Department Summaries

Transcription

1 Department Summaries City Council City Manager City Clerk Community Development Community Services Finance/ Administrative Services Fire Legal Services Police Public Works Children s Museum

2 ADMINISTRATION DEPARTMENT GOALS Mission Implement the policies and direction as established by the La Habra City Council. Budget Cost Centers City Council City Manager Non-Departmental City Attorney Fire Administration Goals 1. Successfully Implement Council Policy and Direction Citywide Goal: Community Relations and Communications Maintain good relationships with the existing City Council; establish a good relationship with new councilmember. Proactively provide guidance and expertise to the City Council on issues and topics critical to the City s business. Develop support for programs and services that are essential to improving the quality of life. Effectively manage contracts with other agencies and entities. Communicate with the Departments about Council action, desires or policy. Make every effort to do things right at the first attempt, paying attention to detail and anticipating issues. Conduct a meaningful budget and goal-setting session with the Council. Utilize Contact La Habra to manage Council (and community) requests. 2. Develop and Promote Organizational Leadership Citywide Goal: Excellence Identify, promote and practice a high standard of ethics and values; communicate a clear vision of our community and organization for our employees. Provide outstanding leadership to the organization. Establish and communicate clear goals. Identify efficiencies and areas of improvement within the organization. Be the example. 4

3 ADMINISTRATION DEPARTMENT GOALS 3. Connect with the Community Citywide Goal: Community Relations and Communications Create and deliver a shared message and vision. Identify and implement opportunities to solicit feedback on programs and services. Involve the public in solving problems, and encourage public participation. Build and maintain partnerships and collaborations with other local entities, i.e., the Top 25 Business program and the Chamber of Commerce. 4. Secure Standing and Funding at the State and Federal Levels Citywide Goal: Financial Management Create a Council-approved City legislative platform, enabling the City to easily take positions on legislation that affect City operations. Meet regularly with local legislators offices to discuss areas of interest. Apply for state or federal funding for three to five projects, programs or services annually, and aggressively pursue these applications. 5. Communicate Effectively with the Public Citywide Goal: Community Relations and Communications Provide information in a timely and consistent manner to all members of the public, including businesses. Continually update and add information to the City s Web site. Send out blasts twice per month. Advertise services and programs through the Web site, recreation brochure, cable channel 3, press releases and the Chamber of Commerce. Identify ways to develop television programming upon the expiration of Time Warner s franchise agreement. Redesign the recreation brochure as a magazine to include a balanced mix of informational articles, classes and advertisements. Implement and utilize the best technology possible for all information mediums. 5

4 ADMINISTRATION ORGANIZATIONAL CHART with Budget Cost Centers Identified City Manager/Assistant City Manager Secretary Assistant to the City Manager City Clerk Part-Time Administrative Coordinator Part-Time Temporary Intern (vacant) Deputy City Clerk/Records Mgr. Part-Time Assistant City Council City Manager Non-Departmental City Attorney Fire Administration City Clerk Admin. Elections 6

5 The City of La Habra Budget for Fiscal Year City Council Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $0 $0 $0 $0 $0 Salaries - Part Time $30,000 $15,000 $30,000 $30,000 $30,000 Salaries - Overtime $0 $0 $0 $0 $0 Benefits $1,258 $1,370 $671 $671 $671 Allowances $0 $0 $0 $0 $0 Total for $31,258 $16,370 $30,671 $30,671 $30,671 Materials & Supplies $1,368 $700 $650 $650 $650 Dues & Subscriptions $0 $0 $0 $0 $0 Training & Meetings $9,800 $16,000 $19,000 $19,000 $19,000 Repair & Maintenance $0 $0 $0 $0 $0 Rent & Leases $0 $0 $0 $0 $0 Professional Services $3,696 $0 $0 $0 $0 Special Departmental $4,749 $3,665 $4,172 $4,172 $4,172 Total for $19,613 $20,365 $23,822 $23,822 $23,822 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $0 $0 $0 Equipment $273 $0 $0 $0 $0 Improvements $0 $0 $0 $0 $0 Total for $273 $0 $0 $0 $0 TOTAL EXPENDITURES: $51,144 $36,735 $54,493 $54,493 $54,493 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total Funding Sources General Fund 51,144 36,735 54,493 54,493 54,493 Source of Funds Use of Funds Capital Outlay 0% General Fund 100% Operations & Maintenance 44% Personnel Services 56% FY09 Adopted Budget 7

6 The City of La Habra Budget for Fiscal Year Department of City Manager Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $396,877 $460,445 $339,521 $339,521 $339,521 Salaries - Part Time $65,039 $40,000 $40,000 $40,000 $40,000 Salaries - Overtime $51 $0 $0 $0 $0 Benefits $155,029 $143,730 $135,956 $135,956 $135,956 Allowances $3,166 $3,000 $4,066 $4,066 $4,066 Total for $620,162 $647,175 $519,543 $519,543 $519,543 Materials & Supplies $5,720 $7,250 $7,500 $7,500 $7,500 Dues & Subscriptions $44,568 $44,493 $47,329 $47,329 $47,329 Training & Meetings $18,202 $20,250 $17,800 $17,800 $17,800 Repair & Maintenance $3,216 $2,040 $3,468 $3,468 $3,468 Rent & Leases $482,616 $481,105 $481,056 $481,056 $481,056 Professional Services $119,323 $110,000 $67,500 $64,500 $64,500 Special Departmental $234,159 $294,454 $291,638 $291,638 $291,638 Total for $907,804 $959,592 $916,291 $913,291 $913,291 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $0 $0 $0 Equipment $0 $0 $0 $0 $0 Improvements $0 $8,700 $0 $0 $0 Total for $0 $8,700 $0 $0 $0 TOTAL EXPENDITURES: $1,527,966 $1,615,467 $1,435,834 $1,432,834 $1,432,834 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total Funding Sources General Fund 1,527,966 1,615,467 1,435,834 1,432,834 1,432,834 Source of Funds Use of Funds O & M 64% Capital 0% General Fund 100% Personnel 36% FY09 Adopted Budget 8

