PUBLIC SERVICE COMMITTEE Thursday, May 17, :00 A.M. (or immediately following Administration Committee)

Transcription

1 LINDGREN, Kunkel, Collins, Reyna, Tredup, VanCleave, and Vazquez PUBLIC SERVICE COMMITTEE Thursday, May 17, :00 A.M. (or immediately following Administration Committee) AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES: April 19, FINANCE (Pattelli) Monthly Reports (attached) 4. RECORDER (Wegman) Monthly Report 5. COLLECTOR (Rickert) Monthly Report (attached) 6. SUPERVISOR OF ASSESSMENTS (Armstrong) Monthly Report (attached) 7. COUNTY CLERK (Cunningham) Monthly Report (attached) 8. REGIONAL OFFICE OF EDUCATION (Schneider) Monthly Report 9. EXECUTIVE SESSION (if needed) 10. OTHER BUSINESS 11. PUBLIC COMMENTS 12. ADJOURNMENT

2 Public Service Committee Revenue Report - Summary Through April 30, 2012 (41.7% YTD) Current Month Transactions Total Amended Budget YTD Actual Transactions Total % Received 150 Treasurer/Collector , % 001 General Fund 74, % 150 Tax Sale Automation , % 170 Supervisor of Assessments 7,736 89,075 43, % 001 General Fund 7,736 89,075 43, % 190 County Clerk 68, , , % 001 General Fund 57, , , % 160 Vital Records Automation 11, ,250 59, % 210 Recorder 196,952 3,463, , % 001 General Fund 165,612 2,133, , % 170 Recorder's Automation 28,127 1,294, , % 171 Rental Housing Support Surcharge 3,214 36,100 15, % Grand Total 273,835 4,756,233 1,416, %

3 Public Service Committee Expenditure Report - Summary Through April 30, 2012 (41.7% YTD, 42.3% Payroll) Current Month Transactions Total Amended Budget YTD Actual Transactions YTD Encumbrances Total % Used 150 Treasurer/Collector 43, , , % 001 General Fund 40, , , % 150 Tax Sale Automation 2, ,422 18, % 170 Supervisor of Assessments 75,696 1,186, ,938 20, % 001 General Fund 75,696 1,186, ,938 20, % 190 County Clerk 216,225 2,606,499 1,349,065 1, % 001 General Fund 202,288 2,452,249 1,283, % 160 Vital Records Automation 13, ,250 65, % 210 Recorder 187,624 2,199, , % 001 General Fund 67, , , % 170 Recorder's Automation 117,887 1,294, , % 171 Rental Housing Support Surcharge 2,558 36,100 14, % 230 Regional Office of Education 24, , , % 001 General Fund 24, , , % Grand Total 547,245 6,990,697 2,962,067 21, %

4 Public Service Committee Expenditure Report - Detail Through April 30, 2012 (41.7% YTD, 42.3% Payroll) Current Month Transactions Total Amended Budget YTD Actual Transactions YTD Encumbrances Total % Used 150 Treasurer/Collector 43, , , % Personnel Services- Salaries & Wages 35, , , % 001 General Fund 35, , , % 150 Tax Sale Automation Personnel Services- Employee Benefits 4,829 61,962 24, % 001 General Fund 4,826 61,962 24, % 150 Tax Sale Automation Contractual Services ,922 3, % 001 General Fund ,500 1, % 150 Tax Sale Automation 22 77,422 2, % Commodities 28 14, % 001 General Fund 28 4, % 150 Tax Sale Automation 10, % Capital 2,557 61,000 16, % 150 Tax Sale Automation 2,557 61,000 16, % 170 Supervisor of Assessments 75,696 1,186, ,938 20, % Personnel Services- Salaries & Wages 53, , , % 001 General Fund 53, , , % Personnel Services- Employee Benefits 13, ,737 70, % 001 General Fund 13, ,737 70, % Contractual Services 6, ,793 29,485 19, % 001 General Fund 6, ,793 29,485 19, % Commodities 1,553 20,000 2,816 1, % 001 General Fund 1,553 20,000 2,816 1, % 190 County Clerk 216,225 2,606,499 1,349,065 1, % Personnel Services- Salaries & Wages 89,828 1,250, , % 001 General Fund 84,752 1,206, , % 160 Vital Records Automation 5,076 44,344 24, % Personnel Services- Employee Benefits 18, ,926 95, % 001 General Fund 17, ,205 90, % 160 Vital Records Automation ,721 4, % Contractual Services 89, , , % 001 General Fund 87, , , % 160 Vital Records Automation 1,453 76,036 15, % Commodities 12, , ,154 1, % 001 General Fund 12, , , % 160 Vital Records Automation 98 22,250 7, % Capital 6, , General Fund Vital Records Automation 6, ,722 0

