SUNSHINE COAST REGIONAL DISTRICT

Transcription

1 SUNSHINE COAST REGIONAL DISTRICT REGULAR BOARD MEETING TO BE HELD IN THE BOARDROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, B.C. CALL TO ORDER 7:30 p.m. AGENDA 1. Adoption of agenda MINUTES THURSDAY, April 5, 2012 AGENDA 2. Regular Board meeting minutes of March 22, 2012 Annex A Pages 1-37 BUSINESS ARISING FROM MINUTES AND UNFINISHED BUSINESS PETITIONS AND DELEGATIONS COMMUNICATIONS 3. Ministry of Community, Sport and Cultural Development Community Recreation Program Contribution Agreement for Project Dakota Ridge Access Annex B pp REPORTS 4. Administrators Report Verbal 5. Directors Reports Verbal 6. Corporate and Administrative Services Committee recommendation Nos of March 22 nd, 2012 Annex C pp Parcel Tax Roll Review Panel minutes of March 26, 2012 Annex D pg 55 MOTIONS BYLAWS 8. Gibsons/West Howe Sound Fire Protection Service Amendment Bylaw No , 2012 adoption (Voting- All Directors 1 Vote Each) Annex E pp NEW BUSINESS

2 SCRD BOARD AGENDA April 5, 2012 PAGE 2 IN CAMERA THAT the public be excluded from attendance at the meeting in accordance with Section 90(1)(a), (c), (g), (i) and (k) of the Community Charter personal information about an identifiable individual who, labour relations or other employee.., litigation or potential litigation affecting the municipality the receipt of legal advice and negotiations and related discussion respecting the proposed provision of a municipal service.... ADJOURNMENT

3 "A" SUNSHINE COAST REGIONAL DISTRICT March 22, 2012 DRAFT MINUTES OF THE MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD IN THE BOARDROOM AT 1975 FIELD ROAD, SECHELT, B.C PRESENT: Chair G. Nohr Directors D. Shugar L. Turnbull G. Tretick L. Lewis F. Mauro A. Lutes J. Louie ALSO PRESENT: Chief Administrative Officer J. France Manager, Legislative Services A. Legault GM, Planning and Development S. Olmstead GM, Community Services P. Fenwick Treasurer T. Perreault Planner D. Rafael Recording Secretary S. Williams Media 0 Public 5 CALL TO ORDER AGENDA 7:30 p.m. It was moved and seconded 133/12 THAT the agenda for the meeting be adopted as presented. MINUTES CARRIED Minutes It was moved and seconded 134/12 THAT the Regular Board meeting minutes of March 8, 2012 be adopted as presented. CARRIED 1

4 Regular Board meeting Minutes of March 22, 2012 Page 2 REPORTS Chief Administrative Officer s Report CAO Report It was moved and seconded 135/12 THAT the Chief Administrative Officer s report be received. CARRIED Director s Reports Directors provided a verbal report of their activities. Budget It was moved and seconded 136/12 THAT Corporate and Administrative Services (R3 Budget) Committee recommendation Nos. 2-5, 7-8, of March 5, 2012 be received, adopted and acted upon as amended as follows: Recommendation No. 2 Recreational Funding THAT staff provide a report to a future Corporate and Administrative Services Committee meeting on the use of an Internal Liability under Agreement as a funding vehicle for the Regional District. Recommendation No. 3 Gibsons and District Aquatic Centre THAT the Manager of Recreation Services report regarding Gibsons and District Aquatic Centre 2012 R3 Budget Decision Packages be received; AND THAT Decision Package 4 - $12,500 for the Accessibility Project for the Gibsons Pool be deferred pending approval of grant funds; AND THAT, if grant funding is approved, the 2012 Financial Plan be amended at that time. Recommendation No. 4 Gibsons & Area Community Centre THAT the Manager of Recreation Services report regarding Gibsons and Area Community Centre 2012 R3 Budget Decision Packages be received; AND THAT Decision Package 7 for $50,000 for a capital reserve funding contribution be deferred to 2013 Budget discussions. 2

5 Regular Board meeting Minutes of March 22, 2012 Page 3 136/12 cont. Recommendation No. 5 Gibsons Landing Community Society THAT the correspondence from the Gibsons Landing Community Society regarding 2012 funding for the Gibsons and Elphinstone Community School be received; AND THAT the Co-ordinator and Board Chair of the Gibsons Landing Community Society be invited to speak to the Community Services Committee on the issue of SCRD funding and the Society s use of these funds for programming. Recommendation No. 7 Sechelt Arena THAT the Manager of Recreation Services report regarding Sechelt Arena 2012 R3 Budget Decision Packages be received. Recommendation No. 8 Sechelt Aquatic Centre THAT the Manager of Recreation Services report regarding Sechelt Aquatic Centre 2012 R3 Budget Decision Packages be received; AND THAT Decision Package 7 - $50,000 for the Accessibility project be deferred, pending approval of grant funds; AND THAT the 2012 Financial Plan be amended if necessary at that time. Recommendation No. 12 Pender Harbour Aquatic & Fitness Centre THAT the Manager of Pender Harbour Aquatic and Fitness Centre s report regarding Pender Harbour Aquatic and Fitness Centre 2012 R3 Budget Decision Packages be received; AND THAT Decision Package 8 - $18,800 for the replacement of aging gym equipment be deferred to the 2013 budget discussions; AND FURTHER THAT the budget for Pender Harbour Aquatic and Fitness Centre [625] be approved as presented. Recommendation No. 13 Gibsons and District Aquatic Centre THAT the following decision packages outlined in the Gibsons and District Aquatic Centre 2012 R3 Budget Decision Package report be deferred pending the approval of grant funding: Package 3a - $500,000 for the Gibsons Pool Retrofit (essentials and aesthetics); Package 3b - $325,000, Energy Retrofit; and Package 3c - $210,000 Gibsons Pool Enhancements 3

6 Regular Board meeting Minutes of March 22, 2012 Page 4 136/12 cont. AND THAT, if required, the financial plan be amended at that time. Recommendation No. 14 Gibsons and Area Community Centre THAT Decision Package 4 - $135,000 for sound improvements to the Gibsons and Area Community Centre be included in the 2012 budget. Recommendation No. 15 Sechelt Arena THAT the Decision Package 3 - $85,000 for the lighting replacement and tile repairs be included in the 2012 budget; AND THAT the project be funded by a combination of Internal Liability Under Agreement and potential hydro grants. Recommendation No. 16 Recreation Facilities THAT the budgets for the following functions be approved as amended: [616] Gibsons and District Aquatic Centre; [617] Gibsons and Area Community Centre; [620] Sechelt Arena; and [621] Sechelt Aquatic Centre. Recommendation No. 17 Cemetery THAT the Manager of Parks Services report regarding Cemetery 2012 R3 Budget Decision Packages be received. Recommendation No. 18 School Joint Use THAT the Manager of Parks Services report regarding School Joint Use 2012 R3 Budget Decision Packages be received. Recommendation No. 19 Parks THAT the Manager of Parks Services report regarding Community Parks 2012 R3 Budget Decision Packages be received; AND THAT the increase of 0.5 FTE to the Senior Parks Worker, incorporated in the Round 2 budget, be reaffirmed for following years budgets; AND THAT the following decision packages be approved and incorporated into the 2012 budget: Package A2 - $20,000, Pender Harbour Sports Field drinking water, funded by gas tax funds; 4

