KANE COUNTY. ALLAN, Haimann, Auger, Kenyon, Lewis, Molina, Smith PUBLIC SERVICE COMMITTEE THURSDAY, APRIL 23, County Board Room Agenda 9:00 AM

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1 KANE COUNTY ALLAN, Haimann, Auger, Kenyon, Lewis, Molina, Smith PUBLIC SERVICE COMMITTEE THURSDAY, APRIL 23, 2015 County Board Room Agenda 9:00 AM Kane County Government Center, 719 S. Batavia Ave., Bldg. A, Geneva, IL Call to Order 2. Approval of Minutes: March 19, Finance A. March Public Service Committee Financial Reports 4. Recorder A. Monthly Report (attached) 5. Collector A. Monthly Report (attached) 6. Supervisor of Assessments A. Monthly Report (attached) 7. County Clerk A. Monthly Report (attached) 8. Regional Office of Education 9. Reports Placed On File 10. Executive Session (If Needed) 11. Other Business 12. Public Comments 13. Adjournment Kane County Page 1

2 Public Service Committee Revenue Report - Summary Through March 31, 2015 (25% YTD) Current Month Transactions Total Amended Budget YTD Actual Transactions Total % Received 150 Treasurer/Collector 127 1,803,195 1, % 001 General Fund 0 1,655, % 150 Tax Sale Automation ,195 1, % 170 Supervisor of Assessments 14,611 87,310 22, % 001 General Fund 14,611 87,310 22, % 190 County Clerk 111,493 1,276, , % 001 General Fund 95,713 1,116, , % 160 Vital Records Automation 15, ,058 56, % 210 Recorder 271,466 3,318,787 1,000, % 001 General Fund 204,100 2,468, , % 170 Recorder's Automation 67, , , % Grand Total 397,697 6,486,120 1,412, % Packet Pg. 2

3 Public Service Committee Expenditure Report - Summary Through March 31, 2015 (33.3% YTD, 30.77% Payroll) Current Month Transactions Total Amended Budget YTD Actual Transactions YTD Encumbrances Total % Used 150 Treasurer/Collector 24, , , % 001 General Fund 23, , , % 150 Tax Sale Automation ,195 1, % 170 Supervisor of Assessments 42,744 1,312, ,094 8, % 001 General Fund 42,744 1,312, ,094 8, % 190 County Clerk 110,602 2,579, ,721 (31) 22.98% 001 General Fund 99,991 2,419, , % 160 Vital Records Automation 10, ,058 25, % 210 Recorder 74,590 1,742, , % 001 General Fund 31, , , % 170 Recorder's Automation 42, , , % 230 Regional Office of Education 22, ,109 98, % 001 General Fund 22, ,109 98, % Grand Total 274,836 6,689,633 1,610,734 8, % Packet Pg. 3

4 Public Service Committee Expenditure Report - Detail Through March 31, 2015 (33.3% YTD, 30.77% Payroll) Current Month Transactions Total Amended Budget YTD Actual Transactions YTD Encumbrances Total % Used 150 Treasurer/Collector 24, , , % 001 General Fund 23, , , % Personnel Services- Salaries & Wages 20, , , % Personnel Services- Employee Benefits 3,319 74,842 22, % Contractual Services 21 23,500 1, % Commodities 115 4, % 150 Tax Sale Automation ,195 1, % Personnel Services- Salaries & Wages 0 30, % Personnel Services- Employee Benefits 0 2, % Contractual Services 18 46, % Commodities , % Capital 0 59, % 170 Supervisor of Assessments 42,744 1,312, ,094 8, % 001 General Fund 42,744 1,312, ,094 8, % Personnel Services- Salaries & Wages 30, , , % Personnel Services- Employee Benefits 7, ,959 49, % Contractual Services 4, ,300 21,503 7, % Commodities ,000 1, % Capital 0 16, % 190 County Clerk 110,602 2,579, ,721 (31) 22.98% 001 General Fund 99,991 2,419, ,769 (31) 23.43% Personnel Services- Salaries & Wages 52,564 1,314, , % Personnel Services- Employee Benefits 7, ,201 53, % Contractual Services 36, , , % Commodities 3, ,000 15,369 (31) 8.07% 160 Vital Records Automation 10, ,058 25, % Personnel Services- Salaries & Wages ,104 3, % Personnel Services- Employee Benefits 102 2, % Contractual Services 2,256 59,537 6, % Commodities , % Capital 7,364 30,000 14, % Contingency and Other 0 31, % 210 Recorder 74,590 1,742, , % 001 General Fund 31, , , % Personnel Services- Salaries & Wages 25, , , % Personnel Services- Employee Benefits 5, ,830 39, % Contractual Services 0 2, % Commodities 211 2, % Packet Pg. 4

