KANE COUNTY. ALLAN, Haimann, Auger, Kenyon, Lewis, Molina, Smith PUBLIC SERVICE COMMITTEE THURSDAY, APRIL 21, County Board Room Agenda 9:00 AM

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1 KANE COUNTY ALLAN, Haimann, Auger, Kenyon, Lewis, Molina, Smith PUBLIC SERVICE COMMITTEE THURSDAY, APRIL 21, 2016 County Board Room Agenda 9:00 AM Kane County Government Center, 719 S. Batavia Ave., Bldg. A, Geneva, IL Call to Order 2. Approval of Minutes: March 17, Finance A. March Public Service Committee Financial Reports 4. Recorder A. Monthly Report 5. Collector A. Monthly Report 6. Supervisor of Assessments A. Monthly Report 7. County Clerk A. Monthly Report 8. Regional Office of Education 9. Reports Placed On File 10. Executive Session (If Needed) 11. Other Business 12. Public Comments 13. Adjournment Kane County Page 1

2 Public Service Committee Revenue Report - Summary Through March 31, 2016 (33.3% YTD) Current Month Transactions Total Amended Budget YTD Actual Transactions Total % Received 150 Treasurer/Collector 345 1,803,195 2, % 001 General Fund 0 1,655, % 150 Tax Sale Automation ,195 2, % 170 Supervisor of Assessments 22,040 88,330 32, % 001 General Fund 22,040 88,330 32, % 190 County Clerk 97,250 1,364, , % 001 General Fund 82,174 1,122, , % 160 Vital Records Automation 15, ,431 60, % 210 Recorder 253,261 3,451,138 1,070, % 001 General Fund 191,283 2,467, , % 170 Recorder's Automation 61, , , % Grand Total 372,896 6,706,994 1,480, % Packet Pg. 2

3 Public Service Committee Expenditure Report - Summary Through March 31, 2016 (33.3% YTD, 34.62% Payroll) Current Month Transactions Total Amended Budget YTD Actual Transactions YTD Encumbrances Total % Used 150 Treasurer/Collector 43, , , % 001 General Fund 40, , , % 150 Tax Sale Automation 2, ,195 3, % 170 Supervisor of Assessments 82,854 1,270, ,204 6, % 001 General Fund 82,854 1,270, ,204 6, % 190 County Clerk 427,420 3,269, ,729 8, % 001 General Fund 415,504 3,028, ,625 7, % 160 Vital Records Automation 11, ,431 55, % 210 Recorder 119,825 1,780, , % 001 General Fund 60, , , % 170 Recorder's Automation 58, , , % 230 Regional Office of Education 28, , , % 001 General Fund 28, , , % Grand Total 701,715 7,396,651 2,130,211 14, % Packet Pg. 3

4 Public Service Committee Expenditure Report - Detail Through March 31, 2016 (33.3% YTD, 34.62% Payroll) Current Month Transactions Total Amended Budget YTD Actual Transactions YTD Encumbrances Total % Used 150 Treasurer/Collector 43, , , % 001 General Fund 40, , , % Personnel Services- Salaries & Wages 34, , , % Personnel Services- Employee Benefits 6,184 84,397 25, % Contractual Services 29 23, % Commodities 40 4, % 150 Tax Sale Automation 2, ,195 3, % Personnel Services- Salaries & Wages , % Personnel Services- Employee Benefits 61 2, % Contractual Services 1,751 46,354 2, % Commodities 0 10, % Capital 0 59, % 170 Supervisor of Assessments 82,854 1,270, ,204 6, % 001 General Fund 82,854 1,270, ,204 6, % Personnel Services- Salaries & Wages 62, , , % Personnel Services- Employee Benefits 15, ,037 59, % Contractual Services 5, ,000 20,227 6, % Commodities 96 23, % 190 County Clerk 427,420 3,269, ,729 8, % 001 General Fund 415,504 3,028, ,625 7, % Personnel Services- Salaries & Wages 98,682 1,263, , % Personnel Services- Employee Benefits 15, ,006 59, % Contractual Services 300,215 1,102, , % Commodities ,650 41,740 7, % 160 Vital Records Automation 11, ,431 55, % Personnel Services- Salaries & Wages 5,333 64,201 21, % Personnel Services- Employee Benefits 1,785 21,821 7, % Contractual Services 4,684 66,258 19, % Commodities , % Capital 0 30,000 7, % Contingency and Other 0 41, % 210 Recorder 119,825 1,780, , % 001 General Fund 60, , , % Personnel Services- Salaries & Wages 50, , , % Personnel Services- Employee Benefits 10, ,397 43, % Contractual Services 0 2, % Commodities 0 2, % 170 Recorder's Automation 58, , , % Packet Pg. 4