7 Regular Board meeting Minutes of March 22, 2012 Page 5 136/12 cont. Amended Package D2 - $15,000, Cliff Gilker Picnic Shelter construction and community consultation regarding play equipment, funded from taxation; Package F4 $5,000, Port Mellon Highway Trail (Smith Road junction North) be added to the 2012 Work Plan and funded from Area F Parks Master Plan funds; Package D5 - $8,000, Henderson Beach access funded from Parks Master Plan funds; AND THAT Amended Decision Package 4 - $31,083 for the increase of 0.5 Full-time Equivalent (FTE) to accommodate summer increase in duties be incorporated for the 2012 budget year only, with staff reporting to the 2013 budget discussions on the benefits received by this increase; AND THAT staff provide a report to the April Community Services Committee meeting as to the origin of the resolution for the $5,000 reserve for the Keats Island development; AND FURTHER THAT the budget for Community Parks, Function 650, be approved as amended. Recommendation No. 20 Parks THAT Package A4 - $17,920 for the Pender Harbour Ranger Station Building be deferred to the March 7th, 2012 Corporate and Administrative Services Committee meeting. Recommendation No. 21 Parks THAT, with respect to Decision Package A4 outlined in the Community Parks 2012 R3 Budget Decision Package report, staff provide a revised chart to the March 7th, 2012 Special Corporate and Administrative Services Committee meeting illustrating which repairs are attributed solely to the Music Centre. Recommendation No. 22 Bicycle/Walking Paths THAT the Manager of Parks Services report regarding Bicycle/Walking Paths 2012 R3 Budget Decision Packages be received; AND THAT the spreadsheet illustrating the financial impact of the Areas B and F Islands being removed from this function be received; AND THAT the following decision packages be deferred to the 2013 budget discussions pending conversation with the Ministry of Transportation and Infrastructure regarding their responsibilities towards bike paths along Highway 101: 5

8 Regular Board meeting Minutes of March 22, 2012 Page 6 136/12 cont. Package 1 $5,000, Inclusion of Maintenance Costs in the base budget; and Package 5 $5,000, Reserve for the funding for maintenance of bike paths, funded from 2011 surplus. Recommendation No. 23 Bicycle/Walking Paths THAT the 2011 surplus in Bicycle/Walking Paths be used to offset taxation in 2012; AND THAT the budget for Bicycle/Walking Paths [665] be approved as amended. Recommendation No. 24 Bicycle/Walking Paths THAT Decision Package 9 - $10,000 for the design extension of Roberts Creek off-road bike path along Highway 101 to Sechelt be incorporated into the budget contingent on partnering and collaboration with Fortis and the District of Sechelt. Recommendation No. 25 Dakota Ridge THAT the Manager of Parks Services report regarding Dakota Ridge 2012 R3 Budget Decision Packages be received; AND THAT the following decision packages be deferred pending the approval of the Amenities grant: Package 2 - $495,000, Access Road, parking lot and sliding area, funded by the Community Recreation Grant ($396,000) and the amenity funds ($99,000); Package 3 - $50,000, Trail Expansion, funded from reserves, amenity funds and grant funds; and If package 2 and 3 do not proceed: Package 4 - $123,000, Access Road Improvements, increased capacity of upper parking lot and sliding area, funded from reserves and amenity funds AND THAT Ticket Sales, Line Item be increased to $10,000; AND THAT Taxation, Line Item be decreased by $7,000; AND FURTHER THAT the budget for Dakota Ridge, Function 680, be approved as amended. 6

9 Regular Board meeting Minutes of March 22, 2012 Page 7 136/12 cont. Recommendation No. 26 North Pender Harbour Water THAT the Manager of Utility Services report regarding North Pender Harbour Water Service 2012 R3 Budget Decision Packages be received; AND THAT Decision Package 4 - $28,355 for recovery of the feasibility study for the Garden Bay District Water Conversion, be approved and incorporated into the 2012 budget; funded from operating reserves; AND THAT the North Pender Harbour Water Service net operating budget, as defined in the SCRD Support Service Allocation Policy, be reduced by $28,335 for the purpose of calculating the support service cost allocation in the 2013 budget year; AND THAT staff be directed to transfer the credit for $28,355 for Function 150, Regional Feasibility to reduce 2012 taxation for participating areas; AND THAT the budget for North Pender Harbour Water Services, Function 365, be approved as amended; AND FURTHER THAT the budgets for Regional Feasibility, Function 150, be approved as amended. Recommendation No. 27 Regional Water Service THAT the Manager of Utility Services report regarding Regional Water Service 2012 R3 Budget Decision Packages be received; AND THAT Decision Package 8 - $200,000, Egmont Water System Upgrade Phase 2 (increase to the capital project budget) and funded from required revenue be approved and incorporated into the 2012 budget; AND FURTHER THAT the following budgets be approved as amended: [370] Regional Water Service; [376] Regional Water Service New Connections; [377] Regional Water Service Mains Replacement; and [378] Regional Water Service New Construction Recommendation No. 28 Gibsons and District Fire Protection THAT the budget for Gibsons and District Fire Protection [210] be approved as presented. CARRIED 7

10 Regular Board meeting Minutes of March 22, 2012 Page 8 Recreation It was moved and seconded that 137/12 THAT the following items, as severed from Recommendation No. 1 of the March 5, 2012 Round 3 Budget minutes be referred to the April Community Services Committee meeting for further discussion of funding improvements to the Gibsons Pool: THAT any savings from the completion of the capital leases and net energy savings be applied to offset the debt costs with the objective of moderating taxation; and THAT any legal recoveries from alleged deficiency claims regarding the Sechelt Aquatic Centre and Gibsons and Area Community Centre be applied to remaining debt. CARRIED Directors Lewis and Turnbull opposed Budget It was moved and seconded 138/12 THAT Corporate and Administrative Services (R3 Budget) Committee recommendation No. 1 of March 5, 2012 be received, adopted and acted upon as amended as follows: Recommendation No. 1 Recreational Funding THAT the Treasurer and Manager of Recreation Services report dated February 13, 2012 regarding recreation funding models and priorities be received; AND THAT the following recreation projects totalling $1,263,620 be funded using the funding model outlined as Option 1 with the Internal Liability Under Agreement: Sechelt Aquatic Centre Boiler Controls $ 43,000 Gibsons Pool Roof Replacement 62,000 Sechelt Aquatic Boiler Phase 1 and 2 271,620 Sechelt Aquatic Boiler Engineering 60,000 Sechelt Aquatic Building Envelope 285,000 Sechelt Aquatic Contingency 80,000 Sechelt Aquatic Energy Upgrade; 257,000 Gibsons and Area Community Centre Sound Improvements; 135,000 Sechelt Arena Lighting 70,000 8