5 Public Service Committee Expenditure Report - Detail Through March 31, 2015 (33.3% YTD, 30.77% Payroll) Current Month Transactions Total Amended Budget YTD Actual Transactions YTD Encumbrances Total % Used 170 Recorder's Automation 42, , , % Personnel Services- Salaries & Wages 6, ,597 48, % Personnel Services- Employee Benefits 2,268 50,422 14, % Contractual Services 22, ,568 88, % Commodities 1,321 72,000 4, % Capital 11, ,000 11, % 230 Regional Office of Education 22, ,109 98, % 001 General Fund 22, ,109 98, % Personnel Services- Salaries & Wages 9, ,717 77, % Personnel Services- Employee Benefits 1,259 35,817 8, % Contractual Services 12,042 16,125 12, % Commodities 0 1, % Grand Total 274,836 6,689,633 1,610,734 8, % Packet Pg. 5

6 Public Services Accounts Payable by GL Distribution Payment Date Range 03/01/15-03/31/15 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department Treasurer/Collector Sub-Department Treasurer/Collector Account Employee Mileage Expense Carlos Mata Mileage - 1/06/15 - Paid by EFT # 02/23/ /19/ /19/ /09/ /29/ Carlos Mata Mileage - 2/03/15-2/27/15 Account Office Supplies Gary P. Hopp Signage for tax payment drop box Ice Mountain Direct 05B Kane County Treasurer # Department Supervisor of Assessments Sub-Department Supervisor of Assessments Account Repairs and Maint- Computers Chicago Office Technology Group (COTG) Account Repairs and Maint- Copiers N MailFinance (formerly Neopost Leasing) Printer Repair &Mtc- Mthly MTC for B&W,Color Printers Cust# DS63 Two (2) Station Folder/Inserter 63 mo. lease Cust# Toshiba Business Solutions Toshiba 6560C Monthly Copier Mtc. Cust#TOBMVMN Account Conferences and Meetings Mark D. Armstrong /10-3/11 county assessment officer mtg Account Employee Training Illinois Property Assessment Institute Illinois Property Assessment Institute 375 IPAI CLASS CASE STUDIES IN THE APPEALS PROCESS (127-S)J.BINGMAN 458 IPAI CLASS PROPERTY VALUATION B. DEW Paid by EFT # 02/26/ /19/ /19/ /09/ Account Employee Mileage Expense Totals Invoice Transactions 2 $48.30 Paid by EFT # /25/ /19/ /19/ /09/ Paid by EFT # 02/14/ /19/ /19/ /09/ Account Office Supplies Totals Invoice Transactions 2 $47.73 Sub-Department Treasurer/Collector Totals Invoice Transactions 4 $96.03 Department Treasurer/Collector Totals Invoice Transactions 4 $96.03 Paid by EFT # /23/ /23/ /23/ /09/ Account Repairs and Maint- Computers Totals Invoice Transactions 1 $ # # /25/ /02/ /02/ /09/ /10/ /23/ /23/ /09/ Account Repairs and Maint- Copiers Totals Invoice Transactions 2 $ Paid by EFT # /13/ /04/ /04/ /23/ Account Conferences and Meetings Totals Invoice Transactions 1 $ # # /15/ /23/ /23/ /09/ /26/ /23/ /23/ /09/ Run by Finance Reports on 04/03/ :34:41 AM Page 1 of 10 Packet Pg. 6

