SUNSHINE COAST REGIONAL DISTRICT. January 22, 2015

Transcription

1 SUNSHINE COAST REGIONAL DISTRICT January 22, 2015 MINUTES OF THE MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD IN THE BOARDROOM AT 1975 FIELD ROAD, SECHELT, B.C. PRESENT: Chair G. Nohr Directors C. August M. Lebbell L. Lewis B. Milne F. Mauro J. Valeriote (Alt) I. Winn ALSO PRESENT: Chief Administrative Officer J. France Manager, Legislative Services A. Legault Treasurer T. Perreault GM, Planning and Development S. Olmstead GM, Infrastructure Services B. Shoji Acting GM, Community Services B. Bauman Manager, Information Technology and GIS S. Heppner Alternate Director, District of Sechelt A. Lutes Deputy Corp. Officer/Recorder S. Reid Media 0 Public 1 CALL TO ORDER 7:30 p.m. AGENDA 026/15 THAT the agenda for the meeting be adopted as presented. MINUTES Minutes 027/15 THAT the Regular Board meeting minutes of January 8, 2015 be adopted as presented.

2 Regular Board meeting Minutes of January 22, 2015 Page 2 REPORTS Administrator s Report CAO Report 028/15 THAT the Chief Administrative Officer s report be received. Director s Reports Directors provided a verbal report of their activities. Planning 029/15 THAT Planning and Development Committee recommendation Nos. 1-7 and 9-17 of January 8, 2015 be received, adopted and acted upon as follows: Recommendation No. 1 Harbour and Twin Creeks Geotechnical Review Egmont/Pender THAT the staff report dated December 17, 2014 and titled Geotechnical Review Egmont/Pender Harbour and Twin Creeks Area be received; AND THAT the Draft Reports of OCP area geotechnical hazards prepared by Kerr Wood Leidal Associates Ltd, for Egmont/Pender Harbour and Twin Creeks Area be received for information. Recommendation No. 2 SLRD Referral Regional Growth Strategy Amendment Bylaw for Waldorf School THAT the staff report dated December 17, 2014 and titled Referral from Squamish Lillooet Regional District (SLRD) regarding a Regional Growth Strategy amendment bylaw for Waldorf School be received; AND THAT a letter be sent to the SLRD Board noting that the Sunshine Coast Regional District Board has no objections to the proposed amendment to the SLRD Regional Growth Strategy. Recommendation No. 3 Bylaw , 2014 SCRD Electoral Area A Zoning Amendment THAT the staff report dated December 9, 2014 and titled Zoning Amendment Bylaw (Whiskey Business Ltd. - Pender Harbour Hotel and Grasshopper, Sunshine Coast Highway) be received;

3 Regular Board meeting Minutes of January 22, 2015 Page 3 029/15 cont. AND THAT Sunshine Coast Regional District Electoral Area A Zoning Amendment Bylaw , 2014 be forwarded to the Board for Third Reading; AND FURTHER THAT Sunshine Coast Regional District Electoral Area A Zoning Amendment Bylaw , 2014 be forwarded to the Board for Adoption after the Ministry of Transportation and Infrastructure grants approval, subject to Section 52 of the Transportation Act. Recommendation No. 4 Crown Land Application File Residential Private Moorage - Area A THAT the staff report dated December 18, 2014 and titled License of Occupation Application File for a Residential Private Moorage fronting Lot W, DL 6085, Plan BB790135, Middle Point Area A be received; AND THAT staff forward the following comments to the Crown: a. The Regional District confirms that dock use for Private Moorage reflects the upland residential zoning and is not for commercial purposes. b. The Egmont Pender Harbour Official Community Plan indicates a Watercourse Hazard along the north boundary of the lot. The applicant should be aware that there may be development limitations within that area. c. The Regional District may require a building permit and/or a development variance permit if any structures are constructed to access the moorage facility. d. The Regional District requests that all eelgrass beds and meadows be protected, and that the proposed dock avoid casting shadows on the eelgrass meadow. e. Fisheries and Oceans Canada should be satisfied that the docks are placed in the most optimal area in order to minimize the impact on foreshore habitat, including but not limited to the Rockfish Conservation Area and existing eelgrass meadows. f. The application area crosses riparian access from the Iska Road right of way. The Ministry of Transportation and Infrastructure should be consulted.

