Department Summaries

Transcription

1 Department Summaries City Council City Manager City Attorney City Clerk Community Development Community Services Finance/ Administrative Services Fire Police Public Works Children s Museum

2 City Council Mission Establish the policy level direction necessary for the provision of services to the residents and businesses of La Habra and for the day-to-day operations of the City Accomplishments Approved a balanced operating budget to ensure the City s fiscal soundness Addressed fiscal issues through the establishment of an Ad Hoc Fiscal Review Committee Maintained Public Safety as a top priority through staffing, programs and services Completed Phase II softball field improvements and concession/restroom building at La Bonita Park Completed street and median improvements on La Habra Boulevard Continued progress on the Citywide street and sidewalk improvement projects Fully transitioned Fire and Emergency Medical Service to Los Angeles County Completed the redevelopment of the northwest corner of Beach and La Habra Blvds. with the opening of Costco Warehouse Increased communication with residents and businesses through wider distribution of bimonthly newsletters Objectives FACT... Through today s efforts, the La Habra City Council and various commissions and committees are responsible for the vision, leadership, direction and development of policy decisions that will define La Habra for generations to come Objectives (cont.) Continue improvements to La Habra Boulevard with street furniture and pedestrian elements, and work with businesses to continue the façade improvement program Aggressively pursue quality tax-producing businesses along major arterials, including an upscale boutique market Participate with the Chamber of Commerce to improve communication with the business community Complete the Citywide Street Improvement program Implement a Neighborhood Traffic Management Program Review the City s policies regarding the Pavement Management Program Determine Code Enforcement priorities and manage an effective program Review all areas in the City and in the City s General Plan for low-cost, yet effective beautification and improvement measures Identify and address local transportation needs Adopt a balanced budget and prepare for future known revenue losses Maintain a safe community through retention of safety officers and a reserve program Address commercial vehicle parking issues Improve the City s park system through joint use agreements and the development of a Master Park Plan Increasing lighting and illumination in public areas and at bus stops Maintaining City facilities and planning for future needs 3

3 The City of La Habra Budget for Fiscal Year City Council Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $0 $0 $0 $0 $0 Salaries - Part Time $30,000 $30,000 $30,000 $30,000 $30,000 Salaries - Overtime $0 $0 $0 $0 $0 Benefits $1,113 $1,113 $1,370 $1,370 $1,370 Allowances $0 $0 $0 $0 $0 Total for $31,113 $31,113 $31,370 $31,370 $31,370 Materials & Supplies $1,269 $1,200 $1,250 $1,250 $1,250 Dues & Subscriptions $150 $0 $0 $0 $0 Training & Meetings $15,150 $10,100 $10,000 $10,000 $10,000 Repair & Maintenance $0 $0 $0 $0 $0 Rent & Leases $0 $0 $0 $0 $0 Professional Services $2,272 $3,000 $5,640 $5,640 $5,640 Special Departmental $3,645 $3,547 $3,738 $3,738 $3,738 Total for $22,486 $17,847 $20,628 $20,628 $20,628 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $0 $0 $0 Equipment $360 $0 $0 $0 $0 Improvements $0 $0 $0 $0 $0 Total for $360 $0 $0 $0 $0 TOTAL EXPENDITURES: $53,959 $48,960 $51,998 $51,998 $51,998 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total Funding Sources General Fund 53,959 48,960 51,998 51,998 51,998 Source of Funds Use of Funds Capital Outlay 0% General Fund 100% Operations & Maintenance 40% Personnel Services 60% FY07 Adopted Budget 4

4 City Manager Mission Implement the policies and direction as established by the La Habra City Council, manage and oversee all functions of City government Accomplishments Successfully implemented the budget in accordance with the policies, goals and objectives of the City Council Collaborated with the Ad Hoc Fiscal Review Committee to identify strategies for addressing the impacts of future revenue reductions Completed the transition of the City s Fire Department to the Los Angeles County Fire Department Successfully negotiated and executed a settlement agreement with the County of Orange regarding remediation of Vista Grande Park Negotiated fair and equitable MOUs with the various employee groups Oversaw the completion of La Bonita Park Phase II improvements Oversaw the completion of the construction and opening of Costco Warehouse Continued the implementation of the Citywide Street Improvement Program Finalized a revision of the City s Master Fee Schedule Objectives FACT... The City Manager is responsible for implementing the policies of the City Council, and manages and oversees the functions of six departments, over 300 full and part-time employees, and the City s operating budget. The City Manager is also the Executive Director of the La Habra Redevelopment Agency, Civic Improvement Authority, and Housing Authority and serves as the chief labor negotiator with various City employee groups Objectives (Cont.) Continue working to attract new, high-quality businesses, especially along La Habra Blvd. and other major arterial streets. Identify funding sources for General Fund activities and Capital Improvement projects Commence construction on Fire Station 194 Explore alternatives for animal control services, including sheltering and field service Complete the annexation of one or more unincorporated County territories Develop and implement strategies for effectively addressing code enforcement issues within the community Continue partnering with the Chamber of Commerce to provide outreach and assistance to the business community Complete the overhaul of the City s Web site with a new design and updated content Successfully implement a balanced budget in accordance with the policies, goals and objective of the City Council; and initiate strategies to address the future expiration of the Utility Users Tax revenue source. Communicate effectively and frequently with the public and City employees about the City s financial situation and any plans for future service and program levels Aggressively pursue new retail and restaurant tenants for the site at 1000 W. Imperial Hwy. 5

