4885 North Arm Drive; Staged Development District (SDD) Zoning District; PID# Nick Olson, Associate Planner David Abel, Community Development Director September 19, 2016 Issue: Craig Mader (the Applicant ) is the owner of 4885 North Arm Drive (the Property ). On April 4, 2016, the Applicant received approval to convert the existing home on the Property into an accessory building while also constructing a new home. As a condition of approval, the Applicant was to enter into a second home agreement with the city. Included in this staff report is the second home agreement, which was drafted by the city attorney and reviewed by the Applicant. Recommended City Council Action: Motion to approve a second home agreement for Craig Mader at 4885 North Arm Drive Attachments: 1. Location Map 2. Survey of Proposal 3. Second Home Agreement Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

33 Hennepin County Property Map Date: 3/24/ inch = 200 feet PARCEL ID: Comments: OWNER NAME: Craig S Mader/Laura M Mader PARCEL ADDRESS: 4885 North Arm Dr, Minnetrista MN PROPERTY TYPE: Residential HOMESTEAD: Non-Homestead PARCEL AREA: 1.75 acres, 76,231 sq ft A-T-B: Abstract MARKET VALUE: $212,000 TAX TOTAL: $2, SALE PRICE: $168,000 SALE DATA: 12/2011 SALE CODE: This data (i) is furnished 'AS IS' with no representation as to completeness or accuracy; (ii) is furnished with no warranty of any kind; and (iii) is notsuitable for legal, engineering or surveying purposes. Hennepin County shall not be liable for any damage, injury or loss resulting from this data. COP YRIGHT HENNEPIN COUNTY 2016

34 LEGEND MONUMENT FOUND IRON PIPE MONUMENT SET WOOD HUB SET DENOTES DRAINAGE ARROW EXISTING SPOT ELEVATION PROPOSED ELEVATION AS-BUILT ELEVATION PROPOSED CONTOURS EXISTING CONTOURS FIRE HYDRANT CATCH BASIN SEWER MANHOLES MAILBOX CURB STOP UTILITY PEDESTAL LIGHT POLE SIGN DECIDUOUS TREE CONIFEROUS TREE \ \ \ \ \ \ REV. NO. DATE 1 03/03/ /14/2016 BY AJM AJM CHK DESCRIPTION ADDED CALLS & BUILDING INFO ADDED DIM. FROM BLDG. TO R/W SCALE FEET DESIGNED AJM DRAWN JPG CHECKED AJM CERTIFICATE OF SURVEY Section 1, Township 117, Range 24 Minnetrista, MN SHEET 1_ OF 1

35 SECOND HOME AGREEMENT THIS AGREEMENT is made this day of, 2016 by and between Craig S. Mader and Laura M. Mader, married to each other ( Owners ) and the city of Minnetrista ( City ), a Minnesota municipal corporation. I. RECITALS WHEREAS, Owners are the owners of certain property located at 4885 North Arm Drive in Minnetrista, legally described on the attached Exhibit A (the Property ); and WHEREAS, Owners desire to construct a house (the House ) on the Property; and WHEREAS, a house (the Structure ) currently exists on the Property; and WHEREAS, after constructing the House, Owners desire to retain the Structure on the Property and convert it for use as an accessory building; and WHEREAS, according to Section 23-9 of the Minnetrista City Code, no accessory building or structure shall be constructed on any lot prior to the time of construction of the principal building to which it is accessory ; and WHEREAS, the City has agreed to allow the Owners to retain the Structure on the Property as an accessory building; and WHEREAS, the Owners have agreed to remove the kitchen from the Structure and make other modifications to it so that it cannot be used as a residence and agree not to use the Structure for the purposes of operating a business on the Property; and WHEREAS, removal of the kitchen from the Structure and the other modifications to make the Structure an accessory building for personal use only is a precondition by the City in issuance of a building permit to the Owners for the House v1 MN

36 II. AGREEMENT NOW THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties hereto agree and stipulate as follows: City agrees to: (a) Permit the Owners to complete the renovation of the Structure to be used as an accessory building on the Property for a personal woodworking shop and for storage. (b) Permit the Owners to maintain and use, but not expand, the Structure as an accessory building on the Property after construction of the House is complete. (c) Record this Agreement with the County and Owners shall pay all costs associated with recording Owners agree to: (a) In consideration of City s agreement under paragraphs 2.01 (a) and 2.01 (b) of this Agreement, Owners waive the right to litigate, appeal, or otherwise challenge City s right to require modification of the Structure and removal of the kitchen from the Structure as a condition of issuance of the building permit for the House. Owners further agree and acknowledge that, except as expressly set forth in this Agreement, nothing in this Agreement shall constitute a waiver of any right the City has to enforce any federal, state, or local law, rule, or regulation or any other right to which City is entitled. (b) Obtain a building permit from the City for the House no later than April 4, (c) Modify the Structure on the Property so that it can no longer be used as a residence. Modifications shall include, but are not necessarily limited to, the removal of the Structure s kitchen. The Property shall not be used by the Owner, or any successor owner or occupant of the Property for more than one dwelling unit. (d) Owners agree to devote the Structure for personal use only and not to engage in any business or commercial activity prohibited by City ordinance. (e) Owners agree that City may withhold issuance of a certificate of occupancy for the House until the terms of this Agreement have been satisfied. (f) Owners agree to defend, protect, indemnify, and hold harmless City from any and all claims, litigation, causes of action, and any other obligation imposed upon or asserted against upon City, or its officers, agents, or employees arising out of this Agreement or City's exercise of its rights hereunder. (g) Owners agree to pay to City any costs or expenses, including without limitation attorney fees, incurred by City in enforcing any provision of this Agreement v1 MN

