COMPLIANCE REPORTING REQUIREMENTS

Transcription

1 COMPLIANCE REPORTING REQUIREMENTS TAPPAN ZEE HUDSON RIVER CROSSING PROJECT TA# TANY-12-18B CONTRACT# D Presented by: Jeanette Pineda, Cmpliance Administratr Jennifer Radesca, Asst. Cmpliance Administratr Tappan Zee Cnstructrs, LLC Page 1

2 PROJECT LOCATION 15 miles Nrth f NYC 25 Miles t Statue f Liberty Carries I-87/I-287 ver Hudsn River Vital ecnmic link acrss the Hudsn River Cnnectin between Mid-Atlantic States and New England Majr Cmmuter Rute Owned and Maintained by New Yrk State Thruway Authrity

3 WHY DO WE NEED THE NEW BRIDGE? Existing bridge carries 138K vehicles per day vs. design capacity f 100K Functinally bslete, majr structural and peratinal deficiencies, high accident rate Frecasting $1B in maintenance ver next 10 years

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5 CLIENT & MANAGING AGENCIES New Yrk State Thruway Authrity (NYSTA) - CLIENT New Yrk State Department f Labr (NYSDOL) Federal Highway Administratin (FHWA) The Office f Federal Cntract Cmpliance Prgrams (OFCCP) New Yrk State Department f Transprtatin (NYSDOT) Manages EBO New Yrk State Office f The Inspectr General

6 MEETING AGENDA APPROVALS REGISTRATIONS QUESTIONNAIRES PROJECT LABOR AGREEMENT SIGNATORY UNIONS ESTABLISH ALL UNION MATTERS PRIOR TO MOBILIZATION EBO REGISTRATION & SET UP NEW OR EXISITING VENDORS ASSIGNMENT TO CONTRACT #D WEEKLY COMPLIANCE REPORTS CERTIFIED PAYROLL REPORTS COPELAND FORMS EBO WORK FORCE SUMMARY MONTHLY COMPLIANCE REPORTS DBE Utilizatin Frm Cntractr Safety Stats Frm Subcntractr Utilizatin Frm OFCCP Reprting Requirements-New Hire Infrmatin EBO OVERVIEW: Setting up EBO fr D Cntract: AAP15 - EEO Officer Infrmatin Set Up Cntract Emplyees Assign Emplyees t Cntract Enter Wrkfrce Labr Hurs Autmatically generate Wrkfrce Summary & Wrkfrce Utilizatin Reprts Verificatin f Payments

7 P.L.A. SIGNATORY UNIONS All Unin/Jurisdictinal matters are t be established prir t starting wrk n the prject. All Subcntractrs shuld cntact Westchester & Rckland Cunty Building Trades Cuncil. Westchester: Rckland: NYS Building & Cnstructin Trades Cuncil:

8 LETTER OF ASSENT - PLA All Unin/Jurisdictinal matters are t be established prir t starting wrk n the prject. All Subcntractrs shuld cntact Westchester & Rckland Cunty Building Trades Cuncil. Westchester: Rckland: NYS Building & Cnstructin Trades Cuncil:

9 SUBCONTRACTOR APPROVAL PROCESS All cnstructin subcntractrs/sub-cnsultants, regardless f tier level, must be apprved by NYSTA (via CONR89 Frm) Register with NYS Divisin f Crpratins Register with the NYS Office f The State Cmptrller Updated CCA-2 Vendr Questinnaire t William A. Ringwd, Jr. f NYSTA Bill.Ringwd@newnybridge.cm Subcntractr Assigned t Prject in EBO (D214134) CONR89 Frm submitted t subcntractr/tier-subcntractr fr executin CONR89 Submitted t NYSTA fr apprval **Reference: Letter Dated September 1, 2015 f yur handut