5 ADMINISTRATION ORGANIZATIONAL CHART with Budget Cost Centers Identified City Manager Secretary Assistant to the City Manager City Clerk Management Analyst VACANT (Public Information) Mgmt. Intern Deputy City Clerk/Records Mgr. Clerk/Terminal Operator C-20 City Council Televised Meetings City Manager Economic Development Non-Departmental City Attorney PIO Fire Administration City Clerk Admin. Elections 6

6 The City of La Habra Budget for Fiscal Year Department of City Manager Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $367,699 $376,534 $392,594 $392,594 $392,594 Salaries - Part Time $0 $0 $8,600 $8,600 $8,600 Salaries - Overtime $39 $0 $0 $0 $0 Benefits $124,224 $124,873 $140,216 $140,216 $140,216 Allowances $3,331 $3,000 $3,000 $3,000 $3,000 Total for $495,293 $504,407 $544,410 $544,410 $544,410 Materials & Supplies $17,301 $9,600 $10,150 $10,150 $10,150 Dues & Subscriptions $45,113 $47,578 $47,889 $47,889 $47,889 Training & Meetings $23,926 $21,450 $20,900 $20,900 $20,900 Repair & Maintenance $2,318 $3,168 $3,216 $3,216 $3,216 Rent & Leases $290,578 $484,503 $480,538 $480,538 $480,538 Professional Services $210,128 $159,500 $114,000 $114,000 $114,000 Special Departmental $761,833 $373,903 $367,339 $367,339 $367,339 Total for $1,351,197 $1,099,702 $1,044,031 $1,044,031 $1,044,031 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $0 $0 $0 Equipment $0 $0 $0 $0 $0 Improvements $0 $0 $0 $0 $0 Total for $0 $0 $0 $0 $0 TOTAL EXPENDITURES: $1,846,490 $1,604,109 $1,588,441 $1,588,441 $1,588,441 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total Funding Sources General Fund 1,846,490 1,604,109 1,588,441 1,588,441 1,588,441 Source of Funds Use of Funds General Fund 100% O & M 66% Personnel 34% Capital 0% FY07 Adopted Budget 7

7 Legal Services Mission Provide the City Council, Commissions, Committees and Departments with sound legal advice and protect the legal interests of the City and community Accomplishments FACT... The Legal Services Department is responsible for providing a full-range of legal services to the City Council, City Manager, City Commissions and Committees, nine City Departments and their divisions. The City Attorney serves as the City Prosecutor. Reviewed as to form all agreements, ordinances, resolutions and contracts on behalf of the City of La Habra Provided input to the City Council at all Council meetings where required Oversaw special counsel when needed on a variety of issues and projects, including environmental issues at Vista Grande Park and adult use establishments Assisted with legal advice pertaining to the Utility Users Tax Election Provided general legal assistance on issues relating to municipal government Objectives Provide legal advice and services to the City Council, Commissions, City Manager and departments in order to assure that actions taken are in accordance with Constitutional law, all relevant statutes and cases Directly perform and/or advise and assist departments in the review and update of the Municipal Code where appropriate Oversee and work with special counsel retained by the City Council for special legal services Continue to provide general legal assistance on issues relating to municipal government 8

8 The City of La Habra Budget for Fiscal Year Legal Services Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $0 $0 $0 $0 $0 Salaries - Part Time $0 $0 $0 $0 $0 Salaries - Overtime $0 $0 $0 $0 $0 Benefits $0 $0 $0 $0 $0 Allowances $0 $0 $0 $0 $0 Total for $0 $0 $0 $0 $0 Materials & Supplies $0 $0 $0 $0 $0 Dues & Subscriptions $1,227 $1,250 $1,250 $1,250 $1,250 Training & Meetings $1,146 $1,600 $1,600 $1,600 $1,600 Repair & Maintenance $0 $0 $0 $0 $0 Rent & Leases $0 $0 $0 $0 $0 Professional Services $630,033 $350,000 $350,000 $350,000 $350,000 Special Departmental $5,767 $5,767 $9,903 $9,903 $9,903 Total for $638,173 $358,617 $362,753 $362,753 $362,753 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $0 $0 $0 Equipment $0 $0 $0 $0 $0 Improvements $0 $0 $0 $0 $0 Total for $0 $0 $0 $0 $0 TOTAL EXPENDITURES: $638,173 $358,617 $362,753 $362,753 $362,753 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total Funding Sources General Fund 638, , , , ,753 Source of Funds Use of Funds Capital 0% General Fund 100% O & M 100% Personnel 0% FY07 Adopted Budget 9

9 City Clerk Administration and Elections Mission The City Clerk s Office provides responsible and accurate record keeping of official City activities and transactions. The office also provides technical and administrative support to the City Council and City Departments, and is responsible for the maintenance of the records necessary to advance the City s administrative, legal, legislative and public information functions. This office is also responsible for official public notices, City Council Agenda and minute preparation, and City Code maintenance. The City Clerk serves as Filing Official for regulatory filings, Election Official, and serves as Secretary to the Redevelopment Agency and other authorities Accomplishments Administered a successful November 2005 Special Statewide Election for Measure G. Complete annual Citywide records destruction in compliance with Records Management Policy. Trained personnel in the Public Works and Community Development Departments on the retrieval process of the imaging software. Continued effort to scan/image all vital records generated by City Commissions, Boards, and Committees from date of conception to maintain the integrity of records as required by law, and to enhance records search capabilities for responsible departments. Continued to maintain the Master Schedule of Fees on the City web site for efficient staff and public access. Continued to maintain City web pages for posting of ordinances not yet codified to website to accompany the Municipal Code online for staff and public access. FACT... The City Clerk s Office prepares a combined average of 60 City Council, Agency and Authority Agendas and Minutes each year. Last year this office processed, electronically scanned, recorded and filed 72 resolutions, 10 ordinances, 75 proclamations, approximately 120 contracts, and approximately 500 agenda reports. In addition, this office responds to approximately 75 public record requests each month (by staff and the public) Objectives Administer November 2006 General Municipal Election. Coordinate the City Council s adoption of a revised City Conflict of Interest Code as mandated by State Law on a biennial basis. Assist County Registrar with public notification, education, and voter outreach efforts. Work closely with County Registrar to meet Voting Rights Act requirements. Develop City Board and Commission Handbook. Eliminate obsolete Rbase software indexing system, by implementing Access software for use in conjunction with optical imaging system to include enhanced indexing features for record retrieval, and improved reporting capabilities. Complete scanning on imaging system of all old vital records of City Commissions and Boards: Minutes and resolutions. Continue exemplary customer service and performance of duties relating to public relations and inter-governmental relations. Continue staff development. 10

