BOARD OF TRUSTEES MEETING. September 22, :30 p.m.

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1 BOARD OF TRUSTEES MEETING September 22, :30 p.m. 1

2 Belmont College District Board of Trustees Meeting September 22, :30 p.m. AGENDA CALL TO ORDER Mrs. Elizabeth Gates, Chair ROLL CALL PLEDGE OF ALLEGIANCE INTRODUCTION OF VISITORS APPROVAL OF AGENDA Mrs. Elizabeth Gates, Chair Mrs. Elizabeth Gates, Chair APPROVAL OF MINUTES Mrs. Elizabeth Gates, Chair A EXECUTIVE SESSION - Minutes of July 28, 2016 A-1 - Minutes of August 27, 2016 A-2 CONSENT AGENDA Administrative Items B 1. Transfer of Appropriated Fund Balances B-1 2. Re-Appropriation of Funds B-2 Monitoring Activities C 1. July 2016 Financial Report C-1 2. August 2016 Financial Report C-2 3. Success in Subsequent College Level Coursework C-3 Board Items D 1. Main Building Improvements Project Resolution D-1 2. State Task Force for Creating Opportunities for D-2 Shared Governance on Co-Located Campuses Resolution REPORTS & PRESENTATIONS PRESIDENT S REPORT N/A Dr. Paul Gasparro 2

3 UPCOMING EVENTS/MEETINGS Heritage Tree October 27, :30 6:00 Social Gathering 6:00 6:15 - Ceremony Horizon Hall Annual Trustees Conference November 14, :45 a.m. 5:00 p.m. Columbus State Community College Holiday Party December 16, 2016 Time TBD Belmont Hills Country Club COMMENTS FROM THE CHAIR Mrs. Elizabeth Gates, Chair COMMENTS FROM THE COLLEGE COMMUNITY NEXT REGULAR MEETING October 27, 2016 Belmont College Board Room *Workshop 5:00 p.m. *Heritage Tree Social Gathering 5:30 p.m. *Heritage Tree Celebration 6:00 p.m. *Meeting 6:30 p.m. ADJOURNMENT 3

4 TAB A MINUTES 4

5 TAB A-1 MINUTES July

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23 TAB A-2 MINUTES August

24 BELMONT COLLEGE B O A R D O F T R U S T E E S M E E T I N G Minutes of August 27, 2016 There was a special meeting of the Belmont College District Board of Trustees held at 9:00 a.m., on August 27, 2016, at Oglebay Resort and Conference Center. Call to Order Roll Call Mrs. Gates, Chair, called the meeting to order at 9:02 a.m. Marcia E. Bedway Present Cory M. DelGuzzo Present Edward D. Eberhart Present Elizabeth F. Gates Present William D. Hunkler Present Mark A. Macri Present Pandora J. Neuhart Present Col. Wayne A. Smith Present Jessica L. Bumgardner - Present There being a quorum, the meeting proceeded. Attendance Erin Susick and Dr. Paul Gasparro. Executive Session Mrs. Gates asked for a motion to go in to Executive Session for the purpose of the evaluation of the President and contracts. Colonel Smith motioned, seconded by Dr. Macri to go in to Executive Session for the purpose of the evaluation of the President and contracts. All ayes; motion carried. The Board went in to Executive Session at 9:10 a.m. Mrs. Gates asked for a motion for the Board to come out of Executive Session. Ms. Neuhart motioned, seconded by Mr. Hunkler for the Board to come out of Executive Session. All ayes; motion carried. The Executive Session ended at 3:10 p.m. 24

25 Adjournment There being no further matters for the special Board of Trustees meeting, Mrs. Gates adjourned the meeting at 3:10 p.m. Elizabeth F. Gates, Chair Paul F. Gasparro, President Date Approved: / / 25

26 CONSENT AGENDA 26

27 TAB B CONSENT AGENDA Administrative Items 27

28 TAB B-1 CONSENT AGENDA Administrative Items Transfer of Appropriated Fund Balances 28

29 AGENDA ITEM B-1: TRANSFER OF APPROPRIATED FUND BALANCES Board of Trustees Meeting Date: September 22, 2016 The Board is requested to approve the following transfers from appropriated fund balances to the Unappropriated Fund Balance in the areas designated below: Un-appropriation Request General Fund Fund Name Amount Date Appropriated Capital Plan FY ($65,877 Main Bldg Roof Replacement, $500,000 Main Bldg Retrofit, $39,858 Main Bldg Renovations Phase 2) $ 605, /2012 Energy Project $ 29, /2007, 08/2010, 2012 Generator Project $ 75, /2012 Total $ 709, Unexpended Plant Fund Fund Name Amount Date Appropriated Main Renovations Phase 2 $ 538, /2014 NC Parking Lots and Drives $ 50, /2014 NC Renovations Phase I $ 250, /2014 Main Roof Replacement $ 301, /2014 Polaris Retrofit $ 63, /2014 Total $ 1,203, Repair & Replacement Plant Fund Fund Name Amount Date Appropriated Replacement of Roofs $ 27, /1987 Outdoor Recreation Area $ 26, /1990 Total $ 53, RECOMMENDATION: The administration is recommending the Board approve the appropriated fund balance transfers to the Un-appropriated Fund Balance for the funding areas as stated above. SUBMITTED BY: John S. Koucoumaris, Vice President Administrative Affairs 29

