AGENDA STATUS OF CURRENT YEAR BUDGET FY 19 CURRENT PROJECTIONS REVIEW FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM REVIEW CITY COUNCIL WORK PLAN
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2 AGENDA STATUS OF CURRENT YEAR BUDGET FY 19 CURRENT PROJECTIONS FOCUS ON COSTS CALPERS UPDATE REVIEW FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM REVIEW CITY COUNCIL WORK PLAN ANSWER QUESTIONS ABOUT DEPARTMENT WORK PLANS PREVIEW TOPICS FOR UPCOMING STUDY SESSIONS FY ST BUDGET STUDY SESSION 3/27/2018 2
3 STATUS OF CURRENT FISCAL YEAR BUDGET (FY 18)
4 FY 18 GENERAL FUND UPDATE REVENUES FY 18 Adopted Estimate $107.9 million Sales Tax (due to accounting anomaly) $707,000 Property Tax $314,000 Use of Money & Property $300,000 Strike Team Reimbursements $520,000 Fees for Service $140,000 Other Revenues $149,000 FY 18 Updated Estimate $108.6 million FY ST BUDGET STUDY SESSION 3/27/2018 4
5 FY 18 GENERAL FUND UPDATE EXPENDITURES FY 18 Adopted Budget Carryover Encumbrances & Appropriations Negotiated Labor Increases $107.8 million $1.2 million $1.2 million Operating Adjustments $265,000 Grant Appropriations (offset by revenues) $879,000 Preliminary Estimated Savings FY 18 Updated Estimate $3.0 million $108.3 million FY ST BUDGET STUDY SESSION 3/27/2018 5
6 FY 18 GENERAL FUND UPDATE FUND BALANCE Actual Unreserved Fund Balance at 6/30/2017 $ 12,030,096 FY Adjusted Revenues $ 108,570,741 FY Adjusted Expenditures 108,336,236 Excess Expenditures over Revenues 234,505 Transfers Out Adopted with Budget (6/13/2017) (4,400,000) Reserve for FY 19 Lump Sum Payments to Employees (299,300) Estimated Unreserved Fund Balance at 6/30/2018 7,565,301 General Fund Catastrophic Reserve at 6/30/ ,067,960 Estimated Total General Fund Balance at 6/30/2018 $ 27,633,261 FY ST BUDGET STUDY SESSION 3/27/2018 6
7 FY 19 CURRENT PROJECTIONS
8 FY 19 CURRENT PROJECTIONS ECONOMIC GROWTH EXPECTED TO CONTINUE THROUGH FY 19 CALPERS COSTS CONTINUE TO RISE MORE CHANGES COMING IN THE FUTURE CONTRACTUAL OBLIGATIONS RISING BUT STILL MANAGEABLE DEPARTMENT OPERATING REDUCTIONS FY ST BUDGET STUDY SESSION 3/27/2018 8
9 FY 19 CURRENT PROJECTIONS GENERAL FUND REVENUES FY 18 Adopted Estimate $107.9 million Sales Tax $855, % Property Tax $1.9 million 4.9% Transient Occupancy Tax ($150,000) 2.0% Use of Money & Property $508, % Interfund Revenue $350, % Other Revenue $93, % FY 19 Preliminary Estimate $111.5 million 3.4% FY ST BUDGET STUDY SESSION 3/27/2018 9
10 FY 19 CURRENT PROJECTIONS GENERAL FUND EXPENDITURES FY 18 Adopted Budget $107.8 million CalPERS Contributions $2.2 million Negotiated Labor Increases $2.2 million Overtime Budgets $113,000 Operational Allocations $1.5 million Contractual Obligations $146,000 Department Requests $404,000 Department Reductions $2.5 million FY 19 Preliminary Budget $111.7 million FY ST BUDGET STUDY SESSION 3/27/
