M I N U T E S CITY COUNCIL MEETING September 18, :30 PM Council Chambers
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1 M I N U T E S CITY COUNCIL MEETING September 18, :30 PM Council Chambers MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Mayor Stiehm. Council Members Jeff Austin, Steve King, David Hagen, Laura Helle, Paul Fischer and Council Member-at-Large Janet Anderson Council Member Judy Enright City Administrator Craig Clark, Director of Administrative Services Tom Dankert, Public Works Director Steven Lang, Fire Chief Jim McCoy, City Attorney David Hoversten, Police Chief Brian Krueger, Park and Rec Director Kim Underwood, Planning and Zoning Administrator Holly Wallace, Library Director Julie Clinefelter and City Clerk Ann Kasel Peter Hosch, John Garry, Greg Siems, Mara Murphy, Keith Eilertson, Shelly King, KAUS Radio, Austin Daily Herald, Public Mayor Stiehm called the meeting to order at 5:30 p.m. Addition to the Agenda: Consent Agenda: License: Excavation: Big Toe Excavating: 625 West Main Street, Albert Lea (mot) 16. Approving the sale of Park and Recreation equipment Moved by Council Member Austin, seconded by Council Member King, approving the agenda as amended. Carried. Moved by Council Member-at-Large Anderson, seconded by Council Member Fischer, approving the Council minutes from September 5, Carried. CITIZENS ADDRESSING THE COUNCIL David and Connie Simonson, st Street SW, expressed their concerns about the delay on a street project on 1 st Street SW and having to pay for a street project that isn t completed. Public Works Director Steven Lang stated there are lots of factors for delays on construction projects. He stated the project in question is a two phase project and work ran behind on first phase. The second phase was then delayed to 2018 due to the concern about not being able to
2 complete the work before winter. If the payments are delayed then the City would need to reassess the property owners at the 2018 rates which with likely be higher. Council Member King stated that he would like the City to fund streets through the tax levy instead of assessing for street projects. Mayor Stiehm stated the matter would be on the October 2, 2017 Council work session for additional discussion. CONSENT AGENDA Moved by Council Member King, seconded by Council Member Austin, approving the consent agenda as follows: License: Excavation: Big Toe Excavating: 625 West Main Street, Albert Lea Claims: Carried. a. Pre-list of bills b. Financial and Investment Reports. PUBLIC HEARINGS: A public hearing was held for a tax abatement application from Daniel and Jill VanHooser for construction of a home proposed to be built at nd Avenue SW. The proposed abatement would be for a period of five years and in the amount of $5,300. Moved by Council Member Hagen, seconded by Council Member Fischer, adopting a resolution approving a tax abatement for Daniel and Jill VanHooser. Carried 6-0. BIDS AND AWARDS: The City received bids for the reconstruction of the Nelson lift station. The following bids were received: Contractor Bid Amount MJ O Connor, Inc. $ 87, Pember Companies, Inc. $115, GM Contracting, Inc. $175, Public Works Director Steven Lang stated in addition to the bid amount, pumps and a control panel will be provided by the City at a cost of $31,762. He recommended awarding the bid to MJ O Connor, Inc.
3 Moved by Council Member Austin, seconded by Council Member-at-Large Anderson, adopting a resolution awarding the reconstruction of the Nelson lift station to MJ O Connor, Inc. Carried 6-0. PETITIONS AND REQUESTS: Director of Administrative Services Tom Dankert stated the Council has proposed the 2018 tax levy at $5,941,000. He presented the proposed 2018 budget and stated the date for the truth in taxation hearing is December 5, 2017 at 6:00 p.m. Moved by Council Member King, seconded by Council Member Fischer, adopting a resolution establishing a proposed tax levy and proposed budget for taxes payable in 2018 and setting the date for the Truth In Taxation hearing for December 5, Carried 6-0. Moved by Council Member Hagen, seconded by Council Member King, authorizing $20,000 from 2017 contingency funds for elevator repairs. Carried. City Administrator Craig Clark stated Hy-Vee is planning on building a distribution center in Austin. An environment impact study must be completed and submitted to the State of Minnesota as part of the project. Hy-Vee will complete the report and the City of Austin is responsible for submitting it to the State. The City would like to have it reviewed by a professional engineering company prior to submission and proposed a contract with SEH, Inc. for services to do so. Mr. Clark requested the Council approve that contract and an agreement for reimbursement from Hy-Vee for the services. Peter Hosch from Hy-Vee, Inc stated the company is excited for a distribution center in the City of Austin that it will be a great addition with Hy-Vee expanding into Minnesota, Wisconsin and the Dakotas. He stated the size and scope of project is yet to be determined due to the environmental study by the State and EPA. Moved by Council Member Hagen, seconded by Council Member-at-Large Anderson, adopting a resolution approving an agreement for professional services with SEH, Inc. Carried 6-0 Moved by Council Member King, seconded by Council Member Austin, adopting a resolution approving a project cost reimbursement agreement with Hy-Vee, Inc. Carried 6-0. City Administrator Craig Clark requested Vision 2020 be allowed to use some of its 2017 budget allocation for a University of Minnesota extension service program called Making it Home Program. Greg Siems, Vision 2020 Director, stated the program will promote community conversations to market the City s economy and to attract and retain residents. Moved by Council Member King, seconded by Council Member Hagen, approving a University of Minnesota Vision 2020 request in the amount of $1,750. Carried.