5 Public Service Committee Expenditure Report - Detail Through April 30, 2012 (41.7% YTD, 42.3% Payroll) Current Month Transactions Total Amended Budget YTD Actual Transactions YTD Encumbrances Total % Used Contingency and Other % 160 Vital Records Automation % 210 Recorder 187,624 2,199, , % Personnel Services- Salaries & Wages 68, , , % 001 General Fund 53, , , % 170 Recorder's Automation 12, ,791 68, % 171 Rental Housing Support Surcharge 1,975 25,674 10, % Personnel Services- Employee Benefits 17, ,831 89, % 001 General Fund 13, ,268 65, % 170 Recorder's Automation 3,960 73,861 20, % 171 Rental Housing Support Surcharge 583 7,702 3, % Contractual Services 61, , , % 001 General Fund 2, % 170 Recorder's Automation 61, , , % 171 Rental Housing Support Surcharge 1, % Commodities 5, ,280 36, % 001 General Fund 94 2, % 170 Recorder's Automation 5, ,000 35, % Capital 34, , , % 170 Recorder's Automation 34, , , % Contingency and Other 1, % 171 Rental Housing Support Surcharge 1, % 230 Regional Office of Education 24, , , % Personnel Services- Salaries & Wages 21, , , % 001 General Fund 21, , , % Personnel Services- Employee Benefits 2,870 56,546 16, % 001 General Fund 2,870 56,546 16, % Contractual Services % 001 General Fund % Commodities 2, % 001 General Fund 2, % Grand Total 547,245 6,990,697 2,962,067 21, %

6 Public Services Accounts Payable by GL Distribution Payment Date Range 04/01/12-04/30/12 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department Supervisor of Assessments Sub-Department Supervisor of Assessments Account Legal Printing LRD Systems & Forms Senior Freeze Form Paid by Check 03/30/ /13/ /13/ /23/2012 2, MailFinance (formerly Neopost Leasing) N Folding Machine Lease Payment Inv#N Lease No Raucci & Sullivan Strategies LLC 1145 Legislative Represen Extension of Contract (March 2012) Inv#1145 Account Office Supplies Batavia Floral & Gift Shoppe Inc 849 Sympathy flowers for Kane County SOA Employee J. Abrams Sub-Department Board of Review Account Legal Printing Shaw Suburban Media Bor Intend Not to Equalize # Paid by Check # Paid by Check # Paid by Check # Department County Clerk Sub-Department County Clerk Account Notary Services State of IL Secretary of State Notary Fees Paid by Check # Account Legal Printing Illinois Office Supply Birth record paper Paid by Check # Account Conferences and Meetings A-1 Airport Limousine Service Inc Limo Service to/from O'Hare Airport Fifth Third Bank 4/4/2012 Act # 6912 NACRAC- Jack A. Cunningham 04/06/ /13/ /13/ /23/ /02/ /13/ /13/ /23/2012 1, Account Legal Printing Totals Invoice Transactions 3 $5, /31/ /13/ /13/ /23/ Account Office Supplies Totals Invoice Transactions 1 $54.00 Sub-Department Supervisor of Assessments Totals Invoice Transactions 4 $5, Paid by Check # /31/ /13/ /13/ /23/ Account Legal Printing Totals Invoice Transactions 1 $2.60 Sub-Department Board of Review Totals Invoice Transactions 1 $2.60 Department Supervisor of Assessments Totals Invoice Transactions 5 $5, /09/ /09/ /09/ /23/ Account Notary Services Totals Invoice Transactions 1 $ /09/ /09/ /09/ /23/2012 4, Account Legal Printing Totals Invoice Transactions 1 $4, Paid by Check # /21/ /03/ /03/ /09/ Paid by EFT # 04/09/ /09/ /09/ /23/ Account Conferences and Meetings Totals Invoice Transactions 2 $ Run by Finance Reports on 05/10/ :01:00 AM Page 1 of 7

