CHANNAHON VILLAGE BOARD BOARD MEETING JUNE 5, 2017

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1 CHANNAHON VILLAGE BOARD BOARD MEETING JUNE 5, 2017 Village President Missey Moorman Schumacher called the meeting to order at 7:30 p.m. and led the Board in the Pledge of Allegiance. Roll call was taken with Trustees Greco, Host, McMillin, Perinar and Scaggs present. Trustee Slocum was absent. Also present were Village Administrator Thomas Durkin, Director of Community Development & Information Systems Mike Petrick, Finance Director Heather Wagonblott, Director Public Works Ed Dolezal, Chief of Police Jeff Wold, Village Attorney David Silverman and Acting Village Clerk Leti Anselme. VP Moorman Schumacher informed everyone present that the meeting was being recorded and anyone speaking at the meeting deems his/her consent to the recording of their likeness and speech. CITIZEN/SPECIAL REQUESTS/PUBLIC HEARING A. Citizen s Request Gregory Leach Discussion of Ordinance 1885 Gregory Leach of Gardner Luxury Homes was present with his partners Judy Gardner, Rich Stevenson and John Polanski. They are builders in the Aux Sable subdivision. They have come before the Board to inquire about ordinance 1885, which was passed in February of this year. Mr. Leach was not aware that this ordinance would go into effect May 1, He was given a copy of the ordinance the Friday before Memorial Day weekend and wants to bring a few items to the Board s attention; full basement and full width driveway requirements. They have five families that are in the process and approval of purchasing homes. These families did not expect the permit fee increase, due to the new requirements. He would like to ask the Board if they would be willing to exempt these five families from this ordinance. Trustee Scaggs asked if the permits were submitted before May 1, Mr. Leach stated that they were submitted after May 1, 2017, since they were waiting on financial approval. Trustee Scaggs asked Chief Building Official Steve Kuczkowski in regards to the driveway with a three car garage, if it is to have an angle. Kuczkowski stated that with a three car garage, the driveway can be tapered, it was very specific in the ordinance. He stated that the two car garage instead of being 17 or 18, it would need to be 24. It would need to be the full width. It seems that most of driveways in town have pavers and asphalt next to concrete, extending them. Petrick wanted to clarify with Mr. Leach if tapering the driveway is acceptable. Mr. Leach stated that is not how he understood it, but it would work. Board Minutes 1 June 5, 2017

2 Petrick stated that the other issue would be the basement with these five homes. Trustee Scaggs asked what the reasoning was requiring full basements. Kuczkowski stated that all annexation agreements were reviewed and many of them required full basements. VP Moorman Schumacher stated that wasn t is talked about in the building code if there were special circumstances for any permits, due to the water table being too high or ground conditions that would be looked at for basements. Kuczkowski stated that was correct, but none of these would qualify for that. The Board was asking questions on the size of the basements. Mr. Leach stated it would be 1,200 square feet. They look at it as a safety issue for shelter during a storm or tornado. VP Moorman Schumacher asked what the cost difference is. Mr. Leach stated it is about $5,500. VP Moorman Schumacher would like to look at these individually case by case. Attorney Silverman asked if the Village planned on changing the ordinance. Kuczkowski stated that the Board has the ability to make the exception or take to a hearing to review. Mr. Leach stated that he understands that there will be new rules and changes, but he is here to ask the Board to let these five families go under the old code. VP Moorman Schumacher asked Mr. Leach to bring the Village the paperwork for these five homeowners for us to review. Trustee Perinar wanted to clarify that Mr. Leach would not be using this as a selling point to inform any of his future clients that the Village would be allow you to not have a full basement. Mr. Leach stated that if the wording is going to change to full basements, he will comply with it. Judy Gardner, partner with Gardner Luxury Homes, stated that they are trying to bring affordable, beautiful quality homes to the public. They may make less than other builders, but they feel they give a lot of value. Most of their clients are referrals. The extra fee that the resident would have to pay is somewhat high. Rich Stevenson, with Gardner Luxury Homes, they are not opposed to the ordinances. He just ask that these changes get published. He did not see them in the minutes. He stated that Mr. Leach did not know of the changes, until he was told verbally. He would have appreciated an or a letter notification. B. Public Hearing Annexation Agreement Karis Capital LLC Petrick stated that he spoke to Karis Capital s attorney and they would like to postpone to come before the Board at the June 19, 2017 meeting. Trustee Greco made a motion to continue the public hearing at the June 19, 2017 Board meeting at 7:43 p.m. for an Annexation Agreement Karis Capital LLC. Seconded by Trustee Perinar. ROLL CALL AYES: Greco, McMillin, Perinar, Scaggs ABSTAIN: Host PUBLIC COMMENT Board Minutes 2 June 5, 2017

