ATTENDANCE CALL TO ORDER AGENDA PRESENTATIONS. Joshua Taylor - absent with notice. Lisa Constantini - absent with notice Carol White, CAO

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1 TOWN OF IRRICANA Minutes of the Regular Meeting of Council held Town of Irricana Council Chambers: (Centennial Centre Street) ATTENDANCE Mayor: Deputy Mayor: Councillors: Staff: Press: Public: Joshua Taylor - absent with notice Andrew Carr Frank Dusome, Larry Martin Lisa Constantini - absent with notice Carol White, CAO Glenda Borson Ken Robinson, Gene Revoy, Tracy Shields, Valerie Squires CALL TO ORDER The meeting was called to order at 7:03 p.m. AGENDA Addition of Old Business Item G-1 revised information Atco Gas ROW Contract Amendment Addition of Old Business Item G-4 Water Shut Off Fees Adopt Agenda 369:10 Moved by Councillor Martin To adopt the agenda with additions. PRESENTATIONS Irricana Municipal Library 2011 Budget - Trustee Valerie Squires - Treasurer See New Business Item #H-1 The Treasurer of the Library Board, Trustee Valerie Squires, made a presentation to Council based on the 2010/2011 Irricana Library Budget submission. She indicated Dave Lord has moved and is no longer on the Board and further explained a discovery was made that the per capita rate, currently $9.50, is lower than standards of other libraries of similar size within the Marigold system. The average of those that do not pay rent is $19.34 per capita with Ms Squires commenting the Library may be looking at a significant increase of this rate in the future.

2 Deputy Mayor Carr asked if there was an issue with the amount of funds needed to fundraise in order to make a balanced budget with Ms Squires indicating, yes, and further explained last year's rent increased 200%. Councillor Martin asked what the Library currently pays for rent with Ms. Squires responding the Library now pays $ per month, which, for a non-profit, can be challenging. Trustee Valerie Squires provided Council with comparisons on the various libraries within the Marigold system regarding rent, indicating 15 that do not pay any rent include: Beiseker; Canmore; Chestermere; Cochrane; Drumheller; Empress; Gleichen; Hanna; High River; Longview; Morrin; Standard; Three Hills, Trochu and Youngstown. Airdrie pays reduced rent; Strathmore pays $1.00 annually; Okotoks $10.00 annually and Irricana $ annually. Ms. Squires commented donations have been included in the budget as the Library Board intends to approach various businesses, corporations, as well as the Irricana Lions Club as at least $5, over the next year is needed to be raised in order for the library to meet its targets. Deputy Mayor Carr asked if the Lions Club typically donated funds to the library in the past with Ms. Squires responding the library approaches the Lions Club approximately every two years. Trustee Lynn Den Beste added the Lions Club has only been asked once, 2 years ago, in which $5, was donated for upgrades, renovations and furniture. Councillor Martin asked for clarification of the corporate donation portion which increased from $1000 in 2010 to a budgeted amount of $ for 2011 with Ms. Squires explaining this amount is required in order to keep all current programs 'status quo' and meet targets with no allowance for additional programs. Deputy Mayor Carr asked if the fundraising numbers are realistic. Ms. Squires commented it will be hard, however, it can be done which means the various board members will be heavily involved in fundraising activities. Deputy Mayor Carr asked CAO White where the amount of $9.50 per capita originated and have there been any changes to this amount. CAO White responded in the past three years this amount has remained the same and that the amount is per request of the Library Board. Councillor Martin asked about the $0.00 amount being budgeted under vending machines with Ms. Shields responding the library changed the policy for internet access which has reduced the number of young teens hanging out and subsequently resulted in plummeting vending machine sales, of which the library board has chosen to eliminate. CAO White asked if the joint fundraiser with the Theatre group was reflected in the 2010 actuals. Ms. Squires indicated the library saw a realized profit of $2, from this event, however, is not shown as the library is not looking at this type of event in 2011.