11 FY 19 CURRENT PROJECTIONS CONTRACTUAL OBLIGATIONS METRO CITIES FIRE AUTHORITY - $49,154 NORTH NET JOINT TRAINING CENTER - $15,471 SECURITY SERVICES PARKS & LIBRARY - $25,000 POWER WASHING/STEAM CLEANING - $46,419 STREET SWEEPING - $10,000 FY ST BUDGET STUDY SESSION 3/27/
12 FY 19 CURRENT PROJECTIONS NEW DEPARTMENT REQUESTS ELECTION COSTS - $80,000 MAINT. & OPS. AT YORBA PARK - $34,650 DEA TASK FORCE - $34,567 OLD TOWNE WEST PARKING STRUCTURE MAINTENANCE - $65,000 STREET LIGHT MAINTENANCE - $120,000 PERSONNEL CHANGES - $69,447 FY ST BUDGET STUDY SESSION 3/27/
13 FY 19 CURRENT PROJECTIONS GENERAL FUND EXPENDITURES - $114,114,886 (BEFORE REDUCTIONS) PERS Unfunded Liability Cost $12,831,664 PERS Normal Cost $7,667,582 Employee Cafeteria Plan $8,655,418 Other Employee Benefits & Costs $7,647,548 Overtime $3,900,229 Employee Premiums $2,792,354 Existing Maint. & Ops. $15,940,003 Internal Service Costs $4,380,573 New Contractual Obligations $146,044 New Department Requests $404,103 Salaries & Wages $49,749,368 FY ST BUDGET STUDY SESSION 3/27/
14 FY 19 CURRENT PROJECTIONS GENERAL FUND EXPENDITURES REDUCTIONS ($2,455,767) Community Development $90,779 Community Services $296,314 Administration $195,415 Library $109,340 Salaries 2.5% Public Works $271,781 Fire $598,027 M&O 5% Police $894,111 FY ST BUDGET STUDY SESSION 3/27/
15 FY 19 CURRENT PROJECTIONS GENERAL FUND EXPENDITURES - $111,659,119 PERS Unfunded Liability Cost $12,831,664 PERS Normal Cost $7,448,036 Employee Cafeteria Plan $8,655,418 Other Employee Benefits & Costs $7,428,576 Overtime $3,900,229 Employee Premiums $2,712,400 Existing Maint. & Ops. $15,427,182 Internal Service Costs $4,380,573 New Contractual Obligations $146,044 New Department Requests $404,103 Salaries & Wages $48,324,894 FY ST BUDGET STUDY SESSION 3/27/
16 FY 19 CURRENT PROJECTIONS GENERAL FUND TRANSFERS OUT Computer Equipment Replacement (790) $ 900,000 Equipment Replacement Fund (720) 1,000,000 Capital Projects Fund (500) 500,000 Business Investment Fund (115) 1,500,000 General Liability Fund (740) 1,000,000 Total Transfers Out $ 4,900,000 FY ST BUDGET STUDY SESSION 3/27/
17 FY 19 CURRENT PROJECTIONS GENERAL FUND FUND BALANCE Estimated Unreserved Fund Balance at 6/30/2018 $ 7,565,301 FY Estimated Revenues $ 111,519,174 FY Estimated Expenditures 111,659,119 Excess Expenditures over Revenues (139,945) Proposed Transfers Out (4,900,000) Reserve for FY 20 Lump Sum Payments to Employees (149,650) Estimated Unreserved Fund Balance at 6/30/2019 2,375,706 General Fund Catastrophic Reserve at 6/30/ ,067,960 Estimated Total General Fund Balance at 6/30/2019 $ 22,443,666 FY ST BUDGET STUDY SESSION 3/27/
18 FY 19 CURRENT PROJECTIONS GENERAL FUND PATH TO BALANCED BUDGET FEE STUDY ORGANIZATIONAL EFFICIENCIES FURTHER REFINEMENT OF REVENUES & EXPENDITURES MORE TO FOLLOW AT NEXT STUDY SESSION FY ST BUDGET STUDY SESSION 3/27/
