SPECIAL SCHOOL BOARD MEETING INDEPENDENT SCHOOL DISTRICT NO. 882 MONTICELLO, MINNESOTA

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1 SPECIAL SCHOOL BOARD MEETING INDEPENDENT SCHOOL DISTRICT NO. 882 MONTICELLO, MINNESOTA 1924 The Monticello Board of Education held their school board meeting on Monday, June 4th, 2018 at 6:15 p.m. at the Middle School Board Room. Board Members: Jill Bartlett, Candace Carda, Melissa Curtis, Melissa (Missy) Hanson, Jennifer Lewis Kannegieter, Jeff Hegle, and Dr. Michael Favor, Superintendent Also present: District Administrators and community guests. Location: School District Board Room Monticello Middle School Date: Monday, June 4 th, 2018 Time: 6:15 p.m. MINUTES: 1. Call to Order Board member Jill Bartlett called the meeting to order at 6:16 pm and noted board member Candace Carda was absent. 2. Pledge of Allegiance 3. Approval of the Agenda Approved by: Jennifer Lewis Kannegieter Seconded by Missy Hanson 4. Citizens Comments Kimberly Carlson, a Monticello Resident, expressed her concerns to board members regarding the school districts paraprofessional substitute placement and their seniority process. 5. Consent Agenda A. Approval of Minutes Regular Board Meeting, May 21, 2018 B. Consideration of Bills, Receipts C. Personnel Matters attached D. Trip Request Varsity Volleyball trip to Duluth, MN for August General Fund $ 253, Food Service $ 93, Community Service Fund $ 40, Building Fund $ 271, Debt Services $ Hockey Arena $ 1, Activity Fund $ 52, Special Education Cooperative $ 5, Total Bills $ 718, Total Payroll $3,305, Wire Transfers - May 2018 Date From To Amount 05/01/18 First Minnesota IRS $337, Deferred Annuities 05/01/18 First Minnesota MN Dept Rev $59, State Taxes 05/02/18 First Minnesota TRA $172, Retirement

2 /03/18 First Minnesota PERA $45, Retirement 05/03/18 First Minnesota IRS $ Deferred Annuities 05/03/18 First Minnesota PERA $ Retirement 05/03/18 First Minnesota MN Dept Rev State Taxes 05/07/18 MSDLAF Harris Bank $32, Pcard 05/07/18 First Minnesota Delta Dental $11, Dental Ins 05/07/18 First Minnesota MII Life/MII FSA MSA $4, Flex 05/07/18 First Minnesota TRA $ Retirement 05/08/18 First Minnesota EBC $76, Deferred Annuities 05/09/18 First Minnesota Delta Dental $4, Dental Ins 05/11/18 First Minnesota Cigna $9, Life Ins 05/14/18 First Minnesota MII Life/MII FSA MSA $8, Flex 05/15/18 First Minnesota #882 Employees $911, Payroll 05/15/18 First Minnesota IRS $317, Federal Taxes 05/16/18 First Minnesota TRA $161, Retirement 05/16/18 First Minnesota MN Dept Rev $55, State Taxes 05/16/18 First Minnesota PERA $44, Retirement 05/16/18 First Minnesota Delta Dental $8, Dental Ins 05/16/18 First Minnesota IRS $ Federal Taxes 05/17/18 First Minnesota EBC $76, Deferred Annuities 05/18/18 First Minnesota MII Life/MII FSA MSA $4, Flex 05/23/18 First Minnesota Delta Dental $8, Dental Ins 05/25/18 First Minnesota #882 Employees $34, Payroll 05/25/18 First Minnesota IRS $9, Federal Taxes 05/25/18 First Minnesota PERA $4, Retirement 05/29/18 First Minnesota MII Life/MII FSA MSA $3, Flex 05/29/18 First Minnesota MN Dept Rev $1, Retirement 05/29/18 First Minnesota EBC $ Deferred Annuities 05/30/18 First Minnesota #882 Employees $987, Payroll 05/30/18 First Minnesota IRS $346, Federal Taxes 05/30/18 First Minnesota TRA $175, Retirement 05/30/18 First Minnesota PERA $44, Retirement 05/30/18 First Minnesota MII Life/MII FSA MSA $2, Flex 05/31/18 First Minnesota MN Dept Rev $61, State Taxes 05/31/18 First Minnesota Delta Dental $10, Life Ins $4,033, Approved by Melissa Curtis Seconded by Jeff Hegle 6. Presentation of Donations to the District Dr. Favor, Superintendent, presented the following donation for board approval. B. $ 6, from American Legion for Legionville camp fees for all 24 elementary school patrol students Total Donations $22,431.00