7 City Clerk Administration and Elections Mission The City Clerk s Office provides responsible and accurate record keeping of official City activities and transactions. The office also provides technical and administrative support to the City Council and City Departments, and is responsible for the maintenance of the records necessary to advance the City s administrative, legal, legislative and public information functions. This office is also responsible for official public notices, City Council Agenda and minute preparation, and City Code maintenance. The City Clerk serves as Filing Official for regulatory filings, Election Official, and serves as Secretary to the Redevelopment Agency and other authorities Accomplishments Assisted with eliminated obsolete Rbase software indexing system and implementing new optical imaging software to include enhanced indexing features for record retrieval, and improved reporting capabilities. Assisted with the transition of document imaging to be preformed by the individual departments to maintain the integrity of records as required by law. Assisted individual department with records destruction and records maintenance. FACT... The Office of the Municipal Clerk is a time honored and vital part of local government throughout the world. The Office of the Municipal Clerk is the oldest among public servants and provides the professional link between the citizens, the local governing bodies and agencies of government at other levels. Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all. The Municipal Clerk serves as the information center on functions of local government and community. They continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state and international professional organizations Objectives Administer November 2008 General Municipal Election. Assist County Registrar with public notification, education, and voter outreach efforts. Work closely with County Registrar to meet Voting Rights Act requirements. Coordinated the City Council s adoption of a revised City Conflict of Interest Code as mandated by State Law on a biennial basis. Review and update City-wide Records Retention Schedule to incorporate any revisions to State law and/or city records. Complete annual City-wide records destruction in compliance with Records Management Policy. Continue exemplary customer service and performance of duties relating to public relations and inter-governmental relations. Continue staff development. 9

8 ADMINISTRATION ORGANIZATIONAL CHART with Budget Cost Centers Identified City Manager/Assistant City Manager Secretary Assistant to the City Manager City Clerk Part-Time Administrative Coordinator Part-Time Temporary Intern (vacant) Deputy City Clerk / Records Mgr. Part-Time Assistant City Council City Manager Economic Development Non-Departmental City Attorney PIO Fire Administration City Clerk Admin. Elections 10

9 The City of La Habra Budget for Fiscal Year Department of City Clerk Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $156,721 $143,955 $157,087 $157,087 $157,087 Salaries - Part Time $283 $16,600 $16,600 $16,600 $16,600 Salaries - Overtime $0 $0 $0 $0 $0 Benefits $54,918 $55,916 $55,054 $55,054 $55,054 Allowances $3,837 $3,000 $3,540 $3,540 $3,540 Total for $215,759 $219,471 $232,281 $232,281 $232,281 Materials & Supplies $4,085 $3,700 $3,750 $3,750 $3,750 Dues & Subscriptions $365 $386 $431 $431 $431 Training & Meetings $2,311 $4,712 $5,309 $5,309 $5,309 Repair & Maintenance $0 $0 $0 $0 $0 Rent & Leases $0 $0 $0 $0 $0 Professional Services $27,968 $3,560 $49,246 $49,246 $49,246 Special Departmental $20,606 $23,488 $25,040 $25,040 $25,040 Total for $55,335 $35,846 $83,776 $83,776 $83,776 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $0 $0 $0 Equipment $0 $0 $0 $0 $0 Improvements $0 $0 $0 $0 $0 Total for $0 $0 $0 $0 $0 TOTAL EXPENDITURES: $271,094 $255,317 $316,057 $316,057 $316,057 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total Funding Sources General Fund 271, , , , ,057 Source of Funds Use of Funds O & M 27% Capital 0% General Fund 100% Personnel 73% FY09 Adopted Budget 11

10 Department of Community Development The Department is responsible for the administration of the General Plan, Zoning Code, Subdivision Ordinance, California Environmental Quality Act, the International Property Maintenance Code, Uniform Building, Plumbing, Mechanical, and Electrical Codes, including Title 24, Energy and Accessibility requirements. The Department is also responsible for the management, administration and oversight of all activities that are funded with Community Development Block Grant, Home Investment Parternership Act and Housing set-aside funding. Community Development is comprised of Planning, Building and Safety, Code Preservation, and Housing and Redevelopment. The Community Development Department is key to the City s approach for coordinated efforts in addressing community and regional development issues in growth management, environmental quality and infrastructure planning and implementation. Community Development is structured to coordinate and provide technical assistance on issues of current and future land development to the City Council, Commissions and the public. It is the Department s mission to provide this assistance in a highly professional and customer service oriented manner Accomplishments Medical Marijuana Dispensaries-Language was added to the Municipal Code that prohibits the establishment of any land use that is not permitted by State or Federal law. The growing, possession or sale of marijuana is currently prohibited by the Federal government. Group Home Ordinance-Standards were established that limit the location of Group Homes in residential neighborhoods in order to maintain the character of the neighborhoods. The ordinance requires Group Homes of six or more individuals to obtain a Conditional Use Permit. There is a minimum distance of 500 feet between Group Homes. FACT... The Building and Safety Division permitted construction valued at $20,155,243 for the fiscal year, to date (July 2007 February 2008), a 9% increase in valuation over the previous fiscal year. This included 18 residential additions, alterations and renovations, and 17 commercial alterations. This increase in activity occurred in a year when the housing market posted declines in sales. Taboo Building-The Agency purchased the property and eliminated a Gentleman s Club from the community. The property is currently being evaluated for future commercial development opportunities. New Fire Station-Plans were processed for a new fire station to serve the communities of La Habra and La Mirada through the City of La Mirada Redevelopment Agency. The fire station will be located on Beach Boulevard just south of the Westridge golf course. Plans are currently being processed through Caltrans. Permit Issuance-For the calendar year the Division issued 1,620 permits which represents in an increase in building valuation of $32,746,274. Imperial Promenade-Permits were issued for the construction of two new freestanding commercial pad buildings along Imperial and Idaho. Permits were also issued to Target and Circuit City. It is expected the center will open in the spring of this year with Target and Circuit City opening in the summer. Implementation of the Administrative Citation Program-An important tool was made available to the Community Preservation Division to assist Inspectors in achieving compliance with the requirements of the La Habra Municipal Code for the most difficult situations. This tool becomes necessary when the property owner refuses to voluntarily correct the situation. During the past year a total of 2,326 code enforcement cases were opened and 2320 were closed. The Administrative Citation Program went into effect in September. A total of 31 administrative citations were issued in

