City of East Palo Alto

Transcription

1 City of East Palo Alto TUESDAY, MAY 14, 2013 SPECIAL CITY COUNCIL FY BUDGET WORKSHOP/STUDY SESSION #1 TIME: 6:30 P.M. EPA Government Center 2415 University Avenue - First Floor - City Council Chamber The public may view the Staff Reports (If Any) listed herein at the City s Website, under the corresponding agenda located on City Council Agenda/Minutes Page. Call to Order and Roll Call 1. APPROVAL OF AGENDA 2. City Council Budget Workshop and Study Session A. Budget Workshop and Study Session Click here for Proposed Budget Link: 1. Budget Message and Overview of Proposed Budget (Magda A. Gonzalez, City Manager) 2. Financial Overview and Budget Summary (Edmund Suen, Finance Director) 3. Budget Presentations a General Government/Administrative Services b. Community Development Department c. Police Department NOTE: Public comments are permitted during the session. Please keep comments limited to agenda items 3. SUMMARY: City Council questions/comments 4. ADJOURNMENT Mission Statement The City of East Palo Alto provides responsive, respectful, and efficient public services to enhance the quality of life and safety for our multi-cultural Community.

2 City of East Palo Alto 2013/2014 Proposed Budget March 14,

3 The City of East Palo Alto provides responsive, respectful, and efficient public services to enhance the quality of life and safety for its multi-cultural community 2

4 March 14, 2013, Study Session #1 1. Review of Agenda 2. City Manager s Overview 3. Financial Overview 4. Overview of 2013/14 Proposed Budget 5. Administrative Departments City Council City Manager City Attorney Finance Human Resources Rent Stabilization Youth and Families 3

5 6. Community Development Department 7. Police Department 8. Budget Options 9. Questions/Comments 10. City Council Guidance March 15, 2015, Study Session #2 1. Capital Improvement Plan 2. Any follow-up required 3. City Council Guidance 4

6 City Council 2013 Strategic Initiatives Retreat January 11 Mid-Year Budget Report February 5 Preliminary Discussion on 2013/14 Capital Improvement Projects (CIP) Plan Strategic Initiatives Implementation Plan February 19 Review Ten Year Capital Improvements Projects April 16 Review Ten Year Capital Improvements Projects and Proposed 2013/14 Capital Improvements Projects April 30 Budget Study Session #1 May 14 Budget Study Session #2 May 15 Budget Study Session #3 May 21 Budget Hearing and Adoption of Operating and Capital Improvement Budget 5

7 City Manager s Overview 6

8 Financial Overview 7

9 BUDGET FY (ADOPTED ON 6/19/12) PROJECTED FY (5/1/13) OVER/ (UNDER) BUDGET $ % Revenues 16,843,300 16,557,200 (286,100) -1.7% Expenditures 17,079,301 16,950,988 (128,313) -0.8% Revenues over/(under) (236,001) (393,788) (157,787) 66.9% Net Operating Transfers Out (136,378) (136,378) - 0.0% Structural Deficit (372,379) (530,166) (157,787) 42.4% 8

10 Property Tax projections decreased by $349,900 to $8.169 million primarily due to decline in assessed values for fiscal year and $125,000 Vehicle License Fee (VLF) shortfall. Sales Tax projections increased by $52,000 to $3.017 million primarily due to year over year increases in general retail, gasoline sales (from higher fuel prices), and food products sales activity 9

11 Transient Occupancy Tax increased by $100,000 to $1.639 million Delay in University Plaza Project projected to reduce Fees and Charges revenues. This is offset by higher franchise fees and implementation of Master Fee Schedule 10

12 Projected FY Proposed FY Property Tax 8,169,100 8,176,500 Sales Tax 3,017,600 3,154,600 Transient Occupancy Tax 1,639,200 1,692,500 Permits, Fees, and Charges for Services 1,767,600 2,062,700 Utility Users Tax 1,495,000 1,524,900 Other Revenues 468, ,900 Total Revenues 16,557,200 17,053,100 11

13 Property Tax: Assessed Values increased by 2%; Revenue from Excess ERAF reduced by $182,000 Sales Tax increased by 4.5%, inclusive of PGA Superstore Transient Occupancy Tax increased by 3.25% Permits, Fees, and Charges increased by 16.7%, inclusive of development activity from DKB Homes, Clarum Homes, and Swenson and full year impact from adjustment in Master Fee Schedule 2% increase in Utility Users Tax 12