19 FY 19 CURRENT PROJECTIONS CALPERS UPDATE FIRST YEAR OF REDUCED DISCOUNT RATE 7.5% TO 7.375% 7.25% IN FY 20 7% IN FY 21 INCREASES NORMAL COST CREATES UNFUNDED LIABILITY BASE IN YEAR OF REDUCTION INCREASE IN NUMBER OF NEW PERS MEMBERS (PEPRA) 69 SWORN (26.8% OF ACTIVES) 115 NON-SWORN (31.9%) RESULTS IN LOWER NORMAL COSTS IN LONG-TERM FY ST BUDGET STUDY SESSION 3/27/
20 FY 19 CURRENT PROJECTIONS CALPERS UPDATE NEW AMORTIZATION POLICY INVESTMENT GAINS & LOSSES 30 YEAR AMORTIZATION 20 YEARS 5 YEAR RAMP UP REMAINS, 5 YEAR RAMP DOWN ELIMINATED 3% ANNUAL GROWTH IN CONTRIBUTION 0% ANNUAL GROWTH ASSUMPTION CHANGES (DISCOUNT RATE, MORTALITY, ETC.) 20 YEAR AMORTIZATION REMAINS 5 YEAR RAMP UP AND RAMP NO RAMP UP OR DOWN 3% ANNUAL GROWTH IN CONTRIBUTION 0% ANNUAL GROWTH FY ST BUDGET STUDY SESSION 3/27/
21 FY 19 CURRENT PROJECTIONS CALPERS UPDATE NEW AMORTIZATION POLICY EFFECTIVE WITH JUNE 30, 2019 ACTUARIAL VALUATION REPORT WILL AFFECT NEW BASES ONLY EARLIEST IMPACT WILL BE IN FY 22 FISCAL IMPACT IS UNKNOWN AT THIS POINT FUTURE BASES WILL HAVE HIGHER CONTRIBUTION ON FRONT END PAID OFF MORE QUICKLY AND WITH LESS INTEREST COST OVER LIFE OF BASE FY ST BUDGET STUDY SESSION 3/27/
22 FY 19 CURRENT PROJECTIONS CALPERS UPDATE 3,500, ,000, ,500, Old Investment ($56,800,070.31) 2,000, ,500, ,000, , FY ST BUDGET STUDY SESSION 3/27/
23 FY 19 CURRENT PROJECTIONS CALPERS UPDATE 3,500, ,000, ,500, ,000, Old Investment ($56,800,070.31) New Investment ($42,428,441.75) 1,500, ,000, , FY ST BUDGET STUDY SESSION 3/27/
24 FY 19 CURRENT PROJECTIONS CALPERS UPDATE 2,000, ,800, ,600, ,400, Old Assumption Change ($26,106,703.44) 1,200, ,000, , , , , FY ST BUDGET STUDY SESSION 3/27/
25 FY 19 CURRENT PROJECTIONS CALPERS UPDATE 2,000, ,800, ,600, ,400, ,200, ,000, Old Assumption Change ($26,106,703.44) New Assumption Change ($23,572,416.80) 800, , , , FY ST BUDGET STUDY SESSION 3/27/
26 FY 19 CURRENT PROJECTIONS CALPERS UPDATE $35,000, % 25% $30,000,000 $25,000, % 20% $20,000, % 15% $15,000,000 $10,000,000 $5,000,000 10% 5% $0 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 Normal Cost (all funds) Unfunded Liability (all funds) % of General Fund 0% FY ST BUDGET STUDY SESSION 3/27/
27 FY 20 PROJECTIONS GENERAL FUND ASSUMPTIONS SIMILAR GROWTH IN SALES AND PROPERTY TAXES SOME ADDITIONAL TOT CALPERS INCREASE OF $2.5 MILLION 2% GROWTH IN OTHER EXPENDITURES CONTINUATION OF OPERATING REDUCTIONS 2.5% LABOR 5% MAINTENANCE & OPERATIONS FY ST BUDGET STUDY SESSION 3/27/
28 FY 20 PROJECTIONS GENERAL FUND FUND BALANCE Estimated Unreserved Fund Balance at 6/30/2019 $ 2,375,706 FY Projected Revenues $ 113,500,000 FY Projected Expenditures 116,100,000 Excess Expenditures over Revenues (2,600,000) Projected Unreserved Fund Balance at 6/30/2020 (224,294) General Fund Catastrophic Reserve at 6/30/ ,067,960 Projected Total General Fund Balance at 6/30/2020 $ 19,843,666 FY ST BUDGET STUDY SESSION 3/27/