4 Regular Board meeting Minutes of January 22, 2015 Page 4 029/15 cont. g. The proposed dock may impact riparian rights to the neighbouring property to the south (Lot 4, DL 6086), which is owned by the same property owner. Since all of the floating docks and breakwaters would be located in the riparian access to Lot 4, the Regional District would request that a more permanent record than a letter of permission be required and that Notice be registered on Title of Lot 4 (ie: a covenant or easement.) h. The area is within feeding grounds for the endangered Marbled Murrelet. i. The Regional District requests that moorings (including anchors and floats) be made of clean material. If concrete anchors are used, they should be pre-cast and cured away from water before use to prevent seepage of potentially toxic substances into the water body. j. The applicant should be aware that protected moorage in this area may be a challenge given seasonal prevailing winds. k. The SCRD notes the application contains several inconsistencies with Ministry of Forest, Lands and Natural Resource Operations administered documents/policies named Private Moorage Application Requirements List and BC Land Use Operational Policy Private Moorage including: Portions of the proposed floating facilities appear to encroach on the required 6 metre setback area of the side property line of Lot 4/Iska Rd. ROW. The proposed works in the application do not remain sensitive to views, impacts on neighbours as required by the policies. Several locations that have less impact are available to the applicant, including the existing tenure north of this current application. The application is for more than the definition of a dock for private moorage which describes - works are limited to a single elevated pier/walkway leading to a ramp and one moorage float...having a plain rectangular shape. The application is for facilities in excess of Private Moorage guidelines and also appears to be in excess of the limits for group moorage facilities for up to 3 berths. This facility seems to have 5 berths. Therefore, Private Moorage Specific Permission does not appear to be the correct authorization for the proposed facility. l. The scale of the private proposed mooring facility is much larger than most applications the Regional District reviews. The Regional District requests that the Crown or applicant contact the adjacent property owners and those waterfront owners off Iska Road and Donley Drive for comment as their views will be the most impacted.

5 Regular Board meeting Minutes of January 22, 2015 Page 5 029/15 cont. m. The Regional District has received ten letters of concern from neighbouring property owners regarding this application. AND FURTHER THAT the following recommendation from the Egmont/Pender Harbour (Area A) Advisory Planning Commission Minutes of December 17, 2014 be included in the referral comments: 1. Crown Land Application File for a Residential Private Moorage fronting Lot W, DL 6085, Plan BB790135, Middlepoint, Area A It is moved that this APC is concerned about the size of, and the possible effects of, the proposed breakwater structure and dock in this location on marine habitat and marine animals. We are of the opinion that best management practices as set out in governmental literature are not being followed in their entirety and that insufficient effort has been made by the proponent to contact adjacent owners who are likely to be affected adversely by the proposal, and in the circumstances we do not support this application for a residential private moorage. Further, if the Province were to consider approving this application, we recommend that their policy mandating written support from adjacent neighbours be incorporated therein. PASSED Recommendation No. 5 Handling - Area B Crown Referral File Log THAT the staff report dated December 24, 2014 and titled Crown Referral by A&A Trading Ltd. for Log Handling at Gustafson Bay, Salmon Inlet, Area B be received; AND THAT staff forward the following comments to the Crown: a. The Regional District confirms that the use reflects the upland RU2 zoning. b. The Regional District may require a building permit and/or a development variance permit for any structures constructed to access the log handling and storage facility. c. The Regional District requests that all eelgrass beds and meadows be protected, and that the proposed facility avoid casting shadows on the eelgrass.