7 Public Services Accounts Payable by GL Distribution Payment Date Range 03/01/15-03/31/15 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department Supervisor of Assessments Sub-Department Supervisor of Assessments Account Employee Training Illinois Property Assessment Institute Illinois Property Assessment Institute Illinois Property Assessment Institute Illinois Property Assessment Institute Illinois Property Assessment Institute Illinois Property Assessment Institute Illinois Property Assessment Institute Illinois Property Assessment Institute Illinois Property Assessment Institute Illinois Property Assessment Institute Illinois Property Assessment Institute Illinois Property Assessment Institute 457 IPAI CLASS BASIC ASSESSMENT PRACTICES DEW, B 371 IPAI CLASS 126-S, 316 -S, 147-S DORAN, B 379 IPAI CLASS VALUATION OF HISTORIC PROP, 318-S FIENE, J 385 IPAI CLASS INCOME APPROACH, DEFENDING ASMTS FINSTROM, L 369 IPAI CLASS PROPERTY VALUATION HAMMER, G 370 IPAI CLASS 126-S, 316 -S, 147-S HUBER, R 378 IPAI CLASS DEFEND ASMTS BEFORE APPEALS AGENCIES KING, D # # # # # # # IPAI CLASS PROPERTY VALUATION MARTIN, A # IPAI CLASS CASE STUDIES IN THE # APPEALS PROCESS (127-S)ORLANDO, S 366 IPAI CLASS VALUATION OF HISTORIC PROP, 318-S WINTER, H 377 IPAI CLASS VAL OF HISTORIC PROP, 318- S, 657-ERICHARDSON- JONES, D 325 IPAI CLASS VALUATION OF HISTORIC PROP, 318-S GABRELESKI, J # # # /26/ /23/ /23/ /09/ /15/ /23/ /23/ /09/ /15/ /23/ /23/ /09/ /16/ /23/ /23/ /09/ /15/ /23/ /23/ /09/ /15/ /23/ /23/ /09/ /15/ /23/ /23/ /09/ /27/ /23/ /23/ /09/ /15/ /23/ /23/ /09/ /15/ /23/ /23/ /09/ /15/ /23/ /23/ /09/ /14/ /02/ /02/ /09/ Run by Finance Reports on 04/03/ :34:41 AM Page 2 of 10 Packet Pg. 7

8 Public Services Accounts Payable by GL Distribution Payment Date Range 03/01/15-03/31/15 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department Supervisor of Assessments Sub-Department Supervisor of Assessments Account Employee Training Illinois Property Assessment Institute 373 IPAI CLASS CASE STUDIES IN THE APPEALS PROCESS (127-S)GRATTON, C Account Employee Mileage Expense Mark D. Armstrong /10-3/11 county assessment officer mtg Account Office Supplies Ice Mountain Direct 05B Bottle Water & Rent Act# Inv#05B Batavia Floral & Design, Inc Fresh Arrangement - J. Gabreleski's Husband (Bereavement) # /15/ /04/ /04/ /23/ Account Employee Training Totals Invoice Transactions 15 $7, Paid by EFT # /13/ /04/ /04/ /23/ Account Employee Mileage Expense Totals Invoice Transactions 1 $ Paid by EFT # Paid by EFT # /14/ /23/ /23/ /09/ /28/ /04/ /04/ /23/ Account Office Supplies Totals Invoice Transactions 2 $88.45 Sub-Department Supervisor of Assessments Totals Invoice Transactions 22 $8, Sub-Department Board of Review Account Appraisal Services D&D Associates, Inc. DD2121 Appraisal Inv#DD2121 Paid by EFT # /25/ /23/ /23/ /09/ Account Appraisal Services Totals Invoice Transactions 1 $ Sub-Department Board of Review Totals Invoice Transactions 1 $ Department Supervisor of Assessments Totals Invoice Transactions 23 $8, Department County Clerk Sub-Department County Clerk Account Conferences and Meetings Susan Ericson Mileage - 2/23/15 # /24/ /19/ /19/ /09/ Account Conferences and Meetings Totals Invoice Transactions 1 $32.26 Account Employee Mileage Expense Zahida Fakroddin Mileage 02/27/ /19/ /19/ /09/ Diane Homan Mileage - 1/08/15-2/25/15 # /27/ /19/ /19/ /09/ # Account Employee Mileage Expense Totals Invoice Transactions 2 $65.55 Run by Finance Reports on 04/03/ :34:41 AM Page 3 of 10 Packet Pg. 8

