ISCoS 2018 Sponsorship and Exhibition Prospectus.

Transcription

1 ISCoS 2018 Sponsorship and Exhibition Prospectus

2 Presidential Welcome On behalf of ISCoS and ANZSCoS, it gives us great pleasure to invite you to the 57th Annual Scientific Meeting of the International Spinal Cord Society combined with the 25th Meeting of the Australia and New Zealand Spinal Cord Society at the International Convention Centre, 13th 15th September 2018, Sydney, Australia. The ISCoS ASM is coming Down Under again after 18 years and we have good memories of the previous meetings we have had in Australia: 1988 in Perth and 2000 in Sydney. This is a wonderful occasion to share knowledge and technology that leads to evidence-based best practice, standardisation and innovation of key concepts in management of spinal cord injury. We hope to exchange ideas and discuss issues that affect our profession. In addition, we all have a common goal: to further the science behind innovative ideas and cure for spinal injury but also to deliver patient centred rehabilitation programmes which meet patient expectations. We are convinced that the 2018 meeting will also be of a very high standard, combining an interesting programme, nice and friendly social gatherings and a good co-operation between our Societies. There will be opportunity to mingle with world leaders in the field of research and rehabilitation related to spinal cord injury. This is also a perfect opportunity for sponsors, researchers, physicians and allied health to network and learn from each other. There are over 1,000 delegates expected to participate from all over the world. Block the dates in your Agenda we hope to see you all in Sydney Prof JJ Wyndaele President ISCoS Dr Raj Singhal President ANZSCoS Sydney Harbour Images supplied by Destination NSW Photographer Ethan Rohloff

3 ISCoS 2018 Themes Upper Limb Rehabilitation/Reconstruction Surgery Paediatric SCI Living Well with SCI Assistive Technology Delivery of SCI Care in Rural and Low-Resource Settings Profile of Attendees ISCoS 2018 will attract around 1,000 Spinal Cord Injury specialists, mostly SCI doctors, however, in recent years the annual meeting has become more interdisciplinary and brings together a varied group with interest in this area including: Nurses Neurologists Neurosurgeons Traumotologists Physical Therapists Social workers Occupational Therapists Orthopaedic surgeons Psychologists Sports Therapists Urologists Researchers Biomedical engineers Research funding agencies Policymakers People with spinal cord injury and their advocates From international organizations such as: Rehabilitation Centres Hospitals Universities Clinics Spinal Research Organisations Research Centres With the Following Titles: Head of Department, Head of Operations Professor President, Vice-President Director, Senior Director, Global Director Senior Consultant, Consultant Chairman CEO Group Leader Doctor Senior Marketing Manager Purchasing Specialist ISCoS Meeting is a prestige Spinal Cord Injury conference and it is a great opportunity to engage with senior industry peers and decision makers from across the globe. Take this opportunity to promote your brand and ideas to your direct customers, as well as being at the forefront of the discipline while new ideas, research, science and solutions are being discussed for the first time. 15% N. America 2% Africa 2% S. America 21% Asia 9% Australia New Zealand ISCoS Annual Scientific Meeting Attendees Per Region 51% Europe 1

4 ISCoS Background and Mission The International Spinal Cord Society (ISCoS, formerly IMSoP) promotes the highest standard of care in the practice of spinal cord injury for men, women and children throughout the world. Our purpose is to study all problems relating to traumatic and non-traumatic lesions of the spinal cord including prevention, basic and clinical research, medical and surgical management, clinical practice, medical and surgical management, education, rehabilitation and social reintegration. Through its medical and multi-disciplinary team of Professionals, ISCoS endeavours to foster education, research and clinical excellence. 2

5 ISCoS 2018 Venue ISCoS has a membership of over 1,000 Clinicians and Scientists from 87 countries. ISCoS Annual Scientific Meetings started in 1961 at Stoke Mandeville Hospital, in the United Kingdom and are now held in many different countries each year. ISCoS 2018 will take place at the recently opened (December 2016) International Convention Centre Sydney (ICC Sydney), Australia. ICC Sydney is Australia s first and largest fully integrated convention, exhibition and entertainment centre. The convention centre is located in the heart of Darling Harbour just 8km from the Sydney International Airport. ICC Sydney is easily accessible by public transport, including light rail, ferry and train and is only a 10 minute walk from Central and Town Hall train stations. Involvement in ISCoS Annual Meeting will: Promote your company/organisation as leading supporter of ISCoS and ANZSCoS Show your company supports ongoing education and scientific research in relation to spinal cord injuries Provide direct access to around 1,000 delegates and indirect access to a professional community via the dissemination of ISCoS 2018 data Provide you with a platform to develop high level, long term contacts with key opinion leaders and research centres Strengthen your brand and existing relationships Differentiate you from your competitors 3