14 Projected FY Proposed FY General Government 3,289,732 3,452,735 Public Safety 9,114,902 9,494,819 Community Development 3,968,226 3,959,745 Non-Departmental 578, ,504 Total Expenditures 16,950,988 17,373,803 13

15 Continuation of Concessions and unfunded positions ($855,000) CalPERS employer rate for Public Safety up from % to %; Miscellaneous up from % to % Medical/Dental premiums increase by 10% Expiration of current COPS grant for 2 officers by 6/30/13; replaced by new COPS grant with much smaller funding; resulting in new General Fund cost of $254,600 Expiration of CA Endowment and Bureau of Justice overtime grants totaling $123,000; replaced by $100,000 SLESF funding and $23,000 reduction of overtime 14

16 Change current staffing structure to meet the community s infrastructure needs and City s organizational needs Additions Permit Technician, Management Analyst for CDD, Executive Assistant for City Manager s Office Limited duration staff General Plan Project Manager, Management Analyst for Bay Road Project, Senior Engineer for CIP projects Correct Maintenance staff allocation to General Fund based on service level Expiration of current COPS grant for 2 officers by 6/30/13; replaced by new COPS grant with much smaller funding; resulting in new General Fund cost of $254,600 Expiration of CA Endowment and Bureau of Justice overtime grants totaling $123,000 replaced by $100,000 SLESF funding and reduction of overtime by $23,000 15

17 Reductions Secretary II, Office Assistant, Engineering Technician, Maintenance Worker I, 3 Economic Development Coordinators (1 whose limited duration term ended in April 2013), Economic Development Division Manager Transfer funding for Environmental Coordinator from General Fund to Measure M funding Reduce Human Resources outside Counsel services by $30,000 16

18 Fund Balance, 6/30/12 5,256,435 City Council Authorized Transfers from General Fund Balance FY Developer Contribution to CIP (225,000) Allocation to CIP for General Plan (400,000) Subtotal 4,631,435 Projected FY Operating Deficit (530,166) Projected Balance, 6/30/13 4,101,269 Projected Operating Deficit, FY (422,767) Projected Balance, 6/30/14 3,678,502 17

19 FY One-Time RDA dissolution distribution to the General Fund Housing 1,019,850 Other Funds and Accounts 654,880 Total 1,674,730 Proposed Use of One-Time Funds FY CIP Capital Project - Surveying Benchmarks 16,000 Capital Project - Capital Impact Fee Study 25,000 Limited duration staff for project management 282,412 Total General Fund Transfer to CIP 323,412 18

20 Current Reserve Amount: $2 million Policy: 15% of Operating Expenditures, or $2,606,000 Deficiency: $606,000 General Fund Reserve Fiscal Year Proposed Expenditures $17,373,803 Funding Level Amount Current Funding Level 11.5% $2,000,000 12% 12.0% $2,085,000 13% 13.0% $2,259,000 14% 14.0% $2,432,000 15% 15.0% $2,606,000 Each 1% equates to approximately $174,000 of funding 19

21 Expenditure Revenues FY FY FY FY FY

22 Continuation of current employee concessions and unfunded positions for life of 5 year forecast Expenditures will increase by projected CPI of 3% Higher employer rates as a result of CalPERS amortization and smoothing policy changes. Effective : Safety: Estimated 30.5% vs % in FY ; 2.2% increase each year thereafter Misc: Estimated 17.7% vs % in FY ; 1.1% increase each year thereafter Medical/Dental premium increase of 10% each year Increase in property tax and business license tax revenues in FY as a result of completion of University Plaza Overall annual Revenue growth ranging from 2.7% to 4.6% Overall annual Expenditure growth ranging from 2.5% to 2.7% Velocity of revenue growth unable to materially surpass expenditure growth; therefore, structural deficit cannot be closed without new revenues 21

