Minutes Granbury City Council Regular Meeting February 19, :00 p.m. City Hall, 116 W Bridge St. Granbury, Texas

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1 Minutes Granbury City Council Regular Meeting February 19, :00 p.m. City Hall, 116 W Bridge St. Granbury, Texas The City Council of the City of Granbury, Texas, convened in regular session on February 19, 2019, at 6:00 p.m. in the Council Chambers of City Hall, 116 West Bridge Street, with the meeting being open to the public and notice of said meeting, giving the date, place and subject thereof, having been posted as prescribed by V.T.C.A., Government Code, Chapter 551, with the following members present, to-wit: Nin Hulett, Mayor Place 1 Tony Allen, Councilmember Place 2 Bruce Wadley, Councilmember Place 3 Trish Reiner, Councilmember Place 4 Tony Mobly, Mayor Pro Tern Place 5 Greg Corrigan, Councilmember Place 6 Chris Coffman, City Manager Jeremy SoRelle, City Attorney Carla Walker, City Secretary CALL TO ORDER Mayor Hulett called the meeting to order at 6:00 p.m. announcing that all Councilmembers were present. Mayor Hulett introduced Honorary City Councilmember Audrey McKee of Acton Elementary School, Granbury ISD. INVOCATION Fred Orcutt, Coordinator of the Hood County Prayer Task Force, gave the invocation. PLEDGE OF ALLEGIANCE AND TEXAS PLEDGE The Pledge of Allegiance and Texas Pledge were recited. CONSENT AGENDA 1. Consider approving City Council meeting minutes: February 5, 2019 regular meeting minutes. 2. Consider adopting resolutions of General Support for the following applicants who wish to file for housing tax credits within the City of Granbury: a) Resolution No , General Support for the Proposed New Construction of the Proposed Housing Tax Credit Development to be located at 300 S Park St.; and, b) Resolution No , General Support for the Proposed New Construction of the Proposed Housing Tax Credit Development to be located at 201 Reed Rd. 3. Consider the Granbury Housing Authority's request for a waiver for the 2019 Payment in Lieu of Taxes (PILOT). 4. Consider approving the purchase of two (2) Chevrolet Silverado trucks from Caldwell Country in the amount of $68,

2 5. Consider adopting Ordinance No revising the City's Master Fee Schedule. 6. Consider approving official colors for the usage of the City of Granbury logo. 7. Consider approving an lnterlocal Agreement between Granbury ISD and the City of Granbury regarding surveillance systems. Mayor Pro Tern Mobly made a motion to approve the consent agenda as presented. Motion seconded by Councilmember Reiner. Motion carried with 6 ayes and O nays. DELIBERATION AGENDA 8. Public hearing and consider approving the request of Lonnie Lehrman with Granbury Baptist Church to Voluntarily Annex approximately 4.00 acres of land within the Milam County School Land Survey, Abstract 348 into the City's corporate boundary, (proposed generally as a portion of the Granbury Baptist Church Addition and located on the west side of Weatherford Hwy (Hwy 51), approximately 1,200 feet north from the intersection of Arnold St. a) Consider granting said petition; and b) Consider adopting Ordinance No providing for voluntary annexation of said property. Shad Rhoten, City Planner, stated that Granbury Baptist owns approximately 8 acres of land that is bisected by the City limits boundary. The front portion of land is contained within the City and contains the main assembly building and supplemental school buildings. The back approximately 4 acres are undeveloped; however, Granbury Baptist does have plans to develop this portion of land. A replat to combine the existing 4 acres within the City (Lot 1, Block 1, Granbury Baptist Church) and 4 acres still within in survey has been submitted to staff for review. Development of the property will include the construction/expansion of the assembly building and secondary structures to support school functions. The property will be zoned Interim Holding {IH) upon annexation. A church can operate in the IH district by right without the need for rezoning. Mayor Hulett opened the public hearing for this item at 6:13 p.m. With no one present who requested to speak, Mayor Hulett closed the public hearing. Mayor Pro Tern Moby made a motion to grant the petition for annexation as presented. Motion seconded by Councilmember Allen. Motion carried with 6 ayes and O nays. Councilmember Reiner made a motion to adopt Ordinance No providing for voluntary annexation as presented. Motion seconded by Councilmember Allen. Motion carried with 6 ayes and O nays. ENGROSS AND ENROLL: AN ORDINANCE PROVIDING FOR THE VOLUNTARY ANNEXATION INTO THE CITY OF GRANBURY OF TERRITORY MORE SPECIFICALLY DESCRIBED BELOW AND GENERALLY COMPRISING A TOTAL OF APPROXIMATELY 4.00 ACRES COLLECTIVELY LOCATED WITHIN THE MILAM COUNTY SCHOOL LAND SURVEY, ABSTRACT #348, HOOD COUNTY, TEXAS; APPROVING A SERVICE PLAN FOR SUCH TERRITORY; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND, PROVIDING AN EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage, and it is so ordained. 9. Presentation to the City Council by Blue Duck Scooters. Casey Whittington, Blue Duck Scooters, gave a presentation detailing the company and their commitment to municipalities. Whittington stated that the City could participate in a 3-month trial program. 2/Page