6 Partnership and Exhibit Information at a Glance The exhibition will be held on the 2nd floor of the Convention Centre in The Gallery at the ICC Sydney. This will form the hub of the Meeting with catering and poster viewings. It will provide an excellent opportunity for delegates to familiarise themselves with the latest advances in research and technology. Space Assignments Exhibit space assignments are based on priority allocation according to sponsorship level, loyalty (previous attendance) and then on a first come, first served basis based on the date payment is received. Technical Manual A Technical Manual giving further general and technical information, advice and full details about the exhibition, venue, organisers and ancillary services available to exhibitors will be circulated in May Application Form & Terms of Exhibiting To secure your commitment, please complete the Application Form at the back and return to: iscos2018@zibrant.com Exhibition Opportunities The Meeting Programme will be designed to maximise the opportunity for delegates to visit the exhibition. Refreshment breaks, the welcome reception, feature and laptop/mobile recharge zones will be located within the exhibition area. The exhibition is set to be the primary networking area for delegates, sponsors and exhibitors. Exhibition Booth with Shell Scheme Package Early Bird Rate: Standard Rate: AUD$ 5,500 (ends 15th February, 2018) AUD$ 7,000 (from 16th February, 2018) Prices are exclusive of 10% GST 9 square metres (3x3m) of exhibition space Carpeted floor Fascia board with company name (up to 30 characters) Power, 1 x 4amp power point Lighting, 2 x 23 watts spotlights on track 1 x table, 2 chairs, 1 x waste basket, table cloth 2 x Complimentary Exhibitor Pass including lunch and refreshments Company listing + logo in Conference APP + 50 words company profile + name and logo on website Exhibition Booth Space Only Early Bird Rate: AUD$ 4, Standard Rate: AUD$ 6,125 Prices are exclusive of 10% GST 9 square metres (3x3m) of exhibition space 2 x Complimentary Exhibitor Passes including lunch and refreshments Company listing + logo in Conference APP + 50 words company profile + name and logo on website 4

7 Provisional Floor Plan 5

8 Sponsorship Opportunities Platinum Gold Silver Bronze Sponsor Sponsor Sponsor Sponsor Available Opportunities 1 AUD$ AUD$ AUD$ AUD$ 130, ,000 75,000 35,000 Day 1 Day 2 Exclusive Lunchtime Satellite Symposium V V Exclusive Breakfast Satellite Symposium V Advance HTML mailing to delegate list (e-blast) V V 45 square metres (9x5m) exhibition space V 30 square metres (6x5m) exhibition space V 28 square metres (7x4m) exhibition space V 18 square metres (3x6m) exhibition space V Full Page Advertisement in Pocket Programme V V V Half Page Advertisement in Pocket Programme V Logo link on website V V V V Logo in APP + 50 words company profile V V V V Advertisement banner in APP (640x90px) V 1 x Push notification in APP V V V Insert in Delegate Bag V V V 2 x Advertising site for roll up banners V 1 x Advertising site for roll up banners V Delegate database pre- and post- Meeting V V 6 x Exhibitor passes V 4 x Exhibitor passes V 2 x Exhibitor passes V V 4 x Complimentary delegate registrations V 2 x Complimentary delegate registrations V 1 x Complimentary delegate registrations V SOLD 6

