CITY OF DEERFIELD BEACH Request for City Commission Agenda

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Audra Osborne
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1 Item: CITY OF DEERFIELD BEACH Request for City Commission Agenda Agenda Date Requested: 6/5/2012 Contact Person: Charles DaBrusco, P.E., Director of Environmental Services Description: Award of contract to Metro Express, Inc. for construction of the NE 2nd Street Sidewalk Improvements Project, in accordance with the terms and conditions of Bid No /15 City Project No P Fiscal Impact: $135,540 Grant Funded Budget Line Item Number and Title: N/A. Required Attachment: A Cover Memo from the Department Head to the City Manager further describing the request and providing back-up information and documents. THIS SECTION RESERVED FOR PROCESSING OF THE REQUEST Ordinance X Resolution Consent Agenda Agenda Item Type Presentation Written Request Public Hearing Public Hearing Second Reading Quasi-Judicial Public Hearing X General Item Comments: ITEM APPROVED FOR THE AGENDA: Keven Klopp 5/30/12 Signature Date

2 RESOLUTION NO. 2012/ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA APPROVING A CONTRACT WITH METRO EXPRESS INC. FOR THE CONSTRUCTION OF THE NE 2 ND STREET SIDEWALKS IMPROVEMENTS PROJECT FOR THE AMOUNT OF $135, WHEREAS, the City of Deerfield Beach issued an Invitation to Bid (ITB # /15) for the NE 2 nd Street Sidewalk Improvements Project; and WHEREAS, three bidders responded by the due date and time; and WHEREAS, Metro Express, Inc. was the lowest responsive responsible bidder with a bid total of $135,540; and WHERERAS, staff recommends this purchase and requests that the City Commission approve the award of this contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA, AS FOLLOWS: Section 1. The above referenced Whereas clauses are true and correct and made a part hereof. Section 2. The City Commission does hereby approve the award of the contract to Metro Express, Inc. in accordance with the terms and conditions of Bid # /15 for the amount of $135, The Mayor and/or the City Manager are hereby authorized to execute any appropriate documents. Section 3. This Resolution shall become effective immediately upon adoption. PASSED AND ADOPTED THIS DAY OF, ATTEST: PEGGY NOLAND, MAYOR ADA GRAHAM-JOHNSON, MMC, CITY CLERK Deerfield/Resolutions/Purchasing/Metro Express Sidewalk Repair 1

3 Memorandum TO: FROM: Burgess Hanson, City Manager Charles DaBrusco, P.E., Director of Environmental Services DATE: May 21, 2012 RE: Award of contract to Metro Express, Inc. for construction of the NE 2 nd Street Sidewalk Improvements Project, in accordance with the terms and conditions of Bid No /15 City Project No P. The purpose of this memo is to obtain City Commission approval to award a contract to Metro Express, Inc. for construction of the NE 2 nd Street Sidewalk Improvements Project. The proposed improvements on NE 2 nd Street provides for the construction of five (5) and six (6) foot wide sidewalks, ramps, curbs, swale improvements and school traffic control signage improvements on NE 2 nd Street, between NE 6 th Avenue and Federal Highway. The proposed improvements on NE 2 nd Street is aimed at providing a safe and continuous walk route to and from school for school children, and for everyday use by other pedestrians. The construction cost of $135,540 will be 100% federally funded under the Federal Transportation Enhancement Program. The federal funds will be administered by the Florida Department of Transportation (FDOT). A Local Agency Program (LAP) Agreement Number AQL-76, between the City of Deerfield Beach and the Florida Department of Transportation (FDOT), was approved by the City Commission under Resolution 2012/050 at the March 20, 2012 Regular Commission Meeting. Construction of the project will be administered by City Staff certified under the Local Agency Program (LAP). City staff will also be providing Construction Engineering and Inspection (CEI) services. On April , Invitation to Bid ITB # /15 for the NE 2 nd Street Sidewalk Improvements Project was advertised for competitive bids by the City s Purchasing Division. A public bid opening was conducted on May 15, Staff of the Purchasing Division subsequently reviewed the bids and have determined that Metro Express, Inc. with a bid amount of $135,540, is the lowest, most responsive and responsible bidder. A memo from the Purchasing Manager outlining the bid evaluation and results is attached. Staff recommends to the City Commission the approval of award of contract to Metro Express, Inc., in the amount of $135,540, in accordance with the terms and c onditions of Bid No /15, for construction of the NE 2 nd Street Sidewalk Improvements Project. Attachments cc: Hugh Dunkley, Director of Management & Budget, w/attachment David Santucci, Purchasing Manager File: Project No P

4 TO: FROM: FOR: Charles DaBrusco, Director of Environmental Services David Santucci, Purchasing Manager Commission Approval DATE: May 18, 2012 SUBJECT: NE 2 nd Street Sidewalk Improvements, ITB # /15 The Purchasing Division recently issued an Invitation to Bid for the subject project. This is a Florida Department of Transportation (FDOT) grant funded project. This formal competitive solicitation process complies with the City of Deerfield Beach and FDOT grant procurement requirements. Details of the competitive solicitation process are as follows: On Tuesday, April 24, 2012 Thirty-Nine (39) invitation letters were sent to the appropriate registered vendors with the City via , facsimile, or USPS. The competitive solicitation was advertised in the legal notices section of the Sun- Sentinel on Tuesday, April 24, 2012 On Tuesday, May 15, 2012, the due date and time, the Purchasing Division opened the responses. Three (3) responses were received by the due date and time required. The apparent low bidder was Metro Express, Inc. with a bid total of $135, They are the low bidder by $37, The average of all bids was $167, Reference checks were conducted and revealed positive ratings. The City of Deerfield Beach is currently under contract with Metro Express for similar services, Co-op Contract for Sidewalk Installation. It was because of the grant requirements that we had to bid this project separately. Metro Express, Inc. is the lowest responsive and responsible bidder able to meet the ITB requirements; therefore, I recommend award of this contract to them. Please use this memorandum and all attachments as your backup for your agenda request to the City Manager for the June 5, 2012 Commission Meeting. Att. Bid Tabulation, Reference Surveys, Metro Express Bid Submittal cc: Bernard Tetteh-Buxton, Environmental Services Division Operations Manager