5 Public Service Committee Expenditure Report - Detail Through March 31, 2016 (33.3% YTD, 34.62% Payroll) Current Month Transactions Total Amended Budget YTD Actual Transactions YTD Encumbrances Total % Used Personnel Services- Salaries & Wages 12, ,522 56, % Personnel Services- Employee Benefits 5,415 68,504 22, % Contractual Services 27, ,412 93, % Commodities 13,189 66,800 22, % Capital 0 321, % 230 Regional Office of Education 28, , , % 001 General Fund 28, , , % Personnel Services- Salaries & Wages 25, ,532 99, % Personnel Services- Employee Benefits 2,652 32,027 9, % Contractual Services 0 17, % Grand Total 701,715 7,396,651 2,130,211 14, % Packet Pg. 5

6 Public Service Committee Regional Office of Education Expenditure Report - Summary Through March 31, 2016 (33.3% YTD, 34.62% Payroll) Current Month Transactions Total Amended Budget YTD Actual Transactions YTD Encumbrances Total % Used 080 Building Management 2, ,000 42, % 088 Bldg Mgmt- ROE Office & Supplies 2, ,000 42, % Grand Total 2, ,000 42, % Packet Pg. 6

7 Public Service Committee Regional Office of Education Expenditure Report - Detail Through March 31, 2016 (33.3% YTD, 34.62% Payroll) Current Month Transactions Total Amended Budget YTD Actual Transactions YTD Encumbrances Total % Used 080 Building Management 2, ,000 42, % 088 Bldg Mgmt- ROE Office & Supplies Contractual Services 0 130,000 40, % Commodities 2, , Grand Total 2, ,000 42, % Packet Pg. 7

8 Public Service Accounts Payable by GL Distribution Payment Date Range 03/01/16-03/31/16 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department Treasurer/Collector Sub-Department Treasurer/Collector Account Employee Mileage Expense Carlos Mata Kane County Treasurer Paid by EFT # /26/ /23/ /23/ /07/ Account Employee Mileage Expense Totals Invoice Transactions 1 $25.92 Account Office Supplies Ready Refresh by Nestle (Ice 06B Kane County Treasurer Paid by EFT # 02/16/ /22/ /22/ /07/ Mountain) # Pamela Stahl Kane County Treasurer Supplies Account Operating Supplies David J Rickert Kane County Treasurer Supplies Department Supervisor of Assessments Sub-Department Supervisor of Assessments Account Repairs and Maint- Copiers Toshiba Business Solutions, Inc Toshiba 6560C Monthly Copier Mtc. Cust#TOBMVMN MailFinance (formerly Neopost Leasing) N DS63 Two (2) Station Folder/Inserter 63 mo. lease Cust# Account Conferences and Meetings Mark D. Armstrong IACO 2016 SPRING CONFERENCE REGISTRATION Account Employee Training Mark D. Armstrong USPAP UPDATE 7 HOUR CLASS Order# Illinois Property Assessment 2450 GRATTON IPAI CLASS GRATTON, Institute Illinois Property Assessment Institute 2451 ORLANDO, S C IPAI CLASS ORLANDO, S # /25/ /23/ /23/ /07/ Account Office Supplies Totals Invoice Transactions 2 $41.98 Paid by EFT # /23/ /23/ /23/ /07/ Account Operating Supplies Totals Invoice Transactions 1 $ Sub-Department Treasurer/Collector Totals Invoice Transactions 4 $ Department Treasurer/Collector Totals Invoice Transactions 4 $ # # /09/ /18/ /18/ /07/ /26/ /03/ /03/ /21/ Account Repairs and Maint- Copiers Totals Invoice Transactions 2 $ Paid by EFT # /03/ /03/ /03/ /21/ Account Conferences and Meetings Totals Invoice Transactions 1 $ Paid by EFT # /15/ /15/ /15/ /21/ # /01/ /01/ /01/ /21/ /01/ /01/ /01/ /21/ # Account Employee Training Totals Invoice Transactions 3 $ Run by Finance Reports on 04/05/ :18:14 AM Page 1 of 10 Packet Pg. 8