6 Regular Board meeting Minutes of January 22, 2015 Page 6 029/15 cont. d. The Regional District requests that mitigation measures to protect the eelgrass and fish habitat as outlined in the report titled Marine Assessment for the Reactivation of a Log Handling Facility, in Gustafson Bay, Salmon Inlet completed by Pacificus Biological Services Ltd. in June 2010 be implemented. e. The Regional District requests that an environmental monitoring plan be implemented during the construction, operation and decommissioning phases of the development. f. The Regional District requests that moorings (including anchors and floats) be made of clean material. If concrete anchors are used, they should be pre-cast and cured away from water before use to prevent seepage of potentially toxic substances into the water body. g. The shíshálh Nation s concerns be addressed. Recommendation No. 6 Collaboration Agreement VCH SCRD Healthy Communities THAT the delegation materials from Vancouver Coastal Health be received; AND THAT staff bring forward a report identifying the areas for potential collaboration with Vancouver Coastal Health as it relates to the Healthy Communities Initiative to the February 12, 2015 Planning and Development Committee meeting. Recommendation No. 7 Road Closure Application # (Bone) (Area E) THAT the staff report dated December 21, 2014 and titled Road Closure Application # (Bone) (Area E) be received for information; AND THAT the SCRD Board provide comments to the Ministry of Transportation and Infrastructure regarding Road Closure Application # (Bone), indicating that it does not support the application due to Policy B-10.5 of the Elphinstone OCP; however if the Ministry does support the application it should be done in a manner that protects the public use of the Esplanade and that the SCRD and the Ministry continue to collaborate on a long-term solution to the issue of structures that encroach into the right of way. Recommendation No. 9 Monthly Report Dec Planning and Development Division THAT the staff report titled Planning and Development Division Monthly Report December 2014 be received.

7 Regular Board meeting Minutes of January 22, 2015 Page 7 029/15 cont. Recommendation No. 10 Office of the Prime Minister Correspondence - SCRD resolution regarding LNG tankers THAT the correspondence from P. Monteith, Executive Correspondence Officer, Office of the Prime Minister dated December 9, 2014 regarding receipt of correspondence SCRD resolution regarding LNG tankers in Howe Sound and Georgia Strait be received. Recommendation No. 11 Farm Project Request for Letter of Support for Smart THAT the correspondence from Chad Hershler, Executive and Artistic Director, Deer Crossing the Art Farm dated December 19, 2014 regarding request for letter of support for the Smart Farm project be received; AND THAT a letter of support be provided stating SCRD support in principle for the Smart Farm Project with up to 30 hours of staff time for investigating options and providing context for the project. Recommendation No. 12 December 2014 Building Department Revenues for THAT the staff report dated January 5, 2015 and titled Building Department Revenues for December 2014 be received for information. Recommendation No. 13 Minutes of Dec. 17, 2014 Egmont/Pender Harbour (Area A) APC THAT the Egmont/Pender Harbour (Area A) Advisory Planning Commission Minutes of December 17, 2014 be received. Recommendation No. 14 Work Plan 2015 Planning and Development Department THAT the GM, Planning and Development report dated December 4, 2014 and titled Planning and Development Department Work Plan 2015 be received; AND THAT the Planning and Development Department 2015 Work Plan be amended as follows: Regional Planning Services: a) That item 2. To initiate a memorandum of understanding on Crown land/rural community interface issues on the coast (mining, forestry, fishing, drainage, fire concerns, etc.) be deleted; b) That item 3. Regional Integrated Transportation Study be identified as a key priority;