5 CITY OF DEERFIELD BEACH ITB # /15 NE 2ND STREET - SIDEWALK IMPROVEMENTS TABULATION ITEM NO. DESCRIPTION UNIT EST. QTY. Metro Express Inc Straightline Engineering Group Coreland Construction Corp UNIT COST EXTENDED TOTAL UNIT COST EXTENDED TOTAL UNIT COST EXTENDED TOTAL 1 Mobilization LS 1 $ 12, $ 12, $ 5, $ 5, $ 13, $ 13, Maintenance of Traffic LS 1 $ 3, $ 3, $ 3, $ 3, $ 5, $ 5, Selective Clearing and Grubbing (removal of the existing concrete and other 3 existing elements) LS 1 $ 5, $ 5, $ 15, $ 15, $ 5, $ 5, Concrete, Sidewalk, 4" thick SY 800 $ $ 23, $ $ 36, $ $ 37, Concrete, Sidewalk, 6" thick SY 300 $ $ 12, $ $ 18, $ $ 17, Type "F" Curb LF 500 $ $ 8, $ $ 17, $ $ 13, Base, Limerock, 4" Thick SY 1,300 $ 9.00 $ 11, $ $ 15, $ 7.59 $ 9, Detachable Warning EA 14 $ $ 7, $ $ 3, $ $ 3, Swale Grading SY 800 $ 2.00 $ 1, $ 4.00 $ 3, $ 3.20 $ 2, Sodding SY 800 $ 4.00 $ 3, $ 5.00 $ 4, $ 5.23 $ 4, Solar School Flasher EA 1 $ 16, $ 16, $ 1, $ 1, $ 8, $ 8, Traffic Signs EA 4 $ $ 1, $ $ 1, $ 1, $ 5, Traffic Pavement Markings LS 1 $ 4, $ 4, $ 15, $ 15, $ 5, $ 5, Asphalt Milling(1.5" Average) LF 1300 $ 2.80 $ 3, $ 5.00 $ 6, $ $ 32, Asphalt Overlay TN 160 $ $ 20, $ $ 20, $ $ 25, Sediment and Erosion 16 Control LS 1 $ 2, $ 2, $ 5, $ 5, $ 2, $ 2, GRAND TOTAL $ 135, $ 172, $ 193, Addendum 1: Schedule "A": Background Check Affidavit: Local Business Affidavit: Certificate of Insurance: Yes Yes Yes N/A Yes Yes Yes Yes Yes Yes Yes No No N/A Yes

6 COMPETITIVE SOLICITATION VENDOR REFERENCE CHECKLIST Prepared By: Jessica Gamble Proposer s Name: Metro Express Inc. Project Name: NE 2 nd Street-Sidewalk Improvements Project Number: ITB # /15 Vendor Search Locations Start Date Findings Completed Convicted Vendor List 5/18/12 None Yes No N/A Suspended Vendor List 5/18/12 None Yes No N/A Federal Excluded Parties List 5/18/12 None Yes No N/A Broward County Criminal Courts 5/18/12 None Yes No N/A Miami-Dade County Criminal Courts 5/18/12 None Yes No N/A Palm Beach County Criminal Courts 5/18/12 None Yes No N/A Name of Reference Start Date Completed Village of Pinecrest, Dan Morretti 5/18/12 Yes No N/A Yes No N/A Yes No N/A Yes No N/A

7 Attention: Dan Morretti, Village of Pinecrest Fax: Phone: PERFORMANCE REFERENCE SURVEY NE 2 nd Street-Sidewalk Improvements ITB # /15 Metro Express Inc. has listed you as a business reference. Please assist us in evaluating their past performance. Please sign and date the questionnaire and return no later than Date. Thank you. You may fax or your response to: Jessica Gamble, Purchasing Specialist jgamble@deerfield-beach.com or Fax: (954) Please use the following rating scale to answer the questions: Ratings: 1 Exceptional, 2 Good, 3 Acceptable, 4 Poor, 5 Not Acceptable 1. Rate the level of commitment of the Contractor when performing the work Rate the competency and accessibility of the personnel performing of work Rate the Contractor s success at keeping you updated and informed of problems and issues Rate the Contractor s knowledge of procedures required by regulatory agencies Rate the Contractor s success at working cooperatively with Owner s personnel Rate the Contractor s ability to meet deadlines Rate the Contractor s ability to complete punch list items Rate the Contractor s initiative in devising ways to save project time and money. N/A 9. Rate the level of comfort and confidence you had in the contractor during the project Rate the overall performance of the contractor. 1 Additional comments: No problems or issues. Very happy. Name: Dan Morretti (Please print) Signature: Phone interview Title: Public Works Director Date:5/18/12

CITY OF DEERFIELD BEACH Request for City Commission Agenda

Item: CITY OF DEERFIELD BEACH Request for City Commission Agenda Agenda Date Requested: 7/10/2012 Contact Person: Charles DaBrusco, P.E., Director of Environmental Services Description: Award of contract