9 Public Services Accounts Payable by GL Distribution Payment Date Range 03/01/15-03/31/15 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department County Clerk Sub-Department County Clerk Account General Association Dues Intl Assn of Clerks Recorders Elected (IACREOT) 2/27/2015 Annual Membership Account Office Supplies Warehouse Direct Office Products Various Office supplies Paid by EFT # Warehouse Direct Office Products Disinfectant wipes. Paid by EFT # Warehouse Direct Office Products Calculator ribbon. Paid by EFT # Account Operating Supplies Ice Mountain Direct 15B Water Paid by EFT # Rayco Marking Products Ink pads # /27/ /27/ /27/ /09/ Account General Association Dues Totals Invoice Transactions 1 $ # /20/ /27/ /27/ /09/ /04/ /11/ /11/ /23/ /05/ /11/ /11/ /23/ Account Office Supplies Totals Invoice Transactions 3 $ /03/ /11/ /11/ /23/ /09/ /11/ /11/ /23/ Account Operating Supplies Totals Invoice Transactions 2 $96.99 Sub-Department County Clerk Totals Invoice Transactions 9 $ Sub-Department Elections Account Election Judges and Workers Batavia Instant Print Inc Early Voting Poster Paid by EFT # 02/24/ /27/ /27/ /09/ Lauren E. Behnke 2/27/2015 Election Worker Paid by EFT # 02/27/ /27/ /27/ /09/2015 1, Brett J. Feltes 2/27/2015 Election Worker Paid by EFT # 02/27/ /27/ /27/ /09/2015 1, Frank's Employment Inc (Frank's Election Worker Paid by EFT # 02/24/ /27/ /27/ /09/ Temporaries) Frank's Employment Inc (Frank's Election worker Paid by EFT # 02/10/ /27/ /27/ /09/ Temporaries) Frank's Employment Inc (Frank's Election Worker Paid by EFT # 02/17/ /27/ /27/ /09/ Temporaries) Rosemary Holland 2/27/2015 Election Worker 02/27/ /27/ /27/ /09/ # Sandra Jensen 2/27/2015 Election Worker 02/27/ /27/ /27/ /09/ # Charles B Johnson 2/27/2015 Election Worker 02/27/ /27/ /27/ /09/ # Paige Lasky 2/24/2015 Election worker Paid by EFT # /04/ /27/ /27/ /09/ Run by Finance Reports on 04/03/ :34:41 AM Page 4 of 10 Packet Pg. 9