11 Regular Board meeting Minutes of March 22, 2012 Page 9 Director Turnbull opposed AND THAT the 2011 Financial Plan be amended to cover the Capital Deficit of $346,686 and the remaining $916,934 be included in the 2012 Financial Plan; AND THAT debt costs be included in the budget for the 5-year term, with the 2012 instalment set at $125,000. CARRIED Budget It was moved and seconded 139/12 THAT Corporate and Administrative Services (R3 Budget) Committee recommendation No. 6 of March 5, 2012 be received, adopted and acted upon as follows: Recommendation No. 6 Gibsons & Area Community Centre Directors Lewis and Turnbull opposed THAT the Manager of Recreation Services report regarding Gibsons and Area Community Centre 2012 R3 Budget Decision Packages be received; AND THAT Package 8 - $8,000 for the Youth Centre s enhanced hours be included in the 2012 budget as a one-year pilot project, with a review of its success in CARRIED Budget It was moved and seconded 140/12 THAT Corporate and Administrative Services (R3 Budget) Committee recommendation No. 9 of March 5, 2012 be received, adopted and acted upon as follows: Recommendation No. 9 Recreational Programs THAT the Manager of Recreation Services report regarding Recreational Programs 2012 R3 Budget Decision Packages be received; AND THAT Recreational Programs [670] continue to be utilized on a limited basis; AND THAT the operation of the following programs be funded within this function: Sechelt Summer Day Camps; 9

12 Regular Board meeting Minutes of March 22, 2012 Page 10 Halfmoon Bay (Spin and Friday Night Drop-In); and Kick for Kids; Directors Lewis and Turnbull opposed AND FURTHER THAT an appropriate amount for administration and actual costs for the SCRD, including wages, be included in the 2012 budget. CARRIED Budget It was moved and seconded 141/12 THAT Corporate and Administrative Services (R3 Budget) Committee recommendation No. 10 of March 5, 2012 be received, adopted and acted upon as follows: Recommendation No. 10 Youth Centre for Sechelt THAT the General Manager of Community Services report regarding an update on the Youth Centre for Sechelt be received; AND THAT Recreational Programs [670] be used to fund the Youth Centre in Sechelt in the amount of $30,000 and tested as a one-year pilot project. Directors Lewis, Turnbull and Mauro opposed CARRIED Budget It was moved and seconded 142/12 THAT Corporate and Administrative Services (R3 Budget) Committee recommendation No. 11 of March 5, 2012 be received, adopted and acted upon as follows: Recommendation No. 11 Youth Centres Directors Lewis and Turnbull opposed THAT staff provide a report to a future Community Services Committee meeting on an equitable funding model for all youth centres on the coast; AND THAT the surplus in Recreation Programs [670] be applied to offset the $30,000 grant for the 2012 pilot project of the Sechelt Youth Centre. CARRIED 10

13 Regular Board meeting Minutes of March 22, 2012 Page 11 Budget It was moved and seconded 143/12 THAT Corporate and Administrative Services (R3 Budget) Committee recommendation Nos and of March 6, 2012 be received, adopted and acted upon as follows: Recommendation No. 1 Building Inspection THAT the budget for Building Inspection [520] be approved as presented. Recommendation No. 2 Transit THAT the Manager of Transportation and Facilities report regarding Transit 2012 R3 Budget Decision Packages be received; AND THAT Package 5 regarding an annual post-secondary student pass be deferred to the 2013 budget meetings with further discussion related to the concept of a concession fare for these students. Recommendation No. 3 Transit THAT the $143,000 payment from BC Transit be included in the 2012 budget to reduce taxation. Recommendation No. 4 Transit THAT Decision Package 2 - $3,200 for an operating reserve for the Transit service expansion be approved and incorporated into the 2012 Budget and funded from the 2011 surplus; AND THAT the budget for Transit [310] be approved as amended. Recommendation No. 5 Fleet Services THAT the Manager of Transportation and Facilities report regarding Fleet Services [312] 2012 R3 Budget Decision Packages be received; AND THAT Decision Package 2 - $21,600 for the increase of 0.5 Fulltime Equivalent for Mechanics be deferred to the 2013 budget discussions and Fleet Service delivery and staffing be monitored closely in 2012; AND FURTHER THAT the budget for Fleet Services [312] be approved as presented. 11

14 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. Recommendation No. 6 Function Ports THAT the Manager of Transportation and Facilities report regarding Ports [345] 2012 R3 Budget Decision Packages be received; AND THAT staff provide a report to the earliest possible Standing Committee meeting on the 2010 deficit originating in Building Maintenance [313] which was allocated to several functions in 2012; AND FURTHER THAT the 2011 deficit in this function, attributed to the 2010 deficit from the Building Maintenance function, be extracted from the Ports function in the 2012 budget and transferred to Required Revenue. Recommendation No. 7 Ports THAT Decision Package 5 - $1,100 for an increase to Travel Expenses, Line Item be approved and incorporated into the 2012 budget; funded from taxation; AND THAT the budget for Ports [345] be approved as amended. Recommendation No. 8 Economic Development THAT the correspondence from the Pender Harbour Chamber of Commerce regarding funding for the portable toilets be received; AND THAT the General Manager of Planning and Development s report regarding Economic Development [ ] R3 be received. Recommendation No. 9 Economic Development Area D THAT the discretionary amount of $4,000 be extracted from the 2012 budget from Grants, Line Item ; AND THAT the budget be increased by $839 to carry on Best Coast Initiatives projects in 2012; AND FURTHER THAT the budget for Economic Development Area D [533] be approved as amended. Recommendation No. 10 Economic Development Area B THAT $839 from the $2,000 discretionary amount in Grants, Line Item be allocated to Best Coast Initiatives projects; AND THAT the remaining $1,161 remain in Area B discretionary funds ; 12

15 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. AND FURTHER THAT the budget for Economic Development Area B [532] be approved as amended. Recommendation No. 11 Economic Development Area A THAT $839 be included in Grants, Line Item for Best Coast Initiatives projects; AND THAT the grant to the Pender Harbour Chamber of Commerce be increased in Line Item by $3,225; AND FURTHER THAT the budget for Economic Development Area A [531] be approved as amended. Recommendation No. 12 Economic Development - Area F THAT Grants, Line Item be reduced by $212 pertaining to the grant for Gibsons and District Chamber of Commerce; AND THAT the budget for Economic Development Area F [535] be approved as amended. Recommendation No. 13 Economic Development Area E THAT Grants, Line Item be reduced by $71 pertaining to the grant to Gibsons and District Chamber of Commerce; AND THAT the budget for Economic Development Area E [534] be approved as amended. Recommendation No. 14 Hillside Development THAT the General Manager of Planning and Development s report regarding Hillside Development Project [540] be received; AND THAT the budget for Hillside Development [540] be approved as presented. Recommendation No. 15 Regional Solid Waste THAT the Manager of Sustainable Services report regarding Regional Solid Waste [ ] 2012 R3 Budget Decision Packages be received; AND THAT Package 3 - $35,000 for the Landfill Asbestos Exposure Program and Material Disposal project be approved and incorporated into the 2012 budget and funded from reserves; 13

16 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. AND THAT $2,500 be included in the Financial Plan for each year commencing with 2013 for equipment maintenance related to the infrared asbestos detector gun and funded from tipping fees; AND THAT the surplus transferred to Landfill Closure Reserve as directed in Resolution No. 034/12 Rec. No. 1 of January 26, 2012 be adjusted as follows: $60,000 to Landfill Closure Reserve $14,475 to Operating Reserve $35,000 to fund Decision package No. 3 for the Landfill Asbestos Exposure Program and Material Disposal. AND FURTHER THAT staff provide a report to a future committee meeting comparing the lease and purchase options, prior to the purchase of the equipment outlined in the report. Recommendation No. 16 Halfmoon Bay Smoke Control THAT the General Manager of Planning and Development s report regarding Halfmoon Bay Smoke Control [204] 2012 R3 Budget Decision Packages be received; AND THAT the 2012 budget be increased as follows: $500 Meeting Expenses, Line Item ; and $ 40 Travel, Line Item AND FURTHER THAT the budget for Halfmoon Bay Smoke Control [204] be approved as amended. Recommendation No. 17 Animal Control THAT the General Manager of Planning and Development s report regarding Animal Control [290] 2012 R3 Budget be received; AND THAT the analysis illustrating the scenario of this function s taxation numbers if Area B and F Islands were removed be received; AND THAT the $7,000 from the 2011 surplus be included in the 2012 budget to reduce taxation; AND FURTHER THAT the budget for Animal Control [290] be approved as amended. Recommendation No. 18 Animal Control THAT the Areas B and F Islands be excluded from Animal Control [290]; 14

