City of Northville CITY COUNCIL REGULAR MEETING MINUTES July 17, 2006

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1 City of Northville CITY COUNCIL REGULAR MEETING MINUTES July 17, 2006 Mayor Christopher Johnson called the meeting to order with the Pledge of Allegiance at 7:30 p.m. in the City of Northville Municipal Building, City Council Chambers, 215 W. Main Street, Northville, Michigan ROLL CALL: Present: Absent: Mayor Christopher Johnson, Mayor Pro Tem Carolann Ayers, Councilmembers James Allen, Michele Fecht, and Thomas Swigart None Also Present: City Manager Patrick Sullivan, Assistant City Manager/Finance Director Nicolette Bateson, Deputy City Clerk Carol Kasprowicz, DPW Director James Gallogly, Fire Chief James Allen, DDA Director Lori Ward, Housing Director Joanne Inglis, Northville Youth Assistance Director Sue Campbell, Chamber President Jody Humphries, DDA Commissioners Greg Presley and David Cole, BZA Commissioner Mark Ernst, Housing Commissioners Sue Hooper and Bob Buckhave, Beckett & Raeder Representative Connie Pulcipher, Reporters from the Northville records and the Northville Journal, and 15 citizens. PRESENTATIONS: A. Citizen Comments None APPROVAL OF AGENDA / CONSENT AGENDA: City Manager Sullivan requested the removal of New Business Item Proposed Relocation of Art Sculpture / Downtown Northville Motion Ayers, seconded by Allen to approve the agenda and consent agenda as amended. Consent agenda as follows: Approve City Council Minutes: June 26, 2006 Special Meeting July 5, 2006 Regular Meeting Approve Bills List: Checks #50043 to #50125, and #50126 to #50250 Receive Board and Commission Minutes: Beautification Commission: 7/11/06 Board of Zoning Appeals: 5/3/06, 6/7/06 Historic District: 5/17/06 Parks and Recreation: 6/14/06 Receive Departmental Reports: Fire Department: 5/06

2 City Council Regular Meeting July 17, 2006 Page 2 Parks and Recreation: 6/06 Youth Assistance: 7/06 Board and Commission Appointments: None Liquor License Transfer and Outdoor Service Area Permit / Bambar LLC Nomi Restaurant at 133 West Main Special Event Request / Use of Bandshell for Outdoor Concert / July 29, 2006 Special Event Request / NCBA Annual Downtown Sidewalk Sale / August 4-6, 2006 Resolution Approving Senior Alliance Multi-Year Area Plan Disposal of Used Equipment / Allen Terrace Furniture Special Request / Holiday Parade Seating Motion carried unanimously. NEW BUSINESS: A. Proposed Relocation of Art Sculpture / Downtown Northville (Removed from agenda) B. Mill Race Village Parking Lot Improvements Nagle Paving Company was awarded a contract in 2004 for $45,470 to construct a second entrance to the Mill Race parking lot. The proposed work was postponed due to a problem relocating a utility pole and with conflicts with Griswold Street reconstruction efforts undertaken by Wayne County. Nagle Paving has recently requested increases to unit prices due to delays in being able to perform this work. City staff has researched other options regarding this project. Excavating contractor, Blaze Contracting Inc., had a contract with the City in 2004/05 to expand Rural Hill Cemetery. Blaze Contracting is willing to perform the necessary grading on the Mill Race Village project for $3,350. Additionally, Goretski Construction Company has agreed to curb and concrete placement at the Mill Race Village parking lot using their current concrete unit prices with the City at a price not to exceed $5,000. Finally, S & J Asphalt Paving Company of Canton, Michigan submitted a price quote to perform the paving of the Mill Race Village parking lot including the placement of a gravel base for $7,500. The original contract with Nagle Paving was $45,470 of which approximately $9,000 has been spent on clearing trees and bushes to make ready for the project. Based on the above quotes, the project can still be completed this construction season at a cost of approximately $20,000 under the original contract amount. Motion Ayers, seconded by Allen to award a contract to Blaze Contracting Inc. in the amount of $3,350, a contract to Goretski Construction Company in the amount of $5,000, and a contract to S & J Asphalt Paving Company in the amount of $7,500 for parking lot improvements to the north end of the Mill Race Village parking lot. Further, McNeely and Lincoln and Associates engineering budget is increased by $3,000 to cover additional staking and other field work required for the project. Motion carried unanimously.