30 TAB B-2 CONSENT AGENDA Administrative Items Re-Appropriation of Funds 30

31 AGENDA ITEM B-2: RE-APPROPRIATION OF FUNDS FY17 MAIN BUILDING IMPROVEMENTS Board of Trustees Meeting Date: September 22, 2016 The Board is requested to approve the transfer from the Un-appropriated fund balances as listed below to the Repair & Replacement Plant Fund Appropriated Fund Balance for FY17 Main Building Improvements: Funding Area Amount General Fund (Transferred to Un-appropriated Balance on 9/22/2016) $ 709, Auxiliary Fund $ 1,530, Restricted Fund $ 601, ($472,024 from Oil & Gas Lease Payment, $129,700 from ODOT Payment for Property) Unexpended Plant Fund ($1,203, Transferred to Un-appropriated Balance on 9/22/2016, $ 2,396, $1,192, from Un-appropriated balance 6/30/2016) Repair & Replacement Plant Fund (Transferred to Un-appropriated Balance on 9/22/2016) $ 53, Total $ 5,291, RECOMMENDATION: The administration is recommending the Board approve the fund balance transfers in the amount of $5,291,073 from the Un-appropriated fund balances as shown above to the Repair & Replacement Plant Fund Appropriated fund balance for FY17 Main Building Improvements. SUBMITTED BY: John S. Koucoumaris, Vice President Administrative Affairs 31

32 TAB C CONSENT AGENDA Monitoring Activities 32

33 TAB C-1 CONSENT AGENDA Monitoring Activities July 2016 Financial Report 33

34 AGENDA ITEM C-1: JULY 2016 FINANCIAL REPORT Board of Trustees Meeting Date: September 22, 2016 FINANCIAL REPORTS: The cash position of the College as of July 31, 2016 is as follows: Checking Account $ 659, Certificates of Deposit $ 9,385, Savings $ 556, STAR Ohio/Plus $ 1,430, Total Temporary Investments $ 11,371, Total Cash and Temporary Investments $ 12,031, The Budget Report shows the following: This Year % Year % Recorded Completed Budgeted Revenues 8.2% 8.3% Budgeted Expenditures 5.6% 8.3% 1. The Unexpended Plant Fund Report is in the amount of $2,637, The Repair and Replacement Fund Report (Plant Fund) is in the amount of $53, The Board Appropriated Fund Report is in the amount of $2,743, The Start up Fund is in the amount of $97, RECOMMENDATION: Recommended that the Board accept the financial reports for July 2016 as presented. SUBMITTED BY: John S. Koucoumaris, Vice President of Administrative Affairs 34

35 Belmont College Condition of Funds Summary July 31, 2016 General Fund Jun-16 Jul-16 Beginning Balance $ (4,319,013.88) $ (4,148,967.96) Add Receipts ,239, ,438, Total Available $ (3,079,393.00) $ (2,710,069.78) Less Disbursements ,069, ,183, Ending Balance $ (4,148,967.96) $ (3,893,322.63) Auxiliary Enterprise Fund Beginning Balance $ 3,553, $ 3,546, Add Receipts , , Total Available $ 3,610, $ 3,560, Less Disbursements , , Ending Balance $ 3,546, $ 3,538, Restricted Fund Beginning Balance $ 394, $ 369, Add Receipts , , Total Available $ 405, $ 629, Less Disbursements , , Ending Balance $ 369, $ 360, Development Fund Beginning Balance $ 95, $ 95, Add Receipts , Total Available $ 95, $ 96, Less Disbursements Ending Balance $ 95, $ 96, Endowment Fund Beginning Balance $ (1,000.00) $ - Add Receipts , Total Available $ - $ - Less Disbursements Ending Balance $ - $ - Unexpended Plant Fund Beginning Balance $ 607, $ 504, Add Receipts Total Available $ 607, $ 504, Less Disbursements , , Ending Balance $ 504, $ 503, Investment in Plant Beginning Balance $ - $ - Add Receipts Total Available $ - $ - Less Disbursements Ending Balance $ - $ - Plant Fund Beginning Balance $ 53, $ 53, Add Receipts Total Available $ 53, $ 53, Less Disbursements Ending Balance $ 53, $ 53, All Funds Beginning Balance $ 384, $ 420, Add Receipts $ 1,308, $ 1,714, Total Available $ 1,693, $ 2,134, Less Disbursements $ 1,272, $ 1,475, Ending Balance $ 420, $ 659, Temporary Investments: Certificates of Deposit General Fund $ 6,550, $ 6,550, Restricted Fund $ 602, $ 602, Development Fund $ 100, $ 100, Endowment Fund $ 143, $ 143, Unexpend Plant Fund $ 1,988, $ 1,988, Total Certificates of Deposit $ 9,385, $ 9,385, STAR Ohio Plus $ 1,429, $ 1,430, Savings Accounts General Fund $ 400, $ 400, Endowment Fund $ 9, $ 9, Unexpend Plant Fund $ 145, $ 145, Total Savings Accounts $ 556, $ 556, Total Cash and Temporary Investments: $ 11,791, $ 12,031,

36 Belmont College Revenue and Expenditures for the Month Ending July 31, 2016 (General Fund) Final Actual % of Final Original Actual % of Budget Actual to Date Actual Budget to Date to Date REVENUE Board of Regents $5,036,546 $441, % $4,860,823 $405, % State Dept of Educ $0 $0 0.0% $0 $0 0.0% Tuition $2,763,723 $159, % $2,595,208 $172, % Other Student Fees $2,831,865 $185, % $2,541,805 $254, % Sales and Service $0 $0 0.0% $0 $0 0.0% Miscellaneous $133,956 $3, % $127,750 $ % TOTAL REVENUE $10,766,090 $789, % $10,125,586 $833, % EXPENDITURES Instructional $4,356,401 $211, % $4,073,770 $197, % Public Services 4,832 $0 0.0% 6, % Academic Support 681,445 $50, % 898,719 49, % Student Services 530,272 $41, % 632,209 43, % Institutional Support 3,015,303 $173, % 3,084, , % Oper/Maint Plant 998,934 $69, % 1,210,382 64, % Financial Aid 413,923 $36, % 467,000 25, % TOTAL EXPENDITURES $10,001,110 $582, % $10,373,586 $576, % DIFFERENCE $764,980 $207,150 ($248,000) $257,004 BOARD APPROPRIATIONS Budget Stabilization Funds 248,000-1/12 = 8.3% 36