7 Public Services Accounts Payable by GL Distribution Payment Date Range 04/01/12-04/30/12 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department County Clerk Sub-Department County Clerk Account Office Supplies Warehouse Direct Office Products Office supplies Paid by Check # /21/ /03/ /03/ /09/ Account Office Supplies Totals Invoice Transactions 1 $20.36 Account Books and Subscriptions Fifth Third Bank Account Paid by EFT # 03/20/ /03/ /03/ /09/2012 (22.15) Account Books and Subscriptions Totals Invoice Transactions 1 ($22.15) Sub-Department County Clerk Totals Invoice Transactions 6 $5, Sub-Department Elections Account Election Judges' Training Brett J. Feltes Election Worker Paid by EFT # /20/ /03/ /03/ /09/ Account Election Judges' Training Totals Invoice Transactions 1 $ Account Election Judges and Workers Jamin Robert Cano 3/30/2012 Election worker Paid by EFT # /03/ /03/ /03/ /09/ Christopher R. DeLuca Election Worker Paid by EFT # 02/27/ /03/ /03/ /09/ Christopher R. DeLuca Election Worker Paid by EFT # /16/ /03/ /03/ /09/ Frank's Employment Inc (Frank's Temporaries) Election Workers Paid by EFT # /20/ /03/ /03/ /09/2012 5, Andrew Harvey Election Worker Paid by Check # /20/ /03/ /03/ /09/ Antonio Harvey 4/2/2012 Election Worker Paid by Check 04/03/ /03/ /03/ /09/ # Joshua Harvey 4/2/2012 Election worker Paid by Check # /03/ /03/ /03/ /09/ George Huber Votemobile Driver Paid by EFT # 03/03/ /03/ /03/ /09/ George Huber Votemobile Driver Paid by EFT # 03/10/ /03/ /03/ /09/2012 1, George Huber VotemobleDriver Paid by EFT # /16/ /03/ /03/ /09/ League of Women Voters of Geneva Election Workers Paid by Check 03/20/ /03/ /03/ /09/ & St Charles # Daniel Robert McArthur Election Worker Paid by EFT # 03/19/ /03/ /03/ /09/ George J. Timm Election Worker Paid by Check # /15/ /03/ /03/ /09/ Run by Finance Reports on 05/10/ :01:00 AM Page 2 of 7

8 Public Services Accounts Payable by GL Distribution Payment Date Range 04/01/12-04/30/12 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department County Clerk Sub-Department Elections Account Election Judges and Workers George J. Timm Election Worker Paid by Check 03/20/ /03/ /03/ /09/ # Amy C. Tomas Election Worker Paid by EFT # /22/ /03/ /03/ /09/ Penny Wegman 4/3/2012 Field Deputy Paid by Check 04/03/ /03/ /03/ /09/ # Ronald Baratono 4/6/2012 Election Worker Paid by EFT # 04/09/ /09/ /09/ /23/ Sherry L. Becker 4/13/2012 Election worker Paid by EFT # 04/12/ /12/ /12/ /23/ Shannon T. Bell 4/13/2012 Election worker Paid by EFT # 04/12/ /12/ /12/ /23/ Jamin Robert Cano 4/6/2012 Election Worker Paid by EFT # 04/09/ /09/ /09/ /23/ Jamin Robert Cano 4/13/2012 Election worker Paid by EFT # 04/12/ /12/ /12/ /23/ Frank's Employment Inc (Frank's Georgina L. McShane Paid by EFT # 04/12/ /12/ /12/ /23/ Temporaries) Act # Ivan Matko 4/6/2012 Election Worker Paid by Check 04/09/ /09/ /09/ /23/ # Francis P. McCarthy 4/13/2012 Election Worker Paid by EFT # 04/12/ /12/ /12/ /23/ Jennifer L. Oberholtzer 4/16/2012 Election Worker Paid by Check 04/09/ /09/ /09/ /23/ # Amy C. Tomas 4/13/2012 Election worker Paid by EFT # 04/12/ /12/ /12/ /23/ Robert H. Voss 4/6/2012 Election Worker Paid by Check # /09/ /09/ /09/ /23/ Account Election Judges and Workers Totals Invoice Transactions 27 $15, Account Election Services Kane County Emergency Management Election services 3/20/2012 Account Software Licensing Cost Fidlar Technologies Inc IN Quarterly Service Agreement Paid by Check # /09/ /09/ /09/ /23/2012 1, Account Election Services Totals Invoice Transactions 1 $1, Paid by Check # /19/ /03/ /03/ /09/ , Account Software Licensing Cost Totals Invoice Transactions 1 $17, Run by Finance Reports on 05/10/ :01:00 AM Page 3 of 7