8 Regular Board meeting Minutes of January 22, 2015 Page 8 029/15 cont. c) That item 6. Fringe Area Agreements policy framework be acted upon only if approached by municipalities; d) That item 13. Habitat Conservation Strategy be deferred; e) That item 14. Sechelt Inlet Coastal Strategy Update be deferred; Rural Planning Services: f) That item 10. Comprehensive review and update of 1989 zoning bylaw be deferred and any review be approached on an issue -by-issue basis; g) That item 12. Review of Riparian Area Regulation Policies be deferred; AND THAT the following work plan projects be added to the Rural Planning 2015 Work Plan: Amend the Elphinstone OCP to revise development permit areas to incorporate the results of the KWL geotechnical hazards report; Amend the West Howe Sound OCP to revise development permit areas to incorporate the results of the KWL geotechnical hazards report; AND FURTHER THAT a letter be sent to District of Sechelt, Sechelt Indian Government District and Town of Gibsons advising of the Planning and Development Department 2015 Regional Planning work plan. Recommendation No. 15 Agricultural Area Plan Implementation Advisory Committee Work Plan THAT the staff report dated December 23, 2014 and titled Agricultural Area Plan Implementation Advisory Committee Work Plan be received; AND THAT the SCRD Board set the mandate for the implementation advisory committee for 2015 to be to recommend prioritized work plan projects for 2016; AND THAT an Agricultural Area Plan Implementation Advisory Committee be established in 2015: a) As a sub-committee of the SCRD Agricultural Advisory Committee; b) Consisting of 5-7 Agricultural Advisory Committee members;

9 Regular Board meeting Minutes of January 22, 2015 Page 9 029/15 cont. c) SCRD staff provide technical support and attend committee meetings; AND THAT a 2015 budget proposal of up to $6000 be brought forward for the Regional Planning Function to provide for: a) a contract coordinator with expertise in agricultural issues to manage the implementation advisory committee meetings and provide a report setting out the proposed work plan for 2016; b) contract administrative support for minute taking and agenda distribution; AND FURTHER THAT a report be brought forward to the Planning and Development Committee in late 2015 setting out the implementation advisory committee s transition to take on the longer term scope of work, draft terms of reference and consideration of it having a greater degree of independence rather than being a traditional SCRD advisory committee. Recommendation No. 16 Management Policy Pesticide Use and Invasive Species THAT the staff report dated December 5, 2014 and titled Pesticide Use and Invasive Species Management Policy be referred to the Infrastructure Services Committee meeting of January 8, Recommendation No. 17 Invasive Species Technical Working Group and Advisory Committee Terms of References THAT the staff report dated December 4, 2014 and titled Invasive Species Technical Working Group and Advisory Committee Terms of References Areas A-F be referred to the Infrastructure Services Committee meeting of January 8, Planning 030/15 THAT Planning and Development Committee recommendation No. 8 of January 8, 2015 be received, adopted and acted upon as amended, as follows: Recommendation No. 8 Proposed Telecommunications Tower Area F THAT the staff report dated December 23, 2014 and titled Proposed Telecommunications Tower (Altus Group for Eneveldson/Telus) Area F be received;

10 Regular Board meeting Minutes of January 22, 2015 Page /15 cont. AND THAT the proposed location for a new telecommunications tower on Lot 7, Block 6, District Lot 692, Plan 3633 (1196 Stewart Road), be supported; AND THAT the proponent consider initiatives from the community that reflect the tower s prominent position in a gateway location including paint or other artistic installations to enhance the appearance of the tower; AND THAT a Letter of Concurrence per the Federation of Canadian Municipalities (FCM) and the Canadian Wireless Telecommunications Association (CWTA) Joint Antenna System Siting Protocol be forwarded to Industry Canada and the Proponent; AND THAT Industry Canada and the Proponent be advised that the SCRD consultation process for this application will formally end with the issuance of the necessary development permit; AND FURTHER THAT Development Permit No F-82 be considered at the February 12, 2015 Planning and Development Committee meeting. Woodfibre LNG 031/15 THAT the verbal report regarding the Woodfibre LNG Project Application Review Period be received; AND THAT a letter be sent to the provincial Ministers of Environment and Energy and Mines with copies to the Environmental Assessment Office, MLA Jordan Sturdy, MLA Nicholas Simons, MP John Weston, Woodfibre LNG Inc., and Islands Trust, reiterating previous requests that a public open house meeting concerning the Woodfibre LNG project be scheduled on the Sunshine Coast. Infrastructure 032/15 THAT Infrastructure Services Committee recommendation Nos of January 8, 2015 be received, adopted and acted upon as follows: Recommendation No. 1 Management Policy Pesticide Use and Invasive Species THAT the staff report dated December 5, 2014 titled Pesticide Use and Invasive Species Management Policy be received;