37 Belmont College Salaries, Benefits, Operating Expenses for the Month Ending July 31, 2016 (General Fund) Salaries Benefits Operations TOTAL Budget YTD Budget YTD Budget YTD Budget YTD Actual Actual Pct Actual Actual Pct Actual Actual Pct Actual Actual Pct Instruction ,178, , % 651,501 39, % 243,503 2, % 4,073, , % ,519, , % 643,424 37, % 193,554 1, % 4,356, , % ,990, , % 652,806 40, % 183,682 8, % 3,827, , % ,781, , % 710,218 65, % 174,804 6, % 3,667, , % ,021, , % 784,706 64, % 168, % 3,975, , % ,634, , % 942,468 63, % 191,438 4, % 4,768, , % Public Service , % % 5, % 6, % , % % 3, % 4, % % % 2, % 2, % , % % 2, % 5, % , % 1, % 4, % 12, % , % 1, % 7, % 14, % Academic Support ,772 36, % 164,556 11, % 154,391 2, % 898,719 49, % ,538 36, % 147,716 11, % 64,191 2, % 681,445 50, % ,493 81, % 282,352 24, % 137,780 2, % 1,337, , % ,085,979 93, % 345,853 29, % 149,577 3, % 1,581, , % ,091,200 95, % 347,899 31, % 152,044 5, % 1,591, , % ,173,564 94, % 381,606 31, % 205,287 2, % 1,760, , % Student Services ,285 32, % 161,832 10, % 59, % 632,209 43, % ,475 31, % 125,159 9, % 20, % 530,272 41, % ,583 33, % 119,656 11, % 23, % 538,891 45, % ,573 47, % 158,772 17, % 23, % 614,672 65, % ,449 59, % 262,538 23, % 46,078 3, % 999,066 86, % ,724 56, % 252,436 19, % 57,733 1, % 1,000,893 77, % Inst'l Support ,439, , % 431,023 31, % 1,214,350 45, % 3,084, , % ,503, , % 417,533 33, % 1,093,927 24, % 3,015, , % ,431, , % 485,497 39, % 1,049,090 15, % 2,966, , % ,733, , % 543,104 46, % 932,428 (14,660) -1.6% 3,208, , % ,769, , % 575,262 49, % 1,179,370 18, % 3,524, , % ,752, , % 588,373 47, % 1,101,384 16, % 3,442, , % Oper/Maint Plant ,670 24, % 146,162 8, % 633,550 31, % 1,210,382 64, % ,126 26, % 115,919 6, % 520,890 36, % 998,934 69, % ,622 30, % 122,216 11, % 563,743 34, % 1,024,581 76, % ,193 34, % 147,708 12, % 494,965 9, % 1,039,866 56, % ,647 28, % 155,084 12, % 561,969 36, % 1,121,700 77, % ,311 32, % 154,508 12, % 550,119 48, % 1,118,938 93, % Financial Aid ,000 25, % 467,000 25, % ,923 36, % 413,923 36, % ,506 4, % 410,506 4, % ,866 48, % 547,866 48, % ,383 47, % 490,383 47, % ,518 35, % 522,518 35, % TOTAL ,041, , % 1,555, , % 2,776, , % 10,373, , % ,240, , % 1,449,993 98, % 2,310, , % 10,001, , % ,073, , % 1,662, , % 2,370,930 65, % 10,107, , % ,433, , % 1,906, , % 2,325,455 53, % 10,665, , % ,983, , % 2,127, , % 2,603, , % 11,714, , % ,671, , % 2,321, , % 2,635, , % 12,628, , % 37

38 Belmont College Fund Balance Report FYE June 30, 2017 (General Fund) General Fund Total Appropriated Balance Appropriated Balance Board Appropriated Date Amount 06/30/16 FY Expended 07/31/16 Administrative Info System 7/04,'05,'09,'10,'8/12 523,808 31, , Be Connected Initiative 7/15,'10/15 760, , , , Budget Stabilization 8/10,'11,'12,'13 1,050,000 1,050, ,050, Capital Equipment Replacement '07,'09,'10,'11,'8/12,'13,'9/14 1,494,166 26, , Capital Plan FY /12 1,605, , , Childcare Center Subsidy 08/13 90,000 16, , Classroom Renovations 4,'05,'06,'07,'09,'10,'11,'8/12 507,111 80, , Deferred Maintenance 7/09, '8/10,',11'12,'9/14 432,781 56, , Energy Projects 7/07, '8/10,'12 306, , , Generator Project 8/12 75,000 75, , H R Initiatives 7/08, 8/10,'11,'12,'9/14 20,000 20, , Health Sciences Building 6/12 1,100, , , Off Campus Centers Start Up 7/06,'07,'09,'10,'8/12 76,713 6, , Replacement Of Vehicles 5,'06,'07,8/10,'11'12'13,'9/14 253,327 20, , Satellite, Software, Calculators ,000 23, , Science & Engineering Upgrades 8/12 100,000 68, , Trustees Scholarship Extension 10/13 50,000 6, , TOTAL 23, ,743, Total Appropriated Balance Appropr/Repayment Balance Start Up Fund Date Amount 06/30/16 FY Expended 07/31/16 Board Appr Start Up Fund 6/00,7/05,'06,'07,'08,'8/12 1,085,954 97, , Fiscal Year Appropriated Repayment Expended Balance FY $200, $0.00 $23, $176, Summary of Expended - Start Up Fund FY $0.00 $12, $22, $165, Hobart Institute 14, FY $0.00 $100, $13, $252, Microsoft 31, FY $0.00 $100, $44, $307, CISCO 127, FY $0.00 $30, $99, $238, MOLO 3, FY $0.00 $30, $93, $175, ARCH 83, FY $20, $30, $25, $199, Student Success 38, FY $150, $0.00 $109, $240, Leadership Institute 19, FY $150, $0.00 $121, $268, Program Development 207, FY $105, $0.00 $138, $235, PN / Evening-Weekend 247, FY $100, $0.00 $132, $202, Cyber Security 8, FY $0.00 $0.00 $21, $181, BPR Distance Learning 47, FY $0.00 $0.00 $40, $141, Energy Institute 153, FY $58, $ , $175, Networking 5, FY $0.00 $ , $112, Total Start Up Fund 988, FY $0.00 $ , $97, FY $0.00 $ $97, FY $0.00 $ $97, Total $783, $302, $988, $97,

