SEMINOLE TRIBE OF FLORIDA INVITATION TO BID

Transcription

1 SEMINOLE TRIBE OF FLORIDA INVITATION TO BID Solicitation #: ITB Title: Description: Term/Duration: Pre-Bid Conference: Solicitation Release Date: March 21, 2018 Deadline for Questions*: Bid Due Date: Contact Person*: BC Gas Station Fence Removal and Install The Building and Grounds Department of the Seminole Tribe of Florida ( Tribe or STOF ) is requesting proposals from qualified firms for Fence Removal and Install Services as outlined in this solicitation. To be completed within fourteen (14) calendar days from issuance of a Notice to Proceed (NTP). April 2, 11:00AM EST (MANDATORY) Big Cypress Gas Station Josie Billie Highway Clewiston, FL April 5, 4:00PM EST April 12, 4:00PM EST Trecia Demby, Purchasing Contracts Specialist Seminole Tribe of Florida Purchasing Department 6300 Stirling Road Hollywood, FL treciademby@semtribe.com Submission Requirements: Electronically via to the Contact Person Above, or Hardcopy as 1 Original + 3 Copies + 1 Electronic Copy on a USB drive. *ALL QUESTIONS/INQUIRIES MUST BE DIRECTED IN WRITING TO THE CONTACT PERSON ABOVE, FAILURE TO DO SO WILL BE CAUSE FOR DISQUALIFICATION OF AN AWARD UNDER THIS RFP. Page 1 of 7 Rev. 12/13/2016

2 SECTION I BACKGROUND / GENERAL INFORMATION The Seminole Tribe of Florida (Tribe) is a federally recognized Indian Tribe organized pursuant to Section 16 of the Indian Reorganization Act of 1934, as amended, 25 U.S.C There are six (6) Seminole Indian Reservations in the State of Florida in Big Cypress, Brighton, Hollywood, Immokalee, Tampa, and Fort Pierce. Tribal Headquarters are located on the Hollywood Reservation in an urban environment in the Greater Fort Lauderdale/Hollywood, Florida area. Firms/Individuals receiving an award, if any, may be required to procure and maintain insurance coverage throughout the term of providing these services to include General Liability ($1M/2M Aggregate), Auto Liability ($1M), and Workers Comp ($500K or Exemption) with additional coverage and provisions as deemed necessary by the Tribe. The Tribe will give preference to qualified business entities certified by the Seminole Tribe of Florida. Qualified shall mean, notwithstanding the above, that a tribal member, spouse, child, or business entity who can provide goods or services at competitive prices, has demonstrated skills and abilities to perform the task to be undertaken in an acceptable manner, and can meet the application, bonding and licensing requirements. Preference will only be given to those business entities where a Tribal Member is actively involved in the business and controls 51% or more of the organization. The selected vendor(s) will be required to submit a completed and fully executed Vendor Application and Registration Form to the Tribe s Purchasing Department, if not already an approved vendor. Upon successful completion of an investigation into the past and current activities, associations, and reputation of the applicant, the Tribe will assign a vendor number and the vendor will be added to its Master Vendor file. The Tribe may not enter into any business transactions with any bidder whose name does not appear on its Master Vendor file. This solicitation and selection process shall in no way be deemed to create a binding contract, agreement or offer of any kind between the Seminole Tribe of Florida and any entity. If the Tribe selects a firm/individual to provide the services described in this solicitation, any legal rights and obligations between the successful firm/individual, if any, and the Tribe will come into existence only when an agreement is fully executed by the parties, and the legal rights and obligations of each party shall at that time be only those rights and obligations which are set forth in the agreement and any other documents specifically referred to in that agreement and executed by the parties. Firms/Individuals shall treat any information contained in this solicitation (or accumulated through other written or oral communication with the Tribe) as confidential information. Any information provided by the Tribe to firms/individuals in this solicitation is to be used solely to permit a reply to this solicitation and firms/individuals shall make no other use of the information, inclusive of sharing the information with corporate affiliates and subsidiaries without the prior written consent of the Tribe. Page 2 of 7 Rev. 12/13/2016