11 Regular Board meeting Minutes of January 22, 2015 Page /15 cont. AND THAT the draft Pesticide Use and Invasive Species Management Policy be amended as follows: a. under POLICY delete the second paragraph. b. under POLICY revise the third paragraph to delete the first sentence, Pesticides and herbicides shall not be used for nuisance weeds. c. under SCOPE revise first sentence - This policy is applied to all Sunshine Coast Regional District property and... d. under EXEMPTIONS delete the second paragraph. e. under EXEMPTIONS include the following paragraph after the first paragraph: Pesticide use is only acceptable when: a) noxious weeds or invasive species pose significant risk to the environment, economy, or public health; b) defensible, appropriate scientific study does not support the success of alternative methods of control or eradication; and c) the pesticide proposed for use is effective in the control of the target species and is registered in Canada for the use proposed. f. under PROCEDURE delete the first, second, fifth and eighth procedures. g. under PROCEDURE revise the third procedure so that it reads Necessary provincial and/or federal permits for the pesticide must be obtained. h. under PROCEDURE revise the sixth procedure to include, unless provincial or federal authorities determine it an effective treatment for the invasive species after and will not be used on SCRD property ; AND THAT the Board Policy on Pesticides and Herbicides adopted on February 24, 1983 be repealed; AND FURTHER THAT the revised Pesticides Use and Invasive Species Management Policy be adopted, as amended. Recommendation No. 2 Invasive Species Technical Working Group and Advisory Committee Terms of References THAT the staff report dated December 4, 2014 and titled Invasive Species Technical Working Group and Advisory Committee Terms of References Areas A-F be received;

12 Regular Board meeting Minutes of January 22, 2015 Page /15 cont. AND THAT staff organize the first Invasive Species Technical Working Group meeting; AND THAT the SCRD Board endorse the Terms of Reference for the Invasive Species Technical Working Group; AND THAT the Terms of Reference for the Invasive Species Technical Working Group be reviewed at the first Invasive Species Technical Working Group meeting and that any amendments proposed be forwarded to the Planning and Development Committee; AND THAT a proposal for the 2015 Budget be prepared outlining funding options on invasive species management; AND FURTHER THAT under Section 3.1 (Membership) of the Invasive Species Technical Working Group Terms of Reference, wording be included to expand membership to include representatives from volunteer groups with an expertise in plants, biodiversity, and representation from the Agricultural Advisory Committee (AAC). Recommendation No. 3 Waste Composition Study Results THAT the Acting Manager Waste Reduction and Recovery s report dated December 12, 2014 titled Waste Composition Study Results be received for information. Recommendation No. 4 (MMBC) Letter to Multi Material British Columbia THAT a letter be sent to Multi Material British Columbia requesting an update on the RFP to be issued for Curbside Recycling Collection in Areas B and D. Recommendation No. 5 Monthly Report for December 2014 THAT the Administrative Assistant s report titled Monthly Report for December 2014 be received for information. Recommendation No. 6 (PWAC) Public Wharves Advisory Committee THAT the Public Wharves Advisory Committee Minutes of December 1, 2014 be received. Recommendation No. 7 Committee Joint Watershed Management Advisory THAT the Joint Watershed Management Advisory Committee Minutes of November 3, 2014 be received;