39 Belmont College Fund Balance Report FYE June 30, 2017 (Unexpended Plant Fund) Unexpended--Plant Fund Total Appropriated Balance Appropriated Balance Board Appropriated Date Amount 06/30/16 FY Expended 07/31/16 Health Science Center 01/14 1,500,000 8, , Main Renovations Phase 1 01/14 404,507 54, , Main Renovations Phase 2 01/14 760, , , , NC Parking Lots & Drives 01/14 50,000 50, , NC Renovations Phase 1 01/14 350, , , Main Roof Replacement 01/14 301, , , Polaris Retrofit 01/14 63,796 63, , TOTAL APPROPRIATED 3,429,642 1,446, , ,444, UnAppropriated Income Capital Component of the Operating Subsidy - 1,192, ,192, TOTAL 2,638, , ,637, Repair & Replacement Plant Fund Total Appropriated Balance Appropriated Balance Board Appropriated Date Amount 06/30/16 FY Expended 07/31/16 Replacement of Roofs 6/87 62,000 27, , Outdoor Recreation Area 3/90 40,000 26, , TOTAL 102,000 53, ,

40 TAB C-2 CONSENT AGENDA Monitoring Activities August 2016 Financial Report 40

41 AGENDA ITEM C-2: AUGUST 2016 FINANCIAL REPORT Board of Trustees Meeting Date: September 22, 2016 FINANCIAL REPORTS: The cash position of the College as of August 31, 2016 is as follows: Checking Account $ 768, Certificates of Deposit $ 9,402, Savings $ 556, STAR Ohio/Plus $ 1,430, Total Temporary Investments $ 11,389, Total Cash and Temporary Investments $ 12,157, The Budget Report shows the following: This Year % Year % Recorded Completed Budgeted Revenues 13.1% 16.7% Budgeted Expenditures 11.2% 16.7% 1. The Unexpended Plant Fund Report is in the amount of $2,679, The Repair and Replacement Fund Report (Plant Fund) is in the amount of $53, The Board Appropriated Fund Report is in the amount of $2,647, The Start up Fund is in the amount of $97, RECOMMENDATION: Recommended that the Board accept the financial reports for August 2016 as presented. SUBMITTED BY: John S. Koucoumaris, Vice President of Administrative Affairs 41

42 Belmont College Condition of Funds Summary August 31, 2016 General Fund Jun-16 Jul-16 Aug-16 Beginning Balance $ (4,319,013.88) $ (4,148,967.96) $ (3,893,322.63) Add Receipts ,239, ,438, ,317, Total Available $ (3,079,393.00) $ (2,710,069.78) $ (2,576,085.65) Less Disbursements ,069, ,183, ,379, Ending Balance $ (4,148,967.96) $ (3,893,322.63) $ (3,955,895.91) Auxiliary Enterprise Fund Beginning Balance $ 3,553, $ 3,546, $ 3,538, Add Receipts , , , Total Available $ 3,610, $ 3,560, $ 4,051, Less Disbursements , , , Ending Balance $ 3,546, $ 3,538, $ 3,660, Restricted Fund Beginning Balance $ 394, $ 369, $ 360, Add Receipts , , , Total Available $ 405, $ 629, $ 374, Less Disbursements , , , Ending Balance $ 369, $ 360, $ 367, Development Fund Beginning Balance $ 95, $ 95, $ 96, Add Receipts , Total Available $ 95, $ 96, $ 97, Less Disbursements Ending Balance $ 95, $ 96, $ 97, Endowment Fund Beginning Balance $ (1,000.00) $ - $ - Add Receipts , Total Available $ - $ - $ - Less Disbursements Ending Balance $ - $ - $ - Unexpended Plant Fund Beginning Balance $ 607, $ 504, $ 503, Add Receipts , Total Available $ 607, $ 504, $ 564, Less Disbursements , , , Ending Balance $ 504, $ 503, $ 544, Investment in Plant Beginning Balance $ - $ - $ - Add Receipts Total Available $ - $ - $ - Less Disbursements Ending Balance $ - $ - $ - Plant Fund Beginning Balance $ 53, $ 53, $ 53, Add Receipts Total Available $ 53, $ 53, $ 53, Less Disbursements Ending Balance $ 53, $ 53, $ 53, All Funds Beginning Balance $ 384, $ 420, $ 659, Add Receipts $ 1,308, $ 1,714, $ 1,905, Total Available $ 1,693, $ 2,134, $ 2,564, Less Disbursements $ 1,272, $ 1,475, $ 1,796, Ending Balance $ 420, $ 659, $ 768, Temporary Investments: Certificates of Deposit General Fund $ 6,550, $ 6,550, $ 6,567, Restricted Fund $ 602, $ 602, $ 602, Development Fund $ 100, $ 100, $ 100, Endowment Fund $ 143, $ 143, $ 143, Unexpend Plant Fund $ 1,988, $ 1,988, $ 1,989, Total Certificates of Deposit $ 9,385, $ 9,385, $ 9,402, STAR Ohio Plus $ 1,429, $ 1,430, $ 1,430, Savings Accounts General Fund $ 400, $ 400, $ 400, Endowment Fund $ 9, $ 9, $ 9, Unexpend Plant Fund $ 145, $ 145, $ 145, Total Savings Accounts $ 556, $ 556, $ 556, Total Cash and Temporary Investments: $ 11,791, $ 12,031, $ 12,157,

