CITY OF PL Y MOUTH ME E TING MINUTE S 201 S Main, P lymout h, MI Ph ( 734) Fax ( 734) http: / / w ww. c i. plymo uth. mi.

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1 CITY OF PL Y MOUTH ME E TING MINUTE S 201 S Main, P lymout h, MI Ph ( 734) Fax ( 734) http: / / w ww. c i. plymo uth. mi. us CIT Y OF P LYMOUT H CIT Y COMMISSION MEET ING MINUT E S FIRE HOUSE PLAYGROUND - P LYMOUT H, MI MONDAY, June 19, 2017, 7: 00 p.m. 1. CALL T O ORDE R Mayor Dwyer called the meeting to order at 7:00p.m. and led the Pledge of Allegiance. P RE SE NT : M a y o r D a n i e l D w y e r, Mayor Pro-tem Oliver Wolcott, Commissioners Daniel Dalton, Suzi Deal, Colleen Pobur, Joe Valenti, Mike Wright ABSE NT : None Also present was City Manager Paul Sincock, City Attorney Bob Marzano, and various City Department Heads. 2. CIT IZE NS COMME NT S Ed Krol of 1108 Beech asked about the possibility of having some type of sign at the outdoor Commission meetings to let people know what the meeting is about. Robert/Connie Hoveland of 918 Ross spoke in support of the Tree Canopy Ordinance. Kelly O'Donnell of 718 Burroughs spoke in support of the Tree Canopy Ordinance. Maureen Sartor of 671 Jener spoke in support of the Tree Canopy Ordinance. 3. AP P ROVAL OF THE AGENDA A motion was made by Commissioner Pobur and seconded by Commissioner Wright for approval of the Agenda. MOT ION P ASSE D E NACT ME NT OF T HE CONSE NT AGE NDA a) Approval of June 5, 2017 City Commission Regular Meeting Minutes b) Approval of May, 2017 Bills b) Special Event: Praise in the Park, Sunday, 8/27/17 c) Change July 3, 2017 Commission Meeting Date 1

2 RES. # WHEREAS WHEREAS The first Regularly Scheduled City Commission Meeting for July is Monday, July 3, 2017; and The 4th of July Holiday is on Tuesday of that week and in order to accommodate holiday celebrations, the City Commission is desirous of moving the first regularly scheduled meeting of July to Wednesday, July 5, 2017 at 7:00 p.m. NOW THEREFORE BE IT RESOLVE THAT the City Commission of the City of Plymouth does hereby authorize and change the date of the first regularly scheduled meeting of the Plymouth City Commission for July from Monday, July 3, 2017 to Wednesday, July 5, 2017 at 7:00 p.m. at Wilcox Park and in the event of inclement weather the meeting will be held at the Plymouth City Hall. BE IT FURTHER RESOLVED THAT the City Clerk is hereby directed to post notice of the meeting change as may be required under the Open Meetings Act. A motion was made by Mayor Pro-tem Wolcott and seconded by Commissioner Wright for approval of the Consent Agenda for Monday, June 19, MOT ION P ASSE D COMMISSION COMME NTS - None 6. OLD BUSINE SS - None 7. NEW BUSINESS a) Metro Act Right of Way Permit - Level 3 Communications RES. # WHEREAS Level 3 Communications, LLC has applied for a permit to use the City of Plymouth WHEREAS WHEREAS Rights of Way in accordance with the terms State of Michigan Metro Act; and The City Attorney has determined that the request is complete; and The State Legislature has not provided an opportunity for the local unit of government to negotiate or provide input into the application or contract process under the terms of the State Metro Act. NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Plymouth does hereby authorize a permit under the terms of the METRO ACT in accordance with State Law for Level 3 Communications, LLC. The City Manager is hereby authorized to sign the permit extension agreement on behalf of the City of Plymouth. A motion was made by Commissioner Pobur and seconded by Commissioner Valenti for approval of the resolution. MOT ION P ASSE D 7-0 2