11 Department of Community Development Tire Barn Improvements-The property has been improved with new landscaping on site and along Sunset Street. The parking lot has been restriped and tires eliminated from the roof. Reasonable Accommodations Ordinance-This allows the Community Development Director to grant exceptions to the Zoning Code where an individual needs to make modifications to his home in order to accommodate a handicap individual living in the home without having to process a Zone Variance subject to certain finding being made. Historic Resource Survey-Completed Phase 1 of an historic resource survey of structures within the core of the City. A total of 6 Landmark, 20 Key and 84 Contributing properties were identified. A Town Hall Meeting was held to inform the public of the Survey and voluntary programs that are being developed. Tiki Gardens Rehabilitation project-this involved the purchase of a 22-unit apartment complex located at 1510 West La Habra Boulevard. The property was purchased and will be managed by an affordable housing developer. Funds used to purchase the property were made available by Laing Homes and the Redevelopment Agency. The rental rates for the units will remain affordable for the next 55 years. The property will undergo a complete façade improvement project. Citrus Industrial Park-The completion of a 23- unit industrial park complex containing 130,165 square feet of building space at 511 South Harbor Boulevard. Laing Homes-Approved the demolition of an abandoned cold storage warehouse facility and construction of 91 new cluster single family homes at 330 South Euclid Street. Homes are expected to be sold at the high $400,000 level. Salinas Wheel Installation-The conversion of an abandoned commercial center and elimination of a bar for an upscale stereo and rim installation business at Orange Street and Whittier Boulevard. New landscape planters have been placed along Whittier Boulevard and Orange Street West La Habra Boulevard-Approval of development plans for the renovation of the existing buildings and construction of a new 19,082 square foot two-story building at the rear of the property. The center will incorporate Spanish/Early California architectural elements into the building plans. Fresh and Easy-Plans were approved for the conversion of a vacant Sav-On building located at Whittier and Beach into a Fresh and Easy store. The store is now open for business. Improvement of the Big Lot Center- Construction was completed for a new second commercial storefront building within the Big Lots center (1211 East La Habra Boulevard). As part of that project landscape improvements were made along the missing parts of La Habra Boulevard along within parking lot landscape improvements behind the building. In addition to that, additional landscaping was placed along the rear of the property along East Stearns Avenue. Bank of America-A significant investment will be made by Bank of America to construct a 4,046 square foot new branch office at the corner of Imperial and Beach within the Von s shopping center. The project will involve significant landscape improvements along the street and fountain to enhance the architectural features of the building. This will complete the development of all four corners of the intersection. 860 East La Habra Blvd. - This substantial façade improvement project will be formally bid in this fiscal year. HOME Investment Partnership Act $200,000 in HOME funds were awarded to the City and will be provided to the County of Orange to provide tenant based rental assistance to La Habra residents. Housing Element Update The City hired a consultant to assist with the preparation of the Housing Element Update which must be adopted by June 30, Several Community Workshops were held to solicit public input. 13

12 Department of Community Development Density Bonus Ordinance A Density Bonus Ordinance was approved by the Planning Commission to encourage affordable housing development. Alpha Four Redevelopment Plan Amendment The Redevelopment Agency hired a consultant to assist with an amendment to the eminent domain provisions of the Alpha Four Redevelopment Plan. The purpose is to extend the power of eminent domain for an additional 12 years. Mobile Home Park Options Analysis - The Housing Authority hired a consultant to evaluate various financial options available for the parks GOALS Maintain and Improve the Built Environment to protect the public health, safety and welfare of residents, business operators and guests to the City of La Habra. Coordinate actions to maximize efficiency of delivery of service in addressing regional and local community development needs. Improve the economic opportunities within the community through appropriate balanced land use development. Encourage and assist in the revitalization and improvement of blighted commercial/industrial properties located in Redevelopment Project Areas and improve the City s housing stock OBJECTIVES ADMINISTRATION Begin the process of conducting a comprehensive update of the General Plan consisting of the Land Use, Open Space, Circulation, Public Health and Safety, Noise, Conservation, Source Reduction and Recycling, Hazardous Waste, Economic Development, Community Identity, Air Quality and Growth Management components. Implement a permit tracking system to assist Community Development to monitor permit plan checking, permit issuance, permit inspections, application processing, Commission/Council actions, condition compliance and integration with the GIS and Comcate systems. Expand the use of the GIS system by linking Departments to the system thereby sharing information on individual properties with Departments. Work with local, county, regional, state and federal agencies to address development issues to create a positive effect on the economic and environmental vitality of La Habra. PLANNING Review and amend, where appropriate, current development standards that are outdated and/or serve to hinder residential property owners from improving their properties, thereby preserving neighborhoods and enhancing property values. Study and amend, where appropriate, current development requirements to enhance the aesthetic appearance of commercial and industrial properties, especially along major arterial corridors. Identifying remaining improvements to be made to La Habra Boulevard along with identifying remaining bond funds available for this purpose. Develop recommendations for expenditures of those funds and conduct a Study Session with the City Council. BUILDING AND SAFETY Enforce the most current standards for construction and maintenance of the City s built environment. Recruit, train, develop, and retain a highly qualified staff and/or consultants to provide required plan review, inspection, and coderelated administrative services for the construction and maintenance of the built environment in the City of La Habra. Provide timely review of all proposed construction plans for compliance with the 14