43 Belmont College Revenue and Expenditures for the Month Ending August 31, 2016 (General Fund) Final Actual % of Final Original Actual % of Budget Actual to Date Actual Budget to Date to Date REVENUE Board of Regents $5,036,546 $882, % $4,860,823 $810, % State Dept of Educ $0 $0 0.0% $0 $0 0.0% Tuition $2,763,723 $159, % $2,595,208 $172, % Other Student Fees $2,831,865 $286, % $2,541,805 $339, % Sales and Service $0 $0 0.0% $0 $0 0.0% Miscellaneous $133,956 $9, % $127,750 $2, % TOTAL REVENUE $10,766,090 $1,337, % $10,125,586 $1,325, % EXPENDITURES Instructional $4,356,401 $459, % $4,073,770 $368, % Public Services 4,832 $0 0.0% 6,732 (19) -0.3% Academic Support 681,445 $100, % 898, , % Student Services 530,272 $82, % 632,209 90, % Institutional Support 3,015,303 $422, % 3,084, , % Oper/Maint Plant 998,934 $145, % 1,210, , % Financial Aid 413,923 $40, % 467,000 27, % TOTAL EXPENDITURES $10,001,110 $1,251, % $10,373,586 $1,159, % DIFFERENCE $764,980 $86,113 ($248,000) $165,254 BOARD APPROPRIATIONS Budget Stabilization Funds 248,000-2/12 = 16.7% 43

44 Belmont College Salaries, Benefits, Operating Expenses for the Month Ending August 31, 2016 (General Fund) Salaries Benefits Operations TOTAL Budget YTD Budget YTD Budget YTD Budget YTD Actual Actual Pct Actual Actual Pct Actual Actual Pct Actual Actual Pct Instruction ,178, , % 651,501 79, % 243,503 16, % 4,073, , % ,519, , % 643,424 73, % 193,554 10, % 4,356, , % ,990, , % 652,806 80, % 183,682 19, % 3,827, , % ,781, , % 710, , % 174,804 13, % 3,667, , % ,021, , % 784, , % 168,883 13, % 3,975, , % ,634, , % 942, , % 191,438 22, % 4,768, , % Public Service , % % 5,000 (19) -0.4% 6,732 (19) -0.3% , % % 3, % 4, % % % 2, % 2, % , % % 2, % 5, % , % 1, % 4, % 12, % , % 1, % 7, % 14, % Academic Support ,772 74, % 164,556 23, % 154,391 34, % 898, , % ,538 72, % 147,716 23, % 64,191 4, % 681, , % , , % 282,352 49, % 137,780 6, % 1,337, , % ,085, , % 345,853 61, % 149,577 7, % 1,581, , % ,091, , % 347,899 63, % 152,044 32, % 1,591, , % ,173, , % 381,606 63, % 205,287 9, % 1,760, , % Student Services ,285 64, % 161,832 22, % 59,092 4, % 632,209 90, % ,475 63, % 125,159 18, % 20, % 530,272 82, % ,583 67, % 119,656 22, % 23, % 538,891 90, % ,573 88, % 158,772 35, % 23,327 1, % 614, , % , , % 262,538 47, % 46,078 7, % 999, , % , , % 252,436 39, % 57,733 5, % 1,000, , % Inst'l Support ,439, , % 431,023 64, % 1,214, , % 3,084, , % ,503, , % 417,533 65, % 1,093, , % 3,015, , % ,431, , % 485,497 83, % 1,049, , % 2,966, , % ,733, , % 543,104 92, % 932,428 19, % 3,208, , % ,769, , % 575,262 99, % 1,179,370 75, % 3,524, , % ,752, , % 588,373 96, % 1,101,384 99, % 3,442, , % Oper/Maint Plant ,670 56, % 146,162 19, % 633,550 55, % 1,210, , % ,126 57, % 115,919 16, % 520,890 71, % 998, , % ,622 59, % 122,216 23, % 563,743 88, % 1,024, , % ,193 68, % 147,708 25, % 494,965 72, % 1,039, , % ,647 60, % 155,084 25, % 561,969 93, % 1,121, , % ,311 63, % 154,508 25, % 550, , % 1,118, , % Financial Aid ,000 27, % 467,000 27, % ,923 40, % 413,923 40, % ,506 5, % 410,506 5, % ,866 62, % 547,866 62, % ,383 57, % 490,383 57, % ,518 39, % 522,518 39, % TOTAL ,041, , % 1,555, , % 2,776, , % 10,373,586 1,159, % ,240, , % 1,449, , % 2,310, , % 10,001,110 1,251, % ,073, , % 1,662, , % 2,370, , % 10,107,413 1,284, % ,433,844 1,161, % 1,906, , % 2,325, , % 10,665,450 1,684, % ,983,964 1,068, % 2,127, , % 2,603, , % 11,714,367 1,710, % ,671,998 1,040, % 2,321, , % 2,635, , % 12,628,661 1,675, % 44