29 QUESTIONS ON FY 19?
30 CAPITAL IMPROVEMENT PROGRAM
31 CAPITAL IMPROVEMENT PROGRAM CIP HIGHLIGHTS FIVE-YEAR PLANNING PERIOD 149 PROJECTS 125 CARRYOVER PROJECTS 24 NEW PROJECTS MOSTLY FUNDED THROUGH FUNDING RESTRICTED TO CAPITAL USE CITY COUNCIL HAS SET ASIDE $8.6 MILLION FOR FUTURE CAPITAL PROJECTS AS OF THE END OF FY 18 FY ST BUDGET STUDY SESSION 3/27/
32 CAPITAL IMPROVEMENT PROGRAM NEW FY 19 CIP COSTS BY FUND TYPE TOTAL $23,771,073 Enterprise Funds $5,835,000 Grants $3,946,621 Successor Agency Funds $1,097,815 Capital Projects Fund $470,000 Landscape Maint. District $100,000 Internal Service Funds $1,070,000 Public Safety Funds $578,166 Developer Impact Fees $5,029,140 Transportation Funds $5,644,331 FY ST BUDGET STUDY SESSION 3/27/
33 COMMUNITY SERVICES PROJECTS
34 CAPITAL IMPROVEMENT PROGRAM YORBA PARK RENOVATIONS (20315) B E F O R E A F T E R FY ST BUDGET STUDY SESSION 3/27/
35 CAPITAL IMPROVEMENT PROGRAM YORBA PARK RENOVATIONS (20315) B E F O R E A F T E R FY ST BUDGET STUDY SESSION 3/27/
36 CAPITAL IMPROVEMENT PROGRAM YORBA PARK RENOVATIONS (20315) B E F O R E A F T E R FY ST BUDGET STUDY SESSION 3/27/
37 CAPITAL IMPROVEMENT PROGRAM SHAFFER PARK RENOVATIONS (30042) FY ST BUDGET STUDY SESSION 3/27/
38 CAPITAL IMPROVEMENT PROGRAM COMMUNITY SERVICES FY 19 CIP SUMMARY 19 CIP PROJECTS AT $7.2 MILLION OVER NEXT 5 YEARS 16 CARRYOVER PROJECTS 3 NEW PROJECTS FUNDED BY PARK DEVELOPER FEES, GRANTS & LANDSCAPE MAINTENANCE DISTRICT ASSESSMENTS FY ST BUDGET STUDY SESSION 3/27/
39 CAPITAL IMPROVEMENT PROGRAM SOURCES OF FUNDING FUND AMOUNT 510 Park Acquisition $3,219, Park Acquisition (Quimby) $420, El Modena Cell Revenue $566, Grants $2,512, Landscape Maintenance District $500,000 TOTAL PROPOSED ALLOCATION $7,219,184 FY ST BUDGET STUDY SESSION 3/27/
40 CAPITAL IMPROVEMENT PROGRAM FY 19 HIGHLIGHTS (Pg. 11) Santiago Hills Assessment District General Renovation (pg. 14) Hart Park Pickleball and Fitness Circuit (if awarded LWCF grant) (pg. 25) El Modena Upper Restroom and Area Renovation - Design FY ST BUDGET STUDY SESSION 3/27/
41 CAPITAL IMPROVEMENT PROGRAM TRAILS UPDATE Cemetery Ridge Trail (20320) Colony Trail Santiago Creek Bike Trail Extension (20325) Santiago Canyon Road Multi- Purpose Trail (30019) FY ST BUDGET STUDY SESSION 3/27/
