LURGASHALL PARISH COUNCIL S TRANSPARENCY REQUIREMENTS 2016/17
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1 LURGASHALL PARISH COUNCIL S TRANSPARENCY REQUIREMENTS 2016/17 LURGASHALL PARISH COUNCIL 2016/ /16 INCOME & EXPENDITURE 2016/17 28,519 FUNDS BROUGHT FORWARD 21,587 INCOME 13,500 PRECEPT 14,500 7 BANK INTEREST ALLOTMENTS 209 4,980 GRANTS 6,305 2,546 VAT RECOVERED MISCELLANEOUS ,149 TOTAL INCOME 22,338 49,668 43,925 GRANTS RECEIVED 2015/16 Operation Watershed funding 4.,980 GRANTS RECEIVED 2016/17 New Homes Bonus 1,405 CDC Queen's 90th Birthday grant 250 Fete contribution to Cricket Pavilion 4,000 SSALC transparency fund grant /16 EXPENDITURE 2016/17 5,182 GENERAL ADMIN * (Note 2) 5, NEWSLETTER CHAIRMANS ALLOWANCE LITTER BIN EMPTYING 197 5,084 VILLAGE GREEN AND SURROUNDINGS * (Note 3) 5, ALLOTMENTS PLAYGROUND ,425 HIGHWAYS inc OPERATION WATERSHED 0 2,385 GRANTS AND DONATIONS * (Note 1) 2,685 2,688 VAT PAID ELECTION COSTS 0 0 MISCELLANEOUS ,081 TOTAL EXPENDITURE 16,294 21,587 TOTAL FUNDS AT YEAR END 27,631 Note 1: GRANTS AND DONATIONS VILLAGE HALL 1000 PCC 375 CRICKET CLUB 560 L.R.A 250 S137 CITIZENS ADVICE BUREAU (WAVERLEY) 100 HASLEMERE FIRST RESPONDERS 2015/16 AND 2016/ KENT SURREY SUSSEX AIR AMBULANCE 100 ROTHER VALLEY TOGETHER 50 PETWORTH COTTAGE NURSING HOME 50 CHICHESTER DISTRICT FOODBANK (PETWORTH) 100 TOTAL GRANTS AND DONATIONS 2,685 Note 2: GENERAL ADMINISTRATION CLERKS SALARY 3,613 WEST SUSSEX ALC LTD (ANNUAL SUBSCRIPTION) 179 INSURANCE 621 AUDIT 250 GENERAL EXPENSES 453 TRAINING 65 TOTAL 5,181 Note 3: VILLAGE GREEN AND SURROUNDS FINGERBOARD/POST 2,225 GRASS CUTTING 1,444 VILLAGE GREEN PARKING EXTENSION 1,200 TREEWORK 250 GRIT BIN SITE RENTAL 20 TOTAL 5,139
2 EXPENDITURE DETAIL DATE CHEQUE NO PAYEE AND DESCRIPTION OF EXPENDITURE TOTAL exc VAT VAT 04/04/ Garden Escapes (replacement cheque for parish grass cutting) /04/ Haslemere First Responders (Annual Donation 2015/16) 50-04/04/ West Sussex ALC Ltd (Annual Subs 2016/17) /05/ Chichester District Council (Litter bin emptying) /05/ The Leconfield Estates (Playground rental and allotment water) /05/ Mr James Tree (Internal Audit 2016/17) 50-12/05/ Mrs Helen Cruikshank (Clerk's March & April's Salary pus exps) /05/ Miss A Grout (Newsletter printing/editor contribution) /06/ Aon UK Ltd (Annual Insurance renewal 2016/17) /07/ E C Simpson (Car parking extension) 1, /07/ The Leconfield Estates (Allotment Water) 36-14/07/ Mrs Helen Cruikshank (Clerk's May & June Salary plus exps) /07/ Playsafety Ltd (Annual play area inspection) /09/ Lurgashall Village Hall (Grant from CDC for Queen's 90th celebrations) /09/ Miss A Grout (Newsletter printing/editor contribution) /09/ Dr Wilding (Chairman's Half Yearly Allowance) /09/ Mrs Helen Cruikshank (Clerk's July & August Salary plus exps) /09/ Lurgashall PCC (Annual Donation 16/17) /09/ Lurgashall Village Hall (Annual Donation 16/17) 1,000-15/09/ Lurgashall Recreation Assocation (Annual Donation 16/17) /09/ Lurgashall Cricket Club (Annual Donation 16/17) /09/ PKF Littlejohn LLP (External Auditors) /11/ SSALC Ltd (Chairmans course) /11/ The Leconfield Estates (Allotment Water and site rental of grit bin) 79-10/11/ Mrs Helen Cruikshank (Clerk's Sept & Oct Salary plus exps) /11/ Garden Escapes (Parish Grass Cutting April-Nov 2016) 1,690-06/12/ Melvyn C Lilywhite (Mini digger maintenance works) /01/ Mrs Helen Cruikshank (Clerk's Nov & Dec Salary plus exps) /01/ The Leconfield Estates (Allotment Water) 14-09/03/ Mrs Helen Cruikshank (Clerk's Jan & Feb Salary plus exps) /03/ M C Lilywhite (Treeworks at the allotments) /03/ Dr Wilding (Chairman's Half Yearly Allowance) /03/ J K Engineering (New Village Green fingerboard) 2, /03/ Citizens Advice Bureau (Annual Donation 16/17) /03/ Haslemere Community First Responders (Annual Donation 16/17) 50-20/03/ Kent Surrey Sussex Air Ambulance (Annual Donation 16/17) /03/ Chichester Foodbank (Annual Donation 16/17) /03/ Rother Valley Together (Annual Donation 16/17) 50-20/03/ Petworth Cottage Nursing Home (Annual Donation 16/17) 50-15, All VAT is recoverable
3 LURGASHALL PARISH COUNCIL BANK RECONCILIATION as at 31st March 2017 FINANCIAL YEAR ENDING 31 st MARCH 2017 Prepared by Helen Cruikshank, Parish Clerk and Responsible Financial Officer Balance per Current Account Bank Statement as at 31st March , Balance per Reserve Account I Bank Statement as at 5th January , Balance per Reserve Account II Bank Statement as at 31st March , Less : unpresented cheques no's: Citizens Advice Bureau Waverley (Annual donation 2016/17) Haslemere Community First Responders (Annual donation 2016/17) Add: Monies yet to be credited:- The net balances reconcile to the Cash Book for the year, as follows: CASH BOOK - 27, Opening Balance 1 st April , Add : Receipts in the year 22, Less : Payments in the year 16, , Closing balance per cash book as at ,631.29
4 Statements 1-8 were all agreed as YES compliance and statement 9 was N/A. Sections 1 and 2 were agreed at Lurgashall Parish Council s AGM on 11 th May, item 52/17.
5
6 LURGASHALL PARISH COUNCIL EXPLANATION OF VARIANCES 2016/17 Section / /17 Variance Detailed explanation of variance +/- Box 2 13,500 14,500 1,000 Box 3 7,648 7, Box 4 3,491 3, Box Box 6 24,589 12,681-11,908 15/16 figures include Operation Watershed projects ( 10,425), the BT kiosk restoration project ( 2,888) and Village Green parking extension ( 1,150). 16/17 figures include new fingerpost ( 2,670). Box 9 154, ,592 2,670 New fingerpost on Village Green ( 2,670) Box
7 LURGASHALL PARISH COUNCIL 2016/17 COMMITTEES 2016/17 PLANNING Mr Ray Cooper Mr Joseph Harden Mr Sean Hellett Mr Neil Jowett Mrs Anthea Martin-Jenkins Dr Andy Tate Dr Peter Wilding FINANCE AND GENERAL PURPOSES Mr Jeremy Bonnett Mr Ray Cooper Mr Joseph Harden Mr Neil Jowett Mrs Anthea Martin-Jenkins Dr Peter Wilding HIGHWAYS (INCLUDING WINTER PLANNING AND VILLAGE GREEN) Mr Jeremy Bonnett Mr Ray Cooper Mr Joseph Harden Mr Sean Hellett Dr Andy Tate Dr Peter Wilding SPECIAL RESPONSIBILITES Systems Audit Mrs Anthea Martin-Jenkins Playground Mr Ray Cooper REPRESENTATIVES Village Hall Management Committee Mr Ray Cooper L.R.A Dr Andy Tate North-East Community Forum Mr Ray Cooper
8 PARISH COUNCIL ASSETS AND BUILDINGS 2016/17 BUS SHELTER CRICKET PAVILION NOTICEBOARD WOODEN SEATS PHONE BOX INC DEFIBRILLATOR GRIT BINS PLAYGROUND EQUIPMENT INC SURFACES AND FENCING
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