45 Belmont College Fund Balance Report FYE June 30, 2017 (General Fund) General Fund Total Appropriated Balance Appropriated Balance Board Appropriated Date Amount 06/30/16 FY Expended 08/31/16 Administrative Info System 7/04,'05,'09,'10,'8/12 523,808 31, , Be Connected Initiative 7/15,'10/15 760, , , , Budget Stabilization 8/10,'11,'12,'13 1,050,000 1,050, ,050, Capital Equipment Replacement '07,'09,'10,'11,'8/12,'13,'9/14 1,494,166 26, , Capital Plan FY /12 1,605, , , Childcare Center Subsidy 08/13 90,000 16, , Classroom Renovations 4,'05,'06,'07,'09,'10,'11,'8/12 507,111 80, , Deferred Maintenance 7/09, '8/10,',11'12,'9/14 432,781 56, , , Energy Projects 7/07, '8/10,'12 306, , , Generator Project 8/12 75,000 75, , H R Initiatives 7/08, 8/10,'11,'12,'9/14 20,000 20, , Health Sciences Building 6/12 1,100, , , Off Campus Centers Start Up 7/06,'07,'09,'10,'8/12 76,713 6, , Replacement Of Vehicles 5,'06,'07,8/10,'11'12'13,'9/14 253,327 20, , Satellite, Software, Calculators ,000 23, , Science & Engineering Upgrades 8/12 100,000 68, , Trustees Scholarship Extension 10/13 50,000 6, , TOTAL 119, ,647, Total Appropriated Balance Appropr/Repayment Balance Start Up Fund Date Amount 06/30/16 FY Expended 08/31/16 Board Appr Start Up Fund 6/00,7/05,'06,'07,'08,'8/12 1,085,954 97, , Fiscal Year Appropriated Repayment Expended Balance FY $200, $0.00 $23, $176, Summary of Expended - Start Up Fund FY $0.00 $12, $22, $165, Hobart Institute 14, FY $0.00 $100, $13, $252, Microsoft 31, FY $0.00 $100, $44, $307, CISCO 127, FY $0.00 $30, $99, $238, MOLO 3, FY $0.00 $30, $93, $175, ARCH 83, FY $20, $30, $25, $199, Student Success 38, FY $150, $0.00 $109, $240, Leadership Institute 19, FY $150, $0.00 $121, $268, Program Development 207, FY $105, $0.00 $138, $235, PN / Evening-Weekend 247, FY $100, $0.00 $132, $202, Cyber Security 8, FY $0.00 $0.00 $21, $181, BPR Distance Learning 47, FY $0.00 $0.00 $40, $141, Energy Institute 153, FY $58, $ , $175, Networking 5, FY $0.00 $ , $112, Total Start Up Fund 988, FY $0.00 $ , $97, FY $0.00 $ $97, FY $0.00 $ $97, Total $783, $302, $988, $97,

46 Belmont College Fund Balance Report FYE June 30, 2017 (Unexpended Plant Fund) Unexpended--Plant Fund Total Appropriated Balance Appropriated Balance Board Appropriated Date Amount 06/30/16 FY Expended 08/31/16 Health Science Center 01/14 1,500,000 8, , Main Renovations Phase 1 01/14 404,507 54, , Main Renovations Phase 2 01/14 760, , , , NC Parking Lots & Drives 01/14 50,000 50, , NC Renovations Phase 1 01/14 350, , , Main Roof Replacement 01/14 301, , , Polaris Retrofit 01/14 63,796 63, , TOTAL APPROPRIATED 3,429,642 1,446, , ,425, UnAppropriated Income Capital Component of the Operating Subsidy 61, ,192, ,254, TOTAL 2,638, , ,679, Repair & Replacement Plant Fund Total Appropriated Balance Appropriated Balance Board Appropriated Date Amount 06/30/16 FY Expended 08/31/16 Replacement of Roofs 6/87 62,000 27, , Outdoor Recreation Area 3/90 40,000 26, , TOTAL 102,000 53, ,

47 TAB C-3 CONSENT AGENDA Monitoring Activities Success in Subsequent College Level Coursework 47

48 AGENDA ITEM: C-3 SUCCESS IN SUBSEQUENT COLLEGE LEVEL COURSEWORK BOARD OF TRUSTEES MEETING DATE: SEPTEMBER 22, 2016 Evaluating success in subsequent college-level course work for students who have completed one or more developmental courses allows faculty and staff to assess the effectiveness of developmental education and to evaluate students learning in developmental education courses. The Ohio Department of Higher Education (ODHE) staff track students success in college-level courses subsequent to completing developmental education course work, and Success Points may be awarded for completing college-level courses within a prescribed time period. Success points earned for college-level courses completed following developmental-level courses contribute to Belmont s state share of instruction (SSI) funding. This report focuses on the student completion of ten college-level gatekeeper courses taken most frequently after the developmental education course work: Composition I, Composition II, Experiencing Literature, Allied Health Math, College Business Math, Statistics, Math for the Liberal Arts, Technical Math, College Algebra, and Trigonometry. Presentation of Data The first chart, Success rates in subsequent college-level courses, 2015/2016, displays successful completions (i.e. grades of A, B, C, and D ), non-successful completions (i.e. grades of F and W - withdrawals), and percentages of successful completions and nonsuccessful completions for the most recent academic year. Data are aggregated by term. These data represent the grades of 161 Belmont students who were enrolled in and successfully completed one or more developmental education courses during 2014/2015 and subsequently enrolled in one of the ten college-level courses during the following year. To be included in this report, subsequent enrollments are based on enrollments during summer, fall and spring terms of the 2015/2016 academic year. 48

49 Chart I, Success rates in subsequent college-level courses, 2015/ % 90.0% 80.0% 70.0% 60.0% 50.0% 40.0% Summer Fall Spring 30.0% 20.0% 10.0% 0.0% Successful Non-successful Witndrawals Grades # Passes % Passes # Failing % Failing # Withdrawn % Withdrawn Total Summer % 3 8.6% 1 2.9% 35 Fall % % % 76 Spring % % % 49 Total % % % 160 The graphic representation in Chart I indicates the rate of successful completion was highest in summer term at 88.6%; the rate of non-successful completion (grade of F ) was highest in spring semester at 16.3%; and withdrawal rate was highest in the fall semester at 11.8%. The success rate in the fall semester has improved, moving from 72.7% in the fall semester of 2014/2015 to 77.6% in the fall of 2015/2016. In comparison to the 2014/2015 academic year, the withdrawal rates are slightly higher in the summer semester (from 0% to 2.9%) and in the fall semester (from 10.4% to 11.8%). The withdrawal rate in the spring semester 2015/2016 improved by 1% from 2014/2015. Chart II, Success in subsequent college-level courses by course, 2015/2016, shows the individual course completion rates aggregated for the year. 49