3 b) Bank Depositories RES. # WHEREAS Section 10.9 of the City Charter of the City of Plymouth provides for the designation of depositories; and WHEREAS The City Administration has reviewed and compiled a list of depository institutions and brokerage firms which are compliant with the City of Plymouth Investment Policy and Public Act 20, and which firms the City of Plymouth may wish to conduct business, as regards the deposit and investment of City of Plymouth funds. NOW THEREFORE BE IT RESOLVED THAT, upon the recommendation of the City Administration, the City of Plymouth City Commission does hereby authorize the following financial institutions as City of Plymouth depository institutions for the purpose of depositing or otherwise investing City of Plymouth funds pursuant to the City of Plymouth Investment Policy and Public Act 20: JP Morgan Chase Bank, Bank of Ann Arbor, Chemical Bank, Citizens Bank, Comerica Bank, Community Financial, DFCU Financial, Fifth Third Bank, Flagstar Bank, Huntington Bank, Monroe Bank & Trust, PNC Bank, and The Private Bank during fiscal year 2017/2018. BE IT FURTHER RESOLVED THAT, upon recommendation of the City Administration, the City of Plymouth City Commission does hereby authorize utilization of the following brokerage firms: R W Baird & Co., Inc, Edward Jones Investments, Raymond James & Associates, Inc., UBS Financial Services, Inc., and PFM Asset Management LLC, for the purpose of brokering Certificates of Deposit and/or purchasing certain other investment eligible under the City of Plymouth Investment Policy and Public Act 20. BE IT FURTHER RESOLVED THAT, when considering any type or form of investment the City Administration shall provide all necessary due diligence which, shall include, but not be limited to an appropriate comparative cost/yield analysis in the decision making process. A motion was made by Commissioner Wright and seconded by Commissioner Pobur for approval of the resolution. Commissioner Valenti asked to abstain from voting on this item as his company is mentioned as part of the resolution. A motion was made by Commissioner Pobur and seconded by Mayor Pro-tem Wolcott for Commissioner Valenti to abstain. MOTION PASSED MOT ION P ASSE D (for Approval of Resolution) 6-0 3

4 c) Cemetery Rate Card RES. # WHEREAS The City of Plymouth operates two municipally owned cemeteries and has a Cemetery Board of Trustees appointed to make recommendations to the City Commission; and WHEREAS The Cemetery Board of Trustees did meet in May of this year for the purpose of reviewing rules, regulations and operations of the cemeteries; and WHEREAS at this meeting the Cemetery Board of Trustees did review the pricing structure for services, lots and other services at Riverside Cemetery; and WHEREAS After the review the Cemetery Board of Trustees did recommend to the City Commission that the current rate structure be maintained at this time. NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Plymouth does hereby accept the recommendation of the Cemetery Board of Trustees related to the various rate structures for the Cemetery and does hereby maintain the current schedule of rates in effect for Fiscal Year A motion was made by Commissioner Wright and seconded by Commissioner Deal for approval of the resolution. MOTION PASSED 7-0 d) 4th Quarter Budget Amendments RES. # WHEREAS Actual patterns of departmental expenditures occur differently than originally projected in the City Budget as adopted in June of 2016; and WHEREAS Overall revenue and expenditure forecasts require modifications to the original budgetary allocations as established in the adopted budget; and WHEREAS The City Budget amendments require the approval of the City Commission for changes between activity departments and between funds of the City. NOW, THEREFORE BE IT RESOLVED, that the City Budget is hereby amended as indicated in the 4th quarter amendments column of the attached Budget Amendments Summary, which is made a part of this resolution. BE IT FURTHER RESOLVED, that the City Finance Director is authorized to change the budgetary appropriations as indicted in the Budget Amendments Summary effective June 20,

