SanGIS Revenue and Expenditure Report
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3 To EXPENDITURE SUMMARY SALARIES & EMPLOYEE BENEFIT (EE510) $841,367 $612, % $336,877 $949,101 $107,734 SERVICES & SUPPLIES (EE520) $550,141 $852, % $276,862 $1,128,997 $578,856 OTHER CHARGES (EE530) $5,986 $3, % $1,028 $4,384 ($1,602) FIXED ASSETS EQUIPMENT (EE548) $19,960 $0 0.0% $0 $0 ($19,960) RESERVES (EE560) $11,522 $0 0.0% $0 $0 ($11,522) TOTAL EXPENDITURE $1,428,976 $1,467, % $614,767 $2,082,482 $653,506 REVENUE SUMMARY REVENUE USE MONEY & PROP (RR440) $2,980 $4, % $4,591 $9,182 $6,202 INTERGOVERNMENTAL FUNDING (RR450) (City) $689,228 $689, % $27 $689,255 $27 INTERGOVERNMENTAL FUNDING (RR450) (County) $689,228 $689, % $0 $689,255 $27 CHARGES FOR CURRENT SVCS (RR460) $16,000 $225, % $118,213 $344,149 $328,149 MISCELLANEOUS REVENUES (RR470) $31,540 $366, % $50,122 $416,203 $384,663 OTHER FINANCING SOURCES (RR480) $0 $0 $0 $0 $0 TOTAL REVENUE $1,428,976 $1,975, % $172,953 $2,148,044 $719,068 NET SURPLUS or (COSTS) (Revenue minus Expenditure) $1,428,976 $507,376 $65, % Current Month s YTD Actual 102.7% % of Budget = 145.7% Current Month Revenues % of Budget = 150.3% YTD Actual 138.2% Baseline s YTD Actual 74.2% % of Budget = 138.4% Budget Year Expended YTD Actual 75.0% % of Budget = 100.0% 0% 20% 40% 60% 80% 100% 120% 140%
4 To ITEMIZED EXPENDITURES SALARIES & EMPLOYEE BENEFIT (EE510) SALARIES & WAGES-PERM (City Staff) $193,253 $144, % $65,675 $210,122 $16, SALARIES & WAGES- TEMP HELP (Contracted Staff - SOS (aka TOPS)) $84,757 $142, % $71,425 $213,518 $128, OTHER EXTRAORDINARY PAY (County Staff) $563,357 $325, % $199,777 $525,461 ($37,896) Subtotal - SALARIES & EMPLOYEE BENEFIT (EE510) $841,367 $612, % $336,877 $949,101 $107,734 SERVICES & SUPPLIES (EE520) TELEPHONE (Telephone - Centrex and Usage) $4,476 $3, % $1,577 $4,731 $ OTHER COMMUNICATIONS (Internet and dedicated T1 lines to City/County for data transfer) $11,886 $8, % $2,088 $10,092 ($1,794) INSURANCE (Insurance - Liability and Property) $3,472 $3, % $0 $3,413 ($59) MAINTENANCE OF EQUIPMENT (Annual plotter, server, and computer maintenance) $5,597 $ % $2,008 $2,855 ($2,742) HARDWARE PURCHASES AND SETUP (Non-capitalized network & server hardware (under $5,000)) $8,364 $16, % $10,908 $27,792 $19, COMMUNICATIONS MAINTENANCE (Network equipment maintenance (routers, firewall, switches)) $2,610 $3, % $0 $3,324 $ SOFTWARE PURCHASES (Non-capitalized software purchases (under $50,000)) $1,090 $ % $15,661 $16,090 $15, ANNUAL SOFTWARE LICENSE (Annual software maint/license - Oracle, ESRI, Thomas Bros, UNIX, etc) $74,457 $69, % $3,163 $73,049 ($1,408) OFFICE EXPENSE (Office supplies incl printer cartridges, DVDs, toner, paper, etc) $2,688 $5, % $2,511 $7,733 $5, POSTAGE (Postage/mailing/Constant Contact) $107 $ % $49 $251 $ PRINTING (Printing of business cards, flyers, signs, etc.) $378 $ % $128 $384 $ DRAFTING/ENGINEERING SUPP (Plotter paper, mounting boards, laminating supplies, toner for plotters) $5,736 $5, % $1,506 $6,836 $1, DATA PROCESSING SERVICES (City of San DiegoSystem Access/CITRIX (previously SDDPC)) $0 $0 $0 $0 $ PROF & SPECIALIZED SVCS (External Auditor and financial statement prep services) $23,812 $5, % $18,312 $23,312 ($500) ARCHITECTURE & ENGINEERNG (Graphic services) $0 $0 $0 $0 $ AERIAL SURVEY & PHOTO SVC (Aerial imagery products and services) $50,000 $433, % $0 $433,995 $383, CONTRACTED SERVICES (Quartic Solutions (DBA & GIS Support) & Corona Env (Prgm Mngr)) $231,467 $221, % $170,142 $392,104 $160, SPEC CIRCMSNCS ATTY SVCS (Attorney) $12,152 $1, % $6,254 $7,552 ($4,600) COMPUTER CABLE-LAN ON NET (Networld Solutions (IT server/network/desktop) support) $76,800 $51, % $25,600 $76,800 $ COPY EQUIPMENT RENTAL (Monthly copier rental/lease) $1,135 $ % $378 $1,133 ($2) RENTS & LEASES STRUCTURES (Office rent, utilities and contracted services) $33,014 $19, % $16,307 $36,219 $3, SPECIAL DEPARMENTAL EXP (Office move and remodel) $0 $0 $0 $0 $ BOOKS & PUBLICATIONS (Books, training materials, magazines, etc.) $100 $0 0.0% $120 $120 $ MINOR EQUIPMENT (Minor computer equipment and office furniture) $500 $1, % $0 $1,062 $ TRAINING/REGIS OUT-OF-CO (Conferences/training/events) $300 $0 0.0% $150 $150 ($150) Subtotal - SERVICES & SUPPLIES (EE520) $550,141 $852, % $276,862 $1,128,997 $578,856 OTHER CHARGES (EE530) CREDIT CARD ADMIN FEE (Credit card admin fee) $860 $ % $175 $974 $ EQUIPMENT DEP EXPENSE (Equipment depreciation) $5,126 $2, % $853 $3,410 ($1,716) Subtotal - OTHER CHARGES (EE530) $5,986 $3, % $1,028 $4,384 ($1,602) FIXED ASSETS EQUIPMENT (EE548) CONTRA ACCOUNT-EQUIPMENT (Offsets for capital asset/equipment purchase) $0 $0 $0 $0 $ CAPITAL ASSET HARDWARE (Capitalized server & computer hardware purchases ($5,000 plus)) $12,500 $0 0.0% $0 $0 ($12,500) FIXED ASSETS SOFTWARE (Capitalized software purchases ($50,000 plus)) $0 $0 $0 $0 $ COMMUNICATION EQUIPMENT (Capitalized network hardware purchases ($5,000 plus)) $7,460 $0 0.0% $0 $0 ($7,460) Subtotal - FIXED ASSETS EQUIPMENT (EE548) $19,960 $0 0.0% $0 $0 ($19,960) RESERVES (EE560) CONTINGENCY RESERVE (Contingency reserves) $11,522 $0 0.0% $0 $0 ($11,522) Subtotal - RESERVES (EE560) $11,522 $0 0.0% $0 $0 ($11,522) EXPENDITURE TOTAL $1,428,976 $1,467, % $614,767 $2,082,482 $653,506
5 To ITEMIZED REVENUES REVENUE USE MONEY & PROP (RR440) INTERESTS ON DEPOSITS & INV (Earned interest) $2,980 $4, % $4,591 $9,182 $6,202 Subtotal - REVENUE USE MONEY & PROP (RR440) $2,980 $4, % $4,591 $9,182 $6,202 INTERGOVERNMENTAL FUNDING (RR450) AID FR OTHER GOV AGENCIES (County of San Diego) $689,228 $689, % $0 $689,255 $ AID FR CITY OF SAN DIEGO (City of San Diego) $689,228 $689, % $27 $689,255 $ AID FR OTHER GOV AGENCIES (County of San Diego - Departments) $0 $0 $0 $0 $0 Subtotal - INTERGOVERNMENTAL FUNDING (RR450) $1,378,456 $1,378, % $27 $1,378,510 $54 CHARGES FOR CURRENT SVCS (RR460) OTHER CHARGES CURR SERV (ARJIS, USGS, other contract work) $16,000 $225, % $118,213 $344,149 $328,149 Subtotal - CHARGES FOR CURRENT SVCS (RR460) $16,000 $225, % $118,213 $344,149 $328,149 MISCELLANEOUS REVENUES (RR470) MISC REVENUE OTHER (Misc revenue not covered elsewhere) $0 $339,776 ($106,553) $233,223 $233, OTHER SALES (Store front sales, CD sales, etc.) $31,540 $26, % $8,617 $34,923 $3, MISC REVENUE PRIOR YEAR (Carry over funds from previous years (unrestricted excess funds)) $0 $0 $148,058 $148,058 $148,058 Subtotal - MISCELLANEOUS REVENUES (RR470) $31,540 $366, % $50,122 $416,203 $384,663 OTHER FINANCING SOURCES (RR480) LOSS ON SALE OF FIXED ASSETS (Disposal of equipment prior to being fully depreciated) $0 $0 $0 $0 $0 Subtotal - OTHER FINANCING SOURCES (RR480) $0 $0 $0 $0 $0 REVENUE TOTAL $1,428,976 $1,975, % $172,953 $2,148,044 $719,068
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