3 Approved by Jeff Hegle Seconded by Jennifer Lewis Kannegieter 7. Approval of additional.2 FTE High School Orchestra position Eric Olson, Incoming Superintendent request board approval for an additional.2 FTE High School Orchestra position. Approved by Jennifer Lewis Kannegieter Seconded by Missy Hanson 8. Recommendation to Withdraw from Membership with TIES effective for the school year. Sue Heidt, Director of Technology, requested board approval to notify TIES to terminate from TIES membership/ownership and all purchased services and applications as of June 30, Approved by Jennifer Lewis Kannegieter Seconded by Melissa Curtis 9. Designate Eric Olson the District IOWA (Identified Official with Authority) beginning July 1, 2018 Dr. Michael Favor, Superintendent, requested board approval to designate Eric Olson as the District IOWA (Identified Official with Authority). Approved by Melissa Curtis Seconded by Jennifer Lewis Kannegieter 10. Approval of the Budget - Tina Burkholder, Director of Business Services requested board approval for the Adopted Budget for the school year. She reported the General Fund budget shows total revenues of $45,746,699 and total expenditures of $45,488,006, resulting in an unreserved, undesignated fund balance of 5.87%. More than likely the budget will turn out better than expected for and , but I m she is presenting a conservative budget based on what she knows today. Fund Revenue Balance Expenditure Estimated Balance General Fund $45, $45,488,006 $4,510,270 Sped Coop $10,334,258 $10,334,258 $0 Food Serv $2,099,523 $2,123,505 $186,967 Community Service $3,785,858 $3,739,840 $710,851 Hockey $423,276 $423,276 $22,391 Building Construction $443,605 $2,550,928 $2,826,482 Debt Service $3,275,863 $3,258,775 $670,826 Internal Service $570,500 $-507,198 $63,302 Opeb Trust $1,260,355 $-1,330,698 $1,748,781 Approved by Jennifer Lewis Kannegieter Seconded by Melissa Curtis Cash Flow Update -Tina Burkholder, Director of Business Services reported in order to determine if the District should borrow short-term, a cash flow projection is created each school year The District cash flow is ok for the next year, but will continually be evaluated as information is updated throughout the year. She shared previous years

4 in comparisons and reported the total disbursements for the school year is $61,266, Lead in Water Drinking Management Plan - Tina Burkholder, Director of Business Services and Bruce Hanson, Director of Buildings & Grounds shared the Lead in Drinking Water Plan for the District. Bruce Hanson reported this District does not have anything that needed action. Results will be published on the Districts website. Approved by Jeff Hegle Seconded by Missy Hanson This was Interim Dr. Favor s last school board meeting. Board Chair Jill Bartlett wished Dr. Favor well and thanked him for all his work with the District. 13. Adjourn 6:55 pm Approved by Jeff Hegle Seconded by Missy Hanson Upcoming Meetings All meetings will be held at 6:15pm in the Middle School Board Room July 16, 2018, Regular School Board Meeting August 6 th, 2018, Regular School Board Meeting August 20 th, 2018, Special School Board Meeting September 10, 2018, Regular School Board Meeting September 17, 2018, Special School Board Meeting October 1 st, 2018, Regular School Board Meeting November 5 th, 2018, Regular School Board Meeting November 19 th, 2018, Special School Board Meeting December 3 rd, 2018, Regular School Board Meeting December 17 th, 2018, Special School Board Meeting Melissa Hanson - Secretary/Clerk PERSONNEL MATTERS June 4, Instructor Approval A. Ben Henson, Physical Education Teacher at Eastview Education Center, starting August 27, 2018, Salary BA+10 Step 4, $44,705. Code: Staff Approval A. Zachary Hary, Payroll Coordinator for the Monticello School District (previously held by Christine Hanse), beginning June 11, 2018, Pro-rated Salary for of $3,462, Salary $60,000. Code: Summer Employment (ESY files in folder) A. ESY Summer 2018 Staff Special Education B. ESY Summer 2018 Staff Regular Education

5 4. Leave Approvals A. Abbey Veldhuizen, Speech Clinician at Monticello Middle School, FMLA/Child Care Leave of Absence beginning August 27, 2018 November 8, B. Sarah Grutzmacher, English Teacher at Monticello High School, anticipated FMLA/Child Care Leave of Absence beginning January 2, 2019 April 1, C. Sandy Gerber, Special Education LD Teacher at Little Mountain Elementary, FMLA/Child Care Leave of Absence beginning September 6, 2018 November 12, D. Duane Hawkinson, Third Grade Teacher at Pinewood Elementary, Leave of Absence for the School Year. E. Rachel Bekius, DAPE Instructor at Monticello Middle School, FMLA/Child Care Leave of Absence beginning August 27, 2018 October 8, Resignations A. Lindsey Peterson, Birth to Age Three ECSE Instructor for SNW Cooperative at Eastview Education Center, effective July 30, B. Robin Meyer, Interact Advisor at Monticello High School, effective end of the school year. C. Linda Buchman, Parent Educator for Early Childhood Family Education at Eastview Education Center, effective May 24, D. Heidi Gilbertson, Speech Pathologist for Sherburne Northern Wright Cooperative, effective June 1, E. Kaitlin Lanners, Secretary at Monticello High School, effective June 21, 2018.