10 Public Services Accounts Payable by GL Distribution Payment Date Range 03/01/15-03/31/15 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department County Clerk Sub-Department Elections Account Election Judges and Workers Ivan Matko 2/26/2015 Election Worker 02/26/ /27/ /27/ /09/ # Michael T. Payne 2/27/2015 Election Worker. Paid by EFT # 02/27/ /27/ /27/ /09/2015 1, Robert H. Voss 2/26/2015 Election worker 02/26/ /27/ /27/ /09/ # Lauren E. Behnke 3/13/2015 Election worker. Paid by EFT # 03/13/ /11/ /11/ /23/2015 1, Brett J. Feltes 3/13/2015 A Election worker. Paid by EFT # 03/13/ /11/ /11/ /23/ Frank's Employment Inc (Frank's Election worker. Paid by EFT # 03/03/ /11/ /11/ /23/ Temporaries) Frank's Employment Inc (Frank's Election worker. Paid by EFT # 03/10/ /11/ /11/ /23/ Temporaries) Paige Lasky 3/11/2015 Election worker Paid by EFT # 03/11/ /11/ /11/ /23/ Michael T. Payne 3/13/2015 Election worker. Paid by EFT # /13/ /11/ /11/ /23/2015 1, Account Election Judges and Workers Totals Invoice Transactions 19 $11, Account Election Services Verizon Wireless Elections Phone Bill. # /16/ /27/ /27/ /09/ Account Election Services Totals Invoice Transactions 1 $ Account Software Licensing Cost DFM Associates EIMS Monthly Lease- March, 2015 # /01/ /11/ /11/ /23/2015 8, Account Software Licensing Cost Totals Invoice Transactions 1 $8, Account Repairs and Maint- Copiers Banc of America Leasing Administration Center /1-3/31/15 Contract BIZHUB C650/600 Account General Printing CENVEO Inc Envelopoes- Elections # CENVEO Inc Ballot Envelopes # Account Legal Printing Paddock Publications (Daily Herald) T Election Ads # Paid by EFT # /20/ /27/ /27/ /09/ Account Repairs and Maint- Copiers Totals Invoice Transactions 1 $ /05/ /27/ /27/ /09/2015 4, /30/ /27/ /27/ /09/ Account General Printing Totals Invoice Transactions 2 $4, /06/ /27/ /27/ /09/ Run by Finance Reports on 04/03/ :34:41 AM Page 5 of 10 Packet Pg. 10

11 Public Services Accounts Payable by GL Distribution Payment Date Range 03/01/15-03/31/15 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department County Clerk Sub-Department Elections Account Legal Printing Paddock Publications (Daily Herald) 016 Unapplied Credit 02/26/ /27/ /27/ /09/2015 (72.45) # Paddock Publications (Daily Herald) T /6 Election notice. 02/08/ /27/ /27/ /09/ # Shaw Media Legal Notices. # /28/ /11/ /11/ /23/ Account Legal Printing Totals Invoice Transactions 4 $1, Account Employee Mileage Expense Fabyan Franco Milege - 2/16/15 - Paid by EFT # 02/23/ /19/ /19/ /09/ /22/ Fabyan Franco 22315A Mileage - 2/24/15 - Paid by EFT # 02/23/ /19/ /19/ /09/ /27/ Lauren E. Behnke 2/27/2015 A Election workermileage Paid by EFT # 02/27/ /27/ /27/ /09/ Brett J. Feltes 2/27/2015 A Election worker- Paid by EFT # 02/27/ /27/ /27/ /09/ mileage Michael T. Payne 2/27/2015 A Election worker- Paid by EFT # 02/27/ /27/ /27/ /09/ mileage Georgina Lynn McShane /25-3/5 deputy reg 03/06/ /04/ /04/ /23/ training # Brett J. Feltes 3/13/2015 Election worker. Paid by EFT # /13/ /11/ /11/ /23/ Account Employee Mileage Expense Totals Invoice Transactions 7 $ Account Miscellaneous Contractual Exp Alarm Detection Systems Inc Quarterly Charges-Mar- Paid by EFT # 02/08/ /27/ /27/ /09/ May, Intelligent Computing Solutions Election Tally Room Paid by EFT # 02/13/ /27/ /27/ /09/ Lock Kane County Fair 2/27/2015 Election Booth Space Fair Account Operating Supplies Albert J. Stramel 2/27/2015 Election Expense- Gas Purchase # Havlicek Geneva Ace Hardware LLC /1 Operating supplies Paid by EFT # Uline Tape Paid by EFT # Uline Rubber bands, wrap. Paid by EFT # The Office Pal IN Laser toner cartridge # /27/ /27/ /27/ /09/2015 1, # Account Miscellaneous Contractual Exp Totals Invoice Transactions 3 $1, /28/ /27/ /27/ /09/ /27/ /27/ /27/ /09/ /20/ /27/ /27/ /09/ /19/ /27/ /27/ /09/ /20/ /11/ /11/ /23/ Run by Finance Reports on 04/03/ :34:41 AM Page 6 of 10 Packet Pg. 11