9 Public Service Accounts Payable by GL Distribution Payment Date Range 03/01/16-03/31/16 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department Supervisor of Assessments Sub-Department Supervisor of Assessments Account Employee Mileage Expense Petty Cash - Supervisor of Assessments Account Office Supplies Ready Refresh by Nestle (Ice 06B Mountain) Mileage for Property Tax Homestead Exemption Seminar Elgin, IL Bottle Water & Rent Act# Inv#06B Warehouse Direct Office Products Office Supplies Inv# Warehouse Direct Office Products Post-it Cut- to- Fit Display Board, 18 x 23, Mocha, Frameless Sub-Department Board of Review Account Appraisal Services CA Bruckner & Associates. LLC Scanning working file & providing link for Rosewood Nursing Home Dost Valuation Group, Ltd Appraisal Geneva Nursing & Rehab prepared for PTAB Inv#1187 Department County Clerk Sub-Department County Clerk Account Notary Services State of IL Secretary of State 2/18/2016 Notary renewal- Wiggins. Account Conferences and Meetings Fifth Third Bank 5879-ZKF- 01/16b Fifth Third Bank 5879-ZKF- 01/16c # /25/ /25/ /25/ /07/ Account Employee Mileage Expense Totals Invoice Transactions 1 $63.50 Paid by EFT # Paid by EFT # Paid by EFT # /16/ /18/ /18/ /07/ /22/ /25/ /25/ /07/ /24/ /26/ /26/ /07/ Account Office Supplies Totals Invoice Transactions 3 $ Sub-Department Supervisor of Assessments Totals Invoice Transactions 10 $1, Paid by EFT # Paid by EFT # /24/ /07/ /07/ /21/ /10/ /11/ /11/ /21/2016 2, Account Appraisal Services Totals Invoice Transactions 2 $3, Sub-Department Board of Review Totals Invoice Transactions 2 $3, Department Supervisor of Assessments Totals Invoice Transactions 12 $4, # Laserfische Conference Paid by EFT # in L.A -Becker Laserfische Conference Paid by EFT # in L.A. Ericson /18/ /18/ /18/ /07/ Account Notary Services Totals Invoice Transactions 1 $ /04/ /18/ /18/ /07/2016 1, /04/ /18/ /18/ /07/2016 1, Run by Finance Reports on 04/05/ :18:14 AM Page 2 of 10 Packet Pg. 9

10 Public Service Accounts Payable by GL Distribution Payment Date Range 03/01/16-03/31/16 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department County Clerk Sub-Department County Clerk Account Conferences and Meetings Illinois Association of County Officials (IACO) 3/10/2016b Registration-2016 Spring Conf-Ericson Account Employee Mileage Expense Shauna Becker Zone 4 Meeting. # Susan Ericson (Employee) Zone 4 Meeting - IACO Zahida Fakroddin Mileage to First American Bank - Feb'16 Account Office Supplies Warehouse Direct Office Products Various office supplies. Paid by EFT # Rayco Marking Products Date Stamp. # # /10/ /10/ /10/ /21/ Account Conferences and Meetings Totals Invoice Transactions 3 $2, /26/ /03/ /03/ /21/ /26/ /03/ /03/ /21/ # /01/ /03/ /03/ /21/ # Account Employee Mileage Expense Totals Invoice Transactions 3 $ /10/ /18/ /18/ /07/ /02/ /03/ /03/ /21/ Account Office Supplies Totals Invoice Transactions 2 $ Account Operating Supplies Carolina Imaging Products Toners. Paid by EFT # 02/02/ /18/ /18/ /07/ Carolina Imaging Products Xerox toner Paid by EFT # 03/04/ /10/ /10/ /21/ Menards, Inc Batteries. Paid by EFT # 02/09/ /03/ /03/ /21/ Petty Cash-County Clerk To re-imburse petty 03/10/ /10/ /10/ /21/ cash. # Warehouse Direct Office Products Office supplies. Paid by EFT # /04/ /03/ /03/ /21/ Account Operating Supplies Totals Invoice Transactions 5 $ Account Computer Related Supplies Carolina Imaging Products Toner. Paid by EFT # 02/10/ /25/ /25/ /07/ Fifth Third Bank 5879-ZKF- 01/16d Tax refund on printer Paid by EFT # Sub-Department Elections Account Election Judges and Workers Michael Becker 2/26/2016 Election worker. # /04/ /18/ /18/ /07/2016 (39.74) Account Computer Related Supplies Totals Invoice Transactions 2 $ Sub-Department County Clerk Totals Invoice Transactions 16 $3, /26/ /25/ /25/ /07/ Run by Finance Reports on 04/05/ :18:14 AM Page 3 of 10 Packet Pg. 10