10 ADMINISTRATION ORGANIZATIONAL CHART with Budget Cost Centers Identified City Manager Secretary Assistant to the City Manager City Clerk Management Analyst VACANT (Public Information) Mgmt. Intern Deputy City Clerk/Records Mgr. Clerk/Terminal Operator C-20 City Council Televised Meetings City Manager Economic Development Non-Departmental City Attorney PIO Fire Administration City Clerk Admin. Elections 11

11 The City of La Habra Budget for Fiscal Year Department of City Clerk Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $98,793 $151,123 $157,996 $157,996 $157,996 Salaries - Part Time $0 $0 $0 $0 $0 Salaries - Overtime $0 $0 $0 $0 $0 Benefits $32,552 $57,278 $57,907 $57,907 $57,907 Allowances $1,815 $1,800 $1,800 $1,800 $1,800 Total for $133,160 $210,201 $217,703 $217,703 $217,703 Materials & Supplies $4,223 $4,800 $4,279 $4,279 $4,279 Dues & Subscriptions $731 $735 $380 $380 $380 Training & Meetings $1,615 $4,122 $4,050 $4,050 $4,050 Repair & Maintenance $0 $0 $0 $0 $0 Rent & Leases $0 $0 $0 $0 $0 Professional Services $25,940 $4,530 $33,231 $33,231 $33,231 Special Departmental $17,472 $22,171 $19,648 $19,648 $19,648 Total for $49,981 $36,358 $61,588 $61,588 $61,588 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $0 $0 $0 Equipment $0 $0 $0 $0 $0 Improvements $0 $0 $0 $0 $0 Total for $0 $0 $0 $0 $0 TOTAL EXPENDITURES: $183,141 $246,559 $279,291 $279,291 $279,291 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total Funding Sources General Fund 183, , , , ,291 Source of Funds Use of Funds O & M 22% Capital 0% General Fund 100% Personnel 78% FY07 Adopted Budget 12

12 Department of Community Development The Department is responsible for the administration of the General Plan, Zoning Code, Subdivision Ordinance, California Environmental Quality Act, the International Property Maintenance Code, Uniform Building, Plumbing, Mechanical, and Electrical Codes, including Title 24, energy and accessibility requirements. The Department is also responsible for the management, administration and oversight of all activities that are funded with Community Development Block Grant, Home and Housing set-aside funding. Community Development is comprised of Planning, Building and Safety, Code Enforcement, and Housing and Redevelopment. The Community Development Department is key to the City s approach to coordinated efforts in addressing community and regional development issues in growth management, environmental quality and infrastructure planning and implementation. Community Development is structured to coordinate and provide technical assistance on issues of current and future land development to the City Council, Commissions and the public. It is the Department s mission to provide this assistance in a highly professional and customer service oriented manner Accomplishments The completion of regulatory activities for the construction of a new Costco at the northwest corner of La Habra Boulevard and Beach Boulevard. Construction was substantially completed on schedule with the store in safe operation since October of 2005 on an extended temporary certificate of occupancy, and expected to complete all remaining minor operations by May of Commencement of the production phase for the construction of the 111 new single family homes (by Shea Homes) within a Planned Residential Community at the northwest corner of Lambert Road and Idaho Street. The property once contained the Friendly Hills Hospital and medical office complex. It has FACT... The Building and Safety Division permitted construction valued at $35,853, in the current fiscal year (through March, 2006), a 33% increase in valuation over the same period in the fiscal year). This included 30 new single-family dwellings and 722 additions, alterations and renovations to existing dwellings. been projected that each of the units will sell for over $900,000. Build-out had been projected for March of 2007, but, at this point, it appears that market conditions will likely delay that schedule. The start of the construction phase on the industrial park located just south of the Union Pacific Railroad Tracks, west of Harbor Boulevard. The 7.31 acres site will contain 23 individual units, involving 130,165 square feet of floor area in a Planned Industrial Development. Build-out is likely to take eighteen months to two years. Provided 143 plan checks for approved development projects, sign plan permits, landscaping plan check, and special events. Provided onsite inspection for approved projects prior, to the issuance of final Certificate of Occupancy. Provided over-the-counter plan checks for numerous additional small residential remodels and additions and business signs. Conducted ongoing program of weekly departmental meeting consisting of Building Safety, Planning, Fire, Police, and Public Works for review of development projects known as the Departmental Review Committee. Processed plans for a new 2,160 sq. ft. Spanish mission style commercial building located at 571 W. La Habra Boulevard. Received approval on the Redevelopment Agency s Five-Year Implementation Plan. Entered into a Purchase Agreement to sell the Housing Authority s leasehold interest in the La Habra Inn. Assisted in the processing of plans for the reuse of the former Super K-mart site per the commercial development standards for the property. 13

