Technology Planning Committee Minutes Thursday, April 14, :30 3:00 P.M. Administration Building Board Room

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1 MEMBERSHIP Tdd Finnell, C-Chair - Administrative Representative Gaylla Finnell - Faculty Representative Jeff Cantwell - Chair f B.U.G. Edward Cecena - Classified Representative Larry Valenzuela - Classified Representative Daniel Bermudez - ASG Representative Members Absent Jim Fisher, C-Chair - Faculty Representative David Zielinski - Faculty Representative Kathy Berry - Administrative Representative Taylr Ruhl - Administrative Representative Angie Gall - CMCA Representative Martha Olea - Classified Representative Visitrs Present Omar Rams, Jeff Enz, Valerie Rdgers Recrding Secretary: Adriana San Technlgy Planning Cmmittee Minutes Thursday, April 14, :30 3:00 P.M. Administratin Building Bard Rm I. VISITOR COMMENTS II. ITEMS a. Welcme and Sharing b. There was discussin amng the grup abut the Applied Sciences Career Exp which tk place this mrning. c. Val Rdgers annunced that the ATLAS Interim Reprt was cmpleted and wuld be ging ut this week. a. Prgram Review and Apprval Omar Rams distributed tw handuts and gave an verview f the Prgram Review Resurce Requests Reprt, and Prgram Review Technlgy Plan Reprt. Tdd Finnell infrmed the grup that the Technlgy Planning Cmmittee wuld be reviewing the cllege s technlgy resurce needs and making recmmendatins t the Prgram Review Cmmittee. The cmmittee is t lk at student needs, the District s best practices, and determine if the resurces requested fall within the scpe f the Technlgy Plan s gals and pririties, r whether they need t be added. The cmmittee reviewed the Prgram Review Resurce Requests Reprt fr each ORG in detail. There was discussin n the definitin f a smart classrm which varies arund campus depending n which building yu are in. Tdd Finnell infrmed the grup that IT s visin wuld be t implement Thin Clients in all classrms fr faculty. This apprach wuld allw faculty t have access t their wn desktp frm any classrm. A pilt f Thin Clients will be implemented this Summer in classrm labs 803 and 901. Tdd Finnell asked the cmmittee fr their recmmendatins.

2 III. ACTION ITEMS Gaylla Finnell recmmended that the District priritize thse things that maintain the cre infrastructure f the cllege. Edward Cesena agreed. Omar Rams indicated he wuld like t see mre virtualized classrms and labs. Jeff Enz recmmended that desktps lder than five years be replaced; they wuld need t be a high pririty, since VDI will take a cuple f years t implement campus-wide. Daniel Bermudez agreed with the recmmendatin t replace desktps and implementing VDI. Larry Valenzuela agreed with supprting instructin and standardizing desktps. Jeff Cantwell recmmended that each request shuld be reviewed n a case by case basis. Tdd Finnell summarized the cnsensus f the grup by stating that budget be set aside fr replacing cmputers and each request be handled n a case by case basis (based n need, pririty, and cnfrmity t the strategic plan). Omar Rams vlunteers t put tgether a priritizatin spreadsheet using Ggle t submit electrnically t the grup in rder t cnslidate their recmmendatins. a. Apprval f Minutes M/S/C Valerie Rdgers/Larry Valenzuela t apprve the March 10, 2011 Minutes. b. Technlgy Plan Review and Apprval M/S/C Gaylla Finnell/Jeff Cantwell t apprve the Strategic Technlgy Plan as presented. Discussin: Tdd Finnell gave an verview f the the Strategic Technlgy Plan fr which included the fllwing: Visin Statement, Strategic Initiatives, Supprt Index, Five-Year Rad Map, 2011 Actin Plan, and Appendix A, B and C. Tdd Finnell infrmed the grup that this cmmittee s primary bjective is the develpment f the Technlgy Plan and hlding this institutin accuntable t adhering t the plan. The cmmittee s rle is t evaluate prgress and develp annual Actin Plans t capture pririties n a yearly basis. There was discussin amng the cmmittee members n the institutin s technlgy needs funneling thrugh this cmmittee fr review. The cmmittee discussed the changes within the rganizatin and changes t cme as new IT initiatives are implemented. This cmmittee s rle will be t make recmmendatins n hw t best implement these new initiatives. Larry Valenzuela asked whether Web Time Entry, Technlgy Training, and Online Tutrial Vides culd be included in the Actin Plan. There was discussin amng the grup and it was cncluded that these tasks were included as a subtask under a larger activity and supprted in the Technlgy Plan. Mtin carried. IV. ADJOURNMENT The meeting was adjurned at 2:50 p.m. Page 2 f 2