11 Public Service Accounts Payable by GL Distribution Payment Date Range 03/01/16-03/31/16 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department County Clerk Sub-Department Elections Account Election Judges and Workers Lauren E. Behnke 2/26/2016 Election worker. Paid by EFT # 02/26/ /25/ /25/ /07/2016 1, Brett J. Feltes 2/26/2016a Election worker. Paid by EFT # 02/26/ /25/ /25/ /07/ Frank's Employment Inc (Frank's Election workers. Paid by EFT # 02/23/ /25/ /25/ /07/2016 1, Temporaries) Andrew Harvey 2/26/2016 Election worker. 02/26/ /25/ /25/ /07/ # Raymond C. Harvey (Grandt) 2/26/2016 Election worker. 02/26/ /25/ /25/ /07/ # Charles B Johnson 2/26/2016 Election worker. 02/26/ /25/ /25/ /07/ # Michael T. Payne 2/26/2016 Election worker. Paid by EFT # 02/26/ /25/ /25/ /07/2016 1, Albert J. Stramel 3/11/2016 Election Worker 03/11/ /10/ /10/ /21/2016 1, # Michael Becker 3/11/2016 Election worker 03/11/ /10/ /10/ /21/ # Lauren E. Behnke 3/11/2016 Election worker Paid by EFT # 03/11/ /10/ /10/ /21/2016 1, Brett J. Feltes 3/11/2016 Election Worker. Paid by EFT # 03/11/ /10/ /10/ /21/ Frank's Employment Inc (Frank's Election workers. Paid by EFT # 03/01/ /03/ /03/ /21/2016 5, Temporaries) Frank's Employment Inc (Frank's Election workers. Paid by EFT # 03/08/ /10/ /10/ /21/ , Temporaries) Andrew Harvey 3/11/2016a Election Worker. 03/11/ /10/ /10/ /21/ # Raymond C. Harvey (Grandt) 3/11/2016 Election worker. 03/11/ /10/ /10/ /21/ # Matthew J. Homer 3/11/2016 Election worker. 03/11/ /10/ /10/ /21/2016 1, # Charles B Johnson 3/11/2016 Election worker 03/11/ /10/ /10/ /21/ # Ivan Matko 2/29/2016 Election Worker. 02/29/ /03/ /03/ /21/ # Ivan Matko 3/11/2016 Election worker. 03/11/ /11/ /11/ /21/ # Michael T. Payne 3/11/2016 Election worker. Paid by EFT # 03/11/ /10/ /10/ /21/2016 2, Robert H. Voss 2/29/2016 Election Worker. # /29/ /03/ /03/ /21/ Run by Finance Reports on 04/05/ :18:14 AM Page 4 of 10 Packet Pg. 11

