Presented By: Kevin O Rourke Interim City Manager. June 3, 2013
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1 Presented By: Kevin O Rourke Interim City Manager June 3,
2 10 Council and Public Workshops 2
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5 1. Adopt a 2-year budget 2. Provided labor strategy authority 3. Supported restructuring of departments organizations and services provided based on the dollars available 4. Supported review of Police Dept. operations to identify financial savings 5. Continued support of Fiscal Policy & appropriate reserves 6. Supported appropriating Property Tax from former RDA 7. Supported the preparation of assessment studies for CIP infrastructure needs, deferred maintenance issues and planning needs 8. Modernizing the UUT 9. Supported studying the reduction of the water transfer 10. Provided direction on budget outreach and communication 11. Supported the development of strategic plan 5
6 1. Departments to reorganize structure based on what City can afford 2. Implements the expiration of the compensated deferrals (approximately $7.4M) 3. No new programs or services 4. Continues to evaluate public safety costs 5. No new increases in negotiated compensation 6. Increases in CalPERS and medical costs are included 7. Capped costs for services and supplies 8. No additional general fund contributions to CIP 9. Honors Council approved Fiscal Policy 10. Assumes moderate growth in revenue sources 11. Returns former redevelopment Property Tax to General Fund 12. Risks to significant revenues identified but not included 6
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8 Successor Agency $19,041,505 (4.7%) FY Governmental Funds Revenue Sources Estimated Revenues: $ 401,588,676 Prior Year Balance:* 26,543,652 Total Revenue Sources: $ 428,132,328 CDBG and Other Grants $14,486,530 (3.6%) GF Related Special Revenues $707,480 (0.2%) Capital Projects-Grants & Misc. $22,373,191 (5.6%) Special Revenue Fund $24,001,205 (6.0%) General Fund (includes transfers) $205,741,000 (51.2%) Housing Assistance $29,962,015 (7.4%) Other Enterprise Funds $35,593,560 (8.9%) Water Enterprise $49,682,190 (12.4%) *Non-General Fund Prior Year Balances 8
9 CDBG & Other Grants $17,149,330 (4.0%) Special Revenue Fund $27,959,755 (6.5%) FY Governmental Funds Appropriations $428,132,328 Community Development $15,218,305 (3.5%) GF Related Special Revenue Fund $4,126,745 (1.0%) Capital Projects $29,454,518 (6.9%) General Fund $205,741,000 (48.0%) Housing Assistance $30,332,215 (7.1%) Other Enterprise Funds $47,360,750 (11.1%) Water Enterprise $50,789,710 (11.9%) 9
10 Capital Projects-Grants & Misc. $8,698,476 (2.3%) CDBG and Other Grants $13,971,530 (3.7%) Special Revenue Fund $15,148,034 (4.0%) Successor Agency $18,342,090 (4.9%) Housing Assistance $30,316,015 (8.0%) FY Governmental Funds Revenue Sources Estimated Revenues: $ 377,125,719 Prior Year Balance:* 13,787,866 Total Revenue Sources: $ 390,913,585 GF Related Special Revenues $762,310 (0.2%) General Fund (includes Transfers) $204,516,000 (54.2%) Other Enterprise Funds $35,689,074 (9.5%) Water Enterprise $49,682,190 (13.2%) *Non-General Fund Prior Year Balances 10
11 Community Development $14,330,140 (3.7%) CDBG & Other Grants $15,235,160 (3.9%) Special Revenue Fund $18,803,224 (4.8%) FY Governmental Funds Appropriations $390,913,585 Capital Projects $11,773,866 (3.0%) GF Related Special Revenue Fund $1,578,525 (0.4%) Housing Assistance $30,374,650 (7.8%) General Fund $204,516,000 (52.3%) Other Enterprise Funds $43,419,830 (11.1%) Water Enterprise $50,882,190 (13.0%) 11
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13 Charges for Services & Fees $9,344,000 (4.5%) Business Tax $11,000,000 (5.4%) License, Permits & Fees $10,556,000 (5.1%) FY General Fund 11 Revenue Sources Estimated Revenues: $205,741,000 Hotel Visitors Tax $7,850,000 (3.8%) Franchise Fees $2,861,000 (1.4%) Sales Tax $40,746,000 (19.8%) Intergovernmental $8,475,000 (4.1%) Other Revenue & Taxes $13,027,000 (6.3%) Property Tax $36,609,000 (17.8%) Use of Money & Property $15,117,000 (7.4%) Property Tax In-Lieu VLF $26,020,000 (12.7%) Utility Users Tax $24,136,000 (11.7%) 13