12 Public Services Accounts Payable by GL Distribution Payment Date Range 03/01/15-03/31/15 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department County Clerk Sub-Department Elections Account Operating Supplies The Office Pal IN Laser toner cartridge 02/27/ /11/ /11/ /23/ # Uline Election supplies. Paid by EFT # 03/03/ /11/ /11/ /23/ Warehouse Direct Office Products Pens Paid by EFT # /04/ /11/ /11/ /23/ Account Operating Supplies Totals Invoice Transactions 8 $1, Account Voting Systems and Accessories Hart Intercivic Inc Election Support. Paid by EFT # 02/18/ /27/ /27/ /09/2015 6, Hart Intercivic Inc Election supplies Paid by EFT # 02/26/ /11/ /11/ /23/2015 1, Hart Intercivic Inc Election supplies Paid by EFT # /26/ /11/ /11/ /23/ Account Voting Systems and Accessories Totals Invoice Transactions 3 $8, Sub-Department Elections Totals Invoice Transactions 49 $39, Department County Clerk Totals Invoice Transactions 58 $40, Department Recorder Sub-Department Recorder Account Employee Mileage Expense Petty Cash-Recorder of Deeds Mileage # /27/ /19/ /19/ /09/ Account Employee Mileage Expense Totals Invoice Transactions 1 $ Account Office Supplies Source One Office Products dryline, corr, tape, Paid by EFT # 02/24/ /02/ /02/ /09/ wipes Source One Office Products rubberbands Paid by EFT # 02/26/ /02/ /02/ /09/ Warehouse Direct Office Products batteries, staples, Paid by EFT # 02/24/ /02/ /02/ /09/ pends Source One Office Products drylne crctn, paper, calculator Paid by EFT # /12/ /13/ /13/ /23/ Account Office Supplies Totals Invoice Transactions 4 $ Sub-Department Recorder Totals Invoice Transactions 5 $ Department Recorder Totals Invoice Transactions 5 $ Run by Finance Reports on 04/03/ :34:41 AM Page 7 of 10 Packet Pg. 12

13 Public Services Accounts Payable by GL Distribution Payment Date Range 03/01/15-03/31/15 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department Regional Office of Education Sub-Department Regional Office of Education Account Software Licensing Cost Skyward, Inc License and Consulting Annual fees Skyward Paid by EFT # /01/ /16/ /16/ /23/ , Account Software Licensing Cost Totals Invoice Transactions 1 $12, Sub-Department Regional Office of Education Totals Invoice Transactions 1 $12, Department Regional Office of Education Totals Invoice Transactions 1 $12, Fund General Fund Totals Invoice Transactions 91 $61, Fund Tax Sale Automation Department Treasurer/Collector Sub-Department Tax Sale Automation Account Repairs and Maint- Copiers Konica Minolta Business Solutions Kane County Treasurer # # /04/ /11/ /11/ /23/ Account Repairs and Maint- Copiers Totals Invoice Transactions 1 $18.29 Account Repairs and Maint- Office Equip Secure Disbursement Systems Inc Kane County Treasurer KCT-GEN Paid by EFT # /01/ /24/ /24/ /09/ Account Repairs and Maint- Office Equip Totals Invoice Transactions 1 $ Sub-Department Tax Sale Automation Totals Invoice Transactions 2 $ Department Treasurer/Collector Totals Invoice Transactions 2 $ Fund Tax Sale Automation Totals Invoice Transactions 2 $ Fund Vital Records Automation Department County Clerk Sub-Department Vital Records Automation Account Contractual/Consulting Services Jeanne O'Donnell 2/27/2015 Contractual Employee Paid by EFT # 02/27/ /27/ /27/ /09/ Jeanne O'Donnell 3/13/2015 Contractual employee. Paid by EFT # /13/ /11/ /11/ /23/ Account Contractual/Consulting Services Totals Invoice Transactions 2 $1, Account Repairs and Maint- Copiers Banc of America Leasing Administration Center /1-3/31/15 Contract BIZHUB C650/600 Paid by EFT # /20/ /27/ /27/ /09/ Account Repairs and Maint- Copiers Totals Invoice Transactions 1 $ Run by Finance Reports on 04/03/ :34:41 AM Page 8 of 10 Packet Pg. 13

