PRESENT: Council members Mayor Klynstra, Gruppen, Broersma, VanDorp, Kass, Timmer

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1 Council Meeting Common Council July 17, 2017 The regular meeting of the Common Council was held at the West Michigan Regional Airport at 1581 S. Washington, Holland MI on Monday, July 17, Mayor Klynstra called the meeting to order at 7:03 p.m. PRESENT: Council members Mayor Klynstra, Gruppen, Broersma, VanDorp, Kass, Timmer ABSENT: Council members Wilson Staff present: City Manager Klunder, City Attorney Donkersloot, Water Operations Manager VanderKolk, City Clerk Jipping Others: Greg Robinson, WMAA Manager Devotions were offered by City Attorney Donkersloot. The Pledge of Allegiance was recited. Motion was made by Councilmember Gruppen and seconded by Councilmember Timmer to excuse Councilmember Wilson due to personal reasons. Motion carried Approve consent agenda Motion was made by Councilmember Broersma and seconded by Councilmember Timmer to approve the consent agenda as presented. 1. Approve minutes of the regular meeting of July 10, Approve minutes of the work/study session of July 10, AYES: Broersma, Gruppen, Kass, Timmer, VanDorp and Klynstra Visitors - None City Manager s Report Noted that the two (2) alcohol license rezoning requests heard before the Planning Commission this Thursday night, July 13, 2017, were denied. A second reading is scheduled for their August meeting. The Planning Commission unanimously approved a second reading prohibiting Medical Marihuana facilities within the City. The Planning Commission approved a temporary special land use allowing a farmers market at 405 E. Main Avenue. The Planning Commission approved a small expansion on the North entrance of 2 nd Reformed Church. The 101 st Street Project is on schedule with repaving planned in early August.

2 The Riley Street Project had some delays. Paving should occur Saturday morning, July 15 with marking done next week. Washington/Centennial Traffic Light is expected to change to flash mode for Centennial early next week. The pace of the brick pavers on the Elm Street project is disappointing but it seems installation has increased the past few days. The outer blocks are moving along nicely. Chief Olney s Open House was very well attended and was a nice opportunity to thank Chief Olney for his 16 years of service to the city West Michigan Airport Authority Millage Renewal Motion was made by Councilmember Gruppen and seconded by Councilmember VanDorp to adopt the Renewal Millage Ballot Proposition for the November 7, 2017 Election, in support of the West Michigan Airport Authority. The request would be for.1 mills and for a period of ten years. AYES: Gruppen, Kass, Timmer, VanDorp, Broersma and Klynstra Approve Transformer Bid Recommendations Motion was made by Councilmember Broersma and seconded by Councilmember Timmer to award the purchase of the Riley Substation Control Panel Replacement to Newkirk Electric for a total price of $162,928 subject to Zeeland BPW Board s approval at their July 18, 2017 meeting. AYES: Kass, Timmer, VanDorp, Broersma, Gruppen and Klynstra Approve EGL Tech Smartcare Agreement Motion was made by Councilmember VanDorp and seconded by Councilmember Broersma to approve the Smartcare Managed IT Services agreement with EGL Tech for a period of two years for a monthly fee of $4,813. AYES: Timmer, Vandorp, Broersma, Gruppen, Kass and Klynstra Budget Amendment to FY2017 Budget Motion was made by Councilmember Kass and seconded by Councilmember Broersma to approve the budget amendment to amend the Fiscal Year 2017 Budget as presented. AYES: VanDorp, Broersma, Gruppen, Kass, Timmer and Klynstra

3 Mayor Klynstra reported on meetings and events he attended. There being no further business to come before the Council the meeting adjourned at 7:20 p.m. Karen Jipping, City Clerk