9 Public Services Accounts Payable by GL Distribution Payment Date Range 04/01/12-04/30/12 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department County Clerk Sub-Department Elections Account Repairs and Maint- Copiers Banc of America Leasing Copier 5/1/2012 Paid by EFT # 04/12/ /12/ /12/ /23/ Administration Center Konica Minolta Business Solutions Copier usage charges- Act # / Paid by Check 04/12/ /12/ /12/ /23/ # Account Repairs and Maint- Copiers Totals Invoice Transactions 2 $ Account Equipment Rental Penske Truck Leasing Company LP C Truck Rental Paid by Check # /16/ /03/ /03/ /09/ Account Equipment Rental Totals Invoice Transactions 1 $ Account Legal Printing Paddock Publications Inc/Daily Herald March Voters Guide Paid by Check # /22/ /03/ /03/ /09/ , Paddock Publications Inc/Daily Voter guide inserts Paid by Check 04/12/ /12/ /12/ /23/ , Herald # Shaw Suburban Media Public test notice Paid by Check # /12/ /12/ /12/ /23/ Account Legal Printing Totals Invoice Transactions 3 $24, Account Office Supplies Warehouse Direct Office Products File, Cd Holder- Paid by EFT # 04/12/ /12/ /12/ /23/ Customer # Warehouse Direct Office Products Calculator,Labels, Seals, Customer # Paid by EFT # /12/ /12/ /12/ /23/ Account Office Supplies Totals Invoice Transactions 2 $ Account Operating Supplies Sams Club Direct Operating Supplies Paid by Check 03/20/ /03/ /03/ /09/ # Ice Mountain Direct 02C Bottled water- Act # Paid by Check 04/09/ /09/ /09/ /23/ # Lowes Blue/Yellow tape Paid by Check # /09/ /09/ /09/ /23/ Account Operating Supplies Totals Invoice Transactions 3 $ Account Computer Related Supplies OnlineTechStores.com (aka SuppliesOutlet.com) Toner Cartridge Paid by EFT # /09/ /09/ /09/ /23/ Account Computer Related Supplies Totals Invoice Transactions 1 $ Run by Finance Reports on 05/10/ :01:00 AM Page 4 of 7

10 Public Services Accounts Payable by GL Distribution Payment Date Range 04/01/12-04/30/12 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department County Clerk Sub-Department Elections Account Voting Systems and Accessories Fifth Third Bank Account Paid by EFT # /05/ /03/ /03/ /09/2012 1, Hart Intercivic Inc Reader/Writer for Paid by EFT # 03/07/ /03/ /03/ /09/ MBB's Hart Intercivic Inc Election day support services Department Recorder Sub-Department Recorder Account Office Supplies Source One Office Products dryline corr, cleaning pads Fund Tax Sale Automation Department Treasurer/Collector Sub-Department Tax Sale Automation Account Repairs and Maint- Copiers Konica Minolta Business Solutions Kane County Treasurer Acct# Paid by EFT # 04/09/ /09/ /09/ /23/2012 8, Account Voting Systems and Accessories Totals Invoice Transactions 3 $10, Sub-Department Elections Totals Invoice Transactions 45 $71, Department County Clerk Totals Invoice Transactions 51 $77, Paid by Check # /04/ /13/ /13/ /23/ Account Office Supplies Totals Invoice Transactions 1 $93.84 Sub-Department Recorder Totals Invoice Transactions 1 $93.84 Department Recorder Totals Invoice Transactions 1 $93.84 Fund General Fund Totals Invoice Transactions 57 $82, Paid by Check # /13/ /13/ /13/ /23/ Account Repairs and Maint- Copiers Totals Invoice Transactions 1 $21.85 Sub-Department Tax Sale Automation Totals Invoice Transactions 1 $21.85 Department Treasurer/Collector Totals Invoice Transactions 1 $21.85 Fund Tax Sale Automation Totals Invoice Transactions 1 $21.85 Run by Finance Reports on 05/10/ :01:00 AM Page 5 of 7