3 CONSENT AGENDA A. Consider Approval Minutes Committee May 15, 2017 B. Consider Approval Minutes Board May 15, 2017 C. Consider Approval Minutes Executive Session May 15, 2017 D. Approve Payment of the Bills List of June 5, 2017 for $231, Trustee Perinar made a motion to approve the consent agenda as read. Seconded by Trustee Host. REPORTS & COMMUNICATIONS FROM VILLAGE OFFICIALS A. VILLAGE PRESIDENT B. VILLAGE ADMINISTRATOR Contribution to the Grundy Economic Development Council Durkin thanked Nancy Norton for coming to the meeting. The Village appreciates the work that the GEDC does and this is a budgeted item. Trustee Host made a motion to approve the $5,000 investment to the GEDC. Seconded by Trustee Greco. An Ordinance Ascertaining the Prevailing Rate of Wages for Laborers, Workmen and Mechanics Employed on Public Works of Said Village Durkin asked for approval and waive of second read. Trustee Perinar made a motion to approve An Ordinance Ascertaining the Prevailing Rate of Wages for Laborers, Workmen and Mechanics Employed on Public Works of Said Village and waive second read. Seconded by Trustee Greco. A Resolution for an Extension of an Intergovernmental Agreement for the Electric Aggregation with the Will County Electric Aggregation Group Durkin asked for approval to forward more savings to the residents. VP Moorman Schumacher stated that ComEd s price did drop, but slowly came up back up. Trustee Greco made a motion to approve the Resolution for an Extension of an Intergovernmental Agreement for the Electric Aggregation with the Will County Electric Aggregation Group. Seconded by Trustee Host. Board Minutes 3 June 5, 2017

4 A Resolution Authorizing the Execution of an Agreement with Red Frog Entertainment LLC Trustee Perinar made a motion to approve the Resolution Authorizing the Execution of an Agreement with Red Frog Entertainment LLC. Seconded by Trustee Host. An Ordinance Authorizing the Execution of an Annexation Agreement between Crossroads 55, LLC, a Delaware limited liability company, and Marine Properties, LLC, a Nevada limited liability company; Mary P. Lewis, as Successor Co-Trustee and Midland State Bank, as Successor corporate Co-Trustee of the Harvey J. Lewis Trust dates January 31, 1983; Mary P. Lewis, as Trustee of the Mary P. Lewis Trust dated January 31, 1983, and Chicago Title Land Trust Company, as Successor to Founders Bank as Trustee under Trust Agreement dated November 16, 2006 known as Trust No and the Village of Channahon, An Illinois Home Rule Municipal Corporation, Will and Grundy Counties, Illinois An Ordinance Annexing Certain Territory to the Corporate Limits of the Village of Channahon, Illinois Crossroads 55 Resolution Authorizing the Execution of an Intergovernmental Agreement between the Village of Channahon and Certain Taxing Districts to Provide for the Financing of Public Improvements for the Development of Property on the east side of I-55 between U.S. Route 6 and the IDI Gazeley property (Lewis-Marine Property) VP Moorman Schumacher stated that all of these items go together as well as the rezoning and the SUP under development, but the Board will need to have 5 votes in order for it to be approved. Some Board members had concerns and feel that we could hold a special meeting is needed to help this go through quicker, while waiting on the confirmation from IDOT. Trustee Scaggs made a motion to approve all of the items above for Crossroads 55. The motion dies for lack of second motion. VP Moorman Schumacher stated that the following An Ordinance Authorizing the Execution of an Annexation Agreement between Crossroads 55, LLC, a Delaware limited liability company, and Marine Properties, LLC, a Nevada limited liability company; Mary P. Lewis, as Successor Co-Trustee and Midland State Bank, as Successor corporate Co-Trustee of the Harvey J. Lewis Trust dates January 31, 1983; Mary P. Lewis, as Trustee of the Mary P. Lewis Trust dated January 31, 1983, and Chicago Title Land Trust Company, as Successor to Founders Bank as Trustee under Trust Agreement dated November 16, 2006 known as Trust No and the Village of Channahon, An Illinois Home Rule Municipal Corporation, Will and Grundy Counties, Illinois, An Ordinance Annexing Certain Territory to the Corporate Limits of the Village of Channahon, Illinois Crossroads 55, Resolution Authorizing the Execution of an Intergovernmental Agreement between the Village of Channahon and Certain Taxing Districts to Provide for the Financing of Public Improvements for the Development of Property on the east Board Minutes 4 June 5, 2017