9 Individual Sponsorship Items Delegate Meeting Bag Sponsor AUD$ 10,000 All registered delegates will receive an official Meeting bag upon registration. Logo placement on the bags alongside the Meeting logo Name Badge and Lanyard Sponsor AUD$ 10,000 All registered delegates will receive an official Meeting lanyard and name badge. All delegates will need to wear their name badge in order to gain access to the Meeting. Logo placement on the lanyard Logo placement on the name badge Charging Stations Sponsor AUD$ 10,000 Two charging stations will be located within the exhibition where all participants can charge their laptops, tablets and phones. We will provide a printer for participants to use. Naming rights to the Charging Stations Opportunity to place 1 free-standing pull up banner for display beside each Charging Station Video Wall Sponsor AUD$ 15,000 A 3.5 x 2 metre video wall will be installed at a prominent space at the exhibition area. Plenary sessions will be broadcasted on this video wall. Logo placement on the surrounding of the video wall Opportunity to show 1 video presentation of max 3 minutes. Video will be shown on rotation basis and shown a minimum of 4 times per hour Other Branding Opportunities Delegate Bag Insert AUD$ 3,000 One item to be placed inside each delegate bag Full Page Advert in the Pocket Programme AUD$ 3,000 Half Page Advert in the Pocket Programme AUD$ 1,500 Banner Advert (640x90px) in APP AUD$ 1,500 APP Opening Advert (640x960px) in APP AUD$ 2,500 3 Minute Presentation on the Video Wall (limited to 10 sponsors) AUD$ 2,500 * Please note: Size and placement of logo will be at the discretion of the ISCoS 2018 Secretariat ** Prices are exclusive of 10% GST 7

10 Sponsorship Items continued ISCoS 2018 would be more than willing to consider any suggestions on tailoring support items or packages should none of the items listed suit your company requirements. Packages are negotiable to provide what is beneficial to the sponsor and the Meeting. It is the express intention of the Meeting to ensure that participating companies receive the highest recognition in return for their generous support and look forward to building close and effective relationships with the participating companies, enabling us to work together to ensure the event is a great success for all involved. Further Information Funding and Educational Grants The Meeting welcomes any additional funding or educational grants which would enhance the quality of the event. If your company or organisation would like to contribute by offering this type of support, please contact the Secretariat. Accreditation The Meeting will seek appropriate recognition for obtaining educational credits, more information will be available on our website closer to the Meeting dates. Exhibitor passes include morning and afternoon refreshments, lunch, a delegate bag, Meeting Pocket Programme and access to the exhibition area. Additional exhibitor passes can be purchased and will have the same entitlements as above. Exhibition spaces will be offered to sponsors first and then sold and allocated on a first-come basis once full payment is received. An exhibition manual will be distributed to exhibitors and sponsors in May Terms of Payment All exhibition and sponsorship fees will be billed for at 100% at time of booking. In case of cancellation, refunds will be granted for cancellations received in writing on or before 1st of March. After 1st of March 2018, no refunds will be granted. Contact Details Please contact the ISCoS 2018 Meeting Secretariat for more information at iscos2018@zibrant.com Qantas is delighted to be the exclusive airline partner for the ISCoS Conference 2018 being held in Sydney. Qantas are offering registered participants and travel partner s special discounted airfares which are easily booked online via the dedicated booking portal of our conference registration travel page. We will provide an allocated code for sponsors and exhibitors to access these airfares within the Technical Manual following confirmation of your company participation. Please note: multiple stopover flights are excluded from this offer. Qantas is Australia s largest domestic and international airline and is widely regarded as the world s leading long distance airline. With a reputation for excellence in safety, operational reliability, and world class customer service; Qantas offers a truly global network proposition for delegates travelling to Sydney for the ISCoS Conference in

11 Sponsorship and Exhibition Application / Booking Form Please send this form completed to the Secretariat and you will be invoiced for the corresponding amount. iscos2018@zibrant.com PLEASE USE BLOCK LETTERS Name of Company: Name of Contact: Address: Exhibition Fascia Board should read: VAT Registration Number: Postcode/Zipcode: Sponsorship Packages Please mark your selection in the box provided Platinum AUD$ 130,000 Gold AUD$ 100,000 Silver AUD$ 75,000 Bronze AUD$ 35,000 Individual Sponsorship Items I would like to apply for the following Delegate Meeting Bag Sponsor Delegate Bag Insert APP Opening Advert Name Badge and Lanyard Sponsor Full Page Advert in Pocket Programme 3 Minute Presentation on the Charging Station Sponsor Video Wall Sponsor Position: Company Registration Number: Country: Telephone: +( ) Mobile: Logistics Contact: Name: Position: Telephone: +( ) Mobile: Exhibition I would like to apply for exhibition space at ISCoS 2018 I would like a Shell Scheme Package I would like Space Only 1st Choice 2nd Choice 3rd Choice 4th Choice Preferred Stand No: Stand Size: m² m² m² m² Exhibition Layout: The Secretariat reserves the right to change the exhibition floor layout if necessary. The Secretariat reserves the right in unforeseen circumstances to amend or alter the exact site of the location of the exhibition and/or stand and the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the Secretariat. Half Page Advert in Pocket Programme Banner Advert in APP video wall All prices are quoted in AUD$ and are exclusive of 10% GST By signing below, I declare that I agree with the General Terms and Conditions and have the authority to sign on behalf of the Company. Signature of Applicant: Name Printed: Date: Please see overleaf for Terms and Conditions