11 Public Services Accounts Payable by GL Distribution Payment Date Range 04/01/12-04/30/12 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund Vital Records Automation Department County Clerk Sub-Department Vital Records Automation Account Repairs and Maint- Copiers Banc of America Leasing Copier 5/1/2012 Paid by EFT # 04/12/ /12/ /12/ /23/ Administration Center Konica Minolta Business Solutions Copier usage charges- Act # / Paid by Check # /12/ /12/ /12/ /23/ Account Repairs and Maint- Copiers Totals Invoice Transactions 2 $1, Account Computer Related Supplies OnlineTechStores.com (aka Toner Cartridge Paid by EFT # 03/20/ /03/ /03/ /09/ SuppliesOutlet.com) Lentkoproducts 3997 Toner Cartridge Paid by EFT # /12/ /12/ /12/ /23/ Account Computer Related Supplies Totals Invoice Transactions 2 $97.75 Account Computer Software- Capital Devnet Inc Quarterly software maintenance-5/ Paid by Check # /12/ /12/ /12/ /23/2012 6, Account Computer Software- Capital Totals Invoice Transactions 1 $6, Sub-Department Vital Records Automation Totals Invoice Transactions 5 $7, Department County Clerk Totals Invoice Transactions 5 $7, Fund Vital Records Automation Totals Invoice Transactions 5 $7, Fund Recorder's Automation Department Recorder Sub-Department Recorder's Automation Account Contractual/Consulting Services IT-Stability Systems LLC monthly support May Paid by EFT # 03/14/ /13/ /13/ /23/ , IT-Stability Systems LLC Mailscrub- scanning service Account Conferences and Meetings Sandy Wegman IACCR Zone Mtg- Mileage & office supplies Account Office Supplies Sandy Wegman IACCR Zone Mtg- Mileage & office supplies Paid by EFT # 04/02/ /13/ /13/ /23/2012 4, Account Contractual/Consulting Services Totals Invoice Transactions 2 $21, Paid by EFT # /05/ /05/ /05/ /23/ Account Conferences and Meetings Totals Invoice Transactions 1 $19.43 Paid by EFT # /05/ /05/ /05/ /23/ Account Office Supplies Totals Invoice Transactions 1 $5.88 Run by Finance Reports on 05/10/ :01:00 AM Page 6 of 7

12 Public Services Accounts Payable by GL Distribution Payment Date Range 04/01/12-04/30/12 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund Recorder's Automation Department Recorder Sub-Department Recorder's Automation Account Operating Supplies Lason MPB / HOV Services LLC microfilm storage Mar Paid by EFT # 03/31/ /13/ /13/ /23/ Vanguard Archives LLC media storage 04/01/12-04/30/12 Account Computer Related Supplies SHI International Corp B Gigabyte GA-Z68A- D3H-B3 motherborad Account Computer Software- Capital IT-Stability Systems LLC complete rewrite of KCx 54.80% complete Paid by EFT # 04/01/ /13/ /13/ /23/ Account Operating Supplies Totals Invoice Transactions 2 $ Paid by Check # /05/ /13/ /13/ /23/ Account Computer Related Supplies Totals Invoice Transactions 1 $ Paid by EFT # /27/ /13/ /13/ /23/ , Account Computer Software- Capital Totals Invoice Transactions 1 $22, Sub-Department Recorder's Automation Totals Invoice Transactions 8 $44, Department Recorder Totals Invoice Transactions 8 $44, Fund Recorder's Automation Totals Invoice Transactions 8 $44, Grand Totals Invoice Transactions 71 $134, Run by Finance Reports on 05/10/ :01:00 AM Page 7 of 7