13 Regular Board meeting Minutes of January 22, 2015 Page /15 cont. AND THAT the following recommendation therein be acted upon: Recommendation No. 1 Meeting with AJB That shíshálh Nation and SCRD send a joint letter to AJB asking for a meeting. Recommendation No. 8 Pleasure Craft Sewage Dumping THAT the correspondence to Minister Raitt from Islands Trust dated December 1, 2014 be received; AND THAT the SCRD send a letter to the Federal Minister of Transport supporting the Island Trust Council s opposition to the proposed amendments to Section 96 of the Vessel Pollution and Dangerous Chemicals Regulations that would allow pleasure craft vessels to discharge sewage only one nautical mile from shore. Recommendation No. 9 Greater Vancouver Sewerage and Drainage District Municipal Solid Waste and Recyclable Material Regulatory Bylaw No. 280 THAT the correspondence to Minister Polak from Metro Vancouver Board Chair and Zero Waste Committee Chair dated December 3, 2014 regarding Greater Vancouver Sewerage and Drainage District Municipal Solid Waste and Recyclable Material Regulatory Bylaw No. 280 be received for information. Recommendation No. 10 Session Managed Forest Council Information THAT the correspondence from Phil O Connor, Executive Director, Managed Forest Council, dated December 10, 2014 regarding Managed Forest Council Information Session be received for information. Recommendation No. 11 Invasive Species Technical Working Group THAT the issue of the disposal of invasive plants be included in the Terms of Reference for the Invasive Species Technical Working Group. Recommendation No. 12 In Camera Invitation THAT Councillor Valeriote be invited to stay for the In Camera portion of the January 8, 2015 Infrastructure Services meeting.

14 Regular Board meeting Minutes of January 22, 2015 Page /15 cont. Recommendation No Refuse Collection Fee [355] Review THAT the Acting Manager Waste Reduction and Recovery and the Accounting Technician III s report dated December 12, 2014 titled 2015 Refuse Collection [355] Fee Review be received; AND THAT Schedule A of Bylaw 431 be amended to increase annual refuse collections fees by 5%; AND THAT for 2015 Round 1 Budget discussions, staff present a budget proposal to increase the Refuse Collection [355] base budget to accommodate increased contract costs. Community 033/15 THAT Community Services Committee recommendation Nos. 1-2 and 4-13 of January 15, 2015 be received, adopted and acted upon as follows: Recommendation No. 1 Volleyball Courts at Shirley Macey Park THAT the correspondence and delegation materials from Birgit Breuer regarding a proposal to build four beach volleyball courts at Shirley Macey Park be received; AND THAT staff provide a report to the 2015 SCRD Round 1 budget deliberations or to the February 2015 Community Services Meeting regarding the proposed volleyball courts at Shirley Macey Park including the layout of the courts and potential maintenance costs. Recommendation No. 2 SCRD 911 Radio System THAT the SCRD 911 Radio System information presented by Planetworks Consulting be received. Recommendation No. 4 Report Community Services Department Monthly THAT the Community Services Department Monthly Update report be received. Recommendation No PHAFC Energy Project THAT the report from the Pender Harbour Aquatic and Fitness Centre Manager regarding the 2015 Lighting Project report be received as information;

15 Regular Board meeting Minutes of January 22, 2015 Page /15 cont. AND THAT a 2015 lighting project and mechanical optimization for the Pender Harbour Aquatic and Fitness Centre be referred to the 2015 SCRD Round 1 budget deliberations; AND THAT the Pender Harbour Aquatic and Fitness Centre Energy projects be prioritized; AND FURTHER T033/15 HAT if approved, staff report to the October 2015 Community Services Committee on the status of the 2015 projects identified in this report. Recommendation No. 6 Recreation Services Monthly Report THAT the report from the Recreation Services Manager regarding the Recreation Services Monthly Report be received; AND THAT staff investigate the potential for a mobile app for the public to access information regarding SCRD Parks and Recreation programs and registration. Recommendation No. 7 Parks Services Monthly Report THAT the report from the Parks Services Manager regarding the Recreation Services Monthly Report be received. Recommendation No. 8 Sand for Top Dressing Sports Fields THAT the report from the Parks Planning Coordinator regarding Sand for Top Dressing Sports Fields be received; AND THAT Parks Operations continue to use local sand for top dressing of the sports fields, with the exception of Pender Harbour Lions Field that should only use sand close to its original design specification for top dressing; AND FURTHER THAT the staff report titled Top Dressing Sports Fields dated October 23, 2014 be provided to the Electoral Area Directors for background information. Recommendation No. 9 Drainage Shirley Macey Park THAT the report from the Parks Planning Coordinator regarding Drainage at Shirley Macey Park be received; AND THAT staff, in conjunction with the asset management plan, prepare a capital plan including the age, condition and replacement required for the sports fields and implications for informing the financial plan.