3 SECTION II SCOPE OF WORK/SERVICES 1. OVERVIEW The Seminole Tribe of Buildings and Grounds Department is requesting proposals from qualified vendors to provide fence removal and installation services for the Big Cypress Gas Station. The Services will be provided according to the following Scope of Work: Remove and haul away existing fence approximately 220 LF of farm fencing. Clear and prepare ground for fence installation including removal of any trees/concrete pads/obstructions; if necessary. Install 6ft pressure treated (Pinewood) Privacy Fence. Use Pressure treated 4 x 4 Wood posts. 6ft wooden privacy fence on rear of facility approximately LF in length LF od farming fence to match adjacent property along the west side of property. See Attachment C-EX 2027 Trading Post Survey as reference. Farm Fencing to be 4ft in height to match adjacent property, post and material to be 4ft Fence to be set in with 4 x4 pressure treated post at 5ft on center. ALL FENCE POSTS SHALL BE MINIMUM NOMINAL 4 X 4 SPACED A MAXIMUM OF 4 ON CENTER FOR 6FT. HIGH FENCES, EMBEDDED 2 INTO A CONCRETE FOOTING 10 IN DIAMETER AND 2 DEEP. POST LUMBER MUST BE NO. 2 GRADE OR BETTER, BE DECAY AND TERMITE RESISTANT. Fence line must step in from the property boundary line at a minimum of 12ft. Contractor Requirements: Contractor responsible for ensuring their own measurements, as LF are approximate values only. Supply all labor and materials. All materials being installed shall be of equivalent make/model to the original material being removed. (Unless it has first been approved by the Housing Department) All work performed shall be as per the current code(s). Schedule of Values and proposed schedule shall be submitted with proposals. Supply all drawings/prints and any other documentation needed by the Buildings and Grounds Department. Clean up jobsite daily and before the final inspection of the completed job. Call the Buildings and Grounds Department for all inspections, before and during the installation process. Contact Buildings and Grounds Department for final inspection, prior to leaving the jobsite. Contractor responsible for all permits required by the STOF Tribal Inspectors Department. If awarded the project, A SCHEDULE IS REQUIRED. 2. ADDITIONAL PROJECT REQUIREMENTS Page 3 of 7 Rev. 12/13/2016

4 These requirements provide guidance regarding the construction standards that Proposers are expected to adhere to regarding the overall level of quality that STOF expects on all roofing projects. a. QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment shall be new. The items proposed must be new, unless recycled materials are certified by Proposer, the latest model, of the best quality, and highest grade workmanship and has been certified by the product manufacturer as acceptable for the installation required meeting the requirements of agencies such as EPA, UL, Factory Mutual, ASTM who may govern the certification of recycled products for reintroduction into building systems. All products must meet the High Velocity Protocols established by the Florida Building Code for High Velocity Wind Zone Regions. b. GENERAL LOCATION OF WORK: If property is damaged while Contractor is performing the work specified or is removed for the convenience of the work, it shall be repaired or replaced at the expense of the Contractor in a manner acceptable to the STOF prior to the final acceptance of the work. Such property shall include but not be limited to: structures, parkways, sidewalks, curbs and gutters, driveways, walls, fences, water features, footings, underground utilities, sod, shrubs, and trees affected by the work. Contractor shall notify the Housing department in writing of the site having pre-existing damage to structures, parkways, sidewalks, curbs, roadways, swales, adjacent improvements, etc., before beginning work. Failure to do so shall obligate the Contractor to make repairs. c. PROTECTION: The Contractor shall be solely responsible for pedestrian and vehicular safety and control within the work site and shall provide the necessary warning devices, barricades and ground personnel needed to give safety, protection, and warning to persons and vehicular traffic within the area. All minimum safety standards required by the STOF, State and Federal ordinances and laws shall be strictly met by the Contractor. Contractor shall make all necessary arrangements with the utility companies concerned for protection of their lines during the work period. Contractor shall exercise extreme caution to eliminate any possibility of damage to any utilities. Restore any damage to property to its original condition, at the Contractor s expense, as acceptable to the STOF. Contractor shall protect all existing and newly installed work, materials, equipment, improvements performed under this Contract. d. STORAGE OF MATERIALS: The Contractor must provide for the Contractor s own storage of material and equipment, if needed. No on-site storage is permitted at the work area unless the materials have been positioned at the site for immediate installation into or on the building. No items shall be stored overnight if resulting from a day s work due to the inability of the Contractor to complete the installation. e. REMOVAL OF DEBRIS AND CLEANING UP: Page 4 of 7 Rev. 12/13/2016