3 Technlgy Planning Cmmittee Minutes Thursday, March 08, :30 3:00 P.M. Administratin Building Bard Rm MEMBERSHIP Tdd Finnell, C Chair Administrative Representative Ted Ceasar Administrative Representative Larry Valenzuela Classified Representative Albert Izarraraz ASG Representative Michael Heumann, Faculty Representative Jeff Enz, Directr f Enterprise Services Members Absent Jim Fisher, C Chair Faculty Representative Gaylla Finnell Faculty Representative Kathy Berry Administrative Representative Taylr Ruhl Administrative Representative Angie Gall CMCA Representative Edward Cecena Classified Representative Recrding Secretary: Adriana San I. VISITOR COMMENTS a. Welcme and Sharing Tdd Finnell annunced that IVC and ICOE wuld be c spnsring a cuntywide technlgy cnference t be held in the 2700 Building n Saturday, May 5 th t prmte awareness f technlgy in educatin. It will be pen t IVC, K 12, and members f the cmmunity. II. ACTION ITEMS a. Apprval f Minutes M/S/C Larry Valenzuela/Michael Heumann t apprve the January 12, 2012 Minutes. III. ITEMS a. Review and Priritize Annual Prgram Review Resurce Requests Tdd Finnell passed ut the Annual Prgram Review Resurce Request acrss all ORGs. He explained ne f cre functins f the Technlgy Planning Cmmittee is t review, priritize, evaluate and make recmmendatins t the Educatinal Master Planning Cmmittee. The cmmittee will identify each ORG request and rank by pririty. Tdd Finnell explained t the grup the current fleet f cmputers is apprximately 1000 campus wide. In rder t refresh all cmputers thrugh a five year cycle, 200 machines wuld

4 need t be replaced each year. Many f the current cmputers used by faculty and staff are dangerusly clse t failing. The Cmmittee reviewed the fllwing Resurce Requests by Org: ORG 201 Desktp ORG Desktp ORG Desktp ORG Desktp ORG 227 Laptp ORG 228 Desktp ORG 228 Laptp ORG 709 Cmputer Refresh ORG 709 Data Prjectr ORG 709 Data Lamps ORG 907 Desktp ORG 937 Desktp The cmmittee agreed that the cmputers shuld be replaced accrding t a replacement schedule (accrding t need and whether it is ver five years). The cmmittee ranked the Cmputer Refresh Prgram as the highest pririty as utlined in the Strategic Technlgy Plan. The cmmittee ranked as a high pririty classrm data prjectrs and lamps and recmmended that a plan be develped fr replacement and maintenance. b. Update n Wireless Netwrk Implementatin Jeff Enz shwed the grup the fur SSIDs fr the entire campus (IVC Private, IVC Emplyee, IVC Student, and IVC Guest). The type f lgin will determine what resurces are available t each user and the accunt will be authenticated. Jeff Enz gave a preview f hw t access the new wireless SSIDs. There was discussin amng the grup abut requiring emplyees t change their passwrd every three mnths. He gave an verview f Aerhive Access Pint cverage map which shws access pint cverage activity thrughut campus. He stated that nearly 200 access pints wuld be installed thrughut campus t give wireless access campus wide. c. System Center Implementatin and Changes t End Pint Security Tdd Finnell annunced that IVC wuld be part f a pilt grup with Micrsft. The System Center implementatin is a way t manage campus technlgy mre efficiently. He indicated that a demnstratin wuld fllw at a future TPC meeting. Tdd infrmed the grup that Sphs Antivirus wuld nt be renewed and wuld be replaced with Frefrnt Micrsft End Pint Security. d. Classrm Technlgy Update (Pdiums) Tdd Finnell gave an update n the current classrm technlgy and stated that the visin is t have every pdium equipped with cmputer retrfits in each classrm. The current pdiums d nt have cmputers and a request has been made t prvide cmputers fr these classrm pdiums. Page 2 f 3

5 Jeff Enz indicated that the challenge is hw t prvide mnitrs fr the cmputers and is lking int different mdels. He has decided n an articulating arm blted nt the pdium and he wuld be prpsing this mdel t Instructinal Cuncil at their next meeting. Michael Heumann indicated that he met with Brian McNeece and the English department and they recmmended that the arm be placed n the lwer sectin f the pdium. IV. ADJOURNMENT The meeting adjurned at 2:30 p.m. Page 3 f 3