10 CONR89 FORM FOR APPROVAL

11 EQUITABLE BUSINESS OPPORTUNITY SOLUTION - EBO Ntary Public Once the subcntractr is apprved by NYSTA, all are required t cmplete a REQUEST FOR EBO SYSTEM LOG-IN/PASSWORD The Subcntractr is t assign an EBO Administratr The frm will be prvided via as a Wrd.dc The EBO Administratr will be respnsible fr: Set up f Emplyees Cntract Wrk Hurs Wrkfrce Summary Verificatin f Payment Annual 1391 Frm Submissin Cmmunicatin with NYSDOT fr EBO REQUEST FOR EBO SYSTEM LOG-IN/PASSWORD Signature Certificatin fr Crpratins, Sle Prprietrships, General Partnerships, Jint Ventures and ther business entity(s) Firm s r Jint Venture s Legal Name: Firm s r Jint Venture s d/b/a Name, if different: Firm s r Jint Venture s Federal ID Number: APPLICANT INFORMATION Check One: Gender Race Primary Categr Prgram Cntract Ty Name and Title f Firm s r Jint Venture s Primary Lg-in Hlder: Primary Phne: Mailing Address: Mailing Address: Address: City: State: Zip Cde: SIGNATURE AND NOTARIZATION On behalf f the abve-listed cmpany, firm, partnership, jint venture r business entity, I hereby agree t cmply with the terms and cnditins f access t and use f the Internet Gvernment Slutins (IGS) Equitable Business Opprtunities (EBO) system set frth in the System User Agreement attached t this applicatin frm. Signature f Applicant (A principal fficer f the cmpany, firm, partnership, jint venture, r business entity[s] with binding cntractual authrity. Fr Jint Ventures, a principal fficer frm bth firms must sign and have applicatin ntarized): STATE OF COUNTY OF (Printed Name) (Signature) (Title) On the day f in the year befre m e, the undersigned, persnally appeared, persnally knwn t me r prved t me n the basis f satisfactry evidence t be the individual whse name is subscribed t the within instrument and acknwledged t me that he/she executed the same in his/her capacity, and that by his/her signature n the instrument, the individual, r the persn upn behalf f which the individual acted, executed the instrument. STATE OF COUNTY OF Ntary Public (Printed Name) (Signature) (Title) On the day f in the year befre me, the undersigned, persnally appeared, persnally knwn t me r prved t me n the basis f satisfactry evidence t be the individual whse name is subscribed t the within instrument and acknwledged t me that he/she executed the same in his/her capacity, and that by his/her signature n the instrument, the individual, r the persn upn behalf f which the individual acted, executed the instrument.

12 CERTIFIED PAYROLL WEEKLY Weekly Reprting Requirement Dcuments - Due every Wednesday by nn t be delivered via t: CPR@TZC-LLC.COM Certified Payrll (CPR) Submissin: Certified Payrll Reprts Cpeland Reprt EBO Wrk Frce Summary Detailed Frmat EBO Reprting Updated Weekly Daily Reprt Attachment A f yur agreement: When signed by TZC PM, shuld be cc d t Jeanette.Pineda@tzc-llc.cm **Reference: Daily & Weekly Packet Handuts Lwer Tier Subcntractrs are t submit CPRs t their Sub-Prime Sub-Prime are t retain a cpy fr their recrds Sub-Prime are t submit CPR t TZC fr all Lwer Tier Subcntractrs Original CPRs are t be retained in yur ffice fr 6 years frm submissin date Nte: Prime Cntractrs are t review all CPR submissins fr accuracy prir t submissin t TZC. *Failure t prvide the abve listed dcuments deems yur submissin incmplete and will be rejected.

13 CERTIFIED PAYROLL (CPR) FORM - SAMPLE NOTE: All CPR received after the scheduled deadline will require a letter n cmpany letterhead explaining the delinquency f yur submissin and MUST be signed by a Principal f yur cmpany. The letter will be submitted t the NYSTA & NYSDOL alng with yur CPRs.