12 TERMS AND CONDITIONS 1. Definitions Meeting shall mean the event, ISCoS 2018, which will take place from 13 to 15 September 2018, at the International Convention Centre Sydney (ICC Sydney), Sydney, Australia. Secretariat shall mean BCD Meetings & Events. Exhibitor or Sponsor shall mean any person, firm or organisation allocated a space by the Secretariat in the above-said meeting, or with a confirmed sponsorship as outlined in this document. Co-exhibitor shall mean any person, firm or organisation exhibiting their own products or services on the stand space of an Exhibitor. 2. Application for participation & acceptance All applications for participation shall be made on the prescribed form overleaf. The application shall be submitted to the Secretariat. Upon receipt of the invoice, the exhibitor or sponsor will promptly transfer the full amount of the total space rental charges and/or sponsorship package. The submission of the application form shall be deemed to be confirmation of participation and full acceptance of the Terms & Conditions for Participation as stated herein. The application shall become a valid contract upon the Secretariat accepting the application. The application and confirmation of its receipt do not constitute grounds for any claim to approval, or to any specific location or site of stand. In particular, the Secretariat is entitled to implement the relocation of space allocated if the meeting area available is oversubscribed. 3. Rental of stand fitting, design and signs The individual design of the stand, if in excess of the services indicated in the offer, is the concern of each individual Exhibitor who shall apply with the official contractor for furniture, fittings, fixtures and utilities. The nature of the design shall, however, be subjected to the construction regulations applicable to the event venue and to the construction guidelines set by the Secretariat. 4. Co-exhibitors and firms indirectly represented Stand areas are in principle made available solely as whole entries and only to one contracting party, the main Exhibitor. The use of the stand area by another company represented by its own meeting goods (co-exhibitor) shall require a special application and written approval from the Secretariat. Approval of co-exhibitors is likewise based on the criteria listed under paragraph 2 above, apart from this. Such companies shall also be subject to the terms & conditions for participation, which are to be acknowledged by those companies in writing. The assignment of the rights and obligations to other parties, even if only in part, is not permissible except with the written approval of the Secretariat in advance. The Main Exhibitor shall be liable for any fault on the part of his co-exhibitor or indirectly represented company and their agents, in the same manner as his own faults and for the faults of his own agents. The same shall apply to auxiliary staff. If paragraph 4 above applies, the main Exhibitor and all co-exhibitors shall be jointly and severally liable to the Secretariat for the obligation arising from this rental contract. 5. Terms of payment a) Full amount upon receipt of invoice b) All invoices must be settled within 30 days, non receipt of payments may result in release of reserved items c) For other additional services, payments must be made in full, in advance, when placing orders for services 6. Cancellations The Exhibitor or Sponsor will not be permitted to withdraw from, cancel, alter or reduce in any way their booking of the Meeting. However, the Secretariat may consider special cases and in their sole discretion grant partial refunds according to how many months/weeks prior to the start of the meeting that the proposed withdrawal or change is made known to the Secretariat in writing. The Secretariat shall retain: a) 50% of the agreed package amount if the cancellation is made by 1 March b) 100% of the agreed package amount if the cancellation is made after 1 March Movement of exhibits a) The Exhibitor or Sponsor shall bear the responsibility and expenses for transport of exhibits to the meeting venue. b) The Exhibitor or Sponsor shall make their own arrangements for the storage and ware housing of the exhibits, subject to the approval of the Secretariat. c) The Exhibitor or Sponsor shall submit a list of exhibits to the Secretariat at least ten days prior to the start of the meeting. d) No exhibits or other goods will be permitted to leave the meeting venue. The Exhibitor or Sponsor shall indemnify the Secretariat against any loss or damages due to delay or damage to the meeting venue. 8. Security Responsibility During all periods, security of exhibits, stands and furniture is wholly the responsibility of the Exhibitor or Sponsor, his agent or contractor and the Secretariat, its directors, trustees, offices, employees, agents and representations shall not be responsible for any losses, damages to property or injuries to person incurred. 