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11 A motion was made by Commissioner Dalton and seconded by Commissioner Wright for approval of the resolution. MOTION PASSED 7-0 e) Request for Authorization for Planner Expenditure - Tree Ordinance RES. # WHEREAS The City Commission has created and directed the Tree Canopy Preservation Sub- Committee to develop a simple Ordinance to call for the replacement of trees in the event of a new home construction or significant remodel of an existing home removes trees for the construction; and WHEREAS The Tree Canopy Preservation Sub-Committee has developed a Tree Ordinance Framework and has requested the use of the City Planner to write the Ordinance; and WHEREAS The City Commission has reviewed the Strategic Plan and the proposed expenditure of $3, NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Plymouth does hereby authorize the expenditure of up to $3, to the City Planner related to the development of a Tree Ordinance in Fiscal Further, the City Commission authorizes the City Administration to amend the Fiscal Budget to add this expense to the City Commission Budget line item Commissioner Valenti reviewed the work of the Tree Canopy Sub-Committee and explained the process of developing the tree ordinance. Paulette Long of 690 Forest spoke in support of the Tree Canopy Ordinance. 11

12 Denise Tetlow of 1150 Palmer spoke in support of the Tree Canopy Ordinance. Karen Sisolak of 929 Penniman clarified her view of the mission of the Tree Ordinance Committee. Leon Hanson of 116 Holbrook questioned what the penalties would be for violating a tree ordinance and how it could be enforced. Denise Burroughs of 1014 Dewey questioned how the proposed ordinance compares to other communities. Kelly O'Donnell of 718 Burroughs urged residents to get involved and talk with their commissioners. Mark Malcolm of 1364 Maple commended the work of the committee and asked that the City Commission not over-think it. Maureen Sartor of 671 Jener Place spoke in support of the Tree Canopy Ordinance. Dorothy Lee of 240 Burroughs thanked the sub-committee for their work and urged the City Commission to approve the item for the planner expenditure. Lee Jasinski of 1380 Maple talked about comparisons of home values with and without trees. Jeff Dutton of 1313 Carol asked how long the process might take to pass an ordinance and spoke in favor of possibly penalizing builders. Commissioner Dalton explained the original intent of creating a Tree Canopy Ordinance and that the work of the sub-committee has expanded beyond the original intent. He sees possible legal issues with the current proposed framework and does not support adopting it. Commissioner Valenti clarified some points of the proposed language in that it does not prevent cutting and trimming of trees. Mayor Dwyer stated that he would support a tree ordinance that encompassed the original intent and not the one currently being proposed. Content of the current proposed framework for a tree ordinance developed to this point was discussed by the City Commission as to the pros and cons, legality, enforcement, affordability and feasibility and other points of clarification related to fees and trimming, cutting and clearing. A motion was made by Commissioner Valenti and seconded by Commissioner Wright for approval of the resolution. Commissioner Valenti Commissioner Pobur Commissioner Dalton Mayor Pro-tem Wolcott Commissioner Wright Commissioner Deal Mayor Dwyer YES NO NO NO YES YES NO MOTION FAILED

13 f) Liability Insurance Renewal RES. # WHEREAS The City of Plymouth operates a number of vehicles and buildings and there is a need to insure the operations of the City in order to protect the public health, safety and welfare; and WHEREAS HUB International has been providing excellent service and very competitive liability insurance coverage premiums for the City through Trident Insurance for the past 8 years; and WHEREAS The annual liability insurance renewal will soon be due and the expected total premiums quoted by HUB International (excluding options and changes through the year) is $199,250, with a maximum total of $209,694 if including all options provided. NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Plymouth does hereby authorize payment of the Commercial Liability Insurance Package annual premiums to HUB International in an amount not to exceed $209,694. Funding for these premiums are authorized from the various funds as determined by the City s budget. A motion was made by Commissioner Pobur and seconded by Commissioner Wright for approval of the resolution. MOTION PASSED REPORTS AND CORRESPONDENCE 10. ADJOURNMENT Hearing no further business, a motion was made by Commissioner Pobur and seconded by Mayor Pro-tem Wolcott for adjournment of the meeting at 8:32p.m. MOTION PASSED