17 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. AND THAT the process be started as soon as possible to be effective for the 2013 taxation year. Recommendation No. 20 Rural Planning THAT the SCRD portion of the Affordable Housing Committee project of $23,203 be funded from a transfer from reserves in Rural Planning. Recommendation No. 21 Rural Planning THAT the budget for Rural Planning [504] be approved as amended. Recommendation No. 22 Regional Solid Waste THAT the Manager of Sustainable Services report regarding Regional Solid Waste [ ] 2012 R3 Budget Decision Packages be received; AND THAT Package 6 for $42,400 for the new hire of Zero Waste Coordinator (net 0.5 FTE increase), be approved and incorporated into the 2012 budget for one-year only and funded with a combination of the zero waste implementation budget ($27,560) and 2012 eco fee revenues ($14,840); AND THAT decision packages 10, 15, 16 and 17 be deferred until staff prepare a comprehensive, prioritized 2012 Work Plan for the Zero Waste Coordinator incorporating those projects for consideration as follows: Package 10 - $40,000, Business Plan for Gibsons and Sechelt Area Resource Recovery Facilities; Package 15 - $4,500, Construction and Demolition Resource Recovery Guide; Package 16 - $7,000, Backyard Composting Campaign; and Package 17 - $2,500, Reuse and Repair Centre Promotions AND FURTHER THAT the budgets for Regional Solid Waste, Functions 350 to 353, be approved as amended. Budget It was moved and seconded CARRIED 144/12 THAT Corporate and Administrative Services (R3 Budget) Committee recommendation Nos. 19 of March 6, 2012 be received, adopted and acted upon as follows: Recommendation No. 19 Affordable Housing THAT the General Manager of Planning and Development s report regarding Affordable Housing be received; 15

18 Regular Board meeting Minutes of March 22, 2012 Page 16 AND THAT the 2012 budget be increased by $23,203 for the SCRD portion of the Affordable Housing Committee and funded from Rural Planning as a one-year pilot project and reviewed after that time. Directors Lewis, Mauro and Turnbull Opposed DEFEATED Affordable Housing It was moved and seconded 145/12 THAT the General Manager of Planning and Development s report regarding Affordable Housing be received; AND THAT the 2012 budget be increased by $23,203 for the SCRD portion of the Affordable Housing Committee and funded from Rural Planning as a one-year pilot project and reviewed after that time; AND THAT staff report back in April on alternative funding options for the Affordable Housing Committee. Budget It was moved and seconded CARRIED 146/12 THAT Corporate and Administrative Services (R3 Budget) Committee recommendation Nos of March 7, 2012 be received, adopted and acted upon as follows: Recommendation No. 1 Libraries THAT the Treasurer s report regarding Sechelt Public Library funding be received; AND THAT the annual operating grant of $474,200 for Sechelt Public Library be approved. Recommendation No. 2 Sechelt Public Library THAT staff suggest to the Chief Librarian of the Sechelt Public Library that for additional funding, a grant application be made to SCRD Rural Areas Grant-in-aid (Area A), as well as the Sechelt Indian Government District grant-in-aid program for consideration. Recommendation No. 3 Roberts Creek Library THAT Grants, Line Item be increased by $1,500 for the Reading Room pertaining to a potential rent increase; AND THAT these funds be held in contingency pending the actual increase in rent; 16

19 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. AND FURTHER THAT the budget for Roberts Creek Library [646] be approved as amended. Recommendation No. 4 Halfmoon Bay Library THAT the budget for Halfmoon Bay Library [645] be approved as presented. Recommendation No. 5 Museums THAT the budget for Museums [648] be approved as presented. Recommendation No. 6 Grants In Aid THAT funds allocated for the Sunshine Coast Housing Committee be removed from the following functions: Grant In Aid Area A [121] - $6,738, Grant In Aid Area B [122] $5,284, Grant In Aid Area D [127] $5,564 and Grant In Aid Area F [129] $5,617; AND THAT $2,500 of the funds previously allocated to the S. C. Housing Committee in Area B GIA be reallocated to the Chatelech Playing Field with the balance allocated to discretionary funds; AND THAT the budgets for Grant In Aid Area A [121], Grant In Aid Area B [122], Grant In Aid Area D [127], Grant In Aid Area F [129] be approved as amended; AND FURTHER THAT the budgets for Grant In Aid Area E [128], Grant In Aid Area E & F [123] and Greater Gibsons Community Participation [126] be approved as presented. Recommendation No. 7 Grants-in-aid Community Schools THAT the budget for Grants-in-aid Community Schools [125] be approved as presented Recommendation No. 8 Ranger Station Repairs Music Centre THAT the Manager of Parks Services report regarding Ranger Station repairs Music Centre be referred back to staff for additional information. Recommendation No. 9 Legislative / Administrative Services THAT the Manager of Legislative Services report regarding Legislative Services and Administrative Services [ ] R Budget Decision Packages be received; 17

20 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. AND THAT the following decision package be approved and incorporated into the 2012 budget: Amended Package 2 $5,500 Blackberry Smart Phones, funded from 2011 surplus. Recommendation No. 10 Function 111 Legislative Services THAT Package 7 - $15,000 Increase to base budget for Director Remuneration be approved and incorporated into the 2012 budget, with $7,500 being funded from the 2011 surplus; AND THAT the remaining 2011 surplus be transferred to reserves; AND FURTHER THAT the budget for Legislative Services [111] and Administrative Services [112] be approved as amended. Recommendation No. 11 UBCM/AVICC-Electoral Area Services THAT the Manager of Legislative Services report regarding UBCM/AVICC Electoral Area Services be received; AND THAT the 2011 surplus be transferred to reserves for the 2014 election; AND FURTHER THAT the budget for UBCM/AVICC Electoral Area Services [130] and Elections [131] be approved as amended. Recommendation No. 12 Function 117 Information Technology THAT the Manager of Information Technology s report regarding Information Technology 2012 R3 Decision Packages be received; AND THAT the budget for Information Technology [117] be approved as presented. Recommendation No. 13 Sunshine Coast Central Baseball League THAT the correspondence from the Sunshine Coast Central Baseball League requesting a grant to complete the Chatelech Playing Field fencing project be received; AND THAT the Sunshine Coast Central Baseball League be awarded a $2,500 grant, from Area B Grant in Aid [122] for the Chatelech Playing Field project; AND FURTHER THAT staff issue the cheque to the Sunshine Coast Central Baseball League prior to adoption of the 2012 Budget. 18