9. Security & Insurance The Secretariat, its directors, trustees, offices, employees, agents and representations, will not be responsible for the safety of articles of any kind brought into the meeting by the Exhibitor or Sponsor, their employees, agents or contractors, members of the public or any person whosoever. Exhibitors and Sponsors shall ensure that they are fully covered by Insurance and take out public liability and comprehensive protection. The period of Insurance shall be from the time the Exhibitor first enters the meeting hall until all his exhibits have been properly removed to the satisfaction of the Secretariat. The Exhibitor shall indemnify and hold the Secretariat, its directors, trustees, offices, employees, agents and representations, harmless with respect to all costs, claims, liabilities, losses, demands, proceedings and expenses to which the Secretariat, its directors, trustees, offices, employees, agents and representations may in any way be subject (including but not limited to members of the public, the staff of the local authorities, or the Secretariat of Exhibitors staff, agents or contractors) caused as a result of any act of omission of the Exhibitor, co-exhibitor, sponsor, representatives, employees, agents, contractors or invitees. If the Secretariat so demands, the Exhibitor shall provide proof to the Secretariat that the Exhibitor has adequate insurance coverage. The Secretariat shall not in any event be held responsible for any loss or damages whatsoever (including loss of profits suffered by the exhibitor) as a result of any restrictions or conditions which prevent construction, completion, alteration or dismantling, or for the failure of any service normally provided at the listed meeting ground, for the cancellation or part-time opening of the meeting either as a whole or in part, or for amendments or alterations tall or any of the Terms & Conditions for Participation caused by any circumstance not within their control. 10. Damage to venue The exhibitor shall take good care of and shall not cause any damage or permit or suffer any damage to be done to the meeting venue or to any part or parts thereof or to any fittings, equipment or other property therein, and shall make good and pay for damages thereto (including accident damage and damage by fire) caused by act or omission of himself, employees, coexhibitors, agents, representatives, contractors or persons by reason of the use of the meeting venue by the Exhibitor. If the Secretariat so demands, the Exhibitor shall insure the venue for any damage and send the insurance documents to the Secretariat. 11. Indemnity of the Secretariat/show manager Under no circumstances shall the Secretariat make good or accept any responsibility or liability however arising with respect to damage, theft or loss of any property, goods, articles or things however placed, deposited. Brought into or left upon the premise either by the Exhibitor for his use or purpose or by any other person, and the Exhibitor must indemnify the Secretariat, its employees, agents and offices in respect thereof. 12. Compliance with laws Exhibitors shall comply with all the rules, regulations and laws imposed or laid down or prescribed in the future by the local government, public authorities and owners or managers of the meeting venue for all purposes concerned with the implementation of these regulations, of the regulations and stipulations laid down or prescribed in the future by the Secretariat by virtue thereof, and of all other contracts relating to the meeting the Exhibitor shall be deemed to be domiciled at the office of the Secretariat in the UK. Without prejudice to the powers of the parties to enter into a general or limited arbitration agreement, all disputes arising from the Exhibitor s participation, from the enforcement of these regulations, or from any other contracts relating to the meeting, including the Terms & Conditions for Participation stated herein, or by virtue of regulations or stipulations laid down or prescribed by the Secretariat, shall be governed and construed accordingly and the Exhibitor hereby submits to the non-exclusive jurisdiction of the courts. Where disputes arise concerning interpretation, the English text of these Terms & Conditions for Participation shall be deemed to be final. 13. Supplementary clauses Whenever necessary to ensure the smooth management of the meeting, the Secretariat shall have the right to issue Supplementary regulations and instructions in addition to those in the Terms & Conditions for Participation. All such additional written instructions form a part of the Terms & Conditions for Participation and are binding on all Exhibitors. 14. Infringement of Terms & Conditions for Participation The infringement of the above-mentioned Terms & Conditions for Participation, and any other future rules and regulations determined by the Secretariat, will result in the exclusion of the Exhibitor from the meeting, and the Exhibitor shall have no right to claim compensation or demand refund on any payments already processed, losses or expenses, nor shall the Exhibitor be released from their contractual obligation to pay. 15. Unforeseen Occurrences In the event of any occurrence not foreseen in these Terms & Conditions for Participation, the decision of the Secretariat shall be final.