13 Department of Community Development City s adopted construction standards within three weeks of submittal. Upon request, provide for inspection of all construction projects within a 24-hour period. Respond to all complaints regarding inadequate or improper maintenance of buildings, structures, and related site conditions in a timely manner based on the type of complaint. Collaborate with other City, County, State, and Federal agencies and related non-profit and related entities concerned with the protection of the public health, safety, and welfare in the built environment. Implement a Multi-Family Residential Inspection Program. COMMUNITY PRESERVATION Attract and retain quality retail and commercial businesses by offering redevelopment incentives including the fast tracking of development project plans. Identify key commercial properties that are underutilized and have additional sales tax generating potential; work cooperatively with the property owners/brokerage community to develop into highest and best use. Provide economic development consulting services to both the potential seller and buyer to encourage development opportunities. Generate employment opportunities through tax increment financing techniques, development techniques, public-private partnerships, mixed-use development and other economic development and redevelopment tools. Identify severely blighted properties within the community and prepare specific targeted strategies to eliminate the blight. The creation of geographic regions within the City and the systematic inspection of those areas. Engage other city departments to assist in identifying and reporting code violations to the Division while performing their regular duties in the field, thereby enhancing the effectiveness of the City s Community Preservation Program. Work closely with commercial and residential property owners to improve and update the appearance of assets. HOUSING AND GRANT ADMINISTRATION Prepare a Citywide Economic Strategy that investigates short, mid and long term opportunities to sustain the City s economic vitality. Explore strategies that will enhance La Habra and Whittier Boulevard s attractiveness as viable commercial/mixed use corridors. Promote existing City Housing Assistance Improvement Program to qualified low income owner occupied residential property owners. 15

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15 The City of La Habra Budget for Fiscal Year Department of Community Development Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $893,225 $1,045,867 $1,109,993 $1,080,538 $1,080,538 Salaries - Part Time $57,414 $68,852 $87,295 $64,295 $64,295 Salaries - Overtime $2,191 $4,300 $10,980 $10,980 $10,980 Benefits $312,441 $354,411 $370,729 $364,622 $364,622 Allowances $11,445 $12,409 $14,403 $14,403 $14,403 Total for $1,276,716 $1,485,839 $1,593,400 $1,534,838 $1,534,838 Materials & Supplies $19,123 $23,151 $25,415 $25,415 $25,415 Dues & Subscriptions $8,484 $10,892 $10,735 $10,735 $10,735 Training & Meetings $19,718 $31,503 $30,763 $30,763 $30,763 Repair & Maintenance $12,924 $15,600 $21,060 $21,060 $21,060 Rent & Leases $0 $0 $0 $0 $0 Professional Services $755,024 $671,563 $617,217 $617,217 $617,217 Special Departmental $100,662 $91,354 $93,774 $97,365 $97,365 Total for $915,935 $844,063 $798,964 $802,555 $802,555 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $0 $0 $0 Equipment $0 $0 $0 $0 $0 Improvements $310,449 $141,630 $82,500 $82,500 $82,500 Total for $310,449 $141,630 $82,500 $82,500 $82,500 TOTAL EXPENDITURES: $2,503,100 $2,471,532 $2,474,864 $2,419,893 $2,419,893 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total Funding Sources General Fund 1,268,116 1,456,372 1,489,404 1,434,433 1,434,433 Grant Funds 1,219, , , , ,440 Total 2,487,414 2,455,705 2,457,844 2,402,873 2,402,873 Use of Funds Source of Funds Personnel 64% O & M 33% Grant Funds 40% General Fund 60% Capital 3% FY09 Adopted Budget 17

16 The City of La Habra Budget for Fiscal Year Department of Community Development General Fund - Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $741,628 $833,583 $881,587 $852,132 $852,132 Salaries - Part Time $25,414 $29,248 $29,000 $6,000 $6,000 Salaries - Overtime $1,930 $4,100 $9,980 $9,980 $9,980 Benefits $255,663 $281,138 $290,476 $284,369 $284,369 Allowances $10,831 $10,359 $11,684 $11,684 $11,684 Total for $1,035,466 $1,158,428 $1,222,727 $1,164,165 $1,164,165 Materials & Supplies $17,897 $21,795 $21,795 $21,795 $21,795 Dues & Subscriptions $8,484 $10,892 $10,735 $10,735 $10,735 Training & Meetings $19,001 $30,903 $27,913 $27,913 $27,913 Repair & Maintenance $12,924 $15,600 $21,060 $21,060 $21,060 Rent & Leases $0 $0 $0 $0 $0 Professional Services $113,182 $164,500 $127,000 $127,000 $127,000 Special Departmental $76,848 $70,081 $75,194 $78,785 $78,785 Total for $248,336 $313,771 $283,697 $287,288 $287,288 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $0 $0 $0 Equipment $0 $0 $0 $0 $0 Improvements $0 $0 $0 $0 $0 Total for $0 $0 $0 $0 $0 TOTAL EXPENDITURES: $1,283,802 $1,472,199 $1,506,424 $1,451,453 $1,451,453 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total % 0% 80% FY09 Adopted Budget 18