3 (ii) (iii) RCMP Report - Sgt. Patricia Neeley Sgt. Neeley did not attend due to an urgent matter. Atco Gas - Ken Robinson Ken Robinson began his presentation by explaining to Council Atco Gas is returning to propose a change to the alignment in the existing right-of-way agreement through Founders Park, as Atco is trying to avoid installation of the proposed gas line under the trees and keeping the line where it can be maintained and further avoid the drainage swale that currently exists at the street. Mr. Robinson explained the reasons for the new line construction was to service the annexed lands and two lots by the highway which are currently serviced by Rocky View Gas Co-op, however, in the Franchise Agreement with Irricana, Atco is required to service these lots. As well, this will also provide for any future commercial expansion on the north side of the old railway tracks. Deputy Mayor Carr asked if the proposed change will place the line on the west side of the drainage swale and what type of maintenance would be required. The location was acknowledged by Mr. Robinson who also explained the line would be of polyethylene product with a life span of 75 years, so maintenance would be minimal, unless the line was damaged in some way. Deputy Mayor Carr asked if the proposed amendment would put the line under any camp stalls. Mr. Robinson responded he had a meeting with the Public Works Foreman who indicated one of the sites shown on the plans would no longer be used and the sewer line proximity was also discussed in order to clarify any potential problems for future excavations along either one of the lines. Deputy Mayor Carr commented on the 1st Street drainage issues with a potential problem being foreseen by limiting any maintenance to the swale should drainage continue to be an issue if the gas line ran along it and asked what sort of options the Town has with the newly proposed amendment. Mr. Robinson responded Atco could put the line down deeper and with it being later in the year, direct drill installation would be done rather than a plow installation, which could put the line 5' deep through the park area which should not affect any changes the Town has in place for the swale. Deputy Mayor Carr asked what the original depth would have been outside of direct drilling with Mr. Robinson responding it would have been about 3 feet. Councillor Martin asked about the timeline for construction to begin along that leg. Mr. Robinson responded Atco is waiting for the Town to provide the go ahead and further explained a portion of line has already been installed along the north railway tracks with the park portion being delayed due to trees being located along the proposed line which was not originally apparent until staked out by the survey crew. Mr. Robinson also explained to Council that any line location identified to be a problem, would be relocated at no

4 MINUTES cost to the Town, which would also include the relocation of a line due to expansion. Deputy Mayor Carr commented on Council looking at this thoroughly before making final decisions to avoid any potential costs to Atco Gas and/or the taxpayers regarding any future development in that area. Councillor Dusome commented on the swale being a concern along with major reconstruction of the storm sewers along 1st Street, as budget allows. Councillor Dusome asked for details of the direct drilling process with Ken Robinson explaining it is a surface lodge drill which drills under the ground to the street and pulls the pipe back through with no top soil being disturbed. Councillor Dusome also asked how deep this directional drilling can go. Mr. Robinson responded the depth varies, however, should not be too deep as shoring would then be required if any repairs needed to be done. Councillor Dusome then asked about placing the gas line under the roads in the campground with Mr. Robinson indicating that would mean more lines would need to be installed and Atco prefers to go the most economical route when planning a gas line. Councillor Dusome commented further on the concerns Public Works may face with the proposed gas line location while attempting to address the drainage issues. Mr. Robinson indicated Atco would like to reach an equitable solution with the Town to alleviate these concerns. Both Councillor Dusome and Councillor Martin commented on future building in one particular area of the proposed line, for example, a cookhouse and asked what Atco's procedure is in requesting a line move. Ken Robinson responded Atco requires six months advance notice. Councillor Martin asked about the root system of the Poplars in that area and by putting the line 5 feet down, does Atco anticipate any problems with deep roots affecting this line. Mr. Robinson commented they did not expect to encounter any problems with roots at that depth. Deputy Andrew Carr asked if Atco were to follow the original agreement, could they drill deeper under that route to install the gas line. Mr. Robinson indicated they could go deeper and further explained a few trees may need to be removed to follow the alignment and accessing the corner for the bend is not possible with directional drilling. Deputy Mayor Carr and Council thanked Ken Robinson for his presentation. Minutes of Organizational meeting of November 1st, :10

5 To adopt the Minutes of the Organizational meeting of November 1, 2010 as presented. (ii) Minutes of Regular Meeting of November 1st, :10 Moved by Councillor Martin To adopt the Minutes of Regular Meeting of November 1, 2010 as presented. COMMITTEE REPORTS CAO Report CAO White added to her written report by informing Council of some of the issues being faced as a result of kind-hearted residents picking up wandering dogs after hours and calling either the Town's on-call number or Bail Us Out to take the dog. She explained Bail Us Out is a fostering program, not a pound and picking up a dog by on-call staff after hours does not constitute an emergency under the current call out policy. A large kennel has been donated to Bail Us Out with CAO White commenting on continuing to work with this group to create some type of agreement. CAO White provided Council with an update on the Nov 1st water main break which occurred on 6th Street and advised them of a second break in less than 2 weeks on 6th Street which involved repair of the CC and while they had access, Public Works also repaired the sewer connection. Deputy Mayor Carr asked if the Kennel was an indoor, outdoor or dog run type. CAO White explained this Kennel is an outdoor dog run which is housed at the rear of the Town Office building and the hope is that Bail Us Out will attend to the short term care of the animal(s) by way of feeding and watering. Councillor Dusome asked what type of liability would fall on the Town for this. CAO White commented she is at the research stage of this negotiation and will be better able to advise Council on this in the future. Councillor Martin asked if there was any back-up plan in place during severe weather where an animal could not be left outside in the dog run. CAO White responded there have been times Bail Us Out has provided assistance as well as several staff members volunteering to care for the dog in their own homes. Deputy Mayor Carr asked if more information will be forthcoming with CAO White indicating Administration and Bail Us Out are still in discussions and yes, more information will come forward as it is known.