14 COPELAND ACT FORM - SAMPLE

15 EBO WORK FORCE SUMMARY - SAMPLE

16 MONTHLY COMPLIANCE DOCUMENTS Mnthly Cmpliance Dcuments (MCD) - Due n the 26 th f each mnth delivered via t Jeanette.Pineda@tzc-llc.cm, cpy Jennifer.Radesca@tzc-llc.cm Mnthly Submissin B33 - Cntractr Safety Statistics Frm TA-W Utilizatin Plan fr All Subcntractrs TA-W DBE Utilizatin Frm OFCCP Reprting Requirements - New Hire Infrmatin **Reference: Mnthly Reprting Packet Handut Lwer Tier Subcntractrs are t submit MCD t their Sub-Prime Sub-Prime are t retain a cpy fr their recrds Sub-Prime are t submit MCD t TZC fr all Lwer Tier Subcntractrs Primes t prvide TZC with all payments made t tier-subcntractrs within the reprting perid

17 CONTRACTOR SAFETY STATISTICS FORM CSS FORM - SAMPLE Key Pints: Supervisr Name: Name f Field Supervisr Cntractr: Cmpany Name Mnth: Mnth & Year Reprting Week Ending: Mnth & DAY Emplyee Wrk Hurs: Mnth: # f man hurs wrked fr the mnth YTD: # f man hurs YTD N. f Hurs Since Last Lst Wrkday Case: Shuld match yur YTD unless there was a recrdable incident.

18 TA-W UTILIZATION PLAN FOR ALL SUBCONTRACTORS Nte: If n lwer tier subcntractrs are emplyed (cntracted) by yur firm, the frm must still be cmpleted with the wrd Nne r N/A in the FIRST bx prvided fr the listing f subcntractrs.

19 TA-W PAYMENTS TO D/M/WBE SUBCONTRACTING FIRMS This frm is fr DBE Subcntractrs r DBE Supplier payments ONLY. All payments made t NON-DBE Lwer Tier Subcntractrs are t be prvided under separate cver by the Sub-Prime. Nte: If n lwer tier subcntractrs are emplyed (cntracted) by yur firm, the frm must still be cmpleted with the wrd Nne r N/A in the FIRST bx prvided fr the listing f subcntractrs.

20 OFCCP REPORTING REQUIREMENTS

21 TZC COMPLIANCE TEAM S ROLE Manage TZC cmpliance effrts verseeing all Labr Cmpliance and DBE reprting f all subcntractrs, regardless f tier level, wrking n the Tappan Zee Hudsn River Crssing Prject D214134, TANY-12-18B, all while maintaining an accurate accunt f the cmmitments & attainments utilizing EBO. Obtain Subcntract Apprvals frm NYSTA Liaisn between Subcntractr and NYSDOL fr the Prject Internal Audit and Submissin f all CPRs Adhere t PLA requirements, prevailing wages & benefit packages Mnitr and Maintain accurate accunt f Cmmitment and Attainments utilizing the EBO System Cmpliance apprval f invices

22 SUBCONTRACTOR COMPLIANCE RESPONSIBILITIES All Tier Subcntractrs are t adhere t the same prcess as their Prime: Require apprval frm NYSTA prir t mbilizatin n site. All subcntractrs are t submit cmpliance dcuments n time with strict adherence t the submissin days & dates as per the Prime Cntract. Lwer tier subcntractrs are submit cmpliance dcuments t their Prime. Sub-Primes are respnsible fr reviewing sub tier dcumentatin fr accuracy prir t submissin t TZC. Sub-Primes are required t submit all subcntractr payment infrmatin t TZC as part f the mnthly cmpliance reprts.

23 EQUITABLE BUSINESS OPPORTUNITY SOLUTION - EBO EBO is an Internet-based management cntrl system that prvides gvernment agencies with the tls t develp, implement and mnitr a Disadvantaged Business Enterprise prgram in accrdance with 49 CFR Part 26, including all the tls necessary t set agency and cntract gals, mnitr nn-discriminatry prcurement and award prcesses, execute availability, utilizatin and disparity studies, set and mnitr labr gals and prvide statistical evidence t remedy discriminatin as identified, and t mnitr and reprt n participating cntracts. EBO Overview: AAP15 - EEO Officer Infrmatin Set Up Cntract Emplyees Assign Emplyees t Cntract Enter Wrkfrce Labr Hurs Autmatically Generates: Wrkfrce Summary & Wrkfrce Utilizatin Reprts Verificatin f Payments Reference: EEO Infrmatin /cntracts/1273/1273.pdf

24 Thank yu fr yur time and attentin. Tgether we can make this a success. TZC WELCOMES YOU TO THE PROJECT.