5 All construction debris and trash shall be disposed of in a required onsite dumpster. Contractor is responsible for selecting a dumpster trash hauler. Debris and trash shall be immediately removed from the site every day. Prior to acceptance of the work by the STOF, the Contractor shall completely clean the site and remove from site all trash and debris and shall dispose of such materials. f. ADJACENT PROPERTY: When adjacent property is affected by Contract work, it shall be the Contractor's responsibility to take whatever safeguards or precautions are necessary for the protection of the adjacent property and to notify the owner thereof prior to such actions. g. WARRANTY AND GUARANTEE: All products furnished by the selected Proposer shall be supplied with all warranties and guarantees of the manufacturer. Warranties on workmanship shall be for a period of not less than 1 year; said period to commence upon the date products are installed, or accepted by the STOF, whichever last occurs. Materials should be installed in a strict accordance to the manufacturer s specifications and recommendations. h. REPAIR OR REPLACEMENT: Should any defect appear during this period, the Contractor shall, at their expense, have repaired or replaced such item upon receipt of written notice from the STOF (or resident) of said defect. Said repair or replacement must be accomplished within ten (10) calendar days after receipt of notification of the defect. 3. QUALIFICATIONS a. Proposals shall be considered only from vendors normally engaged in performing the type of work specified within this solicitation (general construction). Vendor must have adequate organizational resources, facilities, equipment, and personnel to ensure prompt and efficient service to the Tribe. b. At a minimum, qualifying proposals shall demonstrate that the Vendor possesses the qualifications necessary to provide high quality and functional services. To ensure the Vendor is capable of providing an acceptable level of service to the Tribe, the Vendor must meet the following minimum qualifications: i. Hold a current certified license as a General Contractor/ Building Contractor Fence Contractor and a Roofing Contractor and must have a minimum of three (3) years experience in providing similar services. ii. iii. Provide three (3) current references for three (3) completed individual projects of similar size, scope, and complexity which were completed within the past five (5) years. Must have the listed current personnel and maintain a fully equipped organization capable, technically and financially, of performing the work required, and has performed similar work in a satisfactory manner. Page 5 of 7 Rev. 12/13/2016

6 iv. Carry and maintain adequate insurance consistent with the requirements listed in this solicitation. v. Meet any other requirements outlined in this solicitation. 4. PRE-PROPOSAL CONFERENCE A MANDATORY pre-proposal conference has been scheduled for interested firms to attend before the due date for this solicitation. Please note that vendors may ask questions, however, all questions must be submitted to the Contact Person in writing by the due date to receive a formal written response. The date, time and location of the pre-proposal conference are as follows: April 2, 11:00AM EST Big Cypress Gas Station Josie Billie Highway Clewiston, FL An employee or representative of the prime contractor or primary vendor responding to this solicitation must be in attendance at the pre-bid/proposal conference in order to receive credit for attendance. Subcontractors or other individuals may not attend for the prime contractor or primary vendor. 5. ANTICIPATED TIMELINE: Solicitation Release Date March 21, 2018 Deadline for Questions April 5, 2018 by 4:00 P.M. (EST) Bid/Proposal Due Date April 12, 2018 by 4:00 P.M. (EST) Award of Contract To Be Determined (TBD)* * Dates (if any) are subject to change at the discretion of the Tribe. 6. SUBMISSION REQUIREMENTS / CONTACT PERSON Vendor(s) wishing to submit a response to this solicitation MUST submit documentation to demonstrate that they meet ALL requirements in this solicitation, including the submission of all applicable attachments, exhibits and/or forms. Proposals must be submitted by April 12, 2018 in hard copy or via to the Contact Person listed for this solicitation, which is as follows: TRECIA DEMBY, PURCHASING CONTRACTS SPECIALIST SEMINOLE TRIBE OF FLORIDA PURCHASING DEPARTMENT 6300 STIRLING ROAD HOLLYWOOD, FL OR treciademby@semtribe.com Page 6 of 7 Rev. 12/13/2016

7 All Questions/Inquiries (if any) must be submitted by April 5, 2018 to the address above. Costs stated in responses to this solicitation shall remain fixed and firm for all services to be performed. Vendors are responsible for addressing all inquiries with the Contact Person listed in this solicitation to obtain clarification on concerns and issues that may affect costs and their ability to complete the solicited task(s). Any price adjustments after proposal submission must be requested in writing and approved by the Tribe. 7. EVALUATION OF PROPOSAL/BIDS The Tribe will conduct a comprehensive, fair and impartial evaluation of all responses to this solicitation. The Tribe shall select the most responsive, responsible and qualified vendor based on pricing. Prior to the final selection, Vendor(s) may be required to submit additional information which the Tribe may deem necessary to further evaluate the vendors responses. *A Tribal Member s proposal/bid will be considered the lowest proposal/bid in regards to proposed cost(s) to provide services if their quote is up to 3% (not to exceed $100,000) higher than the lowest non-tribal Member proposal/bid. 8. ATTACHMENTS, EXHIBITS & FORMS: Attachments/Exhibits must be completed in its entirety and submitted by the contractor, if applicable. Attachment A- Fence Requirements Attachment B - Contractors Registration Form Attachment C - EX-2027 Trading Post Survey Exhibit A Schedule of Values Exhibit B Statement of Qualifications Exhibit C Subcontractor and Supplier Listing Page 7 of 7 Rev. 12/13/2016