4 MEMORANDUM OF WORK-STUDY SESSION West Michigan Regional Airport 1581 S Washington, Holland MI Monday, July 17, :00 p.m. PRESENT: ABSENT: Council members Mayor Klynstra, Gruppen, VanDorp, Broersma, Kass, Timmer Council members - Wilson Staff present: City Manager Klunder, City Attorney Donkersloot, Water Operations Manager VanderKolk, City Clerk Jipping Others Present: Greg Robinson, WMAA Manager The Work-Study Session was called to order by Mayor Klynstra at 6:00 p.m. WMAA Millage Renewal Manager Klunder reported that The West Michigan Airport Authority which Zeeland has been part of since the inception is requesting a millage renewal proposition to be placed on the November 7, 2017 ballot in Park Township, City of Holland and City of Zeeland. Mr. Gregg Robinson, WMAA Manager was present to explain the request and a resolution was presented supporting this request. He said about 95% of their traffic is business-related and listed some of the businesses. They are debt free with the buildings and the entire airport which is very unusual for an operation like this. They are trying to keep themselves from being too encumbered by debt. He explained they are a Tier 1 airport, which is defined as being a critical or essential airport in that they meet employer needs of the area. They have almost 35,000 estimated annual operations. Almost 1,700 area jobs are directly related to airport operations. Thousands of indirect jobs in the local area resulting from the airport being here. Estimates that the airport generates nearly $164,000,000 annually in direct income to our area. There are over 200 General Aviation airports in Michigan and last year West Michigan Regional Airport was named Airport Owner of the Year, mainly due to this project and they also received this designation in The Authority is a 3-member authority, City of Holland, City of Zeeland and Park Township. Their annual operating budget is about $390,000 in FY18, their capital budget varies from year-to year and this year was $550,000 70% FAA, 4% MDOT, 26% MMAA). The millage from the three units was.1 mills which is 48% of the operating and capital budget for FY18. Other revenues come from fees (23%), leases (28%) and private contributions. This millage would be for ten years and would be for.1 mills, which is estimated to generate $49,450 in tax revenue for the WMAA in the 2018 calendar year. The average City of Zeeland Residential property would pay approximately $5.36 for FY18 the first year. This millage has

5 been 5 years in the past. Having an election every 8 years to hit the Presidential Election to avoid election costs was discussed. It was noted that five years is almost too short of a period for planning. The resolution notes the city finds that the West Michigan Regional Airport has economic importance in our region and finds it is in the best interests of the city to place it before the qualified electors of the city this November. Council adjourned to tour the facility. The meeting reconvened. Transformer Bid Recommendation Water Operations Manager VanderKolk explained that this project involves updating their Riley Substation Control Building. The building will be expanded for future substation expansion of an additional transformer and updated controls/wiring. The control panels were previously bid and approved. They are recommending the bid be awarded to Newkirk Electric for a total price of $162,928 following approval by the Board of Public Works. Year-End Budget Amendment Finance Director Plockmeyer explained that at the beginning of every calendar year, staff goes through the process of putting together reasonable estimates of how much it is going to cost to run the city for the next year. When FY18 budget was adopted, a budget surplus of $54,000 was anticipated and as of this writing staff is expecting a budget surplus over $100,000. He summarized those activities that need to be adjusted. He noted there may be a few additional year-end adjustments. EGL Tech Smartcare Agreement Finance Director Plockmeyer reported that between the BPW and City there are 13 servers, 105 computer workstations, and over 100 other network devices assisting staff in serving our residents as efficiently as possible. These require on-going maintenance and support to operate at their optimum capacity. Since 2001 EGL Tech has been our IT partner and has done a great job making sure all our IT needs are met. Each year we sign a Smartcare Agreement with EGL Tech to provide our IT services and also defense against cyber-threats, the security of our data, and assistance in planning for the future. They are proposing a two-year agreement at a cost increase of 6.5% bringing the monthly total to $4,813. This is more than it has been in the previous years but provides some added benefit to the City. Over the past months the world has seen an increase in the number of cyber attacks on businesses resulting in loss of data, productivity and money. EGL Tech has added a third party screening process of all internet data earlier this year to prevent these attacks on our network and we feel it is necessary in order to maintain our overall network security. MAX Bus Route Alterations to Serve Zeeland Community Hospital Manager Klunder noted discussion at our July 10 Council meeting of alterations that would need to take place if we want to recommend adding a requested stop at Zeeland Community Hospital. Concerns about these alterations were expressed by City on a Hill, non-profits within City on a Hill, Compassionate Heart Ministries, and other written comments. City Council had asked if MAX could continue to evaluate the route so the hospital could be added but not negatively impact the stops noted at the July 10 meeting. MAX is not able to come up with an adjusted route that meets all desires but they will continue to evaluate additional means on how they may

6 meet the majority of the needs. They are not ready to share this information as they continue to perform analysis on alternative ideas. Mr. Ron Lewis, President Spectrum Zeeland, had commented to Manager Klunder that he prefers that all options are examined before a final decision is made. Manager Klunder suggests that Council take no action at this time and take additional time to allow for further study on this matter. The work study session was adjourned at 7:03 p.m. Karen Jipping, City Clerk