42 CAPITAL IMPROVEMENT PROGRAM FY HIGHLIGHTS (pg. 16) FY 20 Handy Park Community Building - Design (pg. 18) FY 21 Grijalva Park Master Plan Update FY ST BUDGET STUDY SESSION 3/27/
43 PUBLIC WORKS PROJECTS
44 CAPITAL IMPROVEMENT PROGRAM OLD TOWNE WEST (METROLINK) PARKING STRUCTURE UPDATE FY ST BUDGET STUDY SESSION 3/27/
45 CAPITAL IMPROVEMENT PROGRAM OLD TOWNE WEST (METROLINK) PARKING STRUCTURE UPDATE FY ST BUDGET STUDY SESSION 3/27/
46 CAPITAL IMPROVEMENT PROGRAM FY 18 HIGHLIGHTS ANNUAL PAVEMENT & CONCRETE MAINTENANCE FY ST BUDGET STUDY SESSION 3/27/
47 CAPITAL IMPROVEMENT PROGRAM FY 18 HIGHLIGHTS ANNUAL PAVEMENT & CONCRETE MAINTENANCE FY ST BUDGET STUDY SESSION 3/27/
48 CAPITAL IMPROVEMENT PROGRAM FY 18 HIGHLIGHTS CITY-OWNED STREET LIGHT LED RETROFIT FY ST BUDGET STUDY SESSION 3/27/
49 CAPITAL IMPROVEMENT PROGRAM FY 18 HIGHLIGHTS TUSTIN/LINCOLN IMPROVEMENTS FY ST BUDGET STUDY SESSION 3/27/
50 CAPITAL IMPROVEMENT PROGRAM FY 18 HIGHLIGHTS SEWER CLEANING AND VIDEO FY ST BUDGET STUDY SESSION 3/27/
51 CAPITAL IMPROVEMENT PROGRAM FY 18 HIGHLIGHTS WATER DIVISION SECURITY IMPROVEMENTS FY ST BUDGET STUDY SESSION 3/27/
52 CAPITAL IMPROVEMENT PROGRAM FY 18 HIGHLIGHTS WATER PIPELINE RENEWAL PROJECTS FY ST BUDGET STUDY SESSION 3/27/
53 CAPITAL IMPROVEMENT PROGRAM FY 19 PUBLIC WORKS CIP SUMMARY TOTAL FUNDING REQUEST = $17.4 MILLION 13 FUNDING SOURCES 79 PROJECTS TOTAL 65 EXISTING PROJECTS 14 PROPOSED NEW PROJECTS FY ST BUDGET STUDY SESSION 3/27/
54 CAPITAL IMPROVEMENT PROGRAM FY 19 PUBLIC WORKS CIP SUMMARY Fund Amt. Pct. 220 Sanitation Fund $ 300, % 263 Measure M Turnback 2,145, % 272 Gas Tax 1,793, % 274 SB 1 2,429, % 284 TSIP Area B 1,384, % 285 TSIP 36, % 310 CDBG 969, % 500 Capital Projects 506, % 520 Sewer Construction 2,000, % 550 Grants 2,052, % 600 Water Capital Projects 3,535, % 725 Major Building Improvements 221, % 954 Successor Agency 100, % Total $ 17,447, % FY ST BUDGET STUDY SESSION 3/27/
55 CAPITAL IMPROVEMENT PROGRAM FY 19 HIGHLIGHTS PAVEMENT MANAGEMENT PROGRAM (13120) [PAGE 92] STRUCTURAL EVALUATION OF CITY BRIDGES (13816) [PAGE 94] SEWER LINE REPLACEMENT/MAINTENANCE (15508) [PAGE 97] CITY FACILITY IMPROVEMENTS (19809) [PAGE 99] SANTIAGO CREEK BIKE TRAIL EXTENSION (20325) [PAGE 103] FY ST BUDGET STUDY SESSION 3/27/