21 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. Recommendation No. 14 Function Parks THAT the Manager of Parks Services report regarding Ranger Station Repairs Music Centre be received; AND THAT the total estimated repairs of $17,920 less $6,720 (hardwired smoke detectors plus 12% contingency) for a total of $11,200 for the Pender Harbour Ranger Station be approved and the budget be adjusted as follows: Exit Signage and Emergency Lighting in all buildings -$4,000 Upgrade exit stairs to Mezzanine in the Music Centre - $1,000 Replace front entrance doors to Music Centre and repair panic hardware - $2,000 Second exit door landing and stairs in Music Centre -$3,000 Contingency (12%) -$1,200 Recommendation No. 15 Function Parks THAT the budget for Community Parks [650] be approved as amended. Recommendation No. 16 Parcel Tax Review THAT the Manager Financial Services verbal report on the Parcel Tax Roll Review Panel be received; AND THAT Director s Lewis, Turnbull and Shugar be appointed to the 2012 Parcel Tax Roll Review Panel; AND THAT the date for the Parcel Tax Roll Review be Monday, March 26th at 10:00 AM in the Board Room at the SCRD Administration Office at 1975 Field Road, Sechelt, BC; AND THAT the Treasurer be appointed Collector for the SCRD; AND FURTHER THAT the Parcel Tax Roll Review Panel confirm and authenticate the Parcel Tax Roll by certificate signed by the majority of its members. Recommendation No. 17 Regional Sustainability THAT the Manager of Sustainable Services report regarding Regional Sustainability [136] 2012 R3 Budget Decision Package be received; AND THAT, within the existing budget, staff provide a scaled-down prioritized plan of objectives for the Community Energy Manager s position for 2012 to a future Committee meeting. 19

22 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. Recommendation No. 18 Regional Sustainability THAT the Board Resolution No. 079/12 (Recommendation No. 13) be rescinded and replaced with the following: THAT Decision Package 5 for the Renewable Energy Asset Project as presented in Round 2 be approved in the amount of $40,000 and incorporated into the 2012 budget, contingent on grant funding, as follows: $20,000 Micro-hydro Feasibility $20,000 Micro-hydro demonstration project AND THAT these projects be funded as follows: $20,000 FCM Green Municipal Fund; and $20,000 SCRD Regional Water AND THAT staff research potential partnerships within the business community for these projects; AND THAT consideration of Package 5 - $10,000 for the Renewable Energy Asset Project (Solar/Wind Monitoring Component) be deferred to 2013 budget discussions; AND FURTHER THAT the budget for Regional Sustainability [136] be approved as amended. Recommendation No. 19 Administrative Offices Building THAT the Community Energy Manager s report regarding Field Road Administrative Building [114] 2012 R3 Budget Decision Package be received; AND THAT Decision Package 3 - $32,500 for the Field Road Administrative Office Relamping Energy Retrofit project be approved and incorporated into the 2012 budget as follows: $27,500 Capital Reserves $ 5,000 BC Hydro grant AND FURTHER THAT the budget for Administrative Offices Building [114] be approved as amended. Recommendation No. 20 Affordable Housing THAT funding of the Affordable Housing Committee in the Rural Planning function be referred to the 2013 Budget for review and consideration of continued funding. 20

23 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. Recommendation No. 21 SCRD Pilot Projects THAT staff provide a report listing all one-year pilot projects approved during the 2012 budget discussions. Recommendation No. 22 Recreational Programs THAT staff provide a report to the May Corporate and Administrative Services Committee meeting regarding the exclusion of Area F Islands from the Recreational Programs [670]. Recommendation No. 23 Recreational Programs THAT staff provide a report containing the history of the Recreational Programs [670] and what the Area F Islands have received from their participation in the function. Recommendation No. 24 Regional Feasibility THAT the budget for Regional Feasibility [150] be approved as presented. Recommendation No. 25 Area A Feasibility THAT the remaining surplus in Area A Feasibility be used to reduce taxation in 2012; AND THAT the budget for Area A Feasibility [151] be approved as amended. Budget It was moved and seconded CARRIED 147/12 THAT Corporate and Administrative Services (R3 Budget) Committee recommendation No. 26 of March 7, 2012 be received, adopted and acted upon as follows: Recommendation No Financial Plan THAT the Financial Plan for all SCRD functions be referred to the Board for adoption. Directors Lewis and Turnbull Opposed CARRIED 21

24 Regular Board meeting Minutes of March 22, 2012 Page 22 Community Serv. It was moved and seconded 148/12 THAT Community Services Committee recommendation Nos of March 8, 2012 be received, adopted and acted upon as follows: Recommendation No. 1 Parks and Recreation Monthly Report THAT the Parks and Recreation Monthly Report be received. Recommendation No. 2 Youth Issues THAT Charlene Smith be invited to the April Community Services Committee meeting to make a presentation on youth issues. Recommendation No. 3 Sechelt Aquatic Centre Programs THAT with respect to the fitness classes near the climbing wall at the Sechelt Aquatic Centre, staff continue to explore options to install another type of apparatus that would continue to attract youth but not interfere with other programs on the pool deck and report back to the May Community Services Committee meeting. Recommendation No. 4 RPSAC Minutes THAT the Recreation and Parks Services Advisory Committee meeting minutes of February 6, 2012 be received. Recommendation No. 5 Youth Issues Workshop Notes THAT the notes from the Youth Issues Workshop held February 3, 2012 and handout material be received. Recommendation No. 6 Youth Outreach Workers THAT a letter be sent to the municipalities asking if they would like to renew the Memorandum of Understanding for the Youth Outreach Workers and what formula and term they would consider. Recommendation No. 7 Youth Centre Funding THAT the topic of funding the Sechelt Youth Centre be moved to In Camera for discussion in accordance with Section 90(1)(c) and (g) of the Community Charter - labour relations and other employee relations and litigation or potential litigation affecting the municipality. 22

25 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. Recommendation No. 8 Youth Centre/Community School THAT the correspondence from the Gibsons and Elphinstone Community School regarding the Gibsons Youth Centre / Community School Coordinator time be received. Recommendation No. 9 Youth Centre Letter of Thanks THAT the SCRD write a letter of thanks to the Gibsons Rotary for their contribution to the Youth Centre in Gibsons and a copy of the letter be forwarded to other Rotary Clubs on the Sunshine Coast. Recommendation No. 10 Intergovernmental Meeting THAT the issue of youth hunger on the Sunshine Coast be included on the next Intergovernmental meeting agenda. Recommendation No. 11 Mandala Area Roberts Creek Pier THAT the correspondence from Giorgio Magnanensi regarding a request to use the Mandala Area of Roberts Creek Pier for an arts festival in September 2012 (date to be confirmed) be received; AND THAT a letter of support be forwarded approving the in kind donation of power and Mandala space at an amount to be determined by staff. Recommendation No. 12 Gambier Island Pay Telephone THAT the correspondence from the Minister of Transportation and Infrastructure regarding a pay telephone on Gambier Island be received; AND THAT a copy of the letter be forwarded to Jan Hagedorn of Islands Trust. Recommendation No. 13 Gambier Island Pay Telephone THAT the correspondence from Telus regarding a pay telephone on Gambier Island be received; AND THAT a copy of the letter be forwarded to Jan Hagedorn of Islands Trust. Recommendation No. 14 Dakota Ridge Trails Expansion Project THAT the correspondence from Community Futures Sunshine Coast regarding the West Coast Community Adjustment Program (WCCAP) grant application for Dakota Ridge Winter Recreation Area Trails Expansion Project be received. 23