12 Public Service Accounts Payable by GL Distribution Payment Date Range 03/01/16-03/31/16 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department County Clerk Sub-Department Elections Account Election Judges and Workers Robert H. Voss 3/11/2016 Election worker. # /11/ /11/ /11/ /21/ Account Election Judges and Workers Totals Invoice Transactions 23 $33, Account Software Licensing Cost DFM Associates EIMS Monthly Lease- March, 2016 # /01/ /03/ /03/ /21/2016 8, Account Software Licensing Cost Totals Invoice Transactions 1 $8, Account Repairs and Maint- Copiers Konica Minolta Business Solutions Copier Maint. 2/3/2016-3/2/2016 # /02/ /03/ /03/ /21/ Account Repairs and Maint- Copiers Totals Invoice Transactions 1 $ Account Equipment Rental Penske Truck Leasing Company LP Truck Rental 01/13/ /03/ /03/ /21/ # Penske Truck Leasing Company LP C Truck Rental. # /29/ /03/ /03/ /21/ Account Equipment Rental Totals Invoice Transactions 2 $ Account Repairs and Maint- Vehicles KD Repair Votemobile 02/25/ /03/ /03/ /21/ Maintenance KD Repair Votemobile Maintenance Account General Advertising Signs Now Early Voting Signs. Account General Printing A Rifkin Co Fast Seal with Bar Code # Account Legal Printing Batavia Instant Print Inc Emergency Ballots 11x17 Paid by EFT # Shaw Media Voters Guide # # /01/ /03/ /03/ /21/ # Account Repairs and Maint- Vehicles Totals Invoice Transactions 2 $ # /09/ /03/ /03/ /21/ Account General Advertising Totals Invoice Transactions 1 $ /07/ /03/ /03/ /21/ Account General Printing Totals Invoice Transactions 1 $ /19/ /24/ /24/ /07/2016 1, /29/ /03/ /03/ /21/2016 9, Account Legal Printing Totals Invoice Transactions 2 $10, Run by Finance Reports on 04/05/ :18:14 AM Page 5 of 10 Packet Pg. 12

13 Public Service Accounts Payable by GL Distribution Payment Date Range 03/01/16-03/31/16 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department County Clerk Sub-Department Elections Account Conferences and Meetings Fifth Third Bank 5879-ZKF- Shuttle-Laserfische Paid by EFT # 02/04/ /18/ /18/ /07/ /16a Conference Fifth Third Bank 3698-JC-01/16 IACCR 2016 Winter Conference- Cunningham John A. Cunningham NARC 2016 Winter Conference Illinois Association of County 3/10/2016 Registration-2016 Officials (IACO) Spring Conf Illinois Association of County Officials (IACO) Illinois Association of County Officials (IACO) Cunningham 3/10/2016a Registration-2016 Spring Conf.-Sandner 3/11/2016 Registration-2016 Spring Conf.- Fahnestock Paid by EFT # # # # # /04/ /29/ /29/ /07/ /01/ /03/ /03/ /21/ /10/ /10/ /10/ /21/ /10/ /10/ /10/ /21/ /11/ /10/ /10/ /21/ Account Conferences and Meetings Totals Invoice Transactions 6 $1, Account Employee Mileage Expense Brett J. Feltes 2/26/2016 Election worker- Paid by EFT # 02/26/ /25/ /25/ /07/ Mileage John A. Cunningham NARC 2016 Winter 03/01/ /03/ /03/ /21/ Conference. # Brett J. Feltes 3/11/2016a Election Worker- Paid by EFT # 03/11/ /10/ /10/ /21/ Mileage Andrew Harvey 3/11/2016 Election worker- Mileage # /11/ /10/ /10/ /21/ Matthew J. Homer 3/11/2016a Election worker-mileage # /11/ /10/ /10/ /21/ Michael T. Payne 3/11/2016a Election worker- Paid by EFT # 03/11/ /10/ /10/ /21/ Mileage Michael Toniolo Election Mileage Paid by EFT # /10/ /10/ /10/ /21/ Account Employee Mileage Expense Totals Invoice Transactions 7 $1, Account Miscellaneous Contractual Exp Alarm Detection Systems Inc Quarterly charges- Paid by EFT # 02/07/ /25/ /25/ /07/ Mar-May, NVZ Inc Service on Rapidprint. Paid by EFT # 02/23/ /25/ /25/ /07/ Alarm Detection Systems Inc Quarterly Charges- Apr-Jun, Paid by EFT # 03/06/ /10/ /10/ /21/ Account Miscellaneous Contractual Exp Totals Invoice Transactions 3 $ Run by Finance Reports on 04/05/ :18:14 AM Page 6 of 10 Packet Pg. 13