13 Kane County Purchasing Card Information Public Service Committee Statement Due Date 05/29/ TREASURER'S OFFICE Transaction Date Merchant Name Additional Information Transaction Amount 05/02/2012 DONALD E STEPHENS CONV ROSEMONT Department Total 190 COUNTY CLERK'S OFFICE Transaction Date Merchant Name Additional Information Transaction Amount 01/05/2012 PAYPAL EFFECTIVECO /25/2012 CROWNE PLAZA HOTELS SPRINGFIELD Department Total Committee Total /7/2012 Page 1 of 1

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33 COUNTY OF KANE COUNTY ASSESSMENT OFFICE County Government Center Mark D. Armstrong, CIAO 719 Batavia Avenue, Building C Supervisor of Assessments Geneva, Illinois Holly A. Winter, CIAO/I (630) Chief Deputy Supervisor of Assessments Memorandum To: The Honorable Chairman Hollie Lindgren and the Public Service Committee of Kane County Board From: Mark D. Armstrong, CIAO Date: May 14, 2012 Re: Monthly report I apologize for my personal absence at this meeting; I am in DeKalb today for a regional meeting of Chief County Assessment Officers, where we are addressing legislative issues. I will have more information on legislative matters at the June meeting. of the Public Service Committee. In the past month, the primary activities of the Kane County Assessment Office included assisting Senior Citizens file their applications for the 2012 Senior Citizen Assessment Freeze Homestead Exemption and addressing concerns raised by the issuance of the 2011 (payable 2012) property tax bills. Senior Citizen Assessment Freeze Homestead Exemption Applications Mailed During the week of March 25, 2012, the County Assessment Office mailed 24,141 applications for the Senior Citizen Assessment Freeze Homestead Exemption to Kane County Senior Citizen taxpayers. Thousands have already been returned by mail or in person. Senior Citizens who need assistance filling out the forms can obtain it at the County Assessment Office, any of the 16 Township Assessor offices, Senior Services of Aurora, and Senior Services of Elgin. The County Assessment Office also provides a free notary service (payable 2012) property tax bills mailed on May 2, 2012 On May 2, 2012, the Treasurer mailed out the 2011 (payable 2012) property tax bills. As is usual, there is a significant spike in telephone calls to the County Assessment Office in the days and weeks following the issuance of the bills. The Kane County Treasurer has graciously agreed to provide a one-page FAQ addressing the most common assessment issues raised by the issuance of property tax bills. Our Mission: An equitable assessment for every parcel.

34 To: The Honorable Chairman Hollie Lindgren and the Public Service Committee of Kane County Board May 14, 2012 Page 2 of 2 Additionally, the Kane County Tax Group (which includes my office, the Clerk, and the Treasurer, together with the IT Department, State s Attorney, and Township Assessors Association) has developed an expanded FAQ for this property tax bill; a copy is attached. April 2012 Production Report The production statistics for the County Assessment Office for March 2011 (along with comparative data) is as follows: Documents Processed Apr Year-To-Date Apr Year-To-Date Deeds 607 3, ,172 Transfer Declarations 518 1, ,509 Name/Address Changes 2,239 7,319 1,469 5,634 Homestead Exemption App Homestead Removals Senior Exemption App Senior/Freeze Renewals ,186 Veteran/Disabled Exemptions Assessment Corrections Certificates of Error Subdivisions Total Documents Processed 4,009 14,011 4,020 16,492 Revenue/Sale of Data $0 $7,330 $13,330 $30,343 Web Site Visits 15,033 45,540 13,805 45,920 Web Page Views 36, ,552 28,579 97,504 On-Line Property Lookups 38, ,315 67, ,862 Telephone Inquiries 1,818 4,346 2,258 7,650 Property Tax Appeal Board Filings Tax Parcels Parcels Added Parcels Deleted Net Parcel Change New E-News Subscribers N/A 365 Public Presentation Attendance

