STOCK HOLDING CORPORATION OF INDIA LTD. Regd. Office : 301, Centre Point, Dr. Babasaheb Ambedkar Road, Parel, Mumbai

Transcription

1 STOCK HOLDING CORPORATION OF INDIA LTD. Regd. Office : 301, Centre Point, Dr. Babasaheb Ambedkar Road, Parel, Mumbai Sr.No. Description 1 Tender no. SHCIL/ADMIN/STATIONERY/06/ Subject Contract for supply of Pre printed stationery/ envelopes/ DP s at all Stockholding offices located in Mumbai, Thane and Navi Mumbai 3 Last date and time for 16 th June,2017, a.m. submission of Tender 4 Date and time for opening of 16 th June,2017, p.m. Technical bid 5 Department Administration 6 Contact Details () / Tender available on site

2 INDEX SR. NO. CONTENTS 1 Notice Inviting Tender (Annexure- A) 2 Eligibility Criteria (Annexure- B) 3 General Terms and Conditions (Annexure- C) 4 List of locations (Annexure-D) 5 Procedure for submission of Technical bid and Financial bid for supply of Pre printed stationery/ envelopes/ DP s (Annexure- E) 6 Application for Technical Bid (Annexure- F) 7 Format of Financial Bid with List / Details of pre-printed stationery / envelopes / DP s (Annexure-G)

3 Annexure -A Notice Inviting Tender Stock Holding Corporation Of India Ltd. Regd Office : 301, Centre Point, Dr. B.Ambedkar Road, Parel, Mumbai CIN : U67190MH1986GOI TENDER NOTICE Stock Holding Corporation of India Limited invites bids in the prescribed format from reputed bidders based at Mumbai/Navi Mumbai/Thane for supplying pre printed stationery/envelopes/dp s, etc. items for a iod of two years. The details of tender can be downloaded from Stock Holding website: Last date for submission of forms is 16 th June 2017 upto a.m. Further, any Corrigendum / Addendum with regard to this advertisement, if any, shall be uploaded on our website SHCIL reserves the right to accept or reject any or all other applications without assigning any reason. For queries contact : () / between 11.00a.m.to 04.00p.m.

4 Annexure-B ELIGIBILITY CRITERIA 1. The bidder should be of repute and an established entity having minimum turnover of Rs. 3 crores p.a. 2. The bidder should have capacity to supply stationery (as mentioned in Annexure G) to all branch offices in & around Mumbai (list of addressed as mentioned in Annexure -D). 3. The bidder should have at least 3 existing reputed clients preferably e.g. Govt. entities / Banks. 4. The Bidder should submit documentary evidence in support of fulfilling eligibility criteria including formance certificate from clients. 5. In case the party signing the tender is not the sole proprietor himself, the necessary power of attorney authorizing the party to act on behalf of the organization should be attached along with the tender documents.

5 Annexure - C GENERAL TERMS AND CONDITIONS 1. Validity of Contract - Contract shall remain valid for a iod of two years. 2. Validity of Offer The offer should be valid for 60 days from the date of opening of tender. 3. Earnest Money Deposit & Security Deposit - The bidder shall deposit an amount of Rs. 2,00,000/- by means of a demand draft in favour of STOCK HOLDING CORPORATION OF INDIA LIMITED, payable at Mumbai as Earnest Money Deposit (EMD). Tenders without the EMD shall not be considered. EMD will be converted into interest free Security Deposit on award of the contract to the successful bidder and shall not bear any interest and will be refunded after completion of the contract subject to deduction of dues, if any. EMD for the unsuccessful bidders will be refunded only after finalisation of the tender. Tender not accompanied by EMD will be rejected. 4. Payment terms The payment will be made only against invoices and delivery challan duly stamped and signed by the user department of Stockholding. Invoices shall be raised as the following details :- Administration Department at Mahape Office : For the deliveries made at Mahape Office. Administration Department at Centre Point Office : For the deliveries made at Centre Point Office. Administration Department at Fort Office : For the deliveries made at branches Offices in and around Mumbai except Mahape & Centre Point Offices. 5. The bidders have to quote all the items mentioned in the financial bid.