37 2.03. Nothing in this Agreement shall constitute a waiver or limitation of City s immunities or limitations on liability as set forth in Minnesota Statutes, Chapter 466 or otherwise A notice, demand, or other communication under this Agreement by either party to the other shall be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, return receipt requested, or delivered personally; and (a) In the case of Owners, is addressed to or delivered personally to Owners at: Craig S. Mader and Laura M. Mader 4885 North Arm Drive Minnetrista, MN (b) in the case of City, is addressed to or delivered personally to City at: City Administrator Minnetrista City Hall 7701 County Road 110 W Minnetrista, MN or at such other address with respect to either such party as that party may, from time to time, designate in writing and forward to the other as provided in this section This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument This Agreement shall be governed by and construed in accordance with the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Minnesota, and all parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. *************************** v1 MN

38 IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date written above. Craig S. Mader Laura M. Mader STATE OF MINNESOTA ) ) COUNTY OF ) The foregoing instrument was acknowledged before me this day of, 2016, by Craig S. Mader and Laura M. Mader, married to each other. Notary Public v1 MN

39 CITY OF MINNETRISTA By: Lisa Whalen, Mayor By: Kris Linquist, City Clerk STATE OF MINNESOTA ) ) COUNTY OF ) The foregoing instrument was acknowledged before me this day of, 2016 by Lisa Whalen and Kris Linquist, the Mayor and City Clerk, respectively, of City of Minnetrista, on behalf of City. This document was drafted by: Notary Public Kennedy & Graven, Chartered 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN (612) v1 MN

40 EXHIBIT A Legal Description of Property The West 20 rods of the East 44 rods of the North 16 rods of the Northeast Quarter of the Southeast Quarter, Section 1, Township 117, Range 24, according to the United States Government Survey thereof and situate in Hennepin County, Minnesota v1 MN A-1

41 Item 5a CITY OF MINNETRISTA BUSINESS / DISCUSSION ITEM Subject: Prepared By: Application for a temporary intoxicating liquor license for the Sip, Savor and Shop fundraising event to benefit WeCAN hosted by WeCAN and the Northwest Tonka Lions Kris Linquist, City Clerk Meeting Date: September 19, 2016 Issue: The Sip, Savor and Shop Fundraising event to benefit WeCAN is scheduled to be held on Saturday, October 1, 2016 from 4 p.m. 7 p.m. at Voyageur Environmental Center located at 7000 County Road 15. This event features Wine Tasting, Appetizers from Local Restaurants, Silent Auction, Live Music, Vendor and Craft Shopping. A temporary liquor license is required to conduct the event. Background: This event is being held with the intent of fund raising for WeCAN, a non-profit organization that provides emergency assistance to prevent homelessness, Meals on Wheels, a Mobile Market and family support. State liquor laws require a liquor license any time a monetary transaction takes place associated with the service of alcohol. Temporary intoxicating liquor licenses may be issued to a club, charitable, religious or non-profit organization that has been in existence for three or more years and all of the board members have been found to have a good moral character and repute. They may not have an interest in the manufacture or wholesale of alcoholic beverages and cannot have been convicted of a felony or willful violation of federal, state or local ordinance governing the manufacture, sale, distribution or possession for sale or distribution of alcoholic beverages in the last five years. Discussion: Minnetrista City Code requires that an opportunity shall be given to any person to be heard for or against the granting of the license ( ). Accordingly, a public hearing must be held for each individual application. Notice of each public hearing was provided in accordance with statutory requirements. Northwest Tonka Lions has applied for a One Day Temporary On-Sale Liquor License to provide Wine tasting at the Sip, Savor and Shop Fundraising Event to be held at the Voyageur Environmental Center to promote fund raising for WeCAN. Wine Tasting will Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

42 be provided from 4 p.m. 7 p.m. on Saturday, October 1, The applicant has submitted all required materials including the required fee and proof of insurance. The Minnetrista Public Safety Department has conducted and the applicant has passed all legally required background checks. Conclusion: Staff recommends approval of this One Day Temporary On-Sale Liquor License to the Northwest Tonka Lions in conjunction with the Sip, Savor and Shop Fundraising Event for WeCAN being held on Saturday, October 1, 2016, at the Voyageur Environmental Center with the following conditions: No alcoholic beverages may be permitted on the property except those served by the Northwest Tonka Lions. No alcoholic beverages may leave the premises. All servers must be a member of the Northwest Tonka Lions Club. On-site ability to call 911 must be provided. All federal, state and local laws must be observed. Recommended City Council Action: Approve a one-day temporary intoxicating liquor license to the Northwest Tonka Lions in conjunction with the Sip, Savor and Shop Fundraising Event for WeCAN being held on Saturday, October 1, 2016 at Voyageur Environmental Center located at 7000 County Road 15 with conditions as noted. Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain: Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

