PUBLIC WORKS FLEET MAINTENANCE
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- Ruth Gallagher
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1 MISSION STATEMENT Fleet Maintenance is a service program of the Public Works Department. The Public Works Department s mission is to ensure water and wastewater utilities, waste management, public transportation, and municipal road maintenance are delivered to the residents and visitors of our community. FY16 ADOPTED BUDGET $ 2,389,500 CORE SERVICES FOR ALL PUBLIC WORKS DEPARTMENTS Waste Management 4% Water Utility 13% Capital Transit 23% Wastewater Utility 42% Streets 18% FUNDING SOURCES FOR FLEET MAINTENANCE FLEET MAINTENANCE IS FULLY FUNDED BY INTERDEPARTMENTAL CHARGES 219
2 COMPARATIVES FY15 FY16 FY14 Amended Projected Approved Adopted Actuals Budget Actuals Budget Budget EXPENSES: Personnel Services $ 656, , , , ,900 Commodities and Services 1,748,400 1,869,600 1,628,800 1,868,000 1,702,600 Total Expenses 2,405,100 2,561,000 2,307,700 2,583,000 2,389,500 FUNDING SOURCES: Intragovernmental User Fees 2,292,100 2,510,000 2,192,000 2,529,200 2,364,300 Equity (To) From Fund Balance 113,000 51, ,700 53,800 25,200 Total Funding Sources $ 2,405,100 2,561,000 2,307,700 2,583,000 2,389,500 STAFFING FUND BALANCE $ 339, , , , ,000 Public Works Fleet Maintenance is a component of Public Works Fleet. See the Public Works Fleet fund balance in the "Changes in Fund Balances" schedule. BUDGET HIGHLIGHT The Public Works Fleet Maintenance Department's FY16 Adopted Budget is a decrease of $193,500 (7.5%) from the FY16 Approved Budget. The significant budgetary changes include: FY16 Adopted Budget Commodities and Services decreased $165,400 (8.9%) primarily due to a projected decrease in the cost of gasoline and oil. 220
3 FUNCTIONAL ORGANIZATION CHART CITY AND BOROUGH MANAGER'S OFFICE PUBLIC WORKS DEPARTMENT STREETS DIVISION FLEET MAINTENANCE Equipment Maintenance Automated Fuel System Insure Availability Servicing and Repair Parts Inventory Fulfill Equipment Needs Key Issuance Equipment Update Monthly Billing Tank Testing 221
4 STAFFING ORGANIZATION CHART Streets Superintendent ** ** Split with Streets Vehicle Maintenance Supervisor Administrative Assistant I Senior Mechanic Mechanic II 1.0 PPT Mechanic I See Employment Status in Glossary for definitions of PFT, PPT, PTL and PS 222
5 STAFFING DETAIL FY15 FY16 FY16 Amended Approved Adopted Salary & Salary & Salary & No. Benefits No. Benefits No. Benefits Pos. Budget Pos. Budget Pos. Budget CLASS TITLE: Equipment Maintenance: Streets Superintendent 0.15 $ 15, $ 16, $ 16,200 Vehicle Maintenance Supervisor , , ,500 Senior Mechanic , , ,400 Mechanic I, II , , ,500 Secretary I (1) , , Admin Assitant II (1) ,000 Admin Assitant I (1) ,700 Overtime - 8,000-8,000-6,000 Benefits - 219, , ,500 Totals , , ,800 Fuel System: Streets Superintendent , , ,400 Vehicle Maintenance Supervisor , , ,400 Senior Mechanic , , ,900 Secretary I (1) , , Admin Assitant II (1) ,000 Admin Assitant I (1) ,700 Overtime Benefits - 29,500-30,600-28,500 Totals , , ,100 Total Staffing 6.20 $ 691, $ 715, $ 686,900 (1) The Secretary I position has been replace by Admin Assistant I and Admin Assitant II positions. 223
6 NOTES This page has been left for notes. 224
7 EQUIPMENT ACQUISITION FUND MISSION STATEMENT The Equipment Acquisition Fund is used to reduce the cost of equipment acquisition through better management, coordination and planning. Identify and develop a balance between meeting CBJ s long term equipment acquisition needs with available funding sources. FY16 ADOPTED BUDGET $ 2,899,100 FUNCTIONAL ORGANIZATION CHART CITY AND BOROUGH MANAGER'S OFFICE FLEET COMMITTEE Oversite and Acquisition Coordination FINANCE DEPARTMENT USER DEPARTMENT Equipment Acquisition Identification of Vehicle Needs 225
8 EQUIPMENT ACQUISITION FUND COMPARATIVES FY15 FY16 FY14 Amended Projected Approved Adopted Actuals Budget Actuals Budget Budget EXPENSES: Interdepartmental Charges $ 80,000 49,800 49,800 49,800 49,800 Commodities and Services 39, Capital Outlay 1,891,300 4,818,800 4,153,900 2,597,700 2,849,300 Total Expenses 2,010,400 4,868,600 4,203,700 2,647,500 2,899,100 FUNDING SOURCES: Contributions from departments 1,934,600 2,620,900 2,690,900 2,245,300 2,317,900 Interest Income 73,200 56,600 56,600 67,200 67,200 State Grant 60,700 2,024,200 2,024, Gain (Loss) on Equipment Sales 24, Support from Marine Passenger Fees Usage of (Contribution to) Reserve (82,600) 166,900 (568,000) 335, ,000 Total Funding Sources $ 2,010,400 4,868,600 4,203,700 2,647,500 2,899,100 FUND BALANCE $ 4,429,600 4,262,700 4,997,600 4,662,600 4,483,600 The Equipment Acquistion Fund is a component of Public Works Fleet. See the Public Works Fleet fund balance in the "Changes in Fund Balances" schedule. BUDGET HIGHLIGHT The Equipment Acquisition Fund s FY16 Adopted Budget is an increase of $251,600 (9.5%) from the FY16 Approved Budget The Equipment Fund accumulates contributions from other CBJ departments for the future purchases of vehicles and equipment. The purpose of the fund is to allow departments to makes small contributions over time to fund the acquisition of expensive equipment rather than paying for the purchase in a single year. A schedule of vehicle replacement needs is maintained, and updated annually during the budget process. The amount of each department s annual contribution is based on the equipment needs of the department. It is normal for changes to the replacement schedule to occur as a result of deferring replacement, adding new equipment, purchasing in an earlier fiscal year that planned and deleting equipment without replacement. Due to the nature of this fund, describing the changes between fiscal years is not meaningful since large fluctuations are normal. 226
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