6 6. The Tender shall be unconditional and any conditional/incomplete Tender shall not be accepted. 7. The prices quoted in tender should be inclusive of all taxes, Octroi, packing, delivery charges/courier charges etc. to all locations (Annexure-D) 8. Successful bidder shall have to prepare its own draft copy before printing and get it approved by the Corporation. No soft copy of any printing and stationery items would be provided to any bidder. 9. The comparison of the bids will be done based on the rates quoted by the bidders for all stationery items. The bidder must fill the rates unit and total cost item correctly. In case of erroneous calculations, the bid will be rejected. 10. The written offer issued to the successful bidder shall have to be accepted by the bidder in writing within 3 working days from the date of issue of the offer. Failure to accept the offer within this iod will result in forfeiture of the EMD and cancellation of the award. 11. No escalation in rates on any account shall be mitted during the contract iod. 12. No advance shall be paid. 13. The Corporation reserves the right to change (increase / decrease) the quantity of items to be procured or to place the purchase order for the selected items only i.e. some of the items may be omitted from procurement in entirety. 14. In case the delivery is not made within the stipulated iod and as the quality of the items as prescribed in the financial bid, Stockholding reserves the right to cancel/reject entire/part order/delivery. Any defective supplies will be replaced by the bidder within 7 days from the date of receipt from Stockholding.

7 15. In case of failure / delays in supply fully or partially, the Corporation is at liberty to procure the items through other sources at its sole discretion and the difference in cost, if any, will be recoverable from the bidder. 16. The Successful bidder shall not be entitled to terminate the contract during the initial 6 months of the term of the contract. Subject to the lock-in iod as afore said, the contract shall be terminated by 60 days prior notice in writing from either of parties. In case of failure to provide the services, Stockholding reserves the right to forfeit the amount deposited as security deposit. 17. In the event of failure on the part of Bidder to supply stationery as prescribed by Stockholding at any point of time during the iod of contact Stockholding reserves the right to terminate the contract immediately at its sole discretion. 18. All disputes relating to this delivery / quality / price of the stationery items supplied there under or otherwise arising there from between the Bidder and Stockholding shall be resolved through mutual discussion and subject to the same, the court or competent jurisdiction situated within the limits of the City of Mumbai shall have jurisdiction. 19. The successful bidder will have to execute an Integrity pact with the Corporation. The format of the same is available on the website of the Corporation. 20. Stockholding interpretation regarding errors in particulars or typographical or clerical errors shall be final and binding on the Bidder. 21. Stockholding reserves the right to ask for any further details for arriving at a decision. Stockholding reserves the right to waive any minor deviation or omission.

8 22. Stockholding reserves the right to accept or reject any or all other applications without assigning any reason. 23. Stockholding also reserves the right to re-issue / recommence the entire bid process without the bidders having the right to object. Any decision of Stockholding in this regard shall be final, conclusive and binding on the bidders.

9 Annexure D List of locations (Andheri) (Borivali) SHOP No.4, PARISIAN APARTMENTS, V.P ROAD, NEXT TO ZOROASTRIAN CO-OP BANK, OFF S.V.ROAD, ANDHERI (WEST), SHOP NO.10, GROUND FLOOR, MADHUMILAN CHS, MANGAL KUNJ, SV ROAD, BORIVALI (W), (Fax) / (Fax) (Chembur) (Dadar) (Dombivali) 0251 (Fort) 1ST FLOOR, RAMESH NIWAS, PLOT NO-60/A ROAD NO-20, NEAR SBI, OPP CORAL CLASSIC CHEMBUR EAST, GROUND FLOOR, 169/C, NEELKANTH NIWAS, DR. AMBEDKAR ROAD, DADAR TT, NEAR METRO SHOWROOM, OFFICE NO 6, FIRST FLOOR SHRI SUYASH CHS,NEAR MADHUBAN TALKIES DOMBIVALI EAST, THANE /14, UTI BUILDING, BANK STREET, CROSS LANE, NEAR OLD CUSTOM HOUSE, FORT, / (Fax) /96/ / (Fax) (Ghatkopar) VISHWA CHS, GR. FLOOR, JUNCTION OF RB MEHTA ROAD & HINGWALA LANE, GHATKOPAR (EAST), / (Telefax)