13 Department of Community Development Issued a Request for Proposal for Historic Preservation Consultants. Received $929,567 in Community Development Block Grant Funds and allocated $139,435 to Public Services agencies, $229,416 to Public Facilities & Improvements, and $374,803 to Housing Programs. Submitted the year-end CDBG Consolidated Annual Performance Evaluation Report for to HUD, received HUD s highest review rating of good performance. CDBG Action Plan for program year was submitted to HUD. Participated a multi-city and county consortium, which resulted in the completion of the Regional Analysis of Impediments to Fair Housing Choice. Awarded 4 single-family rehabilitation grants totaling $16,950 and completed construction on all home improvements. Issued 6 CDBG mobile home rehabilitation grants to homeowners for home improvements totaling $30,335. Paint program grants valuing at $32,118 assisted 8 households. Lead based paint inspection and screening was performed on 8 households of which 1 dwelling received lead remediation. Provided training for the Code Enforcement Personnel. Conducted bi-monthly interdepartmental Code Enforcement taskforce meetings to provide for a coordinated effort for abatement of code violation. Taskforce consists of representatives from Building, Business License, Code Enforcement, Fire, Police, Planning, Public Works and the City Prosecutor. Successfully abated 615 code violation cases in 2004 and 210 of 430 cases opened in Established a Code Enforcement Hotline to facilitate the public in reporting problems and concerns to the City. Established a link on the City s web site to allow the public to report problems and concerns. Presentations to the La Habra Chamber of Commerce. Enhanced department productivity by filling part-time clerical vacancies in three divisions GOALS Provide ongoing plan review and inspection of the construction phase of the Shea Homes development with sale of homes projected to begin in the Spring Oversee the processing of plans and the beginning of the construction phase for the reuse of the former Friendly Hills Medical Complex at 951 South Beach Boulevard for a proposed phased development consisting of a church campus and commercial development uses. Assist in the processing of plans for the reuse of the former Super K-mart site in accordance with the commercial development standards for the property. Establish procedures for waiving or modifying development and zoning standards that would otherwise inhibit the use of density bonuses. Hire a Historic Preservation Consultant. Continue to enforce conditions established by the City Council and Planning Commission on development projects. Continue to implement the La Habra Boulevard Specific Plan. Continue to maintain and improve the city s housing stock. Initiate the development of the Housing Element. Continued coordination efforts as it relates to regional issues involving SCAG, AQMD, OCCOG, LAFCO, CALTRANS, OCTA, and the County of Orange and it s agencies. Enhance relationships and communications with the business community, property owners and residents. Enhance neighborhood quality through the creation of a program for the licensure and annual re-inspection of all rental residential units in the City. Increase code enforcement activity to maintain and improve the quality of the City s 14

14 Department of Community Development neighborhoods OBJECTIVES ADMINISTRATION Continue efforts to coordinate activities between departments in order to streamline review of development projects. Prepare and present staff reports on development projects and department objectives when appropriate and in compliance with the requirements of the La Habra Municipal Code. Revise the minimum landscape requirements to upgrade the planting materials by June Continue to coordinate activities among the Department divisions and enhance relationships and communications with the other Departments. Continue to provide at least one training opportunity for each department employee by June Continue to attend monthly interjurisdictional agency meetings to keep informed and represent City s interests on countywide issues. Continue to review and respond to other agencies on planning, environmental and development activities within the timeframes requested. PLANNING Develop and implement a set of standard conditions for discretionary projects. Revise and update the sign code to bring it into compliance with current laws. Continue to Provide administrative support to the Planning Commission. Revise and implement new parking standards within the zoning code. Continue to analyze projects, prepare and present reports to the Planning Commission for their bi-monthly meetings. Continue the training program for the Planning Commission and provide at least one training opportunity for each Planning Commissioner during the year. Continue to chair weekly Development Review Committee meetings and coordinate City s review of development projects for regulatory compliance. Continue to meet all permit-streamlining deadlines established by the State Streamlining Act. Continue to update and create maps for the public and all City departments including address and street maps, zoning maps, general plan maps, etc. Provide training opportunity for each staff member. Prepare and submit the annual General Plan Compliance Report to the State. Administer the AQMD programs. BUILDING AND SAFETY Continue to provide inspection services within one business day of request. Provide initial building plan check within two weeks of submittal for 95% of cases. Develop training program and provide at least three training opportunities per fiscal year for each inspector and permit clerk. Provide training for each staff member by sending him or her to seminars to update their knowledge of current building code regulations and customer service enhancement. Implement an incentive program for the enhancement of Building and Safety Division personnel certifications with the goal of increasing the number of certifications held and the number of fields in which certifications are held for all personnel. Continue to update existing informational brochures at the public counter. As code editions change, the need arises to alert the public about these changes. A total of 2-3 new handouts will be prepared by the second quarter. Continue to participate in the weekly Departmental Review Committee as the Building Division representative. Continue to serve as staff to the Appeals 15