16 Regular Board meeting Minutes of January 22, 2015 Page /15 cont. Recommendation No. 10 Granthams Hall THAT the report and addendum from the Chief Administrative Officer regarding Granthams Hall be received; AND THAT staff be directed to apply to the Ministry of Transportation and Infrastructure for a permit to allow for the washroom encroachment at Granthams Hall; AND THAT staff be directed to review the parking situation at Granthams Hall with the Ministry of Transportation and Infrastructure and a consultant with the goal of providing options for improved parking and staff report back to Round 2 of the 2015 budget process with this plan; AND FURTHER THAT staff be directed to bring a budget proposal to Round 1 of the 2015 budget process for a site plan for Granthams Hall that would include an assessment of the building condition complete with updated cost estimates to repair. Recommendation No. 11 Dakota Ridge Advisory Committee THAT the Dakota Ridge Advisory Committee minutes of December 3, 2014 be received. Recommendation No. 12 Off Leash Dog Area Shirley Macey Park THAT the correspondence from Danielle Segal regarding the creation of an off leash dog area at Shirley Macey Park be received. Recommendation No Projects Gambier Island THAT the correspondence from the Gambier Island Community Association regarding a request for funding for 2015 projects be received; AND THAT staff be authorized to contact the Parks and Trail Committee of the Gambier Island Community Association regarding clarification of the request for funding through grant-in-aid or through the park function, as well as identify a prioritized list of projects for 2015 and future projects with associated costs and report back to the February 19, 2015 Community Services Committee meeting; AND FURTHER THAT staff provide the Gambier Island Community Association with information about the Grant-in-Aid application process with examples of projects eligible for Grant-in-Aid funding.

17 Regular Board meeting Minutes of January 22, 2015 Page 17 Community 034/15 THAT Community Services Committee recommendation No. 3 of January 15, 2015 be received, adopted and acted upon as amended, as follows: Recommendation No Paging and Communications Tower THAT the report from the Acting General Manager of Community Services regarding 911 Paging and Communications Tower be received; AND THAT a 2015 budget proposal be developed for Round 1 of the 2015 budget deliberations for the replacement of the Chapman Creek Tower; AND THAT a 2015 budget proposal be developed for the integration of moving from three to six operational radio channels including the potential for reducing the required number of installed towers; AND FURTHER THAT a 2015 budget proposal be developed to investigate the best options for the Roberts Creek and Halfmoon Bay Tower replacements. Corporate 035/15 THAT Corporate and Administrative Services Committee recommendation Nos. 8 and 15 of January 22, 2015 be received, adopted and acted upon as follows: Recommendation No. 8 Storage Area Network (SAN) Request THAT the Manager, IT/GIS report titled Storage Area Network (SAN) Request be received; AND THAT the acquisition of a SAN be approved in the amount of $120,000 funded through the Municipal Finance Authority Equipment Financing Program; AND FURTHER THAT the acquisition of a SAN in the amount of $120,000 be approved in advance of the 2015 Financial Plan. Recommendation No. 15 Insurance Invoices Over $100,000 THAT the Purchasing Officer and Risk Manager s report titled Insurance Invoices over $100,000: 2015 Municipal Insurance Association (MIA) and Aon Reed Stenhouse Inc. be received;

18 Regular Board meeting Minutes of January 22, 2015 Page /15 cont. AND THAT staff be authorized to proceed with payment of the 2015 invoice for 2015 Liability Insurance from MIA in the amount of $87,184.00; AND FURTHER THAT staff be authorized to proceed with the payment of the 2015 invoice from the Aon Reed Stenhouse Inc. for property insurance in the amount of $185, APC Appointments 036/15 THAT the Manager of Legislative Services Report regarding the 2015 Advisory Planning Commission appointments be received; AND THAT the Advisory Planning Commission members for 2015 be appointed as follows: Area A APC Geoff Craig Les Falk Jim Hall Janet Dickin Alex Thomson Dennis Burnham Gary Park Area B APC Elise Rudland Alda Grames Ray Moscrip Eleanor Lenz Wendy Pearson Lorn Campbell Area D APC Marion Jolicoeur Barry Morrow Denise Woodley Heather Conn Brock O Byrne (one year) Jeffrey Abbott