10 (Goregaon) (Kalyan) 0251 (Mahalaxmi) (Mahape) (Mulund) (Nariman Point) (Parel) G-2, UNIQUE TOWERS, GR. FLOOR, BEHIND PATEL AUTO, SV ROAD, GOREGAON (WEST), GALA NO 110, VASANT VIHAR COMPLEX CHANDULAL JOSHI COMPOUND OPP KALYAN STATION, KALYAN WEST, THANE REWA APARTMENT, B WING, GR. FLOOR, BEHIND BANK OF INDIA, OPP. CADBURY HOUSE, BHULABHAI DESAI ROAD, MAHALAXMI, SHCIL HOUSE, PLOT NO. P-51, T.T.C. INDUSTRIAL AREA, MIDC, MAHAPE, NAVI SHOP NO.2, KOTESHWAR APTS, RHB ROAD, NEAR ICICI BANK, MULUND WEST, RAHEJA CHAMBERS, OFFICE NUMBER 15, GROUND FLOOR, NARIMAN POINT, , CENTRE POINT, DR. BABASAHEB AMBEDKAR ROAD, PAREL, / /22/ / , /01/ 02/ 03/ 04/ 05/ 06/ 07/ 08/ / / / (Fax) /01 / 02/ 03/ 04/05/06/07/08/ (Fax) (Parel Branch) SHOP NO 8, BAY SIDE ARCADE, DR. BABASAHEB AMBEDKAR ROAD, OPP BHARATMATA CINEMA, PAREL, / / (Thane) SHOP NO.5, LAXMI NIWAS CHS, VISHNU NAGAR OPP. THANE BHARAT SAHAKARI BANK, NAUPADA, THANE WEST /

11 (Vashi) (Vikhroli) BLOCK NO.2, GROUND FLOOR, TYPE C-1, BUILDING NO.12, SECTOR 2, NEAR ABHYUDAYA BANK, OPP. SHANTI CENTRE, VASHI, NAVI HAZARI BAUG, GROUND FLOOR, STATION ROAD, VIKHROLI WEST, to / (Vileparle) 104, SHYAM KAMAL, A - WING, 1ST FLOOR, OPP. VILE PARLE STATION (EAST), / (Fax)

12 Annexure-E PROCEDURE FOR SUBMISSION BID 1. The application form shall be signed by the son/s having necessary authority /Power of Attorney to do so. Each page of tender documents will have to be initialled by the son who has signed the tender document. 2. The bidder shall enclose the copy of Terms & Conditions (given in tender document as Annexure-C) duly signed by the authorised son in acceptance thereof. 3. The bidder shall enclose the stationery samples as stated in point no. 11 of Application Form for technical bid. 4. In case, the party signing the tender is not the sole proprietor himself, the necessary power of attorney authorizing the party to act on behalf of the organization should be attached along with the tender documents. 5. The bidder is advised to visit office at Centre Point and thoroughly understand the nature and scope of work and be familiar with the supply of stationery before quoting. The samples will be displayed for the bidders at the Corporation s head office at Centre Point from 7 th June,2017 to 12 th June,2017 (excluding Saturday & Sunday) between p.m. to p.m. 6. Last date for submission of sealed quotations is on or before 16 th June 2017 by a.m. 7. Tender received after the prescribed time and date will not be considered and be rejected forthwith. 8. The bidder shall strictly conform the terms & conditions of the tender.

13 9. The bidder shall abide by all the guidelines issued by Stockholding from time to time. 10. Duly filled in Technical bid with samples and Financial bid shall be sealed in separate covers su-scribing Technical Bid & Samples for supply of pre printed stationery/envelopes/dp s and Financial Bid for supply of pre printed stationery/envelopes/dp s. The two covers put together in a single envelope should be sealed and su-scribed as Tender for supply of pre printed stationery/envelopes/dp s, and be dropped in tender box placed at Stock Holding Corporation of India Ltd, 301, Centre Point, Dr. B.Ambedkar Road, Parel, Mumbai OPENING OF BIDS: The technical bids shall be opened in the presence of the bidders, in the first place and the same shall be evaluated by the Corporation, internally. Upon such evaluation, the Financial Bids of the bidders, whose Technical bids have been accepted as qualified, shall be opened. The date for the same shall be intimated to those qualified bidders.

14 APPLCIATION FORM FOR PREQUALIFICATION Annexure - F 1. Name & address of the Proprietary concern / Company / Partnership Firm : 2. Correspondence Address : 3. Registered Address : 4. Contact Person Name : Phone No: : 5. Exience in Services (in years) : 6. Annual Turnover Financial Year : (Rs.) : (Rs.) : (Rs.) 7. Self Attested copies of following Statutory Registrations viz. : a. VAT Act b. Service Tax, if applicable c. Copies of the registration certificate d. Signed copy of PAN card e. Any other regulatory requirement or Certification f. Certificate from CA for turnover of last 3 years g. Letter from Manufactures appointing the bidder as the authorised distributor. 8. Important Customers: Name of the Client Contact Person Phone No. 9. I /We hereby declare that I / We have neither been debarred nor put in the negative list by any client in the last 3 Financial Years for breach of applicable laws or violation of regulatory prescriptions or breach of agreement. 10. Any other relevant information.