26 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. Recommendation No Age Friendly Grant THAT the correspondence from UBCM regarding 2012 Age-Friendly Community Projects and Planning Grant approval in the amount of $20,000 for the Recreation and Rehabilitation Project be received. Recommendation No. 16 Marine Oil Spill Response THAT the report from the Emergency Program Coordinator regarding Marine Oil Spill response be received; AND THAT a letter be forwarded to the Ministry of Environment asking if they have a Marine Oil Response Plan and if it includes bitumen and other types of spills noting that the Sunshine Coast has an extensive shoreline. Recommendation No. 17 Residential Environmental Impacts THAT the report from the Emergency Program Coordinator regarding Residential Environmental Impacts be received; AND THAT a letter be forwarded to the Ministry of Environment with respect to the number of expected home oil tank leaks, and asking what their plans are to inform the public for proper care and maintenance of home oil tanks; AND FURTHER THAT the letter be copied to home oil providers in the community. Recommendation No. 18 SCEP 2011 Annual Report THAT the 2011 Sunshine Coast Emergency Program 2011 Annual Report be received. Recommendation No. 19 Emergency Program Volunteers THAT letters be forward to Emergency Program volunteer groups thanking them for their participation. Recommendation No. 20 SCEP Planning Committee Minutes THAT the Sunshine Coast Emergency Program Planning Committee minutes of January 25 be received. Recommendation No. 21 Policing Committee Minutes THAT the Sunshine Coast Policing Committee minutes of February 27, 2012 be received and Recommendations No. 7 and 8 be adopted and acted upon as amended as follows: 24

27 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. Recommendation No. 7 Basketball Court Lights THAT a letter be forwarded to the School District No. 46 regarding lighting issues at the Roberts Creek School outdoor basketball court and forward previous correspondence to them with a request that lights not be able to be turned on by users after the lights have been turned off at 10:00 p.m., due to basketball court noise. Recommendation No. 8 Cst. Ashley Taylor THAT a letter be forwarded to Constable Ashley Taylor congratulating her for receiving the Aboriginal Policing Services Outstanding Performance Award, noting that the SCRD Board appreciates her dedication and going beyond the call of duty in her relationship with the First Nations Community. Recommendation No. 22 Aboriginal Relations Committee THAT the correspondence from Metro Vancouver regarding the consolidation of the Lower Mainland Treaty Advisory Committee (LMTAC) and Metro Vancouver s Aboriginal Relations Program be received. Recommendation No. 23 Aboriginal Relations Committee/LMTAC THAT Director Turnbull and Paul Fenwick draft a letter to Metro Vancouver, copied to UBCM, incorporating the following: To note the SCRD is pleased Metro Vancouver has established the new Aboriginal Relation Committee to advance your work; To note the SCRD has a similar Heritage Protocol Committee with the Sechelt Indian Band; To express the view of the SCRD that the Metro Aboriginal Relations Committee is not a replacement for the Lower Mainland Treaty Advisory Committee; To inquire where does the reserve of $100,000 from LMTAC reside? Where will the records of work done by LMTAC reside? To note the LMTAC is a UBCM Committee, and that we have requested the assistance of UBCM in this matter; and That Metro Vancouver s proposal to convert LMTAC into a Metro standing committee does not adequately address the needs of all its members. Recommendation No. 24 Aboriginal Relations Committee/LMTAC 25

28 Regular Board meeting Minutes of March 22, 2012 Page 26 THAT the SCRD Board forward a resolution to LMTAC members noting the Lower Mainland Treaty Advisory Committee should continue pending further discussion with the LMTAC members; AND THAT a copy be forwarded to the relevant ministry and UBCM. Recommendation No. 25 Restorative Justice THAT documentation from Sue Lamb regarding Circle of Support Restorative Practices on the Sunshine Coast and Spectrum of Restorative Action in School Communities be received. Recommendation No. 26 Intergovernmental Meeting THAT the topic of Restorative Practices on the Sunshine Coast be a topic on the next Intergovernmental agenda and that Bill Prowse and Sue Lamb be invited to make a presentation. Recommendation No. 27 National Health and Fitness Day THAT the verbal report regarding National Health and Fitness Day on the first Saturday in June be received and referred to staff for a report at the April Community Services Committee. Recommendation No. 28 Youth Centres THAT staff explore the appropriate function to use to subsidize youth centres for 2013 and beyond. CARRIED Planning and Devel. It was moved and seconded 149/12 THAT Planning and Development Committee recommendation Nos of March 15, 2012 be received, adopted and acted upon as amended as follows: Recommendation No. 1 ALR Application No. D-53 THAT the staff report titled Agricultural Land Reserve (ALR) Application #D-53 for Exclusion from or Subdivision within the ALR by Mr. Youngman for Lot 1, Block E, DL 905, Plan located at 706 Leek Road, Roberts Creek, BC be received; AND THAT staff forward the ALR Application D-53 to the Agricultural Land Commission (ALC) noting that the applicant no longer wishes to apply for exclusion; 26

29 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. AND THAT the SCRD inform the ALC that the SCRD cannot comment on this subdivision application at this time as the application requires a zoning bylaw amendment; AND FURTHER THAT the paragraph in the staff report of February 1, 2012, pages 7 and 8 that reads as follows: The reasons.details be deleted from the report prior to sending it to the ALC. Recommendation No. 2 DP with Variance App. No. F-76 THAT the staff report titled Development Permit with a Variance Application F-76 for a retaining wall be received; AND THAT Development Permit with a Variance F-76 be approved as follows: To vary Section 601.4(1) of SCRD Bylaw No. 310 to relax the minimum required front parcel line setback from 5 metres to 0.0 metres for a retaining wall; and To vary Section 503 (4) of SCRD Bylaw No. 310 to relax the maximum required height of a fence from 2 metres to 2.8 metres for a retaining wall; AND THAT the permit be amended to include: that the applicant arrange for supervision and a site inspection by a qualified geotechnical engineer during foundation preparation, the results of which are submitted to the SCRD at that time; and that if during construction archaeological evidence is found, all work be stopped, the Squamish Nation be informed and appropriate archaeological assessments are completed; AND FURTHER THAT prior to issuance of the Development Permit with a Variance F-76: the geotechnical engineer include a clause in the geotechnical report submitted to staff that the neighbors properties are not negatively affected by the development proposal; the applicant demonstrate that appropriate level of insurance coverage is held by the applicant, builder and geotechnical engineer to cover potential consequential damage resulting from the construction of the retaining wall; receipt of confirmation from the Ministry of Transportation and Infrastructure that a setback relief permit for the retaining wall has been approved. Recommendation No. 3 DVP Application No THAT the staff report titled Development Variance Permit Application No (Engelland) be received; 27