50 Chart II, Success in 8 subsequent college-level courses by course, 2015/ % 90% 80% 70% 60% 50% 40% 30% 20% Withdrawn Non Success (F) Success (A, B,C, D) 10% 0% Comp I Comp II Exper. Lit. Allied Health Math Coll. Bus. Math Statistics Tech Math College Algebra Grades # Passes % Passes # Failing % # % Failing Withdrawn Withdrawn Total Comp I % % 0 0% 34 Comp II % 1 6.7% % 15 Experiencing Lit % % 0 0% 4 Allied Health Math % % % 20 College Bus. Math % 1 8.3% 0 0% 12 Statistics % % Technical Math % 1 9.1% 0 0% 11 College Algebra % 0 0% % 15 Total % % % 160 The data in the second chart suggest that when percentages of successful completions are reported by course and aggregated for the year, Composition I, College Business Math, and Technical Math had the highest success rates overall. The lowest success rate was in Composition II where 66.7% of students were successful, 6.7% were not successful, and 26.7% of students withdrew. The highest rate of student withdrawal at 26.7% was in both the Composition II and College Algebra courses. Conclusions and Targets for Improvement 1. Withdrawal rates in Composition II and College Algebra are higher than in the other courses. This phenomenon will need to be examined more closely to determine the cause(s). The 50

51 success rate in Composition II is 26.7% lower than the 2014/2015 academic year and the success rate in College Algebra is 14.2% lower than last year. 2. By the end of fall semester 2016, The Liberal Arts and Humanities Department will examine the 2015/2016 course success, failure, and withdrawal rates to further determine how these rates can be improved. 3. All course success rates will consistently meet or exceed the 75% student success benchmark. 51

52 TAB D CONSENT AGENDA Board Items 52

53 TAB D-1 CONSENT AGENDA Board Items Resolution A Main Building Improvements Project 53

54 AGENDA ITEM D-1: FY17 RESOLUTION A MAIN BUILDING IMPROVEMENTS PROJECT Board of Trustees Meeting Date: September 22, 2016 The Administration is proposing a collective improvement project for the Main Building which consists of the original building and five separate additions totaling 94,000 sq. ft. the FY17 Main Building Improvements Project will address sixteen priority projects. An initial estimated budget for each project is included in Table 1 for review. Project overviews in order of priority are shown below: Project 1 HVAC & Lighting Phase II: This project is the remainder of a high priority project from the Assessment Report which was divided into two phases because of limited available funding. In 2015, the $2,000,000 Main Building HVAC & Lighting Project completed the first phase of the HVAC and lighting upgrades needed to the Main Building. The current Heating Ventilation and Cooling (HVAC) and lighting systems have varying ages based on the construction of these separate additions. Table 3, Main Building HVAC Unit Inventory highlights the current condition of the Main Building HVAC units. Along with our antiquated and inefficient equipment, our current control system is outdated. The new HVAC scope is expected to include replacement of boilers serving the Main Building, the Annex, and Horizon Hall; replacement of Air Handling Units 1 and 2 located in the Penthouse, potentially sized to add the Annex and Faculty Addition to their service area with the goal of eliminating roof-top units; replacing all duct board in the building; upgrading all HVAC system controls, and tying the upgrades into the current Building Automated System (BAS). Interior lighting is to be upgraded throughout the Main Building including the Annex, LRC and Faculty Addition, all to be controlled by occupancy sensors. All exterior lighting will be upgraded, and emergency lighting will also be addressed on the interior and exterior of the building. Project 2 Roof Replacement: A roof replacement will be scheduled at the conclusion of Project 1 since roof penetrations and the removal of roof structures will be involved. Table 4, Main Building Roof Inventory gives a breakdown of the Main Building by addition, year of construction, square footage, and roof age. Existing skylight leaks will also be included in the project. Project 3 Exterior Window and Door Replacement: This project will replace exterior windows and doors that are original to the Main Building. Project 4 Generator: A generator for emergency back-up will also be slated for installation after the upgrades of Project 1. Project 5 Restroom Upgrades: The three public restrooms areas of the building will be upgraded. Project 6 Bookstore: The current Bookstore will be relocated and upgraded. Project 7 Student Lounge Area: This project will provide a dedicated lounge area for students. Project 8 Boardroom: The Boardroom will be relocated and will provide a dedicated meeting area for the Board of Trustees, Advancement Department, and Presidential meetings. 54

55 Project 9 Study Area, Coffee Bar/LRC Office & Room 134: This renovation will provide additional group-study areas for students. Project 10 One-Stop: An evaluation of the student admission process will be performed and the possible incorporation of a one-stop concept will be explored. Project 11 Fire Alarm System: The current alarm system will be evaluated for code required updates. Project 12 Student Street Renovation: Renovations to Student Street will involve an aesthetic update to this highly visible area of the building. Project 13 LRC Renovation: This project will redesign the LRC to embrace twenty-first century learning. Project 14 Complete Door Hardware Replacement & Keying: This project will enhance ADA compliance and security for students and staff. Project 15 Fascia: The exterior metal building fascia will be upgraded. Project 16 Main Pedestrian Entrance: This project includes the study of the pedestrian entrance to improve wayfinding and the Belmont College brand. The initial budget estimate for the total project which includes all sixteen projects is $7,910,000. The administration is seeking approval for total project funding not to exceed $7,910,000 which includes $5,291,073 in local funding from the FY17 Main Building Improvements Fund and $2,618,927 in state funding (see Table 2, Funding Sources). Controlling Board approval will also be sought for the release of state funds. The administration is also seeking approval to utilize the services of the Ohio Facilities Construction Commission (OFCC) for administrative services and project oversight and to authorize the President to enter into agreements with the OFCC to hire a professional design firm and a construction firm for the project. Competitive bidding will be sought and follow the competitive bidding guidelines in Operating Policy Purchasing. Professional design services are anticipated to begin in November 2016, and the construction start date is slated for July The Board will be given project updates through the design and construction process. Recommendation: The administration is recommending that the Board grant approval for the attached Resolution to approve funding not to exceed $7,910,000 for the FY17 Main Building Improvements Project which includes local funding of $5,291,073 from the FY17 Main Building Improvements Fund and State Appropriations in the amount of $2,618,927. The resolution also grants approval to utilize the Ohio Facilities Construction Commission (OFCC) for administrative services and project oversight, and to authorize the President to enter into agreements with the OFCC to hire a professional design firm and a construction firm for the project. SUBMITTED BY: John S. Koucoumaris, Vice President Administrative Affairs 55