23 EXPENDITURES BY DEPARTM ENT FY PROPOSED BUDGET City Council 169,200 TOTAL 169,200 CHARACTER OF EXPENDITURES FY PROPOSED BUDGET PERSONNEL Salaries and Benefits 100,700 Subtotal 100,700 SUPPLIES AND SERVICES Purchased Services 64,400 Supplies and Materials 1,100 Capital Expenditures 3,000 Subtotal 68,500 TOTAL 169,200 NET GENERAL FUND CONTRIBUTION 169,200 22

24 EXPENDITURES BY DEPARTM ENT FY PROPOSED BUDGET City Manager's Office 789,700 TOTAL 789,700 CHARACTER OF EXPENDITURES FY PROPOSED BUDGET PERSONNEL Salaries and Benefits 671,500 Subtotal 671,500 SUPPLIES AND SERVICES Purchased Services 108,700 Supplies and Materials 9,500 Capital Expenditures - Subtotal 118,200 TOTAL 789,700 NET GENERAL FUND CONTRIBUTION 789,700 23

25 EXPENDITURES BY DEPARTMENT FY PROPOSED BUDGET Human Resources Department 403,500 TOTAL 403,500 CHARACTER OF EXPENDITURES FY PROPOSED BUDGET PERSONNEL Salaries and Benefits 248,500 Subtotal 248,500 SUPPLIES AND SERVICES Purchased Services 150,200 Supplies and Materials 4,800 Capital Expenditure - Subtotal 155,000 TOTAL 403,500 NET GENERAL FUND CONTRIBUTION 403,500 24

26 SOURCES FY PROPOSED BUDGET Rent Stabilization Fund 570,000 General Fund - TOTAL 570,000 EXPENDITURE BY DIVISION FY PROPOSED BUDGET Rent Stabilization Division 676,700 TOTAL 676,700 CHARACTER OF EXPENDITURES FY PROPOSED BUDGET PERSONNEL Salaries and Benefits 268,000 Subtotal 268,000 SUPPLIES AND SERVICES Purchased Services 206,200 Supplies and Materials 6,500 Overhead Allocation 196,000 Subtotal 408,700 TOTAL 676,700 RSP FUND BALANCE CONTRIBUTION 106,700 25

27 SOURCE FY PROPOSED BUDGET Charges for Services - 10% TOT Fund 100,000 Grants 32,670 Special Revenue Funds 571,600 TOTAL 704,270 EXPENDITURES BY DIVISION FY PROPOSED BUDGET Recreation Services 922,300 TOTAL 922,300 CHARACTER OF EXPENDITURES FY PROPOSED BUDGET PERSONNEL Salaries and Benefits 344,300 Subtotal 344,300 SUPPLIES AND SERVICES Purchased Services 42,300 Supplies and Materials 9,000 Capital Expenditures - Other Expenditures 526,700 Subtotal 578,000 TOTAL 922,300 NET GENERAL FUND CONTRIBUTION 218,030 26

28 EXPENDITURES BY DEPARTM ENT FY PROPOSED BUDGET City Attorney's Office 947,300 TOTAL 947,300 CHARACTER OF EXPENDITURES FY PROPOSED BUDGET PERSONNEL Salaries and Benefits 460,800 Subtotal 460,800 SUPPLIES AND SERVICES Purchased Services 477,400 Supplies and Materials 5,100 Capital Expenditures 1,000 Subtotal 483,500 TOTAL 944,300 NET GENERAL FUND CONTRIBUTION 947,300 27

29 EXPENDITURES BY DEPARTM ENT FY PROPOSED BUDGET City Clerk's Office 167,600 TOTAL 167,600 CHARACTER OF EXPENDITURES FY PROPOSED BUDGET PERSONNEL Salaries and Benefits 101,600 Subtotal 101,600 SUPPLIES AND SERVICES Purchased Services 55,700 Supplies and Materials 10,300 Capital Expenditures - Subtotal 66,000 TOTAL 167,600 NET GENERAL FUND CONTRIBUTION 167,600 28

30 SOURCES FY PROPOSED BUDGET Special Revenue Funds 8,800 Measure C Funds 2,100 Enterprise Funds 2,300 Redevelopment Funds - *Overhead Allocation - TOTAL 13,200 EXPENDITURES BY DEPARTM ENT FY PROPOSED BUDGET Finance Department 764,300 TOTAL 764,300 CHARACTER OF EXPENDITURES FY PROPOSED BUDGET PERSONNEL Salaries and Benefits 614,000 Subtotal 614,000 SUPPLIES AND SERVICES Purchased Services 141,000 Supplies and Materials 9,300 Capital Expenditures 0 Subtotal 150,300 TOTAL 764,300 NET GENERAL FUND CONTRIBUTION 751,100 29