30 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. AND THAT Development Variance Permit Application No to vary Section 611.5(3) of Zoning Bylaw No. 310 by relaxing the minimum required setback to a side lot line from 1.5 metres to 0.13 metres, in order to construct a retaining wall be approved subject to the following: Receipt of shíshálh Nation referral comments expressing no objections to the proposed variance; The permit be amended to include a condition that if during construction archaeological evidence is found, all work be stopped, the shíshálh Nation be informed and appropriate archaeological assessments are completed; Receipt and consideration of any adjacent property owners and occupants correspondence related to the proposed variance, or the end of the notification period; Receipt from the applicant as part of the Permit a revised retaining wall design incorporating other construction and landscape materials to reduce the potential visual impact on neighbouring property. Recommendation No. 4 THAT staff add a clause to the Development Permit and Development Variance Permit conditions that should archaeological evidence be found the appropriate First Nation be informed; AND THAT the applicant may be required to do an archaeological assessment if requested by the First Nations; AND FURTHER THAT a draft report be brought back to the April 19, 2012 Planning and Development Committee meeting setting out the standard conditions applied to Development and Development Variance Permits for consideration. Recommendation No. 5 Communications THAT the following communications be received; letter from Jason Herz, Chair, Sunshine Coast Conservation Association, dated February 24, 2012, regarding a proposed 1400 hectare addition to Mount Elphinstone Provincial Park; letter from the British Columbia Community Forest Association, regarding invitation to the 2012 BCCFA Conference and AGM to be held May 23rd May 26th in Kaslo, BC; from Brenda Broughton, Mayor, Village of Lions Bay, dated January 28, 2012, regarding BURNCO Aggregate Mine Project Howe Sound; 28

31 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. letter from Ione Smith, Sea-to-Sky Clean Air Society, dated February 2, 2012, regarding the proposed BURNCO aggregate mine project. Recommendation No. 6 BURNCO THAT the staff report titled Update on BURNCO Aggregate Mine Project, McNab Valley dated March 9, 2011 be received; AND THAT SCRD host the Howe Sound Community Forum; AND THAT, as part of the Forum meeting, staff investigate the possibility of a site visit to include the Howe Sound Community Forum and representatives from BURNCO to discuss the BURNCO Aggregate Project in the McNab Valley; AND FURTHER THAT the McNab Creek Estates Strata Association be advised and included in the site visit. Recommendation No. 7 ALR Application #D-57 THAT the staff report titled Agricultural Land Reserve Application #D- 57 (Walker) for Inclusion dated February 23, 2012 be received; AND THAT the SCRD Board supports ALR Application D-57 for inclusion in the ALR; AND FURTHER THAT the SCRD forward the application to the Agricultural Land Commission noting support. Recommendation No. 8 Zoning Bylaw THAT the staff report titled Bylaw and Temporary Use Permit No. E-1 (Temporary Use Permit for 924 and 930 Gower Point Road, Elphinstone) dated March 6, 2012 be received as amended; AND THAT the OCP, rather than Bylaw 310, be amended to allow a Temporary Use Permit on this property; AND THAT the amending bylaw be titled Bylaw and forwarded to the Board for consideration of First Reading; AND THAT draft Temporary Use Permit E-1 be forwarded to the Regional District Board to show amendments to allow for cash bar and bed and breakfast use; 29

32 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. AND THAT referrals be sent to the Electoral Area E Advisory Planning Commission, Ministry of Health, Ministry of Transportation and Infrastructure, Town of Gibsons, the Squamish Nation and other agencies as necessary; AND THAT the applicants arrange a public information meeting for Zoning Bylaw and TUP E-1; AND FURTHER THAT a sign be posted on site as required by Planning and Development Fees and Procedures Bylaw 522. Recommendation No. 9 Bylaw THAT the staff report titled Bylaw (Klassen for Newton) Conditions to be met dated March 6, 2012 be received; AND THAT the following information, set out in the staff report be provided to staff to prior to consideration of first reading: identification of parking and staging area; Ministry of Health comments on water supply; and details regarding dock size and location; AND THAT staff send the applicant the list of conditions, linked to the stages, as set out in the report for comment; AND THAT staff provide a report to a future Planning and Development Committee setting out the response; AND FURTHER THAT if required, Bylaw be forwarded to the Board for consideration of first reading. Recommendation No. 10 District of Sechelt Referral THAT the staff report titled District of Sechelt OCP/Zoning Bylaw Amendment Referral for Aggregate Extraction and Concrete Batch Plant dated February 29, 2012 be received; AND THAT the District of Sechelt be advised of the following: Regional District water is not available to the subject properties for the proposed development; The Regional District has no concerns related to the Regional Solid Waste Management Plan, providing that the proposed facility does not burn materials classified as municipal solid waste; The Regional District has no specific land use concerns, except that the subject properties is in close proximity to the Halfmoon Bay Electoral Area, which may expand its community plan boundary to include lands near the site. 30

33 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. Recommendation No. 11 BC Timber Sales THAT the staff report titled Summary of BCTS Feb. 29th Meeting dated March 8, 2011 be received; AND THAT the mapping of popular trails along Mt. Elphinstone be referred to the Regional District Parks Department for discussion of how this can be accomplished; AND THAT Parks Staff provide a report regarding the mapping of Mt. Elphinstone trails to the Community Services Committee; AND THAT the Regional District request the Ministry of Forests to update the Chapman Landscape Unit Plan to incorporate the proposed Old Growth Management Areas (OGMA) near Dakota Ridge and Mt. Elphinstone Provincial Park as nominated by BCTS; AND FURTHER THAT the Ministry of Forests be asked to initiate a comprehensive and integrated planning process for Mt. Elphinstone that would formally include First Nations, stakeholders and the public. Recommendation No. 12 Agricultural Area Plan Hiring Process THAT the staff report titled Participation of the Agricultural Advisory Committee (AAC) in the Agricultural Area Plan Hiring Process dated February 29, 2012 be received; AND THAT at the next AAC meeting, the AAC nominate a member and an alternate member to be on the hiring committee for Stage 1 of the Agricultural Area Plan Consultant; AND FURTHER THAT Director Shugar and Director Lewis be nominated to be on the hiring committee for Stage 1 of the Agricultural Area Plan Consultant. Recommendation No. 13 Aquaculture Management Questionnaire THAT the staff report titled Aquaculture Management Questionnaire Submission dated February 29, 2012 be received as amended; AND THAT the Department of Fisheries and Oceans (DFO) questionnaire be submitted to the DFO as initial SCRD input into the Aquaculture Management Framework; AND THAT general public be added to the end of the third paragraph, first sentence, page 86 of the staff report Attachment A; 31

34 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. AND THAT The SCRD encourages open and transparent processes be added to the beginning of Question #2 b) page 87, of the staff report Attachment A; AND FURTHER THAT The DFO work with local governments to develop an extensive list of stakeholders be added to Question #6 page 89, of the staff report Attachment A. Recommendation No. 14 Bylaw THAT the staff report titled Bylaw (Designation of Electoral Areas as a Temporary Use Permit Area) dated March 6, 2012 be received; AND THAT staff provide a report to the April Planning and Development Committee with suggested changes to Planning and Development Procedures and Fees Bylaw No 522 regarding public consultation for a temporary use permit. Recommendation No. 15 Bylaw THAT the staff report titled Bylaw Floor Area Ratio Requirements dated March 6, 2012 be received; AND THAT Bylaw be forwarded to the Board for consideration of first reading to allow an extra 45 square meters for garages on parcels less than 1500 square metres in zones R1, R2, CR1, RU1, RU2 and RU3; AND THAT referrals be sent to the Ministry of Health, Shishalh, the Squamish First Nations and other agencies as necessary; AND FURTHER THAT a public information meeting be arranged on a convenient date at the Regional District Field Road Offices. Recommendation No. 16 Planning and Development Monthly Report THAT the staff report titled Planning and Development Division Monthly Report for February 2012 be received. Recommendation No. 17 Building Division Statistics THAT the staff report titled Building Division Statistics for February 2012 be received. Recommendation No. 18 SCRD Buildings Management THAT a staff report be prepared on how the Building Division can be utilized in the management of SCRD buildings. 32