17 The City of La Habra Budget for Fiscal Year Department of Community Development Non-General Fund - Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $151,597 $212,284 $228,406 $228,406 $228,406 Salaries - Part Time $32,000 $39,604 $58,295 $58,295 $58,295 Salaries - Overtime $261 $200 $1,000 $1,000 $1,000 Benefits $56,778 $73,273 $80,253 $80,253 $80,253 Allowances $614 $2,050 $2,719 $2,719 $2,719 Total for $241,250 $327,411 $370,673 $370,673 $370,673 Materials & Supplies $1,226 $1,356 $3,620 $3,620 $3,620 Dues & Subscriptions $0 $0 $0 $0 $0 Training & Meetings $717 $600 $2,850 $2,850 $2,850 Repair & Maintenance $0 $0 $0 $0 $0 Rent & Leases $0 $0 $0 $0 $0 Professional Services $641,842 $507,063 $490,217 $490,217 $490,217 Special Departmental $23,814 $21,273 $18,580 $18,580 $18,580 Total for $667,599 $530,292 $515,267 $515,267 $515,267 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $0 $0 $0 Equipment $0 $0 $0 $0 $0 Improvements $310,449 $141,630 $82,500 $82,500 $82,500 Total for $310,449 $141,630 $82,500 $82,500 $82,500 TOTAL EXPENDITURES: $1,219,298 $999,333 $968,440 $968,440 $968,440 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total % 9% 38% FY09 Adopted Budget 19

18 Department of Community Services Mission The Community Services Department is committed to providing quality, professional, responsive, and pro-active programs, services, and special events for La Habra citizens. The seven divisions that make up the department: Administration; Building Maintenance; Child Development; Children's Museum; Employment and Training; Recreation; and Senior and Social Services endeavor to enable La Habra residents to enjoy quality time together and to create community. The Community Services Department strives to make a positive impact on our youth, to provide family oriented programs and events, and to enrich the lives of the Senior Citizens Accomplishments Recreation Division presented the outstanding 4 th of July Spectacular, Summer Concert series, and the Spring Family Eggstravaganza special events. Child Development Division successfully placed an additional sixty children in the Head Start program. Employment and Training successfully provided job training, education, and employment services to over three hundred young people in the North and West regions of Orange County. The Children s Museum received a grant from the Institute of museum and Library Services to present the Young at Art program for all La Habra students in grades K-2. Senior and Social Services presented the FACT... The Community Services Department is comprised of seven different divisions and provides to the public: Recreational Activities; ChildCare Services; Job Training and Placement; Support Services for Seniors and the Homeless; Safe well-maintained City Buildings; and the Children s Museum. annual Volunteer recognition Ceremony for over 700 volunteers who donated over 166,000 hours of services in the community. Senior and Social Services provided nonperishable food items and toys to over 500 families and 2000 children in the Operation Santa program. Building Maintenance maintained 31 sites throughout City including electrical, plumbing, painting, janitorial, and construction services. Consolidated the quarterly Recreation brochure and the Life in La Habra newsletter into a comprehensive community magazine Objectives Expand the number of special interest classes offered to the community. Expand community sponsorship opportunities to be able to continue to present the Summer Concert series, Jack O Lantern Jamboree, and the Spring Family Eggstravaganza. Provide quality customer service to our residents and program participants. Develop a new, State licensed Child development facility and administrative office center. 20

19 COMMUNITY SERVICES ORGANIZATIONAL CHART GENERAL FUND BY DIVISION AND POSITION Director of Community Services Recreation Manager Social Services Manager Building Maintenance Supervisor Program Coordinator Sr. Terminal Operator Building Maintenance Worker Sr. Service Worker Building Maintenance Worker 21

20 CHILD DEVELOPMENT DIVISON ORGANIZATIONAL CHART MAYOR AND CITY COUNCIL CITY MANAGER DIRECTOR COMMUNITY SERVICES PARENT ADVISORY BOARD MANAGER CHILD DEVELOPMENT DIVISION POLICY COMMITTEE PROGRAM SPECIALIST (2) DIVISION PROJECT DIVISON SECRETARY COORDINATOR CLERK ACCOUNTANT FOOD SERVICE MANAGER SITE SUPERVISOR SITE SUPERVISOR CDA FAMILY FDCH/CDD PRESCHOOL HEAD START SERVICES ADVOCATE CACFP/CDD CLERK COOK COOK OFFICE PIA MONITORS CLERK COOKS PROVIDERS PROGRAN LEAD TEACHER LEAD TEACHER LEAD TEACHER AREA CONSULANTS SCHOOL AGE STATE PRESCHOOL EDUCATION (2) PRESCHOOL CONSULTANT OFFICE CLERK COOK PIA TEACHERS TEACHERS TEACHERS TEACHERS ASSISTANT TEACHERS ASSISTANT TEACHERS ASSISTANT TEACHERS TEACHER AIDES TEACHER AIDES TEACHER AIDES TEACHER AIDES

21 CITY OF LA HABRA COMMUNITY SERVICES DEPARTMENT, EMPLOYMENT AND TRAINING DIVISION WIA YOUTH PROGAMS ORGANIZATIONAL CHART PY Manager, Employment and Training Operations Manager La Habra / OCYC One Stop Center Clerk Case Manager Case Manager Case Manager Case Manager Case Manager Case Manager Case Manager