3 Mayor Hulett pointed out that other cities have issues with scooters but mentioned that scooters could be utilized on the hike and bike trail. Councilmember Allen inquired about Blue Duck's insurance coverage. Whittington stated that it is a comprehensive package which will be shared with City staff for review. Whittington also addressed safety concerns. Mayor Pro Tern Mobly expressed concern that scooters will be left on sidewalks. Whittington stated that Blue Duck can work with the City and local businesses to designate and incentivize leaving scooters in parking spots. Whittington spoke on GPS technology built into the scooters. With no further discussion, Mayor Hulett closed the agenda item. No action taken. 10. Consider adopting Resolution No approving a City of Granbury Public Arts Policy as recommended by the Granbury Cultural Arts Commission. Chris Coffman explained that when the Granbury Cultural Arts Commission was established, its members were tasked with creating a Public Arts Policy. The Commission, with the help of a consultant through the Granbury Arts Alliance, compiled the policy which has been reviewed by City staff. Coffman highlighted the public funding options contained in the plan including a bond proposition on a future ballot, establishment of a separate fund for public art projects, and the allocation of at least 2 percent Hotel Occupancy Tax (HOT} annually beginning in the next fiscal year's budget. Mayor Pro Tern Mobly expressed that he would like to see a plan in place and where funds will be directed before approving an allocation. Heather Cleveland, Chair of Granbury Cultural Arts Commission, stated that the Commission's priority was to create the presented Public Arts Policy and then begin on the Cultural Arts Master Plan. The Commission will be working with the same consultant who assisted with the Public Arts Policy for the draft Master Plan as well as research from cities. Cleveland anticipates a Master Plan being ready to present to the City Council in the upcoming months. Mayor Pro Tern Mobly made a motion to adopt Resolution No approving a City of Granbury Public Arts Policy with the removal of the public funding portion of Section 5. Motion seconded by Councilmember Allen. Motion carried with 6 ayes and 0 nays. 11. Consider adopting Resolution No authorizing Pepper Lawson Waterworks, LLC to proceed with construction services Guaranteed Maximum Price {GMP) proposal 1 for the City of Granbury Phase II Water Treatment Plant Improvements. Chris Hay, Project Manager with Enprotec/Hibbs and Todd, explained that an agreement was executed between the City and Pepper Lawson to serve to serve as the Construction Manager at Risk (CMAR) for the Phase II Water Treatment Plant Improvements. The initial agreement established Planning Phase Services of $136,000 and the CMAR's fee of 5 percent for construction phase services, for an estimated Contract Price of $11,700,000. Primary work associated with GMP Proposal No. 1 includes insurance, bonds, general conditions, and work (installation and material packages) associated with the projects referenced under GMP No. 1 for a total of $7,268,649. If approved, this will provide the CMAR authorization to advertise for bids for the scope of work included above. Both City Staff and the Project Engineer are required to review and approve the bids prior to moving forward with work under these GMP proposals. Council member Reiner made a motion to adopt Resolution No authorizing Pepper Lawson Waterworks, LLC to proceed with construction services Guaranteed Maximum Price {GMP) proposal 1 for the City of Granbury Phase II 3/Page