6 372:10 Deputy Mayor Carr asked if the dog run being placed at the rear of the Town office would leave enough room for Town equipment and would Bail Us Out be able to access the yard. CAO White responded yes to these questions and explained Bail Us Out would have access only to the Kennel through a gate. To accept Committee Reports F-1 as presented. OLD BUSINESS Councillor Dusome stated a possible conflict of interest and refrained from comment during this item's discussion. Atco Gas ROW Contract Amendment 373:10 Moved by Councillor Martin Abstained: Councillor Dusome In Favour: Deputy Mayor Carr To table Item G-1 to next Council meeting to allow for additional Council members to be present. CARRIED (ii) Term of Office - Mayor & Deputy Mayor 374:10 To Table Item G-2 to next Council meeting. (iii) Calgary Regional Partnership - General Assembly Appointments 375:10 To appoint Mayor Taylor; Appointed Executive representative Councillor Dusome and Appointed Alternative Executive representative Councillor Constantini.

7 (iv) Water Shut Off Fees 376:10 To bring the appropriate Policy regarding water on/off fees to the next meeting as well as information on how many residences this policy has affected and neighbouring municipal information. NEW BUSINESS Irricana Municipal Library Budget 377:10 Moved by Councillor Martin To approve the Irricana Municipal Library Budget as presented. (ii) Bank Reconciliations - September & October :10 To accept the monthly bank reconciliations for the periods ending September 2010 and October (iii) Budget vs. Actual Revenue & Expense Statements September & October :10 Moved by Councillor Martin To accept the Statement of Revenues and Expenses for the period ending September 30, 2010 and October 31, 2010 as presented. (iv) Brownlee LLP - Emerging Trends Will Irricana be attending and if so who? 380:10

8 To table Item H-4 to December 6 meeting. (v) Mayors' Symposium Will Mayor Taylor and/or Deputy Mayor Carr be attending? 381:10 That Council supports Mayor and Deputy Mayor attending, should they wish to. INFORMATION (ii) (iii) (iv) (v) Accounts Payable Cheques to for a total of $42, Regional Sustainability Plan 'Map to the Future' - Regional Sustainability Partnership Plan prepared by Palliser Regional Municipal Services with contributions and support from the 'sustainable six' - Village of Acme; Village of Beiseker; Village of Carbon; Village of Linden, Town of Drumheller and Town of Irricana. Alberta Municipal Affairs - Municipal Sustainability Strategy Letter dated Nov 4, 2010 from Hector Goudreau, Minister of Municipal Affairs announcing Municipal Affairs has been working with representatives of the municipal associations to develop a Municipal Sustainability Strategy along with providing a copy of the strategy report and a Government of Alberta new release for information and consideration. Calgary Regional Partnership-Economic Development Report Economic Development Progress Report dated September 15, Assessment Bulletin Assessment Bulletin No dated October 2010 titled: 2010 Assessment Quality Minister's Guidelines and Recording and Reporting Information for Assessment Audit and Equalized Assessment Manual. 382:10

9 To accept Information items I-1 to I-5 as presented. QUESTION AND ANSWER PERIOD Please state your name for the record. All questions shall be asked of the Chairperson and the Chairperson will answer or direct the question to the person best suited to answer. Q Glenda Borson 1. Asked if there was anything to report from a Water Commission meeting attended by previous Councillor, Terry McAuley. Councillor Dusome responded he had spoken with Mr. McAuley who indicated the meeting was productive and perhaps something positive may come forward, however, at this time there is no written report. Deputy Mayor Carr requested CAO White to follow up with Mr. McAuley for a written report. 2. Asked why more water breaks are occurring on 6th and Madison and not in the older areas of Town. Councillor Martin responded this was discussed during the recent Public Works meeting. The material used when installing saddles in in these particular areas was not the same quality used today and are held on with straps which are corroding. Also, gravity is holding them in place and any kind of shift in the ground could cause a break. Councillor Martin provided further information on the areas that are affected by these types of straps which may be limited to McCulloch, Madison and 6 Street. Deputy Mayor Carr commented on the delay in paving over repairs as the ground needs to settle, which could take about one year in order to prevent further breaks along the line due to vibrations occurring when applying patches. IN CAMERA None ADJOURN Adjournment 383:10 Moved by Deputy Mayor Carr To adjourn the meeting at 8:44 pm.

10 Mayor Chief Administrative Officer