43 T e m p o r a r y O n e - D a y i n t o x i c a t i n g l i q u o r l i c e n s e This license is hereby granted for Sip, Savor and Shop, a fundraising event, to be held October 1, 2016 to: N O RT H W E S T T O N K A L I O N S F OR C O N S U M P T I O N ON T H E P R E M I S E S L O C A T E D AT: V O Y A G E U R E N V I R O N M E N T A L C E N T E R; C O U N T Y R O A D 1 5 ; M I N N E T R I S T A M N This license is granted subject to all the provisions and conditions of the ordinances of this municipality and the laws of the State of Minnesota, and of the Federal Government pertaining to such event including: no alcoholic beverages may be permitted on the property other than those served by the Northwest Tonka Lions, no alcoholic beverages may leave the property of Voyageur Environmental Center, all federal, state and local laws must be observed and on-site ability to call 911 must be provided at the location of the event. Issued by the authority of the Minnetrista City Council Lisa Whalen, Mayor Date Kris Linquist, City Clerk Date

44 Item 6a CITY OF MINNETRISTA REQUEST FOR CITY COUNCIL ACTION Subject: Prepared By: Through: Meeting Date: ORDINANCE 442: An Ordinance amending Section Floodplain Management Nickolas Olson, Associate Planner David Abel, Community Development Director September 19, 2016 Issue: Adoption of ordinance 442 is required in order to incorporate the Flood Insurance Study, Hennepin County, Minnesota and Incorporated Areas and the accompanying Flood Insurance Rate Map (FIRM) panels with an effective fate of November 4, Background: On May 9, 2016, the City of Minnetrista was notified by the Federal Emergency Management Agency (FEMA) of the final flood hazard determination for the City of Minnetrista, Hennepin County, Minnesota in compliance with Title 44, Chapter I, Part 67, Section 67.11, Code of Federal Regulations (CFR). The Minnesota Department of Natural Resources (DNR) followed up with this notification on May 12, 2016 in an effort to explain the requirements of the city floodplain management regulations. Staff shared the city s current regulations with a representative of the Minnesota DNR and it was determined that the city could benefit from some reformatting and clarifications. Staff worked to make the necessary changes with guidance from the Minnesota DNR and sent a draft ordinance to the Minnesota DNR for review on July 28, Upon review, staff received conditional approval from the Minnesota DNR on August 4, Discussion: Prior to November 4, 2016, the City of Minnetrista is required, as a condition of continued eligibility in the National Flood Insurance Program (NFIP), to adopt or show evidence of adoption of floodplain management regulations that meet the standards of Paragraph 60.3(d) of the NFIP regulations (44 CFR 59, etc.) by the effective date of the FIRM. These standards are the minimum requirements and do not supersede any State or local requirements of a more stringent nature. Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

45 It must be emphasized that all the standards specified in Paragraph 60.3(d) of the NFIP regulations must be enacted in a legally enforceable document. This includes adoption of the current effective FIRM and FIS report to which the regulations apply and other modifications made by this map revision. Some of the standards should already have been enacted by your community in order to establish initial eligibility in the NFIP. Your community can meet any additional requirements by taking one of the following actions: 1. Amending existing regulations to incorporate any additional requirements of Paragraph 60.3(d); 2. Adopting all the standards of Paragraph 60.3(d) into one new, comprehensive set of regulations; or 3. Showing evidence that regulations have previously been adopted that meet or exceed the minimum requirements of Paragraph 60.3(d). Communities that fail to enact the necessary floodplain management regulations will be suspended from participation in the NFIP and subject to the prohibitions contained in Section 202(a) of the Flood Disaster Protection Act of 1973 (Public Law ) as amended. Planning Commission: On Monday August 22, 2016, the Planning Commission held a public hearing regarding the proposed ordinance. The public hearing was opened and closed with no one present to speak. After reviewing the staff report, holding a public hearing, and considering the proposed ordinance before it, the Planning Commission voted 4-0 (absent: Allen, Pettis) in favor of recommending approval of the proposed ordinance. Conclusion: Staff has worked with the Minnesota DNR to draft an ordinance that meet the standards of Paragraph 60.3(d) of the NFIP regulations (44 CFR 59, etc.). Adoption of ordinance 442 is required to continue participating in the NFIP. Recommended Action: Motion adopt ordinance 442 amending section floodplain management & approve Res. No Authorizing publication by Title & Summary Attachments: 1. Letter from Federal Emergency Management Agency (FEMA) dated May 4, Letter from Minnesota Department of Natural Resources (DNR) dated May 12, Letter from Minnesota Department of Natural Resources (DNR) dated August 4, Draft Ordinance Res. No Authorizing publication by Title & Summary Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

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