15 11. The samples for stationery items are enclosed as mentioned below. Sr.No. of Samples to be provided Description for Printing Financial bid 1 A4, 2 colour 80 gsm Name, address & logo 2 letterhead copy- 100 gsm executive bond two colour Name, address & logo 4 Certificate of Holding - '2colour 120gsm Name address and logo (full page printing) 6 fine dhoti Cloth Cover -'16x12-90gsm- one colour - name and address, logo 8 Brown Cover (Window Cover)-'10x12-80 gsm - one colour Name, address & logo 10 Window envelope of 2 colour printing 9.5inchesX4 inches; 70 As sample gsm white; pa thickness 0.15mm and maximum 5mm; Glassine pa of 35 gsm/cellophane pa of 40gms/PVC or BOPP of 15 microne thickness used for window material (as instructed Indian Postal Dept. 14 Lamination kit cover (10X7-10 % x 13 %- two colour) Name, address & logo 15 P/P Letter Head Two Colour Printing (Data Centre)'10 x 12 x1-70 gsm Name, address & logo 18 Pledge / Hypothecation form'1 - size 13X19cm(LXB) '10x2-70gsm,58gsm sheshesai colour pa for copy. First4 colours & last page plain and inner pages 1 colour Annexure-W Printing will be as sample 20 Combined dis (form no. 36) 5X2 Printing will be as sample 35 Morocco folders A/4 (two colour printing-) Name and logo 36 Spring file (one colour printing ) Name and logo 48 Visiting cards size 9.2X5.4cm (front & back 2 colours) As sample 12. Declaration. I / We agree to abide by the terms and conditions of the tender document along with any guidelines as may be issued by the Corporation from time to time. Further, I/We hereby declare that the information furnished above is true and correct. I/We am/are aware that incorrectness of the aforesaid information shall result in immediate termination of the contract and Stockholding shall be entitled to recover the necessary costs and damages. I/We confirm that we comply with the pre-qualification eligibility criteria. Signature With Seal and stamp

16 Annexure G FINANCIAL BID Sr. No Name of the Items Unit Estimat ed quantity p.a. (A) Pas 1 A4, 2 colour 80 gsm Per SHCIL letterhead copy- 100 gsm executive bond two colour 3 Continuation sheet 100 gsm executive bond two colour rim of 500 pages rim of 500 pages Certificate of Holding - '2colour 120gsm A4 Size Plain Pa 75 gsm pkt 4800 Envelopes 6 Shcil fine dhoti Cloth Cover -'16x12-90gsm- one colour - name and address, logo envelop e Shcil Plain Envelope-'11x5-70gsm - three colour - name and address 8 Brown Cover (Window Cover)-'10x12-80 gsm - one colour - name and address, logo 9 Shcil fine dhoti Cloth Cover -'10x12-90gsm - one colour - name, logo and address 10 Window envelope of 2 colour printing 9.5inchesX4.25 inches, 70 gsm white, pa thickness 0.15mm and maximum 5mmGlassine ap of 35 gsm/cellophane pa of 40gms/PVC or BOPP of 15 microne thickness used for window material 11 Shcil fine dhoti Cloth Cover -'18x14-90gsm - one colour - name and address, logo 12 Shcil Window Envelope-'11x5-70gsm - two colour - name and address envelop e envelop e envelop e envelop e envelop e envelop e lakhs Unit Rate (Rs.) (B) Total Rs. (AXB)

17 13 Brown Cover Plain )-'10x12-80 gsm - one colour - name and address, logo 14 Lamination kit cover (10X7-10 % x 13 %- two colour) Computer Stationery 15 P/P Letter Head Two Colour Printing (Data Centre)'10 x 12 x1-70 gsm (Name, address, and SHCIL Logo ) 16 P/P Letter Head Two Colour Printing (Data Centre)'15 x 12 x1-70 gsm (Name, address, and SHCIL Logo ) 17 P/P Letter Head Three Colour Printing (Mumbai Branches) '10x12x1-70gsm.(Name address and SHCIL logo) front & Back DP Books 18 Pledge / Hypothecation form'1 - size 13X19cm(LXB) '10x2-70gsm,58gsm sheshesai colour pa for copy. First4 colours & last page plain and inner pages 1 colour Annexure-W 19 CDSL DIS form 6.2a, Delivery instruction by clientform 12 as sample, sheshesai colour pa for copy, first 4 colours and last page 3 colours and inner pages 1 colour. (cover & last page glossy pa 220 gsm) 4200 envelop e no Per 1000 Per 1000 Per combined dis (form no. 36) 5X2 21 combined dis (form no. 36) 10X2 22 combined dis (form no. 36) 20X2 23 Delivery instruction by client - size13x19cm(lxb)excluding space for margin. '20x2-70gsm, 58gsm sheshesai colour pa for copy. First (front&back) & last page (front&back) 4 colours and inner pages 1 colour, plus requisition slip (front&back) with differant colour Annexure-L (cover & last page glossy pa 220 gsm) 24 Dematerialization request form'1 - size 28X21cm(LXB) contains 10X3 pages - 70gsm, 58gsm sheshesai 2 different colours pas for2 copies. Covering page will be one colour printing Annexure-D - (cover & last page glossy pa 220 gsm)