19 Regular Board meeting Minutes of January 22, 2015 Page /15 cont. Area E APC Rod Moorcroft Jim Gurney Rob Bone Allison Sawyer Dougald MacDonald Jenny Groves Brenda Thomas (one year) Mary Degan Raquel Kolof (one year) BYLAWS Area F APC Fred Gazely Bruce Wallis Michele March Wayne Taylor AND THAT all appointments be for a two-year term unless otherwise specified; AND FURTHER THAT letters of thanks be sent to outgoing members. Bylaw /15 THAT Sunshine Coast Regional District Electoral Area A Zoning Amendment Bylaw No , 2014 be read a third time. Bylaw /15 THAT Sunshine Coast Regional District Building Amendment Bylaw No , 2015 be read a first time. Bylaw /15 THAT Sunshine Coast Regional District Building Amendment Bylaw No , 2015 be read a second time.

20 Regular Board meeting Minutes of January 22, 2015 Page 20 Bylaw /15 THAT Sunshine Coast Regional District Building Amendment Bylaw No , 2015 be read a third time. Bylaw /15 THAT Sunshine Coast Regional District Building Amendment Bylaw No , 2015 be adopted. Bylaw /15 THAT Sunshine Coast Regional District Waste Collection Amendment Bylaw No , 2015 be read a first time. Director Lewis opposed Bylaw /15 THAT Sunshine Coast Regional District Waste Collection Amendment Bylaw No , 2015 be read a second time. Director Lewis opposed Bylaw /15 THAT Sunshine Coast Regional District Waste Collection Amendment Bylaw No , 2015 be read a third time. Director Lewis opposed Bylaw /15 THAT Sunshine Coast Regional District Waste Collection Amendment Bylaw No , 2015 be adopted. Director Lewis opposed

21 Regular Board meeting Minutes of January 22, 2015 Page 21 NEW BUSINESS Restroom Facilities 046/15 THAT staff research and bring forward options to an upcoming Community Services Committee meeting regarding the potential to renovate Frank West Hall to accommodate a washroom that would be accessible from the outside of the building. The Board moved In Camera at 8:25 p.m. IN CAMERA 047/15 THAT the public be excluded from attendance at the meeting in accordance with Section 90 (1) (k) of the Community Charter - negotiations and related discussions respecting the proposed provision of a municipal service ; AND THAT Alice Lutes, Alternate Director for the District of Sechelt, be authorized to be in attendance for the January 22, 2015 In Camera Board meeting. The Board moved out of In Camera at 8:32 p.m. Drought Mitigation 048/15 THAT a revised Drought Mitigation Project scope and budget estimate be brought forward to a future Infrastructure Services Committee meeting for 2016 budget consideration; AND THAT the Sechelt Indian Band be engaged with respect to land acquisition discussions for an engineered lake within the Lehigh Construction Aggregates mining site. Corporate Software 049/15 THAT staff be authorized to enter into final negotiations with the preferred vendors for Enterprise Resource Planning (ERP) / Financials and Land Management software.

22 Regular Board meeting Minutes of January 22, 2015 Page Audit 050/15 THAT the correspondence from BDO Canada LLP regarding 2014 Sunshine Coast Regional District Financial Statement Audit be received. Area E APC 051/15 THAT Allan Colleypriest be removed from the Area E Advisory Planning Commission; AND THAT a letter of thanks be sent to Allan Colleypriest. ADJOURNMENT 052/15 THAT the Regular Board meeting be adjourned. The meeting adjourned at 8:32 p.m. Certified correct Corporate Officer Confirmed this day of Chair