15 Department of Community Development Board as established by the Uniform Building Code on an as-needed basis. Perform employee evaluations for all staff members in a timely manner. CODE ENFORCEMENT Provide additional training opportunity for each staff member to include Basic and Intermediate CACEO Certification. Continue to concentrate enforcement efforts in residential areas, while improving the looks along the boulevards to make La Habra Beautiful. Continue to respond to code enforcement concerns from the general public. Increase the speed in which violations are resolved. Increase the number of violations abated. Provide assistance to property owners who need help in resolving non-compliant conditions on their property, including CDBG grants & loans where eligible and appropriate. Seek adoption of an Administrative Citation Program to enhance voluntary compliance. Expand deployment of the Comcate Code Enforcement Request and Tracking web-based program to better facilitate citizen s request for action and tracking and reporting of code enforcement cases. Enhance the Code Enforcement web page for use by the community. Seek adoption of a citywide Rental Housing Inspection Program in order to improve the quality of life for our residents in non owneroccupied housing. improvement programs. Rehabilitate 20 units (15 very low, 5 low income) as part of the City s Residential Rehabilitation Program. Continue to administer CDBG, HOME, and Housing Set-Aside Fund Programs in compliance with all State and Federal requirements. Continue to monitor and evaluate CDBG funding subrecipients compliance with federal and state requirements. Develop and submit the Consolidated Annual Performance and Evaluation Report to HUD by September Complete and submit the Action Plan to HUD by May Continue to oversee the management contracts of the La Habra Inn and the City s mobile home parks. Acquire the services of a landscape architect for the development of a passive recreation area to replace an existing RV storage lot located at the View Park Mobile Home Complex. Continue to implement the façade rehabilitation program for La Habra Boulevard. Encourage the creation of 60 new units (very low/low income) within the community. Encourage the development of 2 new 2 nd units for very low-income households. Contract with consultant to initiate historic preservation survey of City s possible historic structures. HOUSING AND GRANT ADMINISTRATION Encourage the creation of affordable housing within the La Habra Boulevard Specific Plan area Assist in the rehabilitation of substandard single-family dwellings. Continue to promote and encourage resident homeowner participation in the City s various residential rehabilitation and 16

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17 The City of La Habra Budget for Fiscal Year Department of Community Development Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $807,250 $1,073,966 $1,035,945 $1,035,945 $1,035,945 Salaries - Part Time $23,226 $43,248 $70,808 $70,808 $70,808 Salaries - Overtime $3,432 $9,854 $4,865 $4,865 $4,865 Benefits $232,348 $358,119 $359,013 $359,013 $359,013 Allowances $9,043 $12,595 $12,358 $12,358 $12,358 Total for $1,075,299 $1,497,782 $1,482,989 $1,482,989 $1,482,989 Materials & Supplies $25,981 $30,215 $30,199 $30,199 $30,199 Dues & Subscriptions $4,958 $7,205 $10,760 $10,760 $10,760 Training & Meetings $12,095 $28,251 $33,503 $33,503 $33,503 Repair & Maintenance $17,844 $14,389 $13,224 $13,224 $13,224 Rent & Leases $44 $0 $0 $0 $0 Professional Services $635,348 $888,022 $791,315 $791,315 $791,315 Special Departmental $201,492 $91,742 $95,070 $95,070 $95,070 Total for $897,762 $1,059,824 $974,071 $974,071 $974,071 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $2,000 $2,000 $2,000 $2,000 Equipment $566 $1,300 $0 $0 $0 Improvements $799,311 $229,416 $185,000 $185,000 $185,000 Total for $799,877 $232,716 $187,000 $187,000 $187,000 TOTAL EXPENDITURES: $2,772,938 $2,790,322 $2,644,060 $2,644,060 $2,644,060 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total Funding Sources General Fund 1,161,585 1,484,823 1,481,089 1,481,089 1,481,089 Grant Funds 1,611,353 1,305,499 1,162,971 1,162,971 1,162,971 Total 2,772,938 2,790,322 2,644,060 2,644,060 2,644,060 Personnel O & M Capital Use of Funds Source of Funds Personnel 56% O & M 37% Grant Funds 44% General Fund 56% Capital 7% FY07 Adopted Budget 18

18 The City of La Habra Budget for Fiscal Year Department of Community Development General Fund - Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $630,219 $873,581 $851,818 $851,818 $851,818 Salaries - Part Time $2,777 $30,248 $30,248 $30,248 $30,248 Salaries - Overtime $1,948 $7,262 $4,665 $4,665 $4,665 Benefits $182,494 $294,010 $291,669 $291,669 $291,669 Allowances $7,620 $11,694 $10,644 $10,644 $10,644 Total for $825,058 $1,216,795 $1,189,044 $1,189,044 $1,189,044 Materials & Supplies $20,645 $20,365 $21,780 $21,780 $21,780 Dues & Subscriptions $4,533 $7,205 $10,760 $10,760 $10,760 Training & Meetings $11,161 $27,201 $32,203 $32,203 $32,203 Repair & Maintenance $17,844 $14,389 $13,224 $13,224 $13,224 Rent & Leases $0 $0 $0 $0 $0 Professional Services $210,815 $129,000 $139,588 $139,588 $139,588 Special Departmental $71,529 $67,868 $72,490 $72,490 $72,490 Total for $336,527 $266,028 $290,045 $290,045 $290,045 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $2,000 $2,000 $2,000 $2,000 Equipment $0 $0 $0 $0 $0 Improvements $0 $0 $0 $0 $0 Total for $0 $2,000 $2,000 $2,000 $2,000 TOTAL EXPENDITURES: $1,161,585 $1,484,823 $1,481,089 $1,481,089 $1,481,089 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total % 0% 80% FY07 Adopted Budget 19

19 The City of La Habra Budget for Fiscal Year Department of Community Development Non-General Fund - Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $177,031 $200,385 $184,127 $184,127 $184,127 Salaries - Part Time $20,449 $13,000 $40,560 $40,560 $40,560 Salaries - Overtime $1,484 $2,592 $200 $200 $200 Benefits $49,854 $64,109 $67,344 $67,344 $67,344 Allowances $1,423 $901 $1,714 $1,714 $1,714 Total for $250,241 $280,987 $293,945 $293,945 $293,945 Materials & Supplies $5,336 $9,850 $8,419 $8,419 $8,419 Dues & Subscriptions $425 $0 $0 $0 $0 Training & Meetings $934 $1,050 $1,300 $1,300 $1,300 Repair & Maintenance $0 $0 $0 $0 $0 Rent & Leases $44 $0 $0 $0 $0 Professional Services $424,533 $759,022 $651,727 $651,727 $651,727 Special Departmental $129,963 $23,874 $22,580 $22,580 $22,580 Total for $561,235 $793,796 $684,026 $684,026 $684,026 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $0 $0 $0 Equipment $566 $1,300 $0 $0 $0 Improvements $799,311 $229,416 $185,000 $185,000 $185,000 Total for $799,877 $230,716 $185,000 $185,000 $185,000 TOTAL EXPENDITURES: $1,611,353 $1,305,499 $1,162,971 $1,162,971 $1,162,971 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total % 59% 25% FY07 Adopted Budget 20