18 25 Inter depository instruction slip'1 size 13X19cm (LXB) excluding space for margin. '20x2-70gsm, 58gsm sheshesai colour pa for copy. First (front&back)& last (front&back) page 4 colours and inner pages 1 colour plus requisition slip with differant colour Annexure-N Form no.15 (cover & last page glossy pa 220 gsm) 26 Delivery out instruction by clearing member for pay-out -'1 contains size13x19cm(lxb)excluding space for margin. '50x2-70gsm, 58gsm sheshesai colour pa for copy. First 4 colour & last page plain and inner pages 1 colour (as sample) Annexure-T (cover & last page glossy pa 220 gsm) 27 Delivery out instruction by clearing member for pay-out -'1 contains size13x19cm(lxb)excluding space for margin. '20x2-70gsm, 58gsm sheshesai colour pa for copy. First 4 colour & last page plain and inner pages 1 colour Annexure-T (cover & last page glossy pa 220 gsm) 28 Delivery out instruction by clearing member for pay-in -'1 contains size13x19cm(lxb)excluding space for margin. '50x2-70gsm, 58gsm sheshesai colour pa for copy. First -4 colour & last page plain and inner pages 1 colour (as sample) Annexure-S (cover & last page glossy pa 220 gsm) 29 Delivery out instruction by clearing member for pay-in -'1 contains size13x19cm(lxb)excluding space for margin. '20x2-70gsm, 58gsm sheshesai colour pa for copy. First -4 colour & last page plain and inner pages 1 colour (as sample) Annexure-S (cover & last page glossy pa 220 gsm) 30 Receipt Instruction ' 1 containssize13x19cm(lxb)excluding space for margin. '10x2-70gsm, 58gsm sheshesai colour pa for copy. First (front&back)& last page (front&back) 4 colours and inner pages 1 colour (as sample) Annexure-M (cover & last page glossy pa 220 gsm)

19 31 Inter Settlement Instruction '1 contains size13x19cm(lxb)excluding space for margin. '50x2-70gsm, 58gsm sheshesai colour pa for copy. First page 4 colours & last page plain and inner pages 1 colour (as sample) Annexure-SS (cover & last page glossy pa 220 gsm) 32 Inter Settlement Instruction '1 contains size13x19cm(lxb)excluding space for margin. '20x2-70gsm, 58gsm sheshesai colour pa for copy. First page 4 colours & last page plain and inner pages 1 colour (as sample) Annexure-SS (cover & last page glossy pa 220 gsm) 33 CM Pool to pool delivery instruction by clearing member'1 contains size13x19cm(lxb)excluding space for margin. '20x2-70gsm, 58gsm sheshesai colour pa for copy. First page (front 4 colour& back 1 colour) & last page plain and inner pages 1 colour Annexure-ST (cover & last page glossy pa 220 gsm) 34 CDSL Plege/unpledged/invocation request form'1 contains size 21X28cm(LXB) '10x2-70gsm, 58gsm sheshesai colour pa for copy. First page 4 colour & last page plain and inner pages 1 colour Other stationery items 35 Morocco folders A/4 (one colour printing ) folder 36 Spring file (one colour printing ) 1000 folder 37 Writing Pad1/4 unit SHCIL Logo Pad (Waterlogo on each unit 350 page)15 pages 39 Conference Pad unit Corugated Printing Box with printing size 18"X12 1/2X11"address and logo box Payment Voucher (100 pages) unit HRD Application Form unit Security Attendance Book unit Employee Entry Book unit SHCIL Gate Pass Book unit Motor Log Book 300 pages unit Visitor Pass Book unit 40

20 48 Visiting cards size 9.2X5.4cm (front & back 3 colours) Total(Rs.) pkt of Total (Rupees in words) Signature Name of the Authorised Person : Designation: Company Seal : Date :