CORE PRACTICE MODEL IMPLEMENTATION PLANNING GUIDE

Transcription

1 Califrnia Child Welfare Cre Practice Mdel CORE PRACTICE MODEL IMPLEMENTATION PLANNING GUIDE Instructins and Templates fr Guiding CA CWS Directrs Thrugh CPM Implementatin Planning versin Page 1

2 CPM Implementatin Planning Guide TABLE OF CONTENTS OVERVIEW... 3 A P P R O A C H... 4 Part 1 CPM IMPLEMENTATION SNAPSHOT: Where Are We Nw?... 6 Part 2 CPM IMPLEMENTATION PLAN: Where Are We Ging and Hw D We Get There?... 8 Part 3 CPM IMPLEMENTATION SUPPORT: What Will Supprt Our Prgress? The entire cntents f this Guide can be fund in the nline versin n the CalSWEC website: Page 2

3 CPM Implementatin Planning Guide OVERVIEW CPM Implementatin Planning: A Gal-Oriented Apprach All Califrnia Child Welfare agencies are implementing the Cre Practice Mdel (CPM) ver the next few years. Each cunty needs t assess what ways f ding business already supprt the CPM and what aspects f the CPM practice behavirs, leadership behavirs, and rganizatinal elements need t be launched r strengthened. This will lk different fr each cunty, given their lcatin, size, service ppulatin, and gals. As with any jurney, it is imprtant t begin with the end in mind. It starts with describing what will be happening when yur cunty reaches the next level f CPM implementatin, then wrking backwards t design what it will take t get there. Cllectively planning tward achieving this future state helps cunties strategically target their CPM implementatin effrts tward the gals the child welfare agency and its partners want t achieve. Guiding the Way thrugh CPM Implementatin While each cunty will create its wn pathway fr CPM implementatin, all cunties can fllw a prcess infrmed by Implementatin Science t develp and launch their specific Implementatin Plans. Research shws that by attending t key areas f capacity building Organizatinal Readiness, Wrkfrce Develpment, Engaged Partnerships, and Quality Imprvement the evidence-supprted practice f CPM is mre likely t take hld. This Guide is designed as a reference and instructin manual fr the jurney ahead. It features a 3-part prcess supplemented with easy-t-use tls and templates. Part #1: CPM Implementatin Snapsht: Where Are We Nw? Cunties can take a snapsht f their CPM Implementatin status using the CPM Implementatin Snapsht. Organized by tpic area, this assessment and analysis tl fcuses cunties n fur key capacities necessary fr active implementatin f CPM. The tl cncludes with a sectin fr cunties t scre and analyze their assessment findings, then identify implementatin pririties n which t fcus lcal planning effrts. Part #2: CPM Implementatin Plan: Where Are We Ging and Hw D We Get There? Cunties identify the changes the child welfare agency and its partners want t achieve by addressing the CPM implementatin pririties identified thrugh the Snapsht prcess. In ther wrds, each cunty asks themselves, What changes d we want t see happening in the near term related t each pririty? The CPM Implementatin Plan Template guides cunties thrugh the specifics f cnducting gal-riented actin planning. As a result, cunties create their wn pathway fr getting frm where they are nw t achieving their CPM implementatin bjectives. Part #3: CPM Implementatin Supprt: What Will Supprt Our Prgress? Cunties are encuraged t identify what kinds f supprts might help them carry ut their CPM Implementatin Plan. Emphasizing reginally based supprt, the CPM Implementatin Supprt Prcess guides cunties t crdinate their supprt needs thrugh their Reginal Training Academy using the tls and resurces generated by the Develpment Circles. Directr s Institute Learning Sessins, webinars and reginal events ver the cming mnths will refer t the segments f this Guide as the basis fr reflectin, strategizing, and reginally-fcused supprts fr CPM implementatin. Page 3