4 Water Treatment Plant Improvements. Motion seconded by Council member Wadley. Motion carried with 6 ayes and 0 nays. 12. Consider selecting Pepper Lawson Waterworks as the Construction Manager at Risk to construct Phase I of the Wastewater System Improvements for the City of Granbury and authorize the City Manager to negotiate and execute an agreement, and subsequent agreements with the selected Construction Manager at Risk. Chris Hay, Project Manager with Enprotec/Hibbs and Todd, stated the City issued Request for Proposals for interest in performing the duties of a Construction Manager at Risk (CMAR) for Phase I of the Wastewater System Improvements. Two entities submitted their responses. City staff evaluated the proposals received in accordance with the criteria established in the Request for Proposals. Based on the selection criteria and based on the recommendation of Enprotec/Hibbs and Todd, staff is recommending the selection of Pepper Lawson Waterworks, LLC as the CMAR that offers the best value for the City's Phase I Wastewater System Improvements Project. Councilmember Corrigan made a motion to select Pepper Lawson Waterworks as the Construction Manager at Risk to construct Phase I of the Wastewater System Improvements for the City of Granbury and authorize the City Manager to negotiate and execute an agreement, and subsequent agreements with the selected Construction Manager at Risk. Motion seconded by Council member Allen. Motion carried with 6 ayes and O nays. 13. Status report regarding the Granbury Regional Airport Expansion Project. Pat Stewart, Airport Manager, identified the 3 phases of the project. Phase 1 was acquiring land which is complete. Phase 2 is the Power Distribution System relocation and Sub Station construction. The overhead distribution and transmission lines are substantially complete. The contractor is scheduled to complete the underground work by March 15, 2019 and Brazos Electric is scheduled to have the new Sub Station Energized and the Load transferred and fully operational by April 15, Phase 3 is Runway Construction. This Phase of the project will be broken down in two segments; 3A Earthwork and 3B Paving and Lighting. The City is required by the Federal Aviation Administration to have 100 percent of the funding in place prior to starting construction. Based on engineering projections Phase 3A and 3B will each take 12 months. Phase 3A Earthwork Bid Phase 3A, August 2019 Start Construction of 3A, October 2019 Complete 3A (earthwork}, November 2020 Phase 3A schedule and funding does have some risk based on the unknown amount of rock that may require removal. Phase 3B Paving and Lighting Bid Phase 3B, August 2021 Start construction in October 2021 Complete 3A in November 2022 The proposed schedule is based on the timing of Federal Aviation Administration and Texas Department of Transportation funding. Stewart stated that, with the help from KSA Engineers, a proposal has been submitted to the Federal Aviation Administration for additional discretionary funds for future opportunities. With no further questions, Mayor Hulett closed the agenda item. No action taken. 4/Page

5 14. Consider adopting Resolution No approving a proposal by the Hood Central Appraisal District relating to the purchase of land and construction and refinancing of an appraisal office facility. Mayor Pro Tern Mobly made a motion to suspend the City Council Rules of Procedure and move this item to after the executive session. Motion seconded by Councilmember Reiner. Motion carried with 6 ayes and O nays. EXECUTIVE SESSION Mayor Hulett announced at 7:33 p.m. that the City Council would recess to meet in closed session, and that all Council members were present. Pursuant to the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the City Council may convene in Executive Session to deliberate regarding the following matters: Sec Consultation with Attorney - Pending or contemplated litigation Sec Deliberation Regarding Real Property Sec Personnel Matters-Alternate Municipal Judge, City Manager Annual Review Sec Deliberation Regarding Economic Development Negotiations RECONVENE IN OPEN SESSION Mayor Hulett reconvened the meeting into open session at 8:27 p.m. announcing that no action was taken in executive session. 14. Consider adopting Resolution No approving a proposal by the Hood Central Appraisal District relating to the purchase of land and construction and refinancing of an appraisal office facility. Mayor Pro Tern Mobly made a motion to not approve Resolution No as presented. Motion seconded by Councilmember Wadley. Motion to not approve carried with 6 ayes and O nays. Mayor Pro Tern Mobly made a motion to appoint Jim Marshall as Alternate Municipal Judge and retain the same compensation currently in place. Motion seconded by Councilmember Reiner. Motion carried with 6 ayes and O nays. ADJOURNMENT There being no further business, Mayor Hulett announced m. ::r; ::;019 ll:j ATTEST: Carla Walker, City Secretary Nin Hulett, Mayor,,,, ,,, ''''' G # ' c{ l/110,,... ¾ ""'' :;::, :. "" :::::', ,:) "" luf :::;,.*.<9.<::- )-<J % # ',,,,1,,,1 texp..s,,,,, "" , \\\ Date Sf Page