31 SOURCES FY PROPOSED BUDGET Charges for Services 270,500 Measure C Public Safety Funds 323,100 Grants 341,300 TOTAL 934,900 EXPENDITURE BY DIVISION FY PROPOSED BUDGET Administration Division 3,302,300 Investigations Division 938,700 Operations Division 5,918,200 TOTAL 10,159,200 CHARACTER OF EXPENDITURES FY PROPOSED BUDGET PERSONNEL Salaries and Benefits 7,577,800 Subtotal 7,577,800 SUPPLIES AND SERVICES Purchased Services 2,162,700 Supplies and Materials 304,500 Capital Expenditures 114,200 Other Expenses - Subtotal 2,581,400 TOTAL 10,159,200 NET GENERAL FUND CONTRIBUTION 9,224,300 CHARGES FOR SERVICES 270,500 TOTAL GENERAL FUND 9,494,800 30

32 SOURCES FY PROPOSED BUDGET Charges for Services 621,000 Special Revenue Funds 2,098,300 Economic Dev/Successor Agency 310,000 Enterprise Funds 258,600 Grants 363,000 TOTAL 3,650,900 EXPENDITURE BY DEPARTM ENT FY PROPOSED BUDGET Administration Division 1,852,300 CD-Senior Services 299,900 Building Division 482,800 Economic Development/Successor 480,300 Engineering Division 912,600 Maintenance Division 2,394,500 Planning Division 567,200 TOTAL 6,989,600 CHARACTER OF EXPENDITURES FY PROPOSED BUDGET PERSONNEL Salaries and Benefits 3,634,000 Subtotal 3,634,000 SUPPLIES AND SERVICES Purchased Services 2,306,900 Supplies and Materials 492,500 Capital Expenditures 211,500 Other Expenditures 344,700 Subtotal 3,355,600 TOTAL 6,989,600 NET GENERAL FUND CONTRIBUTION 3,338,700 CHARGES FOR SERVICES 621,000 TOTAL GENERAL FUND 3,959,700 31

33 General Government Departments 32

34 City Council City Manager s Office Human Resources Department Rent Stabilization Division Youth and Family Services Division City Attorney s Office City Clerk s Office Finance Department 33

35 34

36 City Council Direction and policy on managing City budget and sound fiscal policies New City Manager City website City Manager Master Fees schedule 10-year Capital Improvement Plan Staff report and agenda management system 35

37 City Attorney Mitigation settlement agreement with Facebook and City of Menlo Park Proclamation of local emergency City Clerk Provided public records to the public, meeting Public Records Act requirements Revised/updated the City s Election Training/Procedural Manual 36

38 Finance Department Updated 4-year Financial Plan Assisted City Manager s Office in FY budget preparation Assisted Community Development Department in preparing the Ten-Year Capital Improvement Program Human Resources Completed negotiations between the City and: Police Officers Association (POA); Service Employees International Union 521 (SEIU); International Federation of Professional and Technical Engineers (IFPTE, Local 21) 37

39 Rent Stabilization Issued initial certificates of Maximum Allowable Rent for 93% of regulated rental units Work is underway to create a more accessible and informative webpage Youth and Family Services Implemented a summer drop in recreation program at two local parks Coordinated 55 participating organizations in the City s Annual Anniversary Celebration Event 38

40 Executive Assistant to the City Manager s Office Reduction to outside legal counsel in Human Resources 39

41 Enhanced customer service delivery More efficient and effective use of resources Reliable, efficient information technology systems Legally compliant processes and procedures Reduced use of external consultants Implementation of best practices Improved Communications More effective and efficient service 40

42 Limited staff resources Lack of foundational systems, processes and procedures Future recruitment and retention with economic turnaround 41

43 42

44 Protect the public health and safety of residents and visitors alike Maintain and expand infrastructure to serve residents, civic facilities and businesses Enhance the day-to-day lives of residents through well maintained facilities, clean streets and community serving programs Protect the environment in and around the City Represent the City regionally 43