4 CPM Implementatin Planning Guide APPROACH By and Fr Directrs Cunty Child Welfare Directrs play a key leadership rle in preparing and supprting their peple and rganizatins fr CPM implementatin. As part f the CPM Directrs Institute, Directrs will g thrugh a sequence f rientatins, assessments and decisins, crdinated thrugh webinars, cnvenings and cunty team wrk t create a clear path tward launching r strengthening CPM in their lcatin. T ensure quality implementatin f CPM dwn the rad, Directrs are encuraged t begin r cntinue cultivating a lcal team f CWS leaders with the management authrity and functinal expertise t mve CPM implementatin frward in yur cunty. While these leadership teams may lk different acrss cunties, having ne wrking in cncert with the Directr thrughut implementatin is a key t success. A Supprted Prcess Thrughut the 3-part CPM implementatin planning prcess utlined abve, cunties will have access t a multifaceted supprt system. Sme supprts will be crdinated reginally. Others invlve cllabratin with peers r access t nline infrmatin. Overall, pprtunities fr cntinued learning and guidance create a slid supprt infrastructure n which cunties can rely as they prgress thrugh CPM implementatin. PART 2: CPM IMPLEMENTATION PLAN LEADING EDGE Regular newsletters featuring tpics relevant t CPM Implementatin RTA SUPPORTS Custmized reginal supprts delivered by RTA staff CALSWEC WEBSITE Easily accessible templates, planning guides, frms, examples, etc. DIRECTORS INSTITUTE LEARNING SESSIONS Peridic in-persn wrking sessins fr CWS Directrs DIRECTORS INSTITUTE WEBINARS Facilitated pprtunities fr instructin & shared learning The graphic n the next page is a calendar-driven view shwing the prject timing f specific supprt activities thrugh the end f fiscal year Page 4

5 All webinars scheduled fr 10:00am t 11:30am. Dashed line ( ) = Event date & lcatin t be determined Page 5

6 Part 1 CPM IMPLEMENTATION SNAPSHOT: Where Are We Nw? Overview All Califrnia cunties are already n their way t implementing CPM, each t a greater r lesser extent, n pace with their lcal cntext. Sme have partnership agreements in place that uphld CPM engagement principles; ther cunties have lng-standing teaming appraches that reflect CPM practice behavirs; still thers are adapting recruitment effrts t better align jb expectatins with CPM. T identify what CPM capacities are already in place, which t incrprate next and which t priritize fr actin, it s critical fr each cunty t start with determining Where We Are Nw with respect t effectively supprting the use f CPM. The CPM Implementatin Snapsht serves this purpse. Designed t help cunties gauge the status f their CPM implementatin effrts, the Snapsht is rganized int fur dimensins f active implementatin familiar t Directrs frm the Develpment Circles: Organizatin and Leadership Wrkfrce Develpment Using Data fr Understanding and Imprvement Strengthening Partnerships fr System Change Cmpleting the Snapsht is a cllective prcess that nt nly brings CPM t the frefrnt f the rganizatin s attentin, but als creates a shared view f what prgress has already been made t put CPM int practice in yur lcatin. Once the assessment questins are cmpleted, the Snapsht serves as a baseline fr each cunty t use as they identify gaps and successes, determine pririties and strategize hw the wrk f implementatin will unfld. The Scring and Analysis segment guides cunties thrugh a prcess t identify: Strengths t Build On Opprtunities fr Grwth Feasibility Cnsideratins Setting Pririties fr Lcal Planning Step-by-Step All items in blue bld can be fund in the nline versin f this guide n the CalSWEC website: Open the Snapsht and prceed with the fllwing steps: Step #1: Prepare fr a Successful Prcess. Refer t several supprts available fr helping Child Welfare Directrs and their leadership teams get ready fr the Snapsht prcess: Engage yur leadership team in the Warm-Up Activity t prepare fr the Snapsht prcess. Review the recrding and materials frm Where Are We Nw Snapsht Orientatin Webinar held Nv. 6. Learn frm yur peers by reading the article titled, Snapsht Tips frm the Field: Cunties Reflect n Using the CPM Implementatin Snapsht. Step #2: Cllectively Answer the Questinnaire Segment. Fllw the instructins n p.1 f Snapsht. Step #3: Cmplete the Scring and Analysis Sectin. Fllw the instructins n p.8 f Snapsht. Page 6