14 Public Services Accounts Payable by GL Distribution Payment Date Range 03/01/15-03/31/15 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund Vital Records Automation Department County Clerk Sub-Department Vital Records Automation Account General Printing Batavia Instant Print Inc Tax letter. Paid by EFT # /18/ /27/ /27/ /09/ Account General Printing Totals Invoice Transactions 1 $ Sub-Department Vital Records Automation Totals Invoice Transactions 4 $2, Department County Clerk Totals Invoice Transactions 4 $2, Fund Vital Records Automation Totals Invoice Transactions 4 $2, Fund Recorder's Automation Department Recorder Sub-Department Recorder's Automation Account Contractual/Consulting Services IT-Stability Systems, LLC monthly support April 2015 Paid by EFT # /10/ /02/ /02/ /09/ , Account Contractual/Consulting Services Totals Invoice Transactions 1 $22, Account Repairs and Maint- Copiers Gordon Flesch Company Inc IN mtc 01/27/15-02/24/15 Paid by EFT # /11/ /13/ /13/ /23/ Account Repairs and Maint- Copiers Totals Invoice Transactions 1 $14.05 Account Operating Supplies Lason MPB / HOV Services LLC microfilm storage Jan Paid by EFT # 01/31/ /02/ /02/ /09/ Lason MPB / HOV Services LLC microfilm storage Feb 15 Account Computer Related Supplies Imprint Enterprises Inc PSI black toner Panasonic Workio DP6020 Account Computer Software- Capital IT-Stability Systems, LLC Scanning System Rewrite-25% Completion Paid by EFT # 02/28/ /13/ /13/ /23/ Account Operating Supplies Totals Invoice Transactions 2 $ Paid by EFT # /25/ /13/ /13/ /23/ Account Computer Related Supplies Totals Invoice Transactions 1 $96.60 Paid by EFT # /04/ /13/ /13/ /23/ , Account Computer Software- Capital Totals Invoice Transactions 1 $11, Sub-Department Recorder's Automation Totals Invoice Transactions 6 $33, Department Recorder Totals Invoice Transactions 6 $33, Run by Finance Reports on 04/03/ :34:41 AM Page 9 of 10 Packet Pg. 14

15 Public Services Accounts Payable by GL Distribution Payment Date Range 03/01/15-03/31/15 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund Recorder's Automation Totals Invoice Transactions 6 $33, Grand Totals Invoice Transactions 103 $98, Run by Finance Reports on 04/03/ :34:41 AM Page 10 of 10 Packet Pg. 15

16 Kane County Purchasing Card Information Public Service Committee March 2015 Statement 190 COUNTY CLERK'S OFFICE Transaction Date Merchant Name Additional Information Transaction Amount 03/05/2015 MONTBLANC ECOMMERCE /19/2015 MEIJER INC #182 Q01 ST CHARLES /02/2015 MEIJER INC #182 Q01 ST CHARLES Department Total Committee Total /7/2015 Packet Pg. 16 Page 1 of 1

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23 COUNTY OF KANE OFFICE OF THE TREASURER DAVID J. RICKERT, CPA Geneva, Illinois Phone: (630) Fax: (630) To: Public Service Committee From: David J. Rickert Date: April 23, 2015 Subject: March Report Dear Committee Members, Attached are the following reports: 2014 Property Tax Collections Summary The Treasurer s Web Page Activity Report as of 04/06/15 Current Projects Please contact me for additional information concerning these reports. Sincerely, David J. Rickert, CPA Treasurer of Kane County Packet Pg. 23