35 COUNTY OF KANE Mark D. Armstrong, CIAO, Supervisor of Assessments John A. Cunningham, Esq., Clerk David J. Rickert, CPA, Treasurer Frequently Asked Questions about the 2011 (payable 2012) Kane County Property Tax Bills Q: My assessed value declined; why did my tax bill go up? A: Your taxes may be higher than they were last year for any or all of four general reasons: The local governments (such as schools and municipalities) in your area may have approved a higher tax levy than last year. While most properties in the county have a lower value than last year, the rate of decline can be different. If your property s value declined at a faster rate than the average decline in your area (say 20% as compared to an 8% average), your relative tax burden will be less than it was last year. If your property s value declined at a slower rate than the average decline in your area (say 5% as compared to an 8% average), your relative tax burden will be more than it was last year. You may not be receiving all of the homestead exemptions for which your property is eligible. Other properties in your area may qualify for one or more homestead exemptions for which you are not eligible. Q: Does Kane County decide how much in property tax that the local governments (such as schools and municipalities) in my area can levy? A: No; each local government makes this decision independently. Kane County has no authority to issue any property tax levy but its own. Q: Did Kane County increase its property tax levy over last year? A: No. The 2010 extended levy for Kane County Government was $54,331,006.35; in 2011, it dropped by 0.8% to $53,909, Q: Did my school district increase its property tax levy over last year? A: The answer varies by district; please see the following data: School District 2010 Extended Levy 2011 Extended Levy % change Barrington School District 220 $116,305, $119,560, % Batavia School District 101 $58,383, $65,073, % Central School District 301 $37,784, $39,196, % Dundee-Crown School District 300 $157,673, $161,676, % East Aurora School District 131 $37,471, $38,018, % Elgin School District U46 $295,441, $290,901, %

36 School District 2010 Extended Levy 2011 Extended Levy % change Geneva School District 304 $74,731, $76,157, % Hinckley School District 429 $8,236, $8,390, % Huntley School District 158 $60,890, $61,148, % Kaneland School District 302 $46,124, $47,546, % Oswego School District 308 $115,482, $122,440, % St Charles School District 303 $146,707, $150,127, % Sycamore School District 427 $29,464, $29,945, % West Aurora School District 129 $73,279, $79,834, % Yorkville School District 115 $48,510, $49,203, % For Information about how these tax levies were determined, please contact the school district that developed the levy ordinance (see phone number listed below): School District Telephone Barrington School District (847) Batavia School District (630) Central School District (847) Dundee-Crown School District (847) East Aurora School District (630) Elgin School District U46...(847) Geneva School District (630) Hinckley School District (815) Huntley School District (847) Kaneland School District (630) Oswego School District (630) St Charles School District (630) Sycamore School District (815) West Aurora School District (630) Yorkville School District (630) Q: Did my city/village increase its property tax levy over last year? A: The answer varies by city or village; please see the following data: Municipality 2010 Extended Levy 2011 Extended Levy % change Algonquin Village $5,600, $5,536, % Aurora City $66,435, $63,493, % Barrington Hills Village $6,567, $6,396, % Bartlett Village $9,121, $9,306, % Batavia City $6,243, $6,702, % Big Rock Village $0.00 $0.00 N/A Frequently Asked Questions about the 2011 (payable 2012) Kane County Property Tax Bills Page 2 of 5

37 Municipality 2010 Extended Levy 2011 Extended Levy % change Burlington Village $111, $107, % Campton Hills Village $0.00 $0.00 N/A Carpentersville Village $10,910, $10,913, % East Dundee Village $570, $566, % Elburn Village $659, $672, % Elgin City $47,246, $46,247, % Geneva City $6,261, $6,281, % Gilberts Village $887, $918, % Hampshire Village $714, $727, % Hoffman Estate Village $16,833, $17,028, % Huntley Village $3,753, $3,769, % Kaneville Village $0.00 $0.00 N/A Lily Lake Village $0.00 $0.00 N/A Maple Park Village $276, $192, % Montgomery Village $1,952, $1,999, % North Aurora Village $2,482, $2,534, % Pingree Grove Village $229, $241, % Sleepy Hollow Village $489, $499, % South Elgin Village $3,387, $3,469, % St Charles City $12,055, $12,055, % Sugar Grove Village $1,376, $1,402, % Virgil Village $22, $22, % Wayne Village $680, $697, % West Dundee Village $3,000, $3,000, % For Information about how these tax levies were determined, please contact the school district that developed the levy ordinance (see phone number listed below): City or Village Telephone Algonquin Village... (847) Aurora City...(630) Barrington Hills Village...(847) Bartlett Village...(630) Batavia City...(630) Big Rock Village...(630) Burlington Village...(847) Campton Hills Village...(630) Carpentersville Village...(847) East Dundee Village...(847) Elburn Village...(630) Elgin City...(847) Frequently Asked Questions about the 2011 (payable 2012) Kane County Property Tax Bills Page 3 of 5