7 CPM Implementatin Planning Guide Step #4: Fill ut a Brief Survey t cmmunicate the type f implementatin supprt yur cunty wuld find mst useful based n yur Snapsht findings. Survey data will be shared with the Reginal Training Academies and the Directrs Institute t ensure the supprt ffered is designed t address the needs identified. Relevant Resurces While each cunty s leadership team is ultimately respnsible fr cmpleting the Snapsht, cunties will determine fr themselves wh and hw many staff and ther stakehlders will be invlved. Sme may be invlved in the prcess f respnding t questins, while thers will help draw cnclusins frm the findings. The assessment will be mst effective if thse invited t participate in the Snapsht prcess are familiarized with the CPM values and behavirs befrehand. Backgrund material abut CPM can be fund n the CalSWEC website. Ideas fr hw t cmmunicate t thers abut CPM can be fund within the recrding and materials frm the CPM Messaging Webinar held n Jan. 25. Pll Everywhere an interactive nline service fr real-time audience respnse and engagement. Page 7

8 Part 2 CPM IMPLEMENTATION PLAN: Where Are We Ging and Hw D We Get There? Overview Nw that yur cunty has taken a Snapsht f its CPM implementatin status and set pririties fr mving CPM frward, the next part invlves utlining a clear pathway fr hw yu ll get frm where yu are nw t where yu want t be. Where shuld yur cunty start? Wh is accuntable t shw prgress? Which vices influence decisins, and by when? The CPM Implementatin Plan Template (Plan) is designed t guide yur cunty thrugh the prcess f decisin-making arund specific actin items t reach yur unique implementatin pririties. Based n pririties identified in the Snapsht prcess, cunties chse a planning hrizn and match pririties with implementatin bjectives, actin steps, and timeframes. Tgether, these cmpnents frm a rad map fr mving cunties CPM effrts frward. Thrugh the planning prcess cunty teams make the fllwing key decisins: Which pririties are strategic t address first? What is ur timeframe? What changes d we want t see? What actin steps need t be taken? Wh is the respnsible leader r team? What is the target date fr mnitring prgress? What will supprt ur prgress? Like the Snapsht, develping a Plan is a cllabrative activity engaging thse with key rles and versight respnsibilities fr implementatin f yur cunty s CPM pririties. Fr example, if yur cunty s fcus is n training and caching as the next advancement f CPM, it wuld be imprtant t nt nly include prgram managers, but als training persnnel and supervisry representatives as cntributrs t crafting yur CPM Implementatin Plan. Step-by-Step All items in blue bld can be fund in the nline versin f this guide n the CalSWEC website: Gather the results f yur cmpeted Snapsht and pen a CPM Implementatin Plan Template. Develpment f a CPM Implementatin Plan cnsists f engaging yur leadership team r ther partners t prceed thrugh the fllwing steps: Step #1: Establish a CPM Implementatin Planning Team Identify and empwer a grup wh can develp yur cunty s CPM Implementatin Plan, guide the prcess, and versee executin f the Plan. Decide wh needs t be invlved in develping the Plan, rient them t the prcess, and identify apprpriate frums in which planning can ccur. The cnfiguratin f the planning grup can vary based n many factrs (e.g., cunty size, staffing, cmpeting demands, etc.). Whether an existing team is leveraged fr this purpse r a dedicated grup is frmed, include individuals wh will have versight respnsibility fr implementatin f CPM in yur lcatin. Frmulate and empwer the Team t cnduct efficient, effective decisin-making while prmting a transparent prcess infrmed by relevant feedback lps. Page 8