56 CAPITAL IMPROVEMENT PROGRAM FY 19 HIGHLIGHTS METROLINK PARKING LOT RESTORATION (20372) [PAGE 137] TRAFFIC SIGNAL SYNCHRONIZATION PROJECTS (20191, & 20381) [PAGES 130, 139 & 144] WATER PLANT TELEMETRY SCADA (18912) [PAGE 168] PIPELINE RENEWAL PROJECTS (18400) [PAGE 167] FY ST BUDGET STUDY SESSION 3/27/
57 FIRE STATION 2 APPARATUS BAY
58 CAPITAL IMPROVEMENT PROGRAM FIRE STATION 2 FY ST BUDGET STUDY SESSION 3/27/
59 OTHER CAPITAL IMPROVEMENT PROJECTS
60 CAPITAL IMPROVEMENT PROGRAM OTHER CAPITAL PROJECTS IMPROVEMENTS AT FIRE STATIONS 3 & 4 (20332) [PAGE 44] LIBRARY REHABILITATION PROJECTS (20358, 20371, 30055, 30056) (PG ) REPLACEMENT OF SAN AT POLICE DEPARTMENT (20387) [PAGE 66) MIGRATION OF EXCHANGE SERVICES TO CLOUD-BASED (20390) [PAGE 69] CONTINUATION OF SECURITY IMPROVEMENTS (20347 & 20348) [PAGES 63-64] OLD TOWNE EAST PARKING STRUCTURE (20247) [PAGE 177] FY ST BUDGET STUDY SESSION 3/27/
61 WORK PLANS FOR FY 19
62 WORK PLANS HIGHLIGHTS CITY COUNCIL POLICY DIRECTION FOR FISCAL STABILITY AND COMMUNITY PRESERVATION PROVIDE RESOURCES FOR PUBLIC SAFETY WORK WITH STATE LEGISLATORS TO ENSURE THAT NEEDS OF ORANGE RESIDENTS AND BUSINESS ARE MET LEGISLATIVE LEADERSHIP TO ACCOMPLISH CITY MISSION STATEMENT MONITOR CONSTRUCTION OF METROLINK PARKING STRUCTURE FY ST BUDGET STUDY SESSION 3/27/
63 WORK PLANS HIGHLIGHTS CITY COUNCIL FACILITATE AND PROVIDE POLICY DIRECTION FOR OLD TOWNE PARKING SOLUTIONS WORK WITH COUNTY, NEIGHBORING CITIES AND OTHERS TO EFFECTIVELY ADDRESS THE PROBLEM OF HOMELESSNESS IN OUR COMMUNITY AND REGION FACILITATE A POSITIVE RELATIONSHIP WITH CHAPMAN UNIVERSITY AND THE SURROUNDING COMMUNITY EVALUATE OPTIONS TO ASSIST BUSINESSES WITH DEVELOPMENT ACTIVITIES ENHANCE CITY S ECONOMIC BASE FY ST BUDGET STUDY SESSION 3/27/
64 QUESTIONS ON DEPARTMENTAL WORK PLANS?
65 TOPICS FOR NEXT STUDY SESSION
66 TOPICS FOR NEXT STUDY SESSION APRIL 24, 2018 FURTHER DETAIL ON FY 19 GENERAL FUND BUDGET DEEPER LOOK INTO REVENUES BALANCING THE BUDGET REVIEW OF FEE STUDY PROPOSED RESERVE POLICY LOOK AT OTHER FUNDS OTHER TOPICS THE COUNCIL WISHES TO EXPLORE FY ST BUDGET STUDY SESSION 3/27/
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