45 COMMUNITY DEVELOPMENT DIRECTOR John Doughty Deputy Community Development Director Senior Services (1.63) Com. Shuttles and NPDES (1) Administrative Assistant DB-67 DB-68 Building Services Economic Development Engineering Maintenance Planning Chief Building Official Permit Technician (2) Building Inspector Management Analyst City Engineer Senior Engineer Senior Engineer (CIP) Assistant Civil Engineer Maintenance Division Manager Electrician Maintenance Worker III (2) Maintenance Worker II (3) Planning Division Manager Associate Planner (2) General Plan Project Mgr Management Analyst (CIP) Maintenance Worker I (2) Secretary Total FTE s:

46 CITY FY FY PROPOSED Population EPA ,475 Menlo Park ,361 Foster City ,492 45

47 Emphasis on implementing the CIP and completing the General Plan Update Reflects a one-plus year evaluation of post redevelopment environment Implements Economic Development Strategy Emphasis on water and infrastructure Customer service enhancements 46

48 Economic Development Strategy and Implementation Master Fee Schedule Adopted Maintained CRW Software and enhanced reporting capabilities Managed NPDES (Clean Bay) Program Evaluated post RDA needs 47

49 48

50 Safe Routes to School - Cycle 8 49

51 Safe Routes to School - Cycle 9 50

52 Street Light Replacement Project (Phase 2) 51

53 Skate Park 52

54 Rail Spur Project - Phase I 53

55 Tier 1 Sidewalk Repairs 54

56 Inventory of Public Trees 55

57 Storm Drain System Inspection and Condition Assessment 56

58 Gloria Way Well Retrofit (CONCEPTUAL DESIGN AND ENVIRONMENTAL) 57

59 Runnymede Storm Drain Project: Phase II (CONCEPTUAL DESIGN AND ENVIRONMENTAL) 58

60 SOURCES FY PROPOSED BUDGET Charges for Services 621,000 Special Revenue Funds 2,098,300 Economic Dev/Successor Agency 310,000 Enterprise Funds 258,600 Grants 363,000 TOTAL 3,650,900 EXPENDITURE BY DEPARTM ENT FY PROPOSED BUDGET Administration Division 1,852,300 CD-Senior Services 299,900 Building Division 482,800 Economic Development/Successor 480,300 Engineering Division 912,600 Maintenance Division 2,394,500 Planning Division 567,200 TOTAL 6,989,600 CHARACTER OF EXPENDITURES FY PROPOSED BUDGET PERSONNEL Salaries and Benefits 3,634,000 Subtotal 3,634,000 SUPPLIES AND SERVICES Purchased Services 2,306,900 Supplies and Materials 492,500 Capital Expenditures 211,500 Other Expenditures 344,700 Subtotal 3,355,600 TOTAL 6,989,600 NET GENERAL FUND CONTRIBUTION 3,338,700 CHARGES FOR SERVICES 621,000 TOTAL GENERAL FUND 3,959,700 59

61 Emphasis on Capital Projects Senior Engineer --Limited Term Management Analyst (CIP Project Mgr) Limited Term Customer Service Convert Office Assistant to Permit Technician General Plan Update Project Manager Limited Term 60

62 Supplement City Water Supply Maintain and Enhance Parks and Open Space Maintain and Enhance Street and Sidewalk infrastructure Maintain and Enhance storm drain system and clean bay program 61

63 Cooley Landing Construction of permanent access, utilities, nature education center and other related passive park improvements. 62

64 Bay Road Improvements Roadway (design) Design (ultimately construction) of major roadway and utilities extending from Clarke Avenue to Cooley Landing Park. 63

65 University Avenue Bridge (DESIGN) Design of expanded University Avenue bridge over Highway 101 and southbound off ramp. 64

66 Gloria Way Well Retrofit (Design) Design of Gloria Well retrofit to supplement existing water supply 65

67 Runnymede Storm Drain Project: Phase II Dredging of an existing channel and detention pond to support the conveyance of storm water. Project includes restoration of the structural integrity of the O Connor Pump Station. 66

68 Capital Impact Fee Study This project is to establish baseline to determine appropriate impact fees for Ravenswood Specific Plan area infrastructure. 67