20 Department of Community Services Mission The Community Services Department is committed to providing professional, responsive and pro-active services for La Habra citizens through the efforts of the seven divisions that make up the department: Administration Division; Recreation Division; Social Services Division; Child Development Division; Employment and Training Division; Building Maintenance Division; and Children's Museum. All resources will be directed to increase both the quality and quantity of services provided. The Community Services Department will make a positive impact on the character of the youth, enrich the lives of the Senior Citizens, and provide family oriented activities and programs Accomplishments Recreation Division Increased program sponsorships by 15 percent. Made major improvements to rental facilities. Projecting $609,000 in revenue within Recreation Division. Child Development successfully completed indepth reviews through the State Department of Education for all state grant programs. Youth Center assisted Costco in the processing of over 400 applications for their new store located in La Habra. Children s Museum received a two-year grant from the Weingart Foundation to fund a full-time Community Outreach Program Coordinator to expand the Museum s Community Connections program. Social Services provided over 400 flu shots to senior citizens and served a total of 600 individuals at our annual health fair. Social Services provided non-perishable food items and toys to over 515 families and 2050 children during Operation Santa. FACT... The Community Services Department is comprised of seven different divisions and provides to the public: Recreational Activities; ChildCare Services; Job Training and Placement; Support Services for Seniors and the Homeless; and Safe well-maintained City Buildings. Building Maintenance maintained 31 sites throughout City including electrical, plumbing, painting, janitorial, and construction. Building Maintenance provided set-ups for all major functions such as Mayor s Prayer Breakfast; Bug Awards; 4 th of July; and the Tree lighting Ceremony Objectives Evaluate services provided by the Community Services Department to determine whether the needs of La Habra citizens are being adequately met. Implement new computer software that will allow the department to process recreation class and trip registrations, plus facility rentals, more efficiently. Continue to pursue new revenue sources in order to off-set the cost of recreation programs. 21

21 COMMUNITY SERVICES ORGANIZATIONA CHART GENERAL FUND BY DIVISION AND POSITION Director of Community Services Recreation Manager Social Services Manager Secretary Management Analyst Building Maintenance Supervisor 2 Program Coordinators Sr. Terminal Operator Building Maintenance Worker Sr. Service Worker Building Maintenance Worker 22

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23 CITY OF LA HABRA COMMUNITY SERVICES DEPARTMENT, EMPLOYMENT AND TRAINING DIVISION WIA YOUTH PROGAMS ORGANIZATIONAL CHART Manager Account Clerk III / Performance Specialist Program Coordinator La Habra Youth Center Fullerton One Stop Westminster One Stop Garden Grove Youth Center Clerk Clerk Case Manager Case Manager Lead Case Manager Case Manager Case Manager Case Manager Case Manager Case Manager

24 The City of La Habra Budget for Fiscal Year Department of Community Services Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $1,553,431 $1,776,777 $1,998,111 $1,998,111 $1,998,111 Salaries - Part Time $1,264,275 $1,273,565 $1,166,560 $1,166,560 $1,166,560 Salaries - Overtime $19,178 $4,500 $5,000 $5,000 $5,000 Benefits $592,694 $859,309 $969,031 $969,031 $969,031 Allowances $11,516 $10,250 $13,450 $13,450 $13,450 Total for $3,441,094 $3,924,401 $4,152,152 $4,152,152 $4,152,152 Materials & Supplies $1,320,512 $1,074,888 $1,457,010 $1,457,010 $1,457,010 Dues & Subscriptions $6,352 $2,525 $4,680 $4,680 $4,680 Training & Meetings $19,050 $19,925 $35,140 $35,140 $35,140 Repair & Maintenance $289,518 $227,467 $226,520 $226,520 $226,520 Rent & Leases $35,250 $223,135 $141,512 $141,512 $141,512 Professional Services $1,058,377 $1,195,498 $1,181,625 $1,181,625 $1,181,625 Special Departmental $1,073,406 $832,394 $1,188,959 $1,188,959 $1,188,959 Total for $3,802,465 $3,575,832 $4,235,446 $4,235,446 $4,235,446 Land & Buildings $28,546 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $1,500 $1,500 $1,500 Equipment $53,789 $2,339 $5,000 $5,000 $5,000 Improvements $53,820 $0 $6,000 $6,000 $6,000 Total for $136,155 $2,339 $12,500 $12,500 $12,500 TOTAL EXPENDITURES: $7,379,714 $7,502,572 $8,400,098 $8,400,098 $8,400,098 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total Funding Sources General Fund 2,583,672 2,830,456 2,819,241 2,819,241 2,819,241 Grant Funds 4,796,042 4,672,116 5,580,857 5,580,857 5,580,857 Total 7,379,714 7,502,572 8,400,098 8,400,098 8,400,098 Use of Funds Source of Funds O & M 51% Capital 0% Personnel 49% Grant Funds 66% General Fund 34% FY07 Adopted Budget 25