3 City Council Regular Meeting July 17, 2006 Page 3 C. Proposed Purchase of Fire Helmets / Fire Department On June 29, 2006, the City advertised for bids for the purchase of 30 Cairns Model 1010FD Fire Helmets. On July 11, 2006, two bids were received: West Shore Fire $5, Apollo Fire Equipment $8, Of the two bids, the lower bid from West Shore did not meet the advertised specifications. Apollo Fire Equipment did meet the specifications. The designated amount for the purchase of the helmets in the FY 06/07 budget is $9,000. Motion Swigart, seconded by Fecht to award the purchase of 30 Cairns Model 1010FD Fire Helmets to Apollo Fire Equipment for $8, Motion carried unanimously. D. Proposed Purchase of Turn Out Gear / Fire Department On June 29, 2006, the City advertised for bids for the purchase of 30 sets of Janesville Model CMDM/PSUM-Isodri Command Fire Fighting Suits. On July 11, 2006, two bids were received: Apollo Fire Equipment $45, West Shore $47, The lower bid from Apollo Fire Equipment met the bid specifications as advertised. The designated amount for the purchase of the Turn Out Gear in the FY budget is $45,420. Motion Swigart, seconded by Ayers to award the purchase of 30 sets of Janesville Model CMDM/PSUM-Isodri Command Fire Fighting Suits to Apollo Fire Equipment for $45, Motion carried unanimously. E. Vehicle Purchases / Department of Public Works and Parks and Recreation Department On July 5, 2006, the City accepted bids for the purchase of two new municipal vehicles: a 2007 Ford F-250 pickup truck for the Public Works Department and a 2006 or 2007 Ford Ranger for the Parks and Recreation Department. Four bids were received: Dealership Ford F ft. Plow Ford Ranger Jorgensen Ford of Detroit $24, No Bid $11, Blackwell Ford of Plymouth $26, $3, $11, Hines Park Ford of New Hudson $25, $4, $12, Bill Brown Ford of Livonia $28, $4, $13, Although the low bidder did not submit a bid for the 8-ft. plow specified, it has been determined by City staff that the plow can be obtain and installed for less than $4,000, making it in the best interest of the City to accept the bid for the two trucks from the low bidder. Funds have been budgeted in each department and the bids received remain within the approved budgets.

4 City Council Regular Meeting July 17, 2006 Page 4 Motion Ayers, seconded by Fecht to approve the purchase of two new Ford pickup trucks in the total amount of $36,957 from Jorgensen Ford of Detroit, Michigan. Motion carried unanimously. F. Allen Terrace Corridor Renovation Project / Change Order 2 Fiscal Year 2005 and program income Community Development Block Grant Funds were approved for Allen Terrace corridor renovations. The corridor painting has been successfully completed and the contractors have been paid. Upon submission of forms for reimbursement by Wayne County, City staff was informed that although Federal wages were paid to the painting contractor s subcontractors, benefits were not included. The Federal wage guidelines require that benefits also be paid, whether or not the contractor s practice is to pay benefits to subcontractors. The contractor must provide the additional compensation to the subcontractors and each subcontractor must certify receipt of the compensation, in the total amount of $14, There are sufficient funds for this change order from surplus CDBG program income funds. Motion Allen, seconded by Fecht to approve Change Order 2 for the Allen Terrace corridor renovation project, in the amount of $14, Motion carried unanimously. G. Proposed FY06-07 Wage/Benefit Adjustment / Non-Union Personnel The City s collective bargaining agreements with its four unions require a 3.25% salary adjustment effective July 1, Traditionally, the non-union group has received a similar, but not exact, salary adjustment. An amount of $56,689 has been requested for salary adjustments for full-time and part-time non-union personnel, Parks and Recreation personnel, Fire Fighters, and crossing guards, but excludes the City Manager. The amount reflects the cost of a 3.25% wage adjustment. In addition, consistent with past years, the City Manager requested $10,000 for merit incentive pay for the non-union group. The base adjustments would be effective July 1, Motion Ayers, seconded by Fecht to authorize the City Manager to expend up to $56,689 for salary and benefit adjustments and an additional $10,000 for non-base merit adjustments for non-union personnel (excluding the City Manager) effective July 1, Motion carried unanimously. H. Adoption of Downtown Strategic Plan As of July 2005, the Downtown Steering Committee and Beckett & Raeder have been developing a comprehensive strategic plan for downtown Northville. On June 13, 2006, the Downtown Steering Committee reviewed and adopted the plan and forwarded it to City Council for review. On June 26, 2006, the City Council held a special meeting for review of the plan. The Downtown Strategic Plan contains recommendations toward improving the physical and economic environment of the downtown including strategies dealing with physical

5 City Council Regular Meeting July 17, 2006 Page 5 improvements, redevelopment, organizational structure, economic restructuring, marketing and promotion, design, and local government involvement. Council Comments / Discussion: - Comment was made stating a belief that the strategic plan as presented is a document of options and not a plan with a defined vision, defined outcome, or defined plan of action. It was stated that the plan did not demonstrate a consensus of the community. - Further comments included statements of support for the plan as presented Gratitude was expressed to the community members and consultant for the effort and work performed on the project. It was noted that consensus appears to have been demonstrated by the similarities of priority items expressed by the community in the two separate documents generated by the Downtown Steering Committee and by Beckett & Raeder. Motion Ayers, seconded by Fecht to adopt the Strategic Plan for Downtown Northville prepared by Beckett & Raeder Inc. and forward the document to the Planning Commission, Downtown Development Authority, Historic District Commission, Parks and Recreation Commission, Zoning Board of Appeals, and the Northville District Library. Voice vote: Yes: Allen, Ayers, Fecht, Johnson. No: Swigart. Motion carried. COMMUNICATIONS: A. Mayor and Council Jim Allen informed Council that the Planning Commission will be reviewing the Five Year Master Plan as dictated by State statute. Also, it was noted that Northville Township will be reviewing the REI project on July 26 th at 7 p.m. B. Staff - None There being no further business before Council, the meeting was adjourned. Meeting adjourned 8:03 p.m. Respectfully submitted, Carol T. Kasprowicz Carol T. Kasprowicz Deputy City Clerk