5 side of I-55 between U.S. Route 6 and the IDI Gazeley property (Lewis-Marine Property) and Ordinance Rezoning Certain Property from A-1 & R-1 to I-1 and Granting a Special Use Permit for a Planned Unit Development Crossroads 55 be tabled until a special meeting or the next regularly scheduled meeting on Monday, June 19, Trustee Perinar made a motion to table all of the items above until a special meeting or the next regularly scheduled meeting on Monday, June 19, Seconded by Trustee Host. C. COMMUNITY DEVELOPMENT & INFORMATION Hiring of Code Enforcement Officer Petrick asked the Board to approve the hiring of Gabriel Zavala for the position at the rate of $46,203 annually, as per the collective bargaining agreement. Trustee Scaggs made a motion to approve hiring of Gabriel Zavala as the Code Enforcement Officer for an annual salary of $46,203. Seconded by Trustee Perinar. Ordinance Rezoning Certain Property from A-1 & R-1 to I-1 and Granting a Special Use Permit for a Planned Unit Development Crossroads 55 Item discussed under administration. Petrick mentioned that the regularly scheduled meeting for June 12, 2017 has been cancelled and the items have been moved to the Special Joint Meeting on June 26, D. FINANCE DEPARTMENT E. POLICE DEPARTMENT F. PUBLIC WORKS DEPARTMENT Lower DesPlaines River Watershed Group Membership Trustee Host made a motion to authorize the expenditure of $7000 for membership in the Lower Des Plaines Watershed Group. Seconded by Trustee Perinar. Riverside Lot 13, B&W Trucking Improvement Completion Guarantee Release and Waive Maintenance Guarantee Requirement Trustee Perinar made a motion to release the Improvement Completion Guarantee and waive the requirement for a Maintenance Guarantee for the Riverside Lot 13 development. Seconded by Trustee Greco. Board Minutes 5 June 5, 2017

6 A Resolution to Enter into Amendment #2 to an Agreement with Synagro Central LLC for Mobile Dewatering, Transportation and Land Application of Digested Biosolids Trustee Host made a motion to approve a Resolution to Enter into Amendment #2 to an Agreement with Synagro Central LLC for Mobile Dewatering, Transportation and Land Application of Digested Biosolids. Seconded by Trustee Perinar. Reject all Bids for the Keating Pointe Subdivision Improvements Punch List Repairs Project VP Moorman Schumacher stated that this is to revise the scope of the project. Trustee Perinar made a motion to Reject all Bids for the Keating Pointe Subdivision Improvements Punch List Repairs Project. Seconded by Trustee Host. Award Hansel Road Patch Project Dolezal asked to award the contract to Gallagher Asphalt in the amount of $15, Trustee Host made a motion to Award the Hansel Road Patch Project to Gallagher Asphalt in the amount of $15,515. Seconded by Trustee Perinar. G. VILLAGE ATTORNEY COMMITTEE REPORTS Trustee Sam Greco - Finance/Human Resources No Report. Trustee Patricia Perinar Community & Legislative Affairs Trustee Perinar apologized for missing the Memorial Day event, she was out of town. VP Moorman Schumacher was worried about the weather, since they kept calling for rain, but all three days were absolutely beautiful. Trustee Chantal Host Public Safety/Emergency Support The police, public works and the fire department met today to discuss the plans for Warrior Dash on August 12, It appears it will be operate in a similar fashion as the last few years. Police Officers and the Village Staff will meet later this week to discuss work place safety and work place violence prevention. Board Minutes 6 June 5, 2017

7 The Citizens Police Academy Alumni will be hosting a craft show on June 10, 2017 from 9 a.m. to 3 p.m. in the police parking lot to help raise funds to support the K9 and community policing programs. The next CPA Class will be on September 6 to November 8 from 7 p.m. to about 9 p.m. Registration applications are available at the police department. There is also a Women s Self Defense Class scheduled for June 26 and 27 from 7 to 9 p.m. and then possibly another one on September 25 and 26 from 7 to 9 p.m. If you are interested you will need to sign up with the police department. Trustee Scott McMillin Public Works and Facility No Report. Trustee Mark Scaggs Community Development No Report. Trustee Scott Slocum Technology/Community Image/Code Enforcement Absent. OLD BUSINESS NEW BUSINESS ADJOURNMENT Trustee Greco made a motion to adjourn the meeting at 8:15 p.m. Seconded by Trustee Scaggs. VERBAL ROLL CALL: ALL AYES Submitted by Leticia Anselme Acting Village Clerk Board Minutes 7 June 5, 2017