25 The City of La Habra Budget for Fiscal Year Department of Community Services General Fund - Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $575,846 $616,439 $572,008 $572,008 $572,008 Salaries - Part Time $310,940 $376,570 $319,467 $319,467 $319,467 Salaries - Overtime $9,599 $4,500 $5,000 $5,000 $5,000 Benefits $215,730 $298,489 $286,984 $286,984 $286,984 Allowances $2,250 $7,250 $7,450 $7,450 $7,450 Total for $1,114,365 $1,303,248 $1,190,909 $1,190,909 $1,190,909 Materials & Supplies $183,364 $149,082 $140,638 $140,638 $140,638 Dues & Subscriptions $1,795 $1,925 $1,955 $1,955 $1,955 Training & Meetings $3,869 $6,980 $6,000 $6,000 $6,000 Repair & Maintenance $143,272 $131,558 $111,117 $111,117 $111,117 Rent & Leases $6,405 $152,780 $25,110 $25,110 $25,110 Professional Services $567,172 $688,550 $668,918 $668,918 $668,918 Special Departmental $561,395 $396,333 $674,594 $674,594 $674,594 Total for $1,467,272 $1,527,208 $1,628,332 $1,628,332 $1,628,332 Land & Buildings $221 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $0 $0 $0 Equipment $1,814 $0 $0 $0 $0 Improvements $0 $0 $0 $0 $0 Total for $2,035 $0 $0 $0 $0 TOTAL EXPENDITURES: $2,583,672 $2,830,456 $2,819,241 $2,819,241 $2,819,241 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total % 0% 42% FY07 Adopted Budget 26

26 The City of La Habra Budget for Fiscal Year Department of Community Services Non-General Fund - Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $977,585 $1,160,338 $1,426,103 $1,426,103 $1,426,103 Salaries - Part Time $953,335 $896,995 $847,093 $847,093 $847,093 Salaries - Overtime $9,579 $0 $0 $0 $0 Benefits $376,964 $560,820 $682,047 $682,047 $682,047 Allowances $9,266 $3,000 $6,000 $6,000 $6,000 Total for $2,326,729 $2,621,153 $2,961,243 $2,961,243 $2,961,243 Materials & Supplies $1,137,148 $925,806 $1,316,372 $1,316,372 $1,316,372 Dues & Subscriptions $4,557 $600 $2,725 $2,725 $2,725 Training & Meetings $15,181 $12,945 $29,140 $29,140 $29,140 Repair & Maintenance $146,246 $95,909 $115,403 $115,403 $115,403 Rent & Leases $28,845 $70,355 $116,402 $116,402 $116,402 Professional Services $491,205 $506,948 $512,707 $512,707 $512,707 Special Departmental $512,011 $436,061 $514,365 $514,365 $514,365 Total for $2,335,193 $2,048,624 $2,607,114 $2,607,114 $2,607,114 Land & Buildings $28,325 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $1,500 $1,500 $1,500 Equipment $51,975 $2,339 $5,000 $5,000 $5,000 Improvements $53,820 $0 $6,000 $6,000 $6,000 Total for $134,120 $2,339 $12,500 $12,500 $12,500 TOTAL EXPENDITURES: $4,796,042 $4,672,116 $5,580,857 $5,580,857 $5,580,857 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total % 0% 53% FY07 Adopted Budget 27

27 Dept. of Finance and Administrative Services Mission: The Department of Finance and Administrative Services is comprised of three major divisions: Finance, Administrative Services and Information Services. The Finance division is responsible for all general and grant accounting (maintaining the City s financial records), treasury operations (cash and investment management), debt management (debt issuance and management), purchasing and payroll, business license administration, and water customer service. The Administrative Services division is responsible for all personnel and human resources management, employee benefits administration, labor relations and negotiations, workers compensation administration, and liability risk management. The Information Services division is responsible for the management and administration of the City s computer network, desktop computer systems and applications, application servers, network security, website development, phone system maintenance, and technology management. FY 05/06 Accomplishments Maintained custody of all City funds and kept accounts of all City receipts and expenditures. Managed an investment portfolio of approximately $40 million. Collected water, sewer and refuse fees for 12,750 customers. Received multiple awards for the City s FY 04/05 Comprehensive Annual Financial Report. Provided full human resources support and benefits administration for 400 full and part time employees. Successfully completed contract FACT... The Department of Finance and Administrative Services prepares the City s budget, collects the City s revenue, pays the City s bills, invests the City s cash, maintains the City s financial records, recruits new employees, administers human resources activities manages employee benefits, administers liability management programs, and provides the City with technology management services. negotiations with employee bargaining units. Completed the transition of fire personnel from the former La Habra Fire Department to the Los Angeles County Fire Authority. Made significant improvements to network security and stability and made improvements to telecommunications maintenance and management. FY 06/07 Objectives Implement a purchasing card system for city departments. Assist other departments with improving productivity through the use of technology. Completion of financial management procedures manual. Complete comprehensive MOU for combined bargaining units. Improve Information Technology services while reducing costs. Review and revise the City s injury, illness and prevention program. Schedule and complete required on-going sexual harassment training for supervisory staff. Schedule and complete mandated DOT drug and alcohol prevention training for Public Works supervisory staff. Conduct ongoing employee benefits surveys to establish and validate benchmarks. 28

28 City of La Habra Department of Finance and Administrative Services Organizational Chart: By Function Department Administration Finance Business Services Information Services Administrative Services General Accounting Treasury Budget Water/Sewer/Refuse Billing Network System Admin. Personnel Accounts Payable/Receivable Investment Management Business License Admin. Desktop/PC Support Workers Compensation Grants Accounting Debt Management Cashiering Telephone System Admin. Liability Management Payroll Revenue Management Employee Relations 29