9 CPM Implementatin Snapsht: Where Are We Nw? The leadership rle f the CW Directr is critical t the success f the Planning Team. Key leadership behavirs t mdel thrughut the planning prcess include: Creating the rganizatinal cnditins fr planners t cntribute their best thinking Supprting facilitated planning discussins Participating in critical planning decisins Reinfrcing a spirit f cllabratin and cnsensus-building at each step alng the way Step #2: Set the Plan Bundaries a) Decide Where t Start Translate the cnclusins drawn frm the Snapsht prcess int setting Plan pririties. Fllw the instructins n p. 1 f the CPM Implementatin Plan Template. b) Determine a Planning Hrizn Custmize the span f time yur cunty needs t make sufficient prgress n yur Plan pririties befre re-assessing what has been accmplished. Fllw the instructins n p. 2 f the Plan Template. Step #3: Define Success Cllectively determine what is expected t be happening if yur Plan pririties are successfully met. Fllw the instructins n p. 2 f the Plan Template. Step #4: Dcument the Pathway t Actin a) Custmize Yur Plan Create yur Plan structure based n the number f pririties yur cunty is addressing within the planning hrizn. Fllw the instructins n p. 4 f the Plan Template. b) Develp Yur Plan Cntent Acrss all Plan pririties, decide what actins need t be taken, by whm, and by when t mve CPM frward in yur lcatin. Fllw the instructins f p. 5 f the Plan Template. Relevant Resurces Planning will be mst effective if thse invited t participate in the prcess are familiar with the ratinale, prcess, and supprts available fr engaging in implementatin planning. Lcal leaders are encuraged t refer t the resurces belw t infrm themselves and their planning partners abut CPM implementatin. Applying a gal-riented apprach t CPM implementatin planning can be fund within the recrding and materials frm the CPM Implementatin Planning Webinar held n Feb. 15. Guidance fr utilizing the CPM implementatin supprt tls and resurces generated by each Develpment Circle can be fund within the recrding and materials frm the fllwing Webinars: Organizatinal Readiness Building Tls & Resurces Webinar March 15 CPM Lgic Mdeling Webinar April 18 Wrkfrce Develpment Tls & Resurces Webinar May 16 Engagement, Relatinship & Partnership Tls & Resurces Webinar June 20 The CPM Implementatin Tlkit can be fund n the CalSWEC website. Page 9

10 CPM Implementatin Snapsht: Where Are We Nw? Part 3 CPM IMPLEMENTATION SUPPORT: What Will Supprt Our Prgress? Overview S far, this Guide has fcused n hw each cunty can plan fr building the capacities necessary t install r advance CPM in their lcatin. Accmplishing the range f tasks identified by each cunty will require vigilance and cmmitment, all f which can be upheld with cntinued learning and guidance ideally in cllabratin with peers and reinfrced thrugh a reginally crdinated system f supprt. A prpsed multi-faceted apprach t meeting the supprt needs f cunties t actively implement CPM is described belw. As with cunties, supprt resurces and capacities vary acrss the state. S, prcesses and activities t supprt cunty prgress in CPM implementatin planning will be flexible and c-created t best address identified needs. Supprting Cunties fr Succ ess N matter where a cunty is with its CPM Implementatin effrts frm just getting started t making prgress t being well underway it will be beneficial t access supprt alng the way. The range f supprt needs spans many tpics including help with CPM implementatin planning, internal capacity building, utilizing implementatin supprt tls, leading rganizatinal change, and mre. As utlined in the Directrs Rad Map n p. 5, supprt will be available t cunties thrugh the fllwing means: Statewide Supprt: The Directrs Institute will cntinue t prvide a series f Webinars, cmmunicatins and learning frums fr Directrs and their leadership teams thrughut FY 17-18, and beynd. A shared cmmitment t CPM implementatin statewide is reinfrced thrugh the existing infrastructure that supprts prfessinal develpment, active implementatin and technical assistance fr Child Welfare Services thrugh CWDA, CFPIC, CalSWEC, and the Reginal Training Academies (RTAs). Reginally Based Supprt: Each RTA is designing activities and methds t prvide reginally based supprt fr CPM implementatin capacity building t the cunties in their area. Cntact the designated pint f cntact (POC) at yur Reginal Training Academy fr mre infrmatin. Step-by-Step Nrthern Reginal Training Academy: Alisn Bk, apbk@ucdavis.edu Bay Area Reginal Training Academy: Jennifer Buchhlz, jbuchhlz@mail.fresnstate.edu Central Reginal Training Academy: Andrea Sbrad, ansbrad@gmail.cm Suthern Reginal Training Academy: Nancy Satterwhite, nsatterwhite@mail.sdsu.edu The remainder f Part 3 is under develpment and will be published sn. Page 10