69 General Plan And Zoning Code Update Preparation of a new General Plan, Environmental Impact Report and Zoning Ordinance to guide the future development of the City. 68

70 Flood Damage Recovery 69

71 The Community Development Department is still in its formative stage as an organization The budget acknowledges City Council commitment to improving infrastructure The proposed budget will require staff to evaluate opportunities to improve efficiencies The budget will require re-prioritization in some areas as well as reductions in services in others (maintenance) 70

72 71

73 Budget Overview Chief Ronald Davis 72

74 Fiscal Year Authorized Staffing Since the Department s authorized strength has been reduced by 30% 73

75 1 Captain 1 Sergeant 1 Police Officer 1 Crime Analyst 1 Administrative Assistant Total FTE: 45 General Fund FTEs: 42 (Three positions charged to Measure C) 74

76 Sworn Officers Rate ( ) Sworn Officers per 100, Year East Palo Alto California

77 PD has fewer officers compared to other cities of similar size. PD s General Fund budget of approximately $9.4 million is lower than other police agencies of similar size PD takes more calls for service than other departments of similar size Agency Population (2010) General Fund (FY 09/10) # of Officers (2010) Calls For Service (Jan-March 2010) Menlo Park 30,648 $15.3M 50 sworn 8,286 Pacifica 40,500 $8.9M 34 sworn 1,610 Foster City 30,000 $9.6M 39 sworn 3,085 East Palo Alto 32,000 $8.8M 39 sworn 9,002 76

78 Murders are down by13% Overall crime is down by 11% Conducted 2 Chats with the Chief Conducted 48 Beat Meetings Launched Operation SMART (Strategic Multi-Agency Response Team) Received SMART Policing Grant - $300,000 Received Cal GRIP Grant - $250,000 to continue Operation Ceasefire Implemented the Fitness Improvement Training (FIT Zones) So far, the Police Department has conducted 110 days of activities in the FIT Zones. A total of 4071 people participated. FIT Zone 1: 3,301 FIT Zone 2: 1,040 77

79 David Lewis Community Reentry Program Over 50 participants currently in program Working with community and faith-based organizations Served over Assigned Executive Director to the Police Activities League (PAL) Conducted Graffiti Arts Project (GAP) Continued implementation of Operation Ceasefire Conducted two call-ins Served over 25 participants Continued Make the Call Television Show. Episode 6 premiered on May 6, Reduced overtime by approximately 6% 78

80 PART I CRIMES YTD 2011 YTD % Change HOMICIDE 8 RAPE 18 ROBBERY 108 ASSAULT 264 *ASSAULT WITH FIREARM 40 BURGLARY 458 LARCENY % 12-33% 87-19% % % % % MOTOR VEHICLE THEFT % TOTAL CRIME % 79

81 80

82 81

83 82

84 Hot Spot One Hot Spot Two 83

85 Hot Spot One Hot Spot One 84

86 85

87 86

88 Actual Actual Actual Projected Proposed $1,388,100 $1,410,000 $834,055 $784,444 $765, /12 ($834,055 )compared to 2012/13 ($784,444) is a 6% reduction in overtime. Close to $100,000 in overtime provided by grants and used for: Special enforcement projects Youth programs Department projects further reductions next year. 87

89 Backfilling Vacant Positions Sick & Injury Leave: 6 members got staph infections (2 or 3 at the same time) Family Medical Leave: 6 members had babies during this fiscal year. Administrative Leaves & Vacations Training (mandated by state) Collective Bargaining Agreement Court Extension of Shifts Holidays Stand-by Crime Emergencies (mandatory overtime) Call-outs Homicides Shootings Sexual Assaults Special Projects: Enforcement, Grants, presidential and VIP visits Disasters/Emergencies : San Bruno Explosion/Fire, Tsunami. Tactical Alerts (mass demonstrations Mehserle trial. Community Events: Examples: City anniversary, Childrens day in the park, Juneteenth, Cinco de Mayo, Easter parade, Little League parade, car shows, national night out, Gun Buy Back. New Year s Eve, July 4 th. 88