14 Public Service Accounts Payable by GL Distribution Payment Date Range 03/01/16-03/31/16 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department County Clerk Sub-Department Elections Account Office Supplies Warehouse Direct Office Products Pens Paid by EFT # /03/ /03/ /03/ /21/ Account Office Supplies Totals Invoice Transactions 1 $21.60 Account Operating Supplies Fifth Third Bank 5879-ZKF-01/16 Water Cooler Part. Paid by EFT # /04/ /18/ /18/ /07/ Havlicek Geneva Ace Hardware LLC 41447/1 Election Call Center Paid by EFT # 02/19/ /25/ /25/ /07/ Supplies Uline Velcro cable ties. Paid by EFT # 02/16/ /24/ /24/ /07/ Verizon Wireless Election phones 02/16/ /24/ /24/ /07/ # Charles B Johnson 3/11/2016a Generator Supply 03/11/ /10/ /10/ /21/ # Menards, Inc Batteries. Paid by EFT # 02/11/ /03/ /03/ /21/ Menards, Inc Sand in a tube. Paid by EFT # 02/26/ /03/ /03/ /21/ Petty Cash-County Clerk To re-imburse petty 03/10/ /10/ /10/ /21/ Ready Refresh by Nestle (Ice Mountain) cash. # B Water Paid by EFT # 03/02/ /03/ /03/ /21/ Account Operating Supplies Totals Invoice Transactions 9 $ Account Voting Systems and Accessories Hart Intercivic Inc Barcodes. Paid by EFT # /15/ /24/ /24/ /07/ Account Voting Systems and Accessories Totals Invoice Transactions 1 $ Sub-Department Elections Totals Invoice Transactions 60 $62, Department County Clerk Totals Invoice Transactions 76 $66, Department Recorder Sub-Department Recorder Account Employee Mileage Expense ELIZABETH A HEYOB Mileage to post office 02/29/ /29/ /29/ /21/ DAVID C KING mileage to bank and reimburse tax meter # # /29/ /29/ /29/ /21/ Run by Finance Reports on 04/05/ :18:14 AM Page 7 of 10 Packet Pg. 14

15 Public Service Accounts Payable by GL Distribution Payment Date Range 03/01/16-03/31/16 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department Recorder Sub-Department Recorder Account Employee Mileage Expense RENE M SMITH mileage to post office 02/19/ /29/ /29/ /21/ Fund Tax Sale Automation Department Treasurer/Collector Sub-Department Tax Sale Automation Account Repairs and Maint- Computers Olympic Technologies Inc 1605 Kane County Treasurer Locks Account Repairs and Maint- Copiers Konica Minolta Business Solutions Kane County Treasurer Account General Printing LRD Systems & Forms Kane County Treasurer David Rickert # Fund Vital Records Automation Department County Clerk Sub-Department Vital Records Automation Account Contractual/Consulting Services Mary L. Bauer 2/26/2016 Contractual employee Paid by EFT # Frank's Employment Inc (Frank's Contractual employee. Paid by EFT # Temporaries) Frank's Employment Inc (Frank's Contractual Employee. Paid by EFT # Temporaries) Hector Velazquez 2/26/2016 Contractual Employee. Paid by EFT # Account Employee Mileage Expense Totals Invoice Transactions 3 $ Sub-Department Recorder Totals Invoice Transactions 3 $ Department Recorder Totals Invoice Transactions 3 $ Fund General Fund Totals Invoice Transactions 95 $71, # /29/ /09/ /09/ /21/2016 1, Account Repairs and Maint- Computers Totals Invoice Transactions 1 $1, # /04/ /09/ /09/ /21/ Account Repairs and Maint- Copiers Totals Invoice Transactions 1 $23.17 # /01/ /09/ /09/ /21/ Account General Printing Totals Invoice Transactions 1 $ Sub-Department Tax Sale Automation Totals Invoice Transactions 3 $1, Department Treasurer/Collector Totals Invoice Transactions 3 $1, Fund Tax Sale Automation Totals Invoice Transactions 3 $1, /26/ /25/ /25/ /07/ /16/ /18/ /18/ /07/ /23/ /18/ /18/ /07/ /26/ /25/ /25/ /07/ Run by Finance Reports on 04/05/ :18:14 AM Page 8 of 10 Packet Pg. 15