4 Planning and Zoning Administrator Holly Wallace requested the Council approve annexation of three parcels in Lansing Township so the residents can access City services and improve the marketability of the property for development. The proposed area includes a Murphy property which the owner did not petition for annexation. Mara Murphy, th Avenue NW, stated she was opposed to the annexation especially since there isn t a development planned for the area. City Administrator Craig Clark stated the City is trying to be proactive for business development in Austin. Moved by Council Member-at-Large Anderson, seconded by Council Member King, adopting a resolution approving an annexation agreement for Lansing Township properties. Carried 6-0. Planning and Zoning Administrator Holly Wallace requested the Council approve a plat for Grove Street LLC Condominium owned by Patrick Bradley. There was some recent remodeling of the building and the City required the owner to create a common interest community as part of the project. Moved by Council Member Hagen, seconded by Council Member Fischer, adopting a resolution approving a plat for Grove Street, LLC. Condominium. Carried 5-0 with Council Member Helle abstaining. Moved by Council Member King, seconded by Council Member Austin, adopting a resolution accepting donations to the City of Austin. Carried 6-0. City Clerk Ann Kasel stated the Angry Hog Brewery & Taproom is working on opening in Austin and she requested the Council approve brewer taproom, brewer off-sale and Sunday growler licenses for the establishment. Moved by Council Member Austin, seconded by Council Member Hagen, adopting a resolution approving brewer taproom, brewer off-sale and Sunday growler licenses for K&J Holding, LLC dba Angry Hog Brewery & Taproom. Carried 6-0. Moved by Council Member King, seconded by Council Member Austin, granting the Planning vehicles at rd Avenue NE, Fernando Property. Carried. Moved by Council Member King, seconded by Council Member Austin, granting the Planning vehicles at th Avenue NE, Belikka Property. Carried. Moved by Council Member Hagen, seconded by Council Member Austin, granting the Planning vehicles at th Street NE, NC Real Estate Property. Carried.
5 Moved by Council Member King, seconded by Council Member Austin, granting the Planning vehicles at th Street NW, Matter Property. Carried. Moved by Council Member Hagen, seconded by Council Member Austin, granting the Planning vehicles at th Avenue SW, Matter Property. Carried. Park and Recreation Director Kim Underwood requested authorization from Council for the sale of surplus Park and Recreation equipment. Moved by Council Member Austin, seconded by Council Member Hagen, authorizing the sale of surplus Park and Recreation equipment. Carried. CITIZENS ADDRESSING THE COUNCIL Doug Bergemann, th Street NW, expressed his concerns about the proposed Hy-Vee project and the potential impact on residents in the area. Mayor Stiehm stated the City will not know any details or impacts to the area until after the environmental study is completed. Council Member-at-Large Anderson stated the City recognizes the residents concerns and it will try to mitigate issues the project creates. John Garry, Development Corporation of Austin director, stated the project is rare for a rural community and he is looking forward to the development. Keith Eilertson, th Street NW, stated he was concerned about traffic and the bridge in the area. Public Works Director Steven Lang stated the environmental impact study will evaluate traffic. He added that the City is still working on obtaining a grant to pay for some of the Turtle Creek 2 sewer construction project. He stated the State changed the criteria for the grants and the City fell lower on the list. Jeff Brinkman, a resident of 33 rd Street NW, stated he was concerned about the size and scope of project. REPORTS Council Member Hagen noted that Hormel is opening a new plant in China. Council Member Helle stated this week is Welcoming week in Austin and there are events through the week.
6 Park and Recreation Director Kim Underwood stated that tickets are on sale for the Halloween Warm Up at SuperFresh. The Warm Up will be held October th. She also stated a meeting for the special deer hunt will be held Sept 26 th at 6:30 p.m. in Council chambers. Moved by Council Member Austin, seconded by Council Member King, adjourning the meeting to October 2, Carried. Adjourned: 6:43 p.m. Approved: October 2, 2017 Mayor: City Recorder:
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