22 The City of La Habra Budget for Fiscal Year Department of Community Services Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $1,658,633 $2,052,443 $2,140,173 $2,055,435 $2,055,435 Salaries - Part Time $1,314,109 $1,089,600 $1,272,971 $1,262,000 $1,262,000 Salaries - Overtime $21,483 $5,000 $7,500 $7,500 $7,500 Benefits $773,472 $964,855 $988,241 $953,839 $953,839 Allowances $16,624 $14,566 $14,640 $14,640 $14,640 Total for $3,784,321 $4,126,464 $4,423,525 $4,293,414 $4,293,414 Materials & Supplies $1,517,991 $1,947,070 $2,244,911 $2,247,022 $2,247,022 Dues & Subscriptions $5,714 $5,655 $5,535 $5,535 $5,535 Training & Meetings $23,803 $43,236 $46,609 $46,609 $46,609 Repair & Maintenance $227,788 $247,411 $270,389 $270,389 $270,389 Rent & Leases $101,882 $152,390 $82,071 $82,071 $82,071 Professional Services $1,070,034 $1,360,864 $1,471,845 $1,459,845 $1,459,845 Special Departmental $1,314,378 $1,324,383 $1,448,256 $1,448,256 $1,448,256 Total for $4,261,590 $5,081,009 $5,569,616 $5,559,727 $5,559,727 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $10,090 $3,500 $20,000 $20,000 $20,000 Equipment $58,219 $16,300 $2,000 $2,000 $2,000 Improvements $1,530 $0 $0 $0 $0 Total for $69,839 $19,800 $22,000 $22,000 $22,000 TOTAL EXPENDITURES: $8,115,750 $9,227,273 $10,015,141 $9,875,141 $9,875,141 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total Funding Sources General Fund 2,771,433 2,843,796 3,020,633 2,880,633 2,880,633 Grant Funds 5,344,317 6,383,477 6,994,508 6,994,508 6,994,508 Total 8,115,750 9,227,273 10,015,141 9,875,141 9,875,141 Use of Funds Source of Funds O & M 57% Capital 0% Personnel 43% Grant Funds 71% General Fund 29% FY09 Adopted Budget 22

23 The City of La Habra Budget for Fiscal Year Department of Community Services General Fund - Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $472,321 $580,109 $589,066 $504,328 $504,328 Salaries - Part Time $375,410 $330,373 $363,080 $352,109 $352,109 Salaries - Overtime $10,359 $5,000 $7,500 $7,500 $7,500 Benefits $240,710 $278,262 $282,519 $248,117 $248,117 Allowances $2,342 $7,800 $9,640 $9,640 $9,640 Total for $1,101,142 $1,201,544 $1,251,805 $1,121,694 $1,121,694 Materials & Supplies $140,137 $139,119 $132,119 $134,230 $134,230 Dues & Subscriptions $837 $1,955 $2,185 $2,185 $2,185 Training & Meetings $2,060 $5,200 $6,000 $6,000 $6,000 Repair & Maintenance $104,339 $115,964 $140,188 $140,188 $140,188 Rent & Leases $25,451 $30,390 $30,390 $30,390 $30,390 Professional Services $653,805 $703,878 $714,387 $702,387 $702,387 Special Departmental $743,644 $645,746 $723,559 $723,559 $723,559 Total for $1,670,273 $1,642,252 $1,748,828 $1,738,939 $1,738,939 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $20,000 $20,000 $20,000 Equipment $18 $0 $0 $0 $0 Improvements $0 $0 $0 $0 $0 Total for $18 $0 $20,000 $20,000 $20,000 TOTAL EXPENDITURES: $2,771,433 $2,843,796 $3,020,633 $2,880,633 $2,880,633 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total % 1% 39% FY09 Adopted Budget 23

24 The City of La Habra Budget for Fiscal Year Department of Community Services Non-General Fund - Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $1,186,312 $1,472,334 $1,551,107 $1,551,107 $1,551,107 Salaries - Part Time $938,699 $759,227 $909,891 $909,891 $909,891 Salaries - Overtime $11,124 $0 $0 $0 $0 Benefits $532,762 $686,593 $705,722 $705,722 $705,722 Allowances $14,282 $6,766 $5,000 $5,000 $5,000 Total for $2,683,179 $2,924,920 $3,171,720 $3,171,720 $3,171,720 Materials & Supplies $1,377,854 $1,807,951 $2,112,792 $2,112,792 $2,112,792 Dues & Subscriptions $4,877 $3,700 $3,350 $3,350 $3,350 Training & Meetings $21,743 $38,036 $40,609 $40,609 $40,609 Repair & Maintenance $123,449 $131,447 $130,201 $130,201 $130,201 Rent & Leases $76,431 $122,000 $51,681 $51,681 $51,681 Professional Services $416,229 $656,986 $757,458 $757,458 $757,458 Special Departmental $570,734 $678,637 $724,697 $724,697 $724,697 Total for $2,591,317 $3,438,757 $3,820,788 $3,820,788 $3,820,788 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $10,090 $3,500 $0 $0 $0 Equipment $58,201 $16,300 $2,000 $2,000 $2,000 Improvements $1,530 $0 $0 $0 $0 Total for $69,821 $19,800 $2,000 $2,000 $2,000 TOTAL EXPENDITURES: $5,344,317 $6,383,477 $6,994,508 $6,994,508 $6,994,508 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total % 0% 45% FY09 Adopted Budget 24

25 Dept. of Finance and Administrative Services Mission: The Department of Finance and Administrative Services is comprised of three major divisions: Finance, Administrative Services and Information Technology. The Finance division is responsible for maintaining the City s financial records, managing the City s investment portfolio and cash, overseeing the City s debt portfolio, coordinating citywide purchasing, administering payroll, administering business license processing, and providing utility customer service. The Administrative Services division is responsible for citywide personnel and human resources management, employee benefits administration, labor relations and negotiations, workers compensation administration, and liability risk management. The Information Technology division is responsible for the management and administration of the City s computer network, desktop computer systems and applications, application servers, network security, website development, phone system maintenance, and technology management. FY 08/09 Goals: Each division has its own set of fundamental goals and core objectives. The Finance division has the responsibility to protect the taxpayers assets and tax revenues by effectively managing the City s investments, conducting routine audits and preparing balanced budgets. The Administrative Services division is tasked to recruit quality staff, train employees, administer employee benefits, negotiate labor agreements, and manage risk and workers compensation. The Information Technology division is responsible for securing the City s data and computing network, maintaining City systems, upgrading technology when needed, and training staff on new applications and equipment. In addition, the Department as a whole has the following goals that are in direct support of the City s overall mission and strategy for FY 08/09. Each of these goals has specific objectives that will be addressed during the course of the fiscal year. 1) Improve operational efficiency and promote better customer services. 2) Improve inventory controls over fixed technology assets. 3) Provide timely and efficient City-wide Human Resources support and services for all departments. 4) Provide a comprehensive and competitive benefits package in order to recruit and retain quality employees. 5) Administer a Workers Compensation program that focuses on reducing employee injuries and providing a safe work environment while also complying with State requirements and mandates. 6) Administer a Liability claims program with significant effort to minimize and reduce City liability exposure, while meeting legal requirements of the claims processing procedure. 7) Continue documenting and revising the City s financial management procedures manual. 8) Update cross training documentation for all positions. 9) Implement periodic position rotations to ensure adequate cross training knowledge among staff. 10) Prepare a formal Fiscal Policy for City Council approval and adoption. 25