16 Public Service Accounts Payable by GL Distribution Payment Date Range 03/01/16-03/31/16 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund Vital Records Automation Department County Clerk Sub-Department Vital Records Automation Account Contractual/Consulting Services Mary L. Bauer 3/8/2016 Contractual Employee. Paid by EFT # 03/08/ /03/ /03/ /21/ Frank's Employment Inc (Frank's Contractual Employee. Paid by EFT # 03/01/ /03/ /03/ /21/ Temporaries) Frank's Employment Inc (Frank's Contractual Employee. Paid by EFT # 03/08/ /03/ /03/ /21/ Temporaries) Hector Velazquez 3/11/2016 Contractual Employee. Paid by EFT # /11/ /11/ /11/ /21/ Account Contractual/Consulting Services Totals Invoice Transactions 8 $4, Account Repairs and Maint- Office Equip NVZ Inc Repair and Service for Rapidprint. Paid by EFT # /27/ /03/ /03/ /21/ Account Repairs and Maint- Office Equip Totals Invoice Transactions 1 $ Account Miscellaneous Contractual Exp Catalyst Consulting Group Inc KANECGO Online Genealogy. # /31/ /18/ /18/ /07/ Account Miscellaneous Contractual Exp Totals Invoice Transactions 1 $ Account Operating Supplies Petty Cash-County Clerk To re-imburse petty 03/10/ /10/ /10/ /21/ cash Town & Country Gardens /1 Flowers- Rebecca Huntley Fund Recorder's Automation Department Recorder Sub-Department Recorder's Automation Account Contractual/Consulting Services IT-Stability Systems, LLC Monthly support April 2016 # /01/ /03/ /03/ /21/ # Account Operating Supplies Totals Invoice Transactions 2 $ Sub-Department Vital Records Automation Totals Invoice Transactions 12 $5, Department County Clerk Totals Invoice Transactions 12 $5, Fund Vital Records Automation Totals Invoice Transactions 12 $5, Paid by EFT # /15/ /10/ /10/ /21/ , Account Contractual/Consulting Services Totals Invoice Transactions 1 $22, Account Repairs and Maint- Copiers Gordon Flesch Company Inc IN mtc 01/25/16-02/23/16 Paid by EFT # /01/ /10/ /10/ /21/ Account Repairs and Maint- Copiers Totals Invoice Transactions 1 $11.34 Account Operating Supplies FP Mailing Solutions RI Ink Rib Cassette Flrscnt Dark # /28/ /24/ /24/ /07/ Run by Finance Reports on 04/05/ :18:14 AM Page 9 of 10 Packet Pg. 16

17 Public Service Accounts Payable by GL Distribution Payment Date Range 03/01/16-03/31/16 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund Recorder's Automation Department Recorder Sub-Department Recorder's Automation Account Operating Supplies Transact Technologies Inc Case-Ithaca Impace 1 02/09/ /24/ /24/ /07/ ply # Transact Technologies Inc Cassette-12 pack black 02/08/ /24/ /24/ /07/ ribbon Lason MPB / HOV Services LLC Microfilm storage Feb 16 Account Computer Related Supplies SHI International Corp B Port USB to RS232 DB9 Serial Adapter Cable SHI International Corp B Optiples 3040 Sff I3 4Gb 500Gb dvdrom SHI International Corp B Manhatta USB to Serial Converter # Paid by EFT # 02/29/ /10/ /10/ /21/ Account Operating Supplies Totals Invoice Transactions 4 $ Paid by EFT # /11/ /24/ /24/ /07/ Paid by EFT # /23/ /10/ /10/ /21/ , Paid by EFT # 02/24/ /10/ /10/ /21/ Account Computer Related Supplies Totals Invoice Transactions 3 $12, Sub-Department Recorder's Automation Totals Invoice Transactions 9 $35, Department Recorder Totals Invoice Transactions 9 $35, Fund Recorder's Automation Totals Invoice Transactions 9 $35, Grand Totals Invoice Transactions 119 $113, Run by Finance Reports on 04/05/ :18:14 AM Page 10 of 10 Packet Pg. 17

18 Kane County Purchasing Card Information Public Service Committee March 2016 Statement 190 COUNTY CLERK'S OFFICE Transaction Date Merchant Name Additional Information Transaction Amount 03/10/2016 AMAZON.COM AMZN.COM/BILL /28/2016 THE STATE HOUSE IN SPRINGFIELD Department Total Committee Total /5/2016 Packet Pg. 18 Page 1 of 1