90 EXISTING GRANTS POTENTIAL GRANTS BJA Smart Policing $300,000 Office of Community Oriented Policing Services Cal GRIP (Operation Cease Fire - Year 2) Supplemental Law Enforcement Fund $100,000 $250,000 Office of Juvenile Justice Delinquency Programs Cal Grip Grant (Operation Cease Fire Year 3) $250,000 $500,000 $250,000 California Endowment $250,000 CDCR Reentry & Cal Trans Program $5,000,000 TOTAL $650,000 TOTAL 6,250,000 89

91 SOURCES FY PROPOSED BUDGET Charges for Services 270,500 Measure C Public Safety Funds 323,100 Grants 341,300 TOTAL 934,900 EXPENDITURE BY DIVISION FY PROPOSED BUDGET Administration Division 3,302,300 Investigations Division 938,700 Operations Division 5,918,200 TOTAL 10,159,200 CHARACTER OF EXPENDITURES FY PROPOSED BUDGET PERSONNEL Salaries and Benefits 7,577,800 Subtotal 7,577,800 SUPPLIES AND SERVICES Purchased Services 2,162,700 Supplies and Materials 304,500 Capital Expenditures 114,200 Other Expenses - Subtotal 2,581,400 TOTAL 10,159,200 NET GENERAL FUND CONTRIBUTION 9,224,300 CHARGES FOR SERVICES 270,500 TOTAL GENERAL FUND 9,494,800 90

92 Reduction in state and federal grants The growing threat of gangs and violence Temporary Police Facility lease ends in three years Increase personnel attrition based on an improving economy. Police agencies throughout the region are hiring These agencies provide higher wages, better retirement and permanent working facilities State Realignment 91

93 Aggressively seek alternate funding: Federal Grants State Grants Private Organizations and Foundations Support Full Implementation of the Smart Policing Grant Continued implementation of Operation Ceasefire Increase the number of FIT Zones Enhance our officer hiring, recruiting and retention efforts. Expand the reentry program to include: A renewed reentry program contract with CDCR Re-establish the Cal Trans Job Program Receive funding support from the County CCP 92

94 93

95 SUMMARY OF BUDGET CHANGES 94

96 Amount Executive Assistant for City Manager's Office 101,000 Permit Technician for Building Division Management Analyst for Community Development Department 72, ,500 Correct Maintenance staff allocation to General Fund based on service level 288,000 Funding due to Expiration of CA Endowment and Bureau of Justice Admin 123,000 overtime grants Increase cost to fund 2 sworn officers due to expiration of COPS grant and 254,660 reduced funding of new COPS grant Funding for Surveying benchmarks project and Capital Impact Fee Study Limited duration Management Analyst for Bay Road project (funded by Federal 41,000 - Earmark and Successor Agency; no impact to General Fund) Limited duration Senior Engineer for CIP Fund 157,300 Limited duration General Plan Project Manager (Year 1 of 2 years) for CIP Fund 125,100 Miscellaneous increased costs including employee benefits, professional 453,313 services, supplies, and capital outlay Total Additions $ 1,743,073 95

97 Amount Secretary II (86,260) Office Assistant (68,400) Engineering Technician (88,200) Maintenance Worker I (General Fund apportionment at 68%) (51,700) Economic Development Coordinator (limited duration term ended in April 2013) (117,500) Economic Development Coordinator (117,500) Economic Development Coordinator (117,500) Economic Development Manager (172,800) Reductions - Funding of Environmental Coordinator transferred from General (58,300) Fund to Measure M Replacement funding for overtime using Supplemental Law Enforcement (100,000) Services Funds (SLESF) Reduce police overtime (23,000) Reduction of Human Resources outside counsel services (30,000) Total Reductions $ (1,031,160) 96

98 Eliminate Front Desk 74,500 Reduce Lobbyist Ken Brown contract 65,000 (from retention to time and materials Estimate 50% savings) Contract out Electrician 30,825 (50/50 GF; Lighting District) Estimate 25% savings from total wages and benefits of 123,300 97

99 Transfer One-Time Revenues to CIP Fund $1,674,730 Explore local Sales Tax increase $1.4 M (with 1/2 percent increase; potential 2014) Re-entry Program- 6 months from $75,000 General Fund Balance (3 months=$37,500) Communications Contract $32,500 (8-10 hours per week= $650) 98

100 Questions and Comments 99

101 City Council Guidance 10 0