35 Regular Board meeting Minutes of March 22, 2012 Page /12 cont. Recommendation No. 19 AAC Minutes THAT the minutes from the Agricultural Advisory Committee meeting of February 28, 2012 held at the SCRD Offices, 1975 Field Road, Cedar Room be received. Recommendation No. 20 Advisory Planning Commission Minutes THAT the following minutes be received; Egmont/Pender Harbour Advisory Planning Commission Minutes of February 29, 2012; Halfmoon Bay Advisory Planning Commission Minutes of February 28, 2012; Roberts Creek Advisory Planning Commission Minutes of February 27, 2012; Elphinstone Advisory Planning Commission Minutes of February 22, 2012; West Howe Sound Advisory Planning Commission Minutes of February 28, Recommendation No. 21 Park Dedication THAT a staff report on the subdivision process regarding park dedication, lot layout and road access be brought back to a future Planning and Development Committee. Recommendation No. 22 Advisory Committee Minutes THAT, at a future Planning and Development Committee, a discussion be held regarding the appropriate level of detail contained within the minutes for Advisory Planning Commissions, Agricultural Advisory Committee, Natural Resource Advisory Committee and other similar consultative bodies established by the Regional District. CARRIED Corporate It was moved and seconded 150/12 THAT Corporate and Administrative Services Committee recommendation Nos. 12 and 13 of March 22, 2012 be received, adopted and acted upon as follows: Recommendation No. 12 LMTAC THAT the concept of a new Aboriginal Relations Advisory Committee which includes the Sunshine Coast and Sea to Sky communities be included on the agenda for the Howe Sound Community Forum; 33

36 Regular Board meeting Minutes of March 22, 2012 Page 34 AND THAT this information be included in the letter to Metro Vancouver and copied to Union of British Columbia Municipalities and all previous Lower Mainland Treaty Advisory Committee members. Recommendation No. 13 LMTAC THAT a letter be sent to LMTAC, copied to UBCM, Metro Vancouver and the Ministry of Aboriginal Rights and Reconciliation, advising that the SCRD Board is interested in exploring the possibility of a new Aboriginal Relations Advisory Committee for the Sunshine Coast and Sea to Sky communities; AND THAT funding sources will be explored from UBCM, the province, LMTAC reserve funds and funding from participants; AND THAT the venue for discussion on this concept will be the Howe Sound Community Forum. CARRIED BYLAWS Bylaw It was moved and seconded 151/12 THAT Sunshine Coast Regional District Water Rates and Regulations Amendment Bylaw No , 2012 be adopted. CARRIED Bylaw It was moved and seconded 152/12 THAT Sunshine Coast Regional District Sewage Treatment Facilities Service Unit Amendment Bylaw No , 2012 be adopted. CARRIED Bylaw 644 It was moved and seconded 153/12 THAT Painted Boat Sewage Treatment Facility Fees and Charges Bylaw No. 644, 2012 be adopted. CARRIED Bylaw It was moved and seconded 154/12 THAT Sunshine Coast Regional District Directors Remuneration Amendment Bylaw No , 2012" be adopted. CARRIED 34

37 Regular Board meeting Minutes of March 22, 2012 Page 35 Bylaw 645 It was moved and seconded 155/12 THAT Sunshine Coast Regional District Financial Plan Bylaw No. 645, 2012" be read a first time. Directors Lewis and Turnbull opposed CARRIED Bylaw 645 It was moved and seconded 156/12 THAT Sunshine Coast Regional District Financial Plan Bylaw No. 645, 2012" be read a second time. CARRIED Directors Lewis and Turnbull opposed Bylaw 645 It was moved and seconded 157/12 THAT Sunshine Coast Regional District Financial Plan Bylaw No. 645, 2012" be read a third time. CARRIED Directors Lewis and Turnbull opposed Bylaw 645 It was moved and seconded 158/12 THAT Sunshine Coast Regional District Financial Plan Bylaw No. 645, 2012" be adopted. CARRIED Directors Lewis and Turnbull opposed Bylaw It was moved and seconded 159/12 THAT Elphinstone Official Community Plan Amendment Bylaw No , 2012" be read a first time as amended to correct a typographical error in 2(b) from ff to of. CARRIED The Board moved In Camera at 9:00 p.m. IN CAMERA It was moved and seconded 160/12 THAT the public be excluded from attendance at the meeting in accordance with Section 90(1)(a), (c), (g) and (k) of the Community Charter personal information about an identifiable individual who, labour relations and other.., litigation or potential litigation affecting the municipality and negotiations and related discussion respecting the proposed provision of a municipal service.... The Board moved out of In Camera at 9:31 p.m. 35

38 Regular Board meeting Minutes of March 22, 2012 Page 36 ADJOURNMENT It was moved and seconded 161/12 THAT the Regular Board meeting be adjourned. CARRIED 36

39 Regular Board meeting Minutes of March 22, 2012 Page 37 The meeting adjourned at 9:32 p.m. Certified correct Corporate Officer Confirmed this day of Chair 37

40 "B" March 26, 2012 John France, Chief Administrative Officer Sunshine Coast Regional District 1975 Field Road Sechelt BC V0N 3A1 Dear John France: Re: Community Recreation Program: Contribution Agreement Project #16103 Dakota Ridge Access Enclosed is the contribution agreement between the Ministry of Community, Sport and Cultural Development (MCSCD) and your local government in relation to the above mentioned project. The agreement stipulates that your project must complete no later than March 31, Please take time to familiarize yourself with the requirements of the agreement in its entirety. Please note that the Communications section (17 through 21) addresses public information materials and signage for your project. The recipient acknowledges that the Province would like at least 15 working days notice of any scheduled communications material or public events relating to the Project. Also Schedule B Payment and Reporting Requirements, (specifically sections B.3, B.4 and B.5) outlines the required project reporting which consists of the submission of quarterly progress reports, interim reporting and final reporting. The quarterly progress reports provide the Province of British Columbia with an update on the status of the project and must be completed and forwarded every quarter until the project is complete. Submission of a progress report is required whether or not physical construction of the project has started. Copies of the reporting forms will be available shortly at the following website All public information material pertaining to the project shall clearly and prominently indicate that the project is funded pursuant to the Community Recreation Program, including tendering. Contracts will be awarded in a way that is transparent, competitive and consistent with value for money principles. Ministry of Community, Sport and Cultural Development Local Government Infrastructure and Finance 38 Mailing Address: P O Box 9838 Stn Prov Govt Victoria BC V8W 9T1 Phone: (250) Fax: (250) Location: 800 Johnson Street, 4th Floor Victoria BC

41 2 Please ensure the agreement is circulated to all affected parties and signed by the duly authorized signatories for your local government and returned to MCSCD as soon as possible. Once returned to our office, it will go forth for the signature of the Provincial representative. A copy of the agreement will then be forwarded to you for your office records. (You may consider making a copy of this agreement in the interim). If you have any questions concerning the agreement, please contact Connie Twidale, Grants Analyst at Connie.Twidale@gov.bc.ca or If you have any questions about your project or the Community Recreation Program, please contact Brian Bedford, Infrastructure Resource Officer at Brian.Bedford@gov.bc.ca or Yours truly, Liam Edwards, Director Infrastructure and Engineering Branch Local Government Infrastructure and Finance Enclosure 39