26 City of La Habra Department of Finance and Administrative Services Director/Treasurer Information Technology Manager Deputy Director of Finance Deputy Director of Administrative Services IT Technician IT Technician IT Technician (Intern) Accountant II Personnel Analyst Senior Accountant Revenue Manager/Deputy Treasurer PBX Operator Payroll Technician Accouting Clerk III Accounting Clerk II Accounting Clerk III Accounting Clerk II Accounting Clerk I Accounting Clerk I Accounting Clerk I 26

27 The City of La Habra Budget for Fiscal Year Department of Finance/ Administrative Services Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $1,056,886 $1,185,587 $1,243,946 $1,243,946 $1,243,946 Salaries - Part Time $25,135 $40,744 $41,744 $41,744 $41,744 Salaries - Overtime $2,576 $3,400 $5,500 $3,500 $3,500 Benefits $363,685 $392,659 $411,023 $411,023 $411,023 Allowances $6,521 $6,312 $8,073 $8,073 $8,073 Total for $1,454,803 $1,628,702 $1,710,286 $1,708,286 $1,708,286 Materials & Supplies $110,833 $126,150 $127,550 $125,050 $125,050 Dues & Subscriptions $7,028 $7,947 $8,639 $8,639 $8,639 Training & Meetings $6,788 $16,995 $18,995 $16,895 $16,895 Repair & Maintenance $88,239 $72,242 $117,787 $117,787 $117,787 Rent & Leases $0 $0 $0 $0 $0 Professional Services $402,805 $378,735 $396,470 $386,470 $386,470 Special Departmental $1,262,908 $1,596,998 $1,597,416 $1,595,416 $1,595,416 Total for $1,878,601 $2,199,067 $2,266,857 $2,250,257 $2,250,257 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $7,466 $0 $0 $0 $0 Equipment $21,776 $371,500 $300,000 $300,000 $300,000 Improvements $5,731 $0 $0 $0 $0 Total for $34,973 $371,500 $300,000 $300,000 $300,000 TOTAL EXPENDITURES: $3,368,377 $4,199,269 $4,277,143 $4,258,543 $4,258,543 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total Funding Sources General Fund 978,743 1,003,590 1,067,733 1,049,133 1,049,133 Information Services Fund 649,014 1,069,189 1,038,158 1,038,158 1,038,158 Risk Management Fund 1,330,306 1,688,598 1,701,411 1,701,411 1,701,411 Authorities & Agency (Water Customer Service) 410, , , , ,841 Total 3,368,377 4,199,269 4,277,143 4,258,543 4,258,543 Source of Funds Use of Funds Authorities & Agency 11% General Fund 25% O & M 53% Capital 7% Risk Mgmt Fund 40% IS Fund 24% Personnel 40% FY09 Adopted Budget 28

28 The City of La Habra Budget for Fiscal Year Department of Finance/ Administrative Services General Fund - Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $582,002 $615,222 $644,066 $644,066 $644,066 Salaries - Part Time $283 $0 $1,000 $1,000 $1,000 Salaries - Overtime $1,781 $1,900 $2,500 $500 $500 Benefits $204,701 $212,107 $223,007 $223,007 $223,007 Allowances $2,512 $2,268 $3,045 $3,045 $3,045 Total for $791,279 $831,497 $873,618 $871,618 $871,618 Materials & Supplies $33,001 $36,250 $36,550 $34,050 $34,050 Dues & Subscriptions $6,143 $5,897 $6,064 $6,064 $6,064 Training & Meetings $4,119 $6,895 $6,895 $4,795 $4,795 Repair & Maintenance $156 $142 $342 $342 $342 Rent & Leases $0 $0 $0 $0 $0 Professional Services $90,415 $70,015 $87,940 $77,940 $77,940 Special Departmental $51,948 $52,894 $56,324 $54,324 $54,324 Total for $185,782 $172,093 $194,115 $177,515 $177,515 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $1,682 $0 $0 $0 $0 Equipment $0 $0 $0 $0 $0 Improvements $0 $0 $0 $0 $0 Total for $1,682 $0 $0 $0 $0 TOTAL EXPENDITURES: $978,743 $1,003,590 $1,067,733 $1,049,133 $1,049,133 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total % 0% 83% FY09 Adopted Budget 29