56 Table 1 FY17 Main Bldg Improvements Project Project List by Priority Estimated Budget 1 HVAC & Lighting Phase II $ 3,000,000 2 Roof Replacement $ 1,500,000 3 Exterior Window and Door Replacement $ 150,000 4 Generator $ 200,000 5 Restroom Upgrades $ 100,000 6 Bookstore $ 150,000 7 Student Lounge Area $ 100,000 8 Boardroom $ 75,000 9 Study Area, Coffee Bar/LRC Office & Room 134 $ 150, One-Stop $ 200, Fire Alarm System $ 75, Student Street Renovation $ 150, LRC Renovation $ 200, Complete Door Hardware Replacement & Keying $ 150, Fascia $ 100, Main Pedestrian Entrance $ 150,000 Total $ 6,450,000 (incl Construction $6,100,000 FF&E and AVIT $350,000) Contingency Soft Costs (A/E, OFCC) Estimated Total Project Cost $ 645,000 $ 815,000 $ 7,910,000 Table 2 Funding Sources Name Amount Local Appropriation Repair & Replacement Plant Fund FY17 Main Bldg Improvements $ 5,291,073 Local Appropriation Total $ 5,291,073 State Appropriations Capital Bills House Bill C36805: Priority Maintenance Renovations $ 900,000 Senate Bill C36808: Main Building Renovations $ 1,200,923 Basic Renovations C36800: Basic Renovations General $ 90,533 C36800: Main Building Renovations, Phase 1 $ 195,493 C36800: Main Building Roof Replacements $ 132,926 C36801: Main Building Renovations-Phs 3 $ 49,137 C36803: ADA Modifications $ 49,915 State Appropriations Total $ 2,618,927 Total Funding Sources $ 7,910,000 56

57 Table 3 Penthouse AHU #2 Original building Comments Routine maintenance throughout building Cooling tower Original building Replaced in 2015, Main Building HVAC & Lighting Project, Phase I Chiller Original building Replaced in 2015, Main Building HVAC & Lighting Project, Phase I Boiler Original building Room Replaced in 2013 Room Room Replaced in 2013 Room Bookstore electric heat Red Room electric heat Dining Area electric heat Cafeteria electric heat Former Childcare Area electric heat Boiler ATIC addition Replaced in 2015, Main Building HVAC & Lighting Project, Phase I AHU ATIC addition Replaced in 2015, Main Building HVAC & Lighting Project, Phase I A/C ATIC addition Replaced in 2015, Main Building HVAC & Lighting Project, Phase I Boilers(2) Horizon Hall & M.P. Lobby A/C, AHU Main Building HVAC Unit Inventory Year of Age/ Unit Service Area(s) Equipment Years Installation Penthouse AHU #1 Original building Horizon Hall & M.P. Lobby Replaced in 2015, Main Building HVAC & Lighting Project, Phase I 57

58 Table 4 Structure Name Main Building Roof Inventory Year of Construction Gross Square Footage Roof Replacement Routine maintenance throughout building Main Original Building ,872 Roof replaced in 1998 Main Annex ,145 Roof replaced in 2011 Main ATIC ,255 Main Faculty Addition ,310 Main Horizon Hall ,400 Lobby and vestibule roof (2,097sf) replaced in 2015, Main Building HVAC & Lighting Project, Phase I 93,982 Total Square Feet 58

59 BELMONT COLLEGE BOARD OF TRUSTEES RESOLUTION A RESOLUTION TO APPROVE FUNDING FOR PROJECT BTC : FY17 MAIN BLDG IMPROVEMENTS, TO UTILIZE THE OHIO FACILITIES CONSTRUCTION COMMISSION FOR ADMINISTRATIVE SERVICES, AND TO AUTHORIZE THE PRESIDENT TO ENTER INTO AGREEMENTS FOR DESIGN AND CONSTRUCTION SERVICES WHEREAS, Belmont College desires to begin the planning, design and construction of the FY17 Main Bldg Improvements Project, and WHEREAS, Belmont College plans to utilize the Ohio Facilities Construction Commission(OFCC) for Project Administrative Services and Project Oversight of the FY17 Main Bldg Improvements Project. Services provided by the OFCC will include project planning and feasibility; initial project budget, initial project schedule; assistance in preparation of a Request for Qualifications (RFQ) for Professional Design Services; assistance with acquisition of the Architectural Engineering (AE) Team; preparation and management of AE contracts; monitoring and management of the building design process; assistance with advertising, bidding and award of construction contracts; and monitoring and management of the building construction and construction close out process; and WHEREAS, Belmont College plans to utilize the services of the OFCC who will in turn enter into agreements with a Professional Design Firm and a Construction Firm on behalf of the project. The Professional Design firm will create and/or verify the proposed building program, perform all stages of building design (schematic design, design development, construction documents) including project scheduling and estimates of probable construction cost at each project stage, create procurement documents (drawings and specifications) acquire all plan approvals, advertise for bidding and make recommendations for award of construction contracts, monitor and manage the building construction and construction close out process, and WHEREAS, the administration is seeking approval of funding not to exceed $7,910,000 for the project which includes Planning/Design and OFCC Fees, Construction Costs, FF&E (Furniture, Fixtures, & Equipment), 59