24 County of Kane Office of County Treasurer 2014 Property Tax Collection Summary Total 2013 Property Tax Due $1,183,122,554 Total 2013 Property Tax Collected $1,182,461,675 Total Internet Check/ACH Payments $42,868,513 Total Internet Credit/Debit Card Payments $7,404,353 Total Credit Card At Treasurer's Office Payments $1,097,057 Total Credit Card & E-Check Fees $216,633 Total Lockbox Payments $328,171,559 Total Number of Parcels 192,373 Packet Pg. 24

25 Kane County Treasurer Site Summary Apr 15 VISITS Total 1,630,734 Average Per Day 351 Average Visit Length 1:37 Last Hour 43 Today 278 This Week 2,457 PAGE VIEWS Total 2,904,909 Average Per Day 511 Average Per Visit 1.5 Last Hour 66 Today 409 This Week 3,578 Packet Pg. 25

26 County of Kane Office of County Treasurer David J. Rickert, CPA Current Projects: Preparing a mailing list for courtesy bills via the Kane County Recorder from to Collecting Mobile Home bills that were mailed out on March 4th with a due date of May 4th Coordinating with Vendors, Banks, and I.T. in preparation for the 2014 Real Estate Tax Collection Year Staff training and updating yearly office policies and security measures Packet Pg. 26

27 COUNTY OF KANE COUNTY ASSESSMENT OFFICE County Government Center Mark D. Armstrong, CIAO 719 Batavia Avenue, Building C Supervisor of Assessments Geneva, Illinois Holly A. Winter, CIAO/I (630) Chief Deputy Supervisor of Assessments Memorandum To: The Honorable Chairperson Deborah Allan and the Public Service Committee of Kane County Board From: Mark D. Armstrong, CIAO Date: April 10, 2015 Re: Monthly report On February 26, 2015, the Kane County Assessment Office began its work for the 2015 taxable year by certifying the following projected equalization factors to Kane County s 16 Township Assessors: Projected Equalization Township Factor Hampshire Rutland Dundee Burlington Plato Elgin Virgil Campton Saint Charles Kaneville Blackberry Geneva Batavia Big Rock Sugar Grove Aurora Certified to Supervisor of Assessments Final Equalization Factor Newspaper Publication Final Filing Deadline A projected equalization factor for 2015 is based on sales that have taken place in 2012, 2013, and 2014, as compared to the assessed values for those sales. Practically speaking, this means that in each of these jurisdictions, the aggregate non-farm assessed values will change by the amount of the factor within that jurisdiction. The same analysis will be repeated after each Township assessment roll is certified to me; the latter study will include changes made in The final equalization factor for each Township will be determined at that time. Our Mission: An equitable assessment for every parcel. Packet Pg. 28

28 To: The Honorable Chairperson Deborah Allan and the Public Service Committee of Kane County Board April 10, 2015 Page 2 of 2 Monthly Production Report The monthly and year-to-date summaries of work performed by the Kane County Assessment Office during the previous month (and the same month from the prior year) are as follows: Documents Processed March Year-To-Date March Year-To-Date Deeds 3,787 3,787 1,449 3,077 Transfer Declarations 787 2, ,814 Name/Address Changes 1,281 7,621 2,303 5,267 Homestead Exemption App , ,874 Homestead Removals 1,241 1,973 1,692 3,375 Senior Exemption App Senior Freeze Applications 5 1, Veteran/Disabled Exemptions Assessment Corrections Certificates of Error Subdivisions Total Documents Processed 8,314 18,927 7,401 17,025 Web Site Visits 42,520 30,970 10,403 27,829 Web Page Views 67, ,502 17,578 45,941 On-Line Property Lookups 67, ,493 68, ,700 Telephone Inquiries 1,665 4,283 1,297 3,778 Property Tax Appeal Board Filings New E-News Subscribers Public Presentation Attendance * * * * Please let me know if you need additional information on any of these topics. Packet Pg. 29

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