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25 COUNTY OF KANE OFFICE OF THE TREASURER DAVID J. RICKERT, CPA Geneva, Illinois Phone: (630) Fax: (630) To: Public Service Committee From: David J. Rickert Date: April 21, 2016 Subject: March Report Dear Committee Members, Attached are the following reports: 2014 Property Tax Collections Summary The Treasurer s Web Page Activity Report as of 04/08/16 Current Projects Please contact me for additional information concerning these reports. Sincerely, David J. Rickert, CPA Treasurer of Kane County Packet Pg. 25

26 County of Kane Office of County Treasurer 2015 Property Tax Collection Summary Total 2014 Property Tax Due $1,243,066,773 Total 2014 Property Tax Collected $1,242,078,188 Total Internet Check/ACH Payments $58,036,671 Total Internet Credit/Debit Card Payments $8,476,161 Total Credit Card At Treasurer's Office Payments $1,138,956 Total Credit Card & E-Check Fees $202,474 Total Lockbox Payments $306,139,616 Total Number of Parcels 192,498 Packet Pg. 26

27 Kane County Treasurer Website Overview Apr 2016 VISITS Total Sessions 90,557 Users 48,006 Average Visit Length 2:36 Page Views 385,777 Packet Pg. 27

28 County of Kane Office of County Treasurer David J. Rickert, CPA Current Projects: Preparing a mailing list for courtesy bills via the Kane County Recorder from to Collecting Mobile Home bills that were mailed out on Feb 26th with a due date of May 4th Coordinating with Vendors, Banks, and I.T. in preparation for the 2015 Real Estate Tax Collection Year Staff training and updating yearly office policies and security measures Packet Pg. 28

29 COUNTY OF KANE COUNTY ASSESSMENT OFFICE County Government Center Mark D. Armstrong, CIAO 719 Batavia Avenue, Building C Supervisor of Assessments Geneva, Illinois Holly A. Winter, CIAO/I (630) Chief Deputy Supervisor of Assessments Memorandum To: The Honorable Chairperson Deborah Allan and the Public Service Committee of Kane County Board From: Mark D. Armstrong, CIAO Date: April 14, 2016 Re: Monthly report On April 12, I received the first 2016 Township Assessment Roll; this is 63 days prior to the June 15 statutory deadline for such certifications. All Township Assessors have assured me that their assessment rolls will be complete and certified by the statutory deadline. When each assessment roll is complete, my office reviews the roll and clarifies any outstanding issues; then I certify the roll to the Board of Review. At that time, the assessment changes will be published, change notices will be mailed to the owners of those parcels with changes made by any means other than equalization, and the 30-day complaint-filing period for that township will begin. I will update the Committee monthly of the progress; an up-to-date report is always available at Projected Equalization Factor Certified to Supervisor of Assessments Township Hampshire April 12 Rutland Dundee Burlington Plato Elgin Virgil Campton Saint Charles Kaneville Blackberry Geneva Batavia Big Rock Sugar Grove Aurora Final Equalization Factor Newspaper Publication Final Filing Deadline Our Mission: An equitable assessment for every parcel. Packet Pg. 29

30 To: The Honorable Chairperson Deborah Allan and the Public Service Committee of Kane County Board April 14, 2016 Page 2 of 2 Monthly Production Report The monthly and year-to-date summaries of work performed by the Kane County Assessment Office during the previous month (and the same month from the prior year) are as follows: Documents Processed March Year-To-Date March Year-To-Date Deeds 1,449 3,077 1,208 3,436 Transfer Declarations 647 1, ,011 Name/Address Changes 2,303 5,267 5,586 8,768 Homestead Exemption App , ,800 Homestead Removals 1,692 3,375 1,440 2,993 Senior Exemption App Senior Freeze Applications Veteran/Disabled Exemptions Assessment Corrections Certificates of Error Subdivisions Total Documents Processed 7,401 17,025 10,296 19,987 Web Site Visits 10,403 27,829 13,046 34,675 Web Page Views 17,578 98,001 19,416 52,547 On-Line Property Lookups 68, ,700 44, ,015 Telephone Inquiries 1,297 3,778 1,748 4,327 Property Tax Appeal Board Filings New E-News Subscribers Public Presentation Attendance * * * * Please let me know if you need additional information on any of these topics. Packet Pg. 30

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