38 City or Village Telephone Geneva City...(630) Gilberts Village...(847) Hampshire Village...(847) Hoffman Estate Village...(847) Huntley Village...(847) Kaneville Village...(630) Lily Lake Village...(630) Maple Park Village...(815) Montgomery Village...(630) North Aurora Village...(630) Pingree Grove Village...(847) Sleepy Hollow Village...(847) South Elgin Village...(847) St Charles City...(630) Sugar Grove Village...(630) Virgil Village...(630) Wayne Village...(630) West Dundee Village...(847) Q: If I think my assessment is incorrect, is it too late to file an assessment complaint? A: Generally, yes; by state law, complaints to the Board of Review must have been filed within 30 days after your township s assessment roll is published in the newspaper. The only exception is if there is a discrepancy in the physical data about your property, such as the assessment being based on a 2,400-square-foot house when you actually have a 2,200- square-foot house. To compare your property s physical attributes to the assessment records, contact your Township Assessor. Q: How does the Tax Cap law apply to Kane County? A: Kane County is under the Property Tax Extension Limitation Law which places a limitation on the total amount of property tax that can be levied by most local governments. Generally, the law limits the increase of a local government s tax levy by 5% or the rate or inflation (whichever is less) over the highest levy of the prior three years. The tax caps are not applicable to: Increases due to newly constructed property; Bonded indebtedness of a local government; The Home Rule Communities of Aurora, Elgin, and St. Charles; and Increases approved by the voters through referenda. This law provides that a local government s property tax levy is developed independent of property values, and property taxes can rise or fall regardless of what happens to property values. Frequently Asked Questions about the 2011 (payable 2012) Kane County Property Tax Bills Page 4 of 5

39 Q: How is my property s assessment determined? A: For most non-farm property, the Township Assessor estimates the fair cash value of the property, and then develops an assessed value based on 33.33% of that fair cash value of the property as of January 1 of the assessment year, based on the three prior years of sales. The Supervisor of Assessments then equalizes all assessments to provide for uniform valuations in the County. Information about farm assessments can be obtained from the County Assessment Office. Q: What will happen if I don t pay my property taxes? A: Your taxes may be sold at the annual tax sale. If your taxes are sold, you will retain the right to redeem your property for two and one-half years if it is your principal dwelling. Other property must be redeemed within two years. To redeem it, you will have to pay costs and interest in addition to any tax due. For more information, contact the County Clerk s Tax Redemption Department. Q: What if I have other questions? A: For questions about Property Valuation, contact your Township Assessor: Hampshire Township Assessor Rose M. Letheby... (847) Rutland Township Assessor Janet Siers... (847) Dundee Township Assessor Michael Bielak... (847) Burlington Township Assessor Debbie McKermitt... (847) Plato Township Assessor Janet Roush... (847) Elgin Township Assessor Steve Surnicki... (847) Virgil Township Assessor Michael Yagen... (815) Campton Township Assessor Alan Rottmann... (630) St. Charles Township Assessor Colleen Lang... (630) Kaneville Township Assessor Margaret Mangers... (630) Blackberry Township Assessor Uwe Rotter... (630) Geneva Township Assessor Denise Lacure... (630) Batavia Township Assessor Tammy Kavanaugh... (630) Big Rock Township Assessor Rebecca Byington... (630) Sugar Grove Township Assessor Laura Ross... (630) Aurora Township Assessor Davis Offutt... (630) For questions about exemptions or appeals, call the County Assessment Office at (630) or visit KaneCountyAssessments.org. For questions about how tax rates are developed, call the Kane County Clerk at (630) or visit For questions about tax bills or payments, call Kane County Treasurer at (630) or visit KaneCountyTreasurer.org. Frequently Asked Questions about the 2011 (payable 2012) Kane County Property Tax Bills Page 5 of 5