29 The City of La Habra Budget for Fiscal Year Department of Finance/ Administrative Services Non-General Fund - Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $474,884 $570,365 $599,880 $599,880 $599,880 Salaries - Part Time $24,852 $40,744 $40,744 $40,744 $40,744 Salaries - Overtime $795 $1,500 $3,000 $3,000 $3,000 Benefits $158,984 $180,552 $188,016 $188,016 $188,016 Allowances $4,009 $4,044 $5,028 $5,028 $5,028 Total for $663,524 $797,205 $836,668 $836,668 $836,668 Materials & Supplies $77,832 $89,900 $91,000 $91,000 $91,000 Dues & Subscriptions $885 $2,050 $2,575 $2,575 $2,575 Training & Meetings $2,669 $10,100 $12,100 $12,100 $12,100 Repair & Maintenance $88,083 $72,100 $117,445 $117,445 $117,445 Rent & Leases $0 $0 $0 $0 $0 Professional Services $312,390 $308,720 $308,530 $308,530 $308,530 Special Departmental $1,210,960 $1,544,104 $1,541,092 $1,541,092 $1,541,092 Total for $1,692,819 $2,026,974 $2,072,742 $2,072,742 $2,072,742 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $5,784 $0 $0 $0 $0 Equipment $21,776 $371,500 $300,000 $300,000 $300,000 Improvements $5,731 $0 $0 $0 $0 Total for $33,291 $371,500 $300,000 $300,000 $300,000 TOTAL EXPENDITURES: $2,389,634 $3,195,679 $3,209,410 $3,209,410 $3,209,410 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total % 9% 26% FY09 Adopted Budget 30

30 The City of La Habra Budget for Fiscal Year Fire Department Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $0 $0 $0 $0 $0 Salaries - Part Time $0 $0 $0 $0 $0 Salaries - Overtime $0 $0 $0 $0 $0 Benefits $4,600 $0 $0 $0 $0 Allowances $0 $0 $0 $0 $0 Total for $4,600 $0 $0 $0 $0 Materials & Supplies $23,930 $26,000 $34,500 $34,500 $34,500 Dues & Subscriptions $0 $0 $0 $0 $0 Training & Meetings $0 $1,500 $500 $500 $500 Repair & Maintenance $17,822 $15,410 $35,700 $35,700 $35,700 Rent & Leases $26,141 $23,500 $17,316 $17,316 $17,316 Professional Services $6,020,492 $6,353,115 $6,628,473 $6,524,473 $6,628,473 Special Departmental $78,848 $77,288 $56,834 $56,834 $56,834 Total for $6,167,233 $6,496,813 $6,773,323 $6,669,323 $6,773,323 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $0 $0 $0 Equipment $136,400 $0 $0 $0 $0 Improvements $0 $0 $0 $0 $0 Total for $136,400 $0 $0 $0 $0 TOTAL EXPENDITURES: $6,308,233 $6,496,813 $6,773,323 $6,669,323 $6,773,323 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total Funding Sources General Fund 6,308,233 6,496,813 6,773,323 6,669,323 6,773,323 Use of Funds Source of Funds Capital Personnel 0% 0% O & M 100% General Fund 100% FY09 Adopted Budget 30

31 The City of La Habra Budget for Fiscal Year Legal Services Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $0 $0 $0 $0 $0 Salaries - Part Time $0 $0 $0 $0 $0 Salaries - Overtime $0 $0 $0 $0 $0 Benefits $0 $0 $0 $0 $0 Allowances $0 $0 $0 $0 $0 Total for $0 $0 $0 $0 $0 Materials & Supplies $0 $0 $0 $0 $0 Dues & Subscriptions $2,038 $1,571 $2,500 $2,500 $2,500 Training & Meetings $1,740 $2,000 $1,850 $1,850 $1,850 Repair & Maintenance $0 $0 $0 $0 $0 Rent & Leases $0 $0 $0 $0 $0 Professional Services $578,960 $450,000 $425,000 $425,000 $425,000 Special Departmental $9,903 $7,113 $8,160 $8,160 $8,160 Total for $592,641 $460,684 $437,510 $437,510 $437,510 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $0 $0 $0 Equipment $0 $0 $0 $0 $0 Improvements $0 $0 $0 $0 $0 Total for $0 $0 $0 $0 $0 TOTAL EXPENDITURES: $592,641 $460,684 $437,510 $437,510 $437,510 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total Funding Sources General Fund 592, , , , ,510 Source of Funds Use of Funds Capital 0% General Fund 100% O & M 100% Personnel 0% FY09 Adopted Budget 31

32 Police Department Mission The police department s role in our community is simple: make La Habra a clean and safe place to live and work. The department is responsible for the protection of life and property in La Habra through the enforcement of Federal, State and local laws. In addition to the traditional functions of law enforcement, the police department is also responsible for the public safety communications center, animal control and jail operations. Accomplishments for 2007 During 2007, there was a 10% decrease in Part One crimes as compared to Part One crimes are usually considered the most serious to include murder, rape, robbery, aggravated assault, burglary, larceny, auto theft and arson. During 2007, officers issued 6,370 traffic citations to enhance traffic safety. The department took over Parking Enforcement Services from Public Works to enhance parking enforcement services. The department began a commercial enforcement program to preserve the infrastructure though traffic enforcement of commercial vehicles. The department successfully obtained grant funds for the purchase of the Desk Officer Reporting System (DORS) computer software technology in order to enhance customer service via the internet. Police staff successfully applied for Homeland Security funds that allowed for the purchase of equipment and improvements of the emergency operations center. FACT... In 2007, officers handled 38,980 calls for service, or an average of 3,248 calls per month, or 110 calls for service daily. This was accomplished with reduced staffing levels. Objectives for FY To maintain our current average response time of three minutes or less to emergency (priority one) calls, and under 12 minutes for priority two calls (less urgent). Increase community safety and outreach to improve networking with the community, to include businesses, as well as issues related to growth, particularly the Westridge development Promote exemplary customer service to the community throughout all levels of the department. Hire and maintain full staffing levels in all job classifications of the department. To ensure that all personnel in need of continued professional training receive such, thereby meeting POST and NIMS training requirements. Create and staff a Special Problems Unit within the department to address unique challenges throughout the community. Continue teamwork and collaboration with the L.A. County Fire Department including the Fire-Med. & emergency preparedness programs. 32