29 The City of La Habra Budget for Fiscal Year Department of Finance/ Administrative Services Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $1,141,579 $1,086,889 $1,108,661 $1,108,661 $1,108,661 Salaries - Part Time $12,425 $101,584 $65,744 $65,744 $65,744 Salaries - Overtime $1,829 $1,500 $1,500 $1,500 $1,500 Benefits $358,221 $370,655 $370,226 $370,226 $370,226 Allowances $7,225 $5,148 $5,412 $5,412 $5,412 Total for $1,521,279 $1,565,776 $1,551,543 $1,551,543 $1,551,543 Materials & Supplies $129,118 $113,246 $127,355 $127,355 $127,355 Dues & Subscriptions $6,152 $10,709 $8,714 $8,714 $8,714 Training & Meetings $10,970 $15,995 $15,995 $15,995 $15,995 Repair & Maintenance $89,410 $108,342 $108,242 $108,242 $108,242 Rent & Leases $24,499 $43,600 $22,000 $22,000 $22,000 Professional Services $356,458 $403,340 $407,415 $407,415 $407,415 Special Departmental $1,850,317 $1,658,484 $1,704,786 $1,704,786 $1,704,786 Total for $2,466,924 $2,353,716 $2,394,507 $2,394,507 $2,394,507 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $131 $500 $500 $500 $500 Equipment $56,601 $468,700 $270,000 $270,000 $270,000 Improvements $0 $0 $0 $0 $0 Total for $56,732 $469,200 $270,500 $270,500 $270,500 TOTAL EXPENDITURES: $4,044,935 $4,388,692 $4,216,550 $4,216,550 $4,216,550 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total Funding Sources General Fund 1,021,310 1,050,322 1,015,725 1,015,725 1,015,725 Information Services Funds 658,068 1,152, , , ,767 Risk Management Funds 1,989,006 1,768,389 1,768,404 1,768,404 1,768,404 Water Fund (Water Customer Service) 376, , , , ,654 Total 4,044,935 4,388,692 4,216,550 4,216,550 4,216,550 Source of Funds Use of Funds Water Fund 10% Risk Mgmt Fund 42% General Fund 24% IS Fund 24% O & M 57% Personnel 37% Capital 6% FY07 Adopted Budget 30

30 The City of La Habra Budget for Fiscal Year Department of Finance/ Administrative Services General Fund - Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $608,924 $613,185 $621,397 $621,397 $621,397 Salaries - Part Time $0 $0 $0 $0 $0 Salaries - Overtime $1,273 $0 $0 $0 $0 Benefits $193,910 $212,555 $212,016 $212,016 $212,016 Allowances $2,951 $2,052 $2,268 $2,268 $2,268 Total for $807,058 $827,792 $835,681 $835,681 $835,681 Materials & Supplies $36,970 $32,000 $38,359 $38,359 $38,359 Dues & Subscriptions $5,440 $6,709 $7,214 $7,214 $7,214 Training & Meetings $5,076 $6,895 $6,895 $6,895 $6,895 Repair & Maintenance $0 $142 $142 $142 $142 Rent & Leases $0 $0 $0 $0 $0 Professional Services $121,343 $126,340 $80,440 $80,440 $80,440 Special Departmental $45,423 $50,444 $46,994 $46,994 $46,994 Total for $214,252 $222,530 $180,044 $180,044 $180,044 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $0 $0 $0 $0 $0 Equipment $0 $0 $0 $0 $0 Improvements $0 $0 $0 $0 $0 Total for $0 $0 $0 $0 $0 TOTAL EXPENDITURES: $1,021,310 $1,050,322 $1,015,725 $1,015,725 $1,015,725 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total % 0% 82% FY07 Adopted Budget 31

31 The City of La Habra Budget for Fiscal Year Department of Finance/ Administrative Services Non-General Fund - Summary Actual Amended Department Manager Adopted Expended Budget Requested Proposed Budget Salaries - Full Time $532,655 $473,704 $487,264 $487,264 $487,264 Salaries - Part Time $12,425 $101,584 $65,744 $65,744 $65,744 Salaries - Overtime $556 $1,500 $1,500 $1,500 $1,500 Benefits $164,311 $158,100 $158,210 $158,210 $158,210 Allowances $4,274 $3,096 $3,144 $3,144 $3,144 Total for $714,221 $737,984 $715,862 $715,862 $715,862 Materials & Supplies $92,148 $81,246 $88,996 $88,996 $88,996 Dues & Subscriptions $712 $4,000 $1,500 $1,500 $1,500 Training & Meetings $5,894 $9,100 $9,100 $9,100 $9,100 Repair & Maintenance $89,410 $108,200 $108,100 $108,100 $108,100 Rent & Leases $24,499 $43,600 $22,000 $22,000 $22,000 Professional Services $235,115 $277,000 $326,975 $326,975 $326,975 Special Departmental $1,804,894 $1,608,040 $1,657,792 $1,657,792 $1,657,792 Total for $2,252,672 $2,131,186 $2,214,463 $2,214,463 $2,214,463 Land & Buildings $0 $0 $0 $0 $0 Furnishings & Fixtures $131 $500 $500 $500 $500 Equipment $56,601 $468,700 $270,000 $270,000 $270,000 Improvements $0 $0 $0 $0 $0 Total for $56,732 $469,200 $270,500 $270,500 $270,500 TOTAL EXPENDITURES: $3,023,625 $3,338,370 $3,200,825 $3,200,825 $3,200,825 Personnel Summary - Full Time Equivalent (FTE's) Regular Part Time / Temporary Total % 8% 22% FY07 Adopted Budget 32