14 FY General Fund 11 Appropriations $205,741,000 Clerk of the Council $686,770 (0.3%) Personnel $1,223,216 (0.6%) Fire Services $40,218,470 (19.6%) Bowers Museum $1,474,285 (0.7%) Police Department $103,802,020 (50.5%) City Manager $2,292,150 (1.1%) All Others $14,409,180 (7.0%) Information Services $2,662,230 (1.3%) Reserves Parks & Rec. $3,048,409 (1.5%) Community Development $17,168,840 (8.3%) $550,000 (0.3%) Finance & Mgmt. Services $4,311,822 (2.1%) Public Works Agency $5,170,930 (2.5%) Debt Service $10,344,825 (5.0%) Planning & Building $7,266,504 (3.5%) City Attorney $2,127,694 (1.0%) Non-Departmental $3,392,835 (1.7%) 14
15 FY General Fund 11 Revenue Sources Estimated Revenues: $204,516,000 Hotel Visitors Tax $8,200,000 (4.0%) Intergovernmental $7,302,000 (3.6%) Franchise Fees $2,876,000 (1.4%) Sales Tax $41,634,000 (20.4%) Charges for Services & Fees $9,205,000 (4.5%) License, Permits & Fees $10,669,000 (5.2%) Business Tax $11,300,000 (5.5%) Property Tax $34,514,000 (16.9%) Other Revenue & Taxes $12,890,000 (6.3%) Use of Money & Property $15,124,000 (7.4%) Property Tax In-Lieu VLF $26,801,000 (13.1%) Utility Users Tax $24,001,000 (11.7%) 15
16 FY General Fund 11 Appropriations $204,516,000 Fire Services $41,018,818 (20.1%) Clerk of the Council $699,950 (0.3%) Personnel $1,256,157 (0.6%) Police Department $106,810,920 (52.2%) Bowers Museum $1,474,540 (0.7%) City Manager $2,345,240 (1.1%) All Others $11,486,937 (5.6%) Information Services $2,662,230 (1.3%) City Attorney $2,180,985 (1.1%) Reserves $185,574 (0.1%) Finance & Mgmt. Services $4,488,640 (2.2%) Public Works Agency $5,215,520 (2.6%) Parks & Rec. $17,380,345 (8.5%) Debt Service $10,499,825 (5.1%) Planning & Building $7,429,421 (3.6%) Community Development $550,000 (0.3%) Non-Departmental $317,835 (0.2%) 16
17 Expense Category Proposed FY Proposed FY $ $ Labor & Benefit Costs 112,597, ,413,961 Fire & Medical Services 40,218,470 41,018,818 Contractual & Other Services 23,654,433 20,585,063 Debt Service 10,452,440 10,545,730 Fixed Costs 10,084,217 10,088,682 Other Operating Costs 4,115,052 4,107,797 Reserves 3,048, ,574 Bowers Museum 1,474,285 1,474,540 Capital 95,835 95,835 Totals $205,741,000 $204,516,000 17
18 Net Reduction of 155 FT Positions Reallocation of 12 Positions No Unfunded Positions Filling of 74 Vacancies 18
19 DEPARTMENT FY 08-09* FY Positions Deleted % Change City Manager's Office % 4 City Attorney's Office % 1 Clerk Of The Council % 0 Community Development Agency % 3 FY Vacant Positions Finance & Management Services % 11 Fire Department** 283 n/a % n/a Parks, Recreation & Community Services % 5 Personnel Services % 5 Planning & Building Agency % 7 Police Department % 17 Public Works Agency % 21 Totals 1,785 1, % 74 *Peak Position Count; Estimated 272 vacant positions in FY08-09 **City Contracted Fire & Medic Services on 4/20/12 19
20 Development of the City s Strategic Plan Development of Capital and deferred maintenance needs assessment Update the General Plan and Zoning Code Continue to identify for reorganization & cost efficiency opportunities Development of an Information Services Strategic Plan Preparation of Citywide Economic Development Strategy 20
21 Priorities as dollars become available: Willard Joint-Use Park Optimal Staffing $128K Expected project completion is January 2014 Garfield Community Center Optimal Staffing $199K Expected project completion is December th of July Event $30K Additional GF Code Enforcement Staffing $473K to $987K 21
22 June 17-2 nd Public Hearing & Adoption July 1 New Fiscal Year Begins 22
23 Presented By: Kevin O Rourke Interim City Manager June 3,
